TRUSTEE MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
SPECIAL MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.
NOTE: While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.
JANUARY 7, 1997
The Miami Township Board of Trustees met in regular session, Tuesday, January 07, 1997 at 8:00 PM at the Miami Township Civic Center. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin Humphrey and Joe Uecker.
SPECIAL PRESENTATION
Mr. Doug Strief of 5480 Carterway in Miami Township representing the Red Ribbon Committee whose mission is to study the operation of the Milford Exempted School District to develop a five year plan that will maintain the high quality of education for the district students. Mr. Strief identified some of the members of the Committee and requested the support of the Board of Trustees. The Board members discussed the presentation and goals of the Committee. Ed Humphrey made a motion for the Miami Township Board of Trustees to go on record as supporting the Red Ribbon Committee and their efforts to improve education in the district. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
CORRESPONDENCE
Mr. Ferry read from the Clermont County Commissioners Journal #283 of December 11, 1996. The County Engineer has released the following roads as public roads for placement in the Miami Township Public Road System; T-2401 Whitney Drive 0.141 miles, T-2496 Almahurst Lane 0.143 miles, T-2455 Oriskany Drive 0.131 miles, T-2524 Duntreath Lane 0.079 miles, T2473 Balsam Drive 0.030 miles, T-2520 Blackpine Drive 0.277 miles, T-2521 Scotch Pine Drive 0.250 miles, T-2522 Austrian Court 0.081 miles and T-2523 Longleaf Drive 0.094 miles.
Mr. Ferry read a notice from the Clermont County Engineer notifying of a speed reduction for Dry Run Road (t-233).
Mr. Ferry read a Thank You card from Maggie Keller.
Mr. Ferry read a notification of the 1997 D.A.R.E. Graduation dates; Miami Elementary 2/19/97, Elizabeth Seton 3/06/97, Pleasant Hill Elementary 5/20/97 and Boyd E. Smith 6/04 and 6/05/97.
PUBLIC COMMENT
Mr. Odell Owens of 443 Tarkington Lane, Loveland, Ohio read a letter directed to the Board regarding a notice of encroachment of the property owned by Mr. & Mrs. Odell Owens at 443 Tarkington Lane, Loveland, Ohio. The ditch line is 20 feet onto the property owned by the Owens’. Chairperson Schmidt requested the problem be further researched by the Service Director and Township Administrator.
OLD BUSINESS
Miami Township Administrator, David Duckworth advised the Board the Loveland City Council has rescinded the $20.00 fee previously charged to Miami Township children participating in Loveland Recreation programs.
Mr. Duckworth presented the finalized SDRC 10 year, 60 percent tax abatement agreement for adoption by the Board. Joe Uecker made a motion to adopt Resolution 97-01 authorizing a 60 percent, 10 year tax abatement to Structural Dynamics Research Corporation through the rural enterprise zone legislation. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mrs. Schmidt noted that the OTA Press Conference in Columbus will be on Wednesday, January 29.
Mr. Ferry addressed the board regarding the storage of public records. Mr. Ferry stated a better facility is needed for the storage of Township records. Mr. Korfhagen, Township Attorney, had previously given the Trustees guidelines to consider regarding storage, retrieving, and the cost of retrieving and copying records. Mr. Duckworth had questions regarding the fees to charge for copies of records. After discussion, Mrs. Schmidt asked that Mr. Ferry report where the records should be stored, that Mr. Duckworth and the department heads determine a schedule of fees for the actual costs of retrieving public records, and that there be a policy for this issue for the next trustees meeting to be discussed.
NEW BUSINESS
Mr. Duckworth presented a Clermont County Mutual Aid Contract to the Trustees for their review and adoption. The contract was reviewed and approved by both the County Prosecutor’s Office and by John Korfhagen, Township Attorney. Chief Whitworth has reviewed the contract and concurs with the language. Mr. Humphrey made a motion to adopt the Clermont County Life Safety Services Organization Mutual Aid Agreement. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth advised the Board of the resignations of Tom LeMaster, Kelley Lang and James Walker, Sr. Mr. LeMaster and Ms. Lang both cited personal and professional reasons for resigning and Mr. Walker cited health reasons. Mr. Walker will remain involved in the fire service by serving in the Fire Department Auxiliary and representing the department in the state fire fighter’s association.
Mr. Duckworth advised the Board that Fire Fighter Harry Scott III has requested an unpaid general leave of absence for approximately five (5) weeks from January 31 to March 5, 1997. Chief Whitworth has investigated this request and has determined that the leave will not place an undue hardship on the department. Chief Whitworth added the Mr. Scott will be missing 10 working days and those days will be covered by two part time fire fighters. Mr. Humphrey made a motion to grant an unpaid general leave of absence to Fire Fighter Harry Scott III as outlined in the recommendation. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth advised the Board that the County Commissioners are in receipt of a petition regarding the vacating of Green Alley, a township road. A portion of Green Alley was vacated in 1987 and the Commissioners have been asked to vacate the remaining section. The Commissioners are requesting the Board to adopt a Resolution supporting the road vacating. Mr. Duckworth has prepared a Resolution for the Board to consider. Mr. Humphrey made a motion to adopt the Resolution supporting the vacating of Green Alley. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth informed the Board of the upcoming renewal of the Township’s health and dental insurance. There will be no increase in our dental insurance and the Township is facing a 5% increase for health insurance. Mr. Duckworth is recommending that the Board approve the renewal of the Township’s health insurance with Anthem Blue Cross and Blue Shield, and renewal of our dental insurance with Dental Care Plus. Mr. Humphrey made a motion to accept the rate increase on our health insurance. This motion was seconded by Mr. Uecker. Upon roll call all voted "AYE".
Mr. Duckworth asked the Board to consider offering conditional employment to Mr. Lloyd Davis for the Zoning Department. Mr. Uecker made a motion that the Township offer conditional employment to Mr. Lloyd Davis, a township resident, for $9.25 per hour as a part time Zoning Inspector. This motion was seconded by Mr. Humphrey. Upon roll call all voted "AYE".
Mr. Duckworth recommended to the Board that they promote Jennifer Heideman to the rank of Records Clerk Supervisor at a rate of pay of $14.50 per hour. This promotion comes due to the retirement of Margaret Keller. Mr. Uecker made a motion to promote Jennifer Heideman to the position of Records Clerk Supervisor at the rate of $14.50 per hour. This motion was seconded by Mr. Humphrey. Upon roll call all voted "AYE".
Mrs. Schmidt brought up a concern of a township resident who’s pond is extremely close to homes being built in Harvest Ridge Subdivision. The resident is concerned about children falling into the existing pond. Since the development was a PUD, the Board asked Mr. Korfhagen to look into the conditions of the PUD for screening and buffering the pond and the plat the developer is showing seems to be showing the pond as part of the subdivision. Mr. Korfhagen stated he will look into this and get back to the Board.
Chief Whitworth addressed the Board regarding the purchase of a new monitor/defibrillator/pacer. There is a trade in allowance and Chief Whitworth would like to take advantage of this trade in since their monitor/defibrillator is 10 years old. Chief Whitworth asked that the Board approve the purchase of a Life Pack 10 from Physio Control for the amount of $7,495.00 which includes the trade in. The Board agreed to the purchase.
With no further business to come before the board the meeting was adjourned by Chairperson Schmidt at 9:15 PM.
JANUARY 21, 1997
The Miami Township Board of Trustees met in regular session, Tuesday, January 21, 1997 at 8:00 PM in the Miami Township Civic Center. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were; Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Ed Humphrey made a motion to approve the December 30, 1996 minutes and the January 07, 1997 (Special and Regular) meeting minutes of the Board of Trustees. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
SPECIAL PRESENTATIONS
Miami Township Fire and EMS Chief, Jim Whitworth presented Mrs. Joan Neal and her daughter, Amy Neal Hart to the Board. In honor of David Neal, a former paramedic at Miamiville, the family has developed a Paramedic Scholarship Fund. This year’s scholarship was presented by Mrs. Neal to Zach Van Lieu. Chief Whitworth displayed a plaque listing each David Neal Scholarship reciepent. The plaque will hang in the Central Fire Station lobby and will be updated each year.
Miami Township Police Chief, R. Steven Bailey presented the Public Safety Levy Committee for recognition, Mr. Dick Finnerty, Doug Schneider, Mary Wolff, Bob Shaw, Steve Rogers, Rob Heideman. Each committee member received a token of appreciation.
Chief Bailey presented Employee of the Month Awards to; Kevin Petrocelli-August 1996, Chad Gaffney-September 1996, Gary Roush-October, 1996, Chaplin Bryant-November 1996 and Michael Hackman for December 1996. Chief Bailey presented the Life Saving Award to Gary Roush. Officer Roush was on vacation at Sea World in Florida when during a speed boating show one of the boats went out of control and crashed into the crowds. Officer Roush provided immediate life saving assistance. Chief Bailey presented the EMPLOYEE OF THE YEAR award to Officer Gary Roush.
DEPARTMENT REPORTS
Chief Jim Whitworth presented the Fire/EMS Department report for December. He noted the Miamiville Emergency Support Services has donated a new TV/Video card and Monitor valued at approximately $1800.00. He also noted the Department has implemented the 2nd tag of the 2 tag personnel accountability system (a fire ground safety issue).
Chief Steve Bailey presented the Police Department report for December. He noted major crimes were down in December as were the number of thefts reported.
Service Director, Walter Fischer presented the Service Department report for December. He reported the Beech Road Issue 2 contractor assures him the work will be completed by February 07,1997. The Trustee’s discussed the problems with several of the most recently paved roads beginning to erode due in part to the usage of these roads by large garbage trucks. The Board requested the Safety Committee look into this problem and report back to the Board in thirty (30) days with possible solutions.
Ms. Gloria Condelles presented the Zoning Department report for December noting new home starts for the entire year were 336 up from 260 in 1996.
CORRESPONDENCE
Mr. Ferry read from the Clermont County Commissioners’ Journal #283 noting the placement of the following roads into the Miami Township Public Road System; T-2165 Sovereign Drive 0.153 miles, T-2544 Forest Credst Court 0.060 miles, T2545 Lake Ridge Court 0.036 miles, T-2546 Park Wood Court 0.058 miles nad T-2546 Park Wood Court 0.122 miles.
Mr. Ferry read a notice from the Department of Community Planning and Development advising the Planning Commission will review and take action on Miami Township Zoning Case 424 on January 28, 1997 at 7:00 PM.
Mr. Ferry read a letter from the Clermont County Citizens Law Enforcement Association. They will be sponsoring the 1997 Police Appreciation Banquet on May 22, 1997 at 6:30 PM at the Holiday Inn-Eastgate. The cost per person is $30.00. Law Enforcement officers do not pay and may each bring one non-paying guest. All nominations must be returned to George E. Pattison, Attorney at Law, 285 E. Main Street, Batavia, Ohio by February 25, 1997.
Mr. Ferry read a letter from Becky Jauch, Committee Chair-BSA Troop 888 announcing Michael A. Swofford, Jr. Will receive his Eagle Rank at an Eagle Court of Honor on February 23, 1997.
Mr. Ferry read an invitation from the attorneys and staff of Moots, Cope & Stanton to the Trustees and their guests to a reception at the OTA Winter Convention, Thursday, January 30th,1997 from 4:30PM to 6:30 PM in the Peppercorn Duck Club at the Hyatt Regency Hotel.
OLD BUSINESS
Miami Township Attorney, John Korfhagen reported on findings regarding the Harvest Ridge PUD pond. The Township has only the "powers of persuasion" to encourage the developer to work with the pond property owner and the Board requested Mr. Korfhagen write a letter to the developer regarding the concern for public safety.
Mr. Duckworth reported on the Green Alley Road vacation Resolution 97-02. The County has advised Mr. Duckworth Resolution 97-02 is not correct and needs to be rescinded. Joe Uecker made a motion to rescind Resolution 97-02. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth updated the Board regarding the Michelle Trail parking problem. The property owner that filed the complaint suggested a NO PARKING sign placed at the edge of his property would eliminate the problem. At this time the property owner is working on getting a petition signed by the majority of residents on Michelle Trail and Marcie approving the placement and possible movement of NO PARKING signs. Mr. Duckworth will report any new developments to the Board as they happen.
Mr. Ferry reported after viewing the space proposed for Records Storage in the Annex building, he is satisfied with the space and would accept the area. He suggested the room might be climate controlled with regards to humidity in the future.
Chairperson Schmidt reminded the members of the OTA Press Conference on 01/29/97 at 3:00 PM in Columbus.
NEW BUSINESS
Service Director, Walter Fischer presented the Board a request to purchase ten (10) hand held (3 watt) radios to be used to supplement the current system. The cost including installation is $11,749.00. Estimated tower rates will be $1920.00 per year plus a one time hook up charge of $50.00 per radio. The Trustees authorized Mr. Fischer to purchase ten (10) hand held (3 watt) radios at a cost of $11,749.00.
Mr. Duckworth requested the Board approve a Personal Services Agreement for Mr. Lloyd Davis to work in the Zoning Department as an inspector . This is necessary due to the fact he retired from the PERS plan and cannot work under a PERS plan for a period of six (6) months. Attorney Korfhagen suggested a decision be delayed until the next meeting. He feels there may be a better way to handle Mr. Davis’ employment.
Mr. Duckworth suggested January 28th,1997 at 1:30 PM for Planning Interviews. There will be 3 or 4 candidates to be interviewed. Joe Uecker made a motion to hold a Special Meeting on Tuesday, January 28th,1997 at 1:30 PM at the Miami Township Civic Center for the purpose of interviewing Planner candidates and any other Township business that may come before the Board. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth updated the Board on the ODPS Grant. The Township was approved for funding of approximately $13,000.00. The grant expires in September 1997.
Mr. Duckworth advised the Board after reviewing the activity of certain businesses which were granted tax abatements by the Board, he is recommending the termination of the Rural Enterprise Zone Agreements with Cincinnati Electrosystems,Inc., and Frequency Marketing, Inc. He recommended the Board rescind Resolution 94-17 grating Kohl’s Credit Card Corporation tax exemption benefits and Resolution 94-38 which granted tax exemption benefits to Marketware Corporation. These recommendations are based on the businesses’ failure to fulfill the terms of the agreements. Ed Humphrey made a motion to adopt RESOLUTION 97-03 terminating tax exemption benefits grated to Cincinnati Electrosystems,Inc. Joe Uecker seconded the motion. Upon roll call, all voted "AYE". Ed Humphrey made a motion to adopt RESOLUTION 97-04 terminating tax exemption benefits granted to Frequency Marketing, Inc. Joe Uecker seconded the motion. Upon roll call, all voted "AYE". Ed Humphrey made a motion to adopt RESOLUTION 97-05 rescinding tax exemption benefits granted to Kohl’s Credit Card Corporation. Joe Uecker seconded the motion. Upon roll call, all voted "AYE". Ed Humphrey made a motion to adopt RESOLUTION 97-06 rescinding tax exemption benefits granted to Marketware Corporation. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board, Chief Whitworth has submitted a request to advertise for the sale of a 1976 Peterbuilt/Pierce fire pumper and a 1986 Ford Ambulance. These vehicles are no longer considered front-line equipment and are strictly used as back-up to reserve equipment. Chief Whitworth is requesting a minimum bid of $25,000.00 for the pumper and $17,000.00 for the ambulance. Notices will be published in the Ohio Fire Chief’s newsletter, Ohio Township Association magazine and Cities and Villages magazine. The Board authorized Mr. Whitworth to advertise the above listed vehicles for sale in the Ohio Fire Chief’s newsletter, Ohio Township Association magazine and Cities and Villages magazine.
Mr. Duckworth advised the Board Mr. Rick Crawford has volunteered to come to the next regular meeting to talk to the Board about the history of Miami Township. The Paxton-Ramsey families have also been invited to attend the next meeting
PUBLIC COMMENT
There were no public comments.
Ed Humphrey made a motion to go into Executive Session to discuss a land purchase pursuant to ORC 121-22(G)(1) and to discuss a personnel matter pursuant to ORC 122(G)(2). Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Joe Uecker made a motion to come out of Executive Session. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:35 PM.
FEBRUARY 4, 1997
The Miami Township Board of Trustees met in regular session, Tuesday, February 04, 1997 at 8:00 PM at the Miami Township Civic Center. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were; Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Joe Uecker made a motion to approved the minutes of the Board meetings of January 21st and January 28th,1997 as presented. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
CORRESPONDENCE
Clerk, Eric Ferry read a Thank You note from Shirley Lovett regarding the rescue of the cat "Sylvester".
OLD BUSINESS
Mr. David Duckworth, Miami Township Administrator notified the Board he has received verbal confirmation from PERS that the Township may enter into a Personal Services Agreement with Lloyd Davis. His current retirement benefits will not be affected nor will the Township be liable for any retirement benefits while he is employed under a Personal Services Agreement. Mr. Duckworth requested the Board authorize him to enter into a PSA with Lloyd Davis for a period of six months. Ed Humphrey made a motion to authorize Mr. Duckworth to enter into a Personal Service Agreement with Lloyd Davis. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Clerk, Eric Ferry opened Fire Pumper Bids.
CUSTOM MOBILE EQUIPMENT
First Out Fire Apparatus Declined to Bid
PIERCE $ 297,695.00
Joe Uecker made a motion to accept the bid for review. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
NEW BUSINESS
Joe Uecker made a motion to pay the bills of the Township, a total of 158 checks numbered 61721 to 61882 for a total amount of $ 597,199.72. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Joe Uecker made a motion to adopt Resolution 97-07 recognizing Michael A. Swofford,Jr. For achieving the rank of Eagle Scout. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth recommended the Board approve a tax abatement request from R.C. Billiter Associates, Inc. They have requested a five (5) year, sixty (60) percent abatement on both real and personal property. Mr. Duckworth advised the Board they have a copy of a letter from the Clermont North Eastern School district indicating support of the project. Mr. Billiter presented the Board with an overview of the renovation and new construction project plans. Mr. Humphrey made a motion to go forward with a five (5) year, sixty (60) percent tax abatement for R.C. Billiter Associates, Inc. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a recommendation from Police Chief R. Steven Bailey to formally remove Sergeant Albert Fatute and Sergeant Jim Young from probation. They have successfully completed their probationary period. Joe Uecker made a motion to formally remove Sergeant Albert Fatute and Sergeant Jim Young from probation. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented a request from Police Chief Bailey to offer temporary employment to Ms. Susan Barnett via a Personal Services Agreement for clerical services Ed Humphrey made a motion to authorize Chief Bailey to enter into a Personal Services Agreement for clerical services with Ms. Susan Barnett. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board, Mike Noble, police candidate, is at a point in the selection process of police personnel where the Board needs to offer conditional employment . Joe Uecker made a motion to offer conditional employment to Mike Noble. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Ed Humphrey made a motion to hold a special Board meeting on Tuesday, February 18th, 1997 at 7:00 PM for the purpose of interviewing police candidates. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board the Township’s current contract with the City of Cincinnati Public Employee Assistance Program (PEAP) is due for renewal. The annual cost of services remains the same - $5,248.00. Ed Humphrey made a motion to authorize Mr. Duckworth to sign the agreement with the City of Cincinnati Public Employee Assistance Program on behalf of the Township. Joe Uecker seconded the motion. Upon roll call, all vote "AYE".
Mr. Duckworth advised the Board of the need to select a Workers’ Compensation MCO. He has reviewed multiple presentations from MCO companies. Our representative, Frank Gates Company recommends CareWorks for our MCO. Joe Uecker made a motion to authorize Mr. Duckworth to sign ,on behalf of the Township, a contract with CAREWORKS as the Township’s MCO. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey presented an overview of the recent Ohio Township Association convention seminar on the Telecommunications Act and it’s effect on Townships. It was determined the information should be presented to the Rural Zoning Commission for research and action.
PUBLIC COMMENT
Chloey Wolff of 1280 Blue Ridge Way advised the Board the Pleasant Hill Elementary School is holding a T-shirt sale and all the proceeds will be donated to the park project on State Route 131. The shirts will have pictures of animals printed on them.
Mr. Uecker made a motion to go into executive session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Uecker made a motion to come out of executive session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:30 PM.
FEBRUARY 18, 1997
The Miami Township Board of Trustees met in regular session Tuesday, February 18, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were; Jean Schmidt, Edwin H. Humphrey and Joseph Uecker.
Ed Humphrey made a motion to approve the February 04,1997 Board of Trustee Meeting minutes. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
SPECIAL PRESENTATIONS
Police Chief R. Steven Bailey presented the Police Departments’ Officer of the Month Award for January to Officer William Paul.
Chief Bailey presented the Meritorious Service Commendation to Miami Township Police Explorer, Jamie Schoenwetter for services performed while on duty, January 05, 1997.
DEPARTMENT REPORTS
Fire Chief, James Whitworth presented the Board the January Department activity report. Of special notice, the replacement of the basement sewage sump at the North Station has begun. Other items of note during January included a multiple casualty incident at Kroger’s (25 victims; 5 transported) due to pepper gas release.
Police Chief Bailey presented the January Police Department report. Of special note; there has been a notable decrease in property damage offenses, however the number of theft offenses has increased. The Department has continued the recruitment process for new officers.
Service Director, Walter Fischer presented the Service Department report for January. Mr. Fischer advised the Board, Beech Road is now open on a temporary basis. The final asphalt work, seeding and minor ditch grading will be finished when weather permits.
Gloria Condelles, Zoning Director presented the January Zoning Report.
CORRESPONDENCE
Mr. Ferry read Resolution Number 20-97 from the Clermont County Board of Commissioners resolving to initiate vacating procedures for the remaining portion of Green Alley situated within the Unincorporated Village of Mulberry in Miami Township.
NEW BUSINESS
Miami Township Administrator, David Duckworth recommended the Board approve and appoint as Probationary Police Officers, Mr. Steven Burgess with an effective employment date of March 11, 1997 and Mr. Michael Noble with an effective employment date of March 10,1997. Mr. Humphrey made a motion to appoint as Temporary Police Officers, Mr. Steven Burgess with an effective employment date of March 11, 1997 and Mr. Michael Noble with an effective employment date of March 10, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
OLD BUSINESS
Mr. Duckworth presented the Board with Resolution 97-10 authorizing a tax abatement to R.C. Billiter Associates, Inc. Ed Humphrey made a motion to adopt Resolution 97-10 authorizing a 60 % tax abatement on real property for a period of five (5) years to R.C.Billiter Associates, Inc. through the Rural Enterprise Zone Legislation. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a recommendation from Chief Whitworth to reject the Fire Pumper Bid received on February 04, 1997. The next action will be a re-bidding process that will take place within the next two months. Reason for rejection is the bid exceeded a reasonable price established by the Fire Department and the design did not comply with the specifications. Joe Uecker made a motion to reject any and all bids for the Fire Pumper. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth requested the Board explore the possibilities of changing the proposed location of the tennis courts at the community park before putting the project out for bidding. The Board authorized Mr. Duckworth to have the architect submit revised designs for the tennis courts for review at a later Board meeting.
Mr. Duckworth reported the Township Service and Safety Committee has met and began discussions on a Solid Waste District for Miami Township. It will be a couple of months before the committee is ready to offer a recommendation.
Mr. Odell Owens of 1143 Tarkington Lane registered a drainage complaint in January. The Township Service Director has determined the subject ditch is part of a natural drainage feature. The matter has been referred to the Clermont County Engineer for review.
Mr. Duckworth reported on the discussion with the Miami Township Zoning Commission regarding the language of the zoning resolution pertaining to telecommunication towers. The Commission is interested in obtaining information on telecommunication towers. Mr. Duckworth advised this will take some time to compile.
NEW BUSINESS
Joe Uecker made a motion to pay the bills of the Township including checks numbered 61676 to 64090 for a total amount of $702,386.70. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer presented the Board with a resolution to authorize the Township to sell road salt to the Milford Exempted School District. Ed Humphrey made a motion to adopt Resolution 97-08 authorizing David Duckworth, on behalf of the Township, to enter into a contract for the sale of road salt to the Milford Exempted School District. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Fischer reported on a problem of mud on Township roads from building contractors. We have had an increase of complaints recently. Mr. Fischer requested authority to notify all developers that mud tracked out on township roads will not be tolerated and is in violation of O.R.C. 5589.10. It was determined a decision on this matter be tabled until legal counsel is present which will be at the March 04,1997 meeting.
Mr. Fischer requested authorization to solicit bids for Ground Maintenance of Township Parks, Cemeteries and Administration Buildings. Joe Uecker made a motion to authorize the solicitation of bids for the Ground Maintenance of Township Parks, Cemeteries and Administration Buildings for 1997 with the bid opening on March 18,1997 at 8:30 PM. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to hold a Special Meeting of the Board of Trustees on March 18, 1997 at 7:00 PM for the Public Hearing of Zoning Case # 424. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a recommendation from Police Chief Bailey regarding the promotion of Officer Mark Ziegelemeyer to Police Sergeant effective February 23, 1997. Ed Humphrey made a motion to promote Officer Mark Ziegelemeyer to Probationary Police Sergeant effective February 23, 1997. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
PUBLIC COMMENT
Chris Shad of 5958 Creekview Drive commented on the problem of mud on the roadways.
There were no other public comments.
Joe Uecker made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1). Ed Humphrey seconded the motion.. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to come out of Executive Session. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Joe Uecker made a motion to authorize Fire Chief Jim Whitworth to investigate allegations of misconduct against Al Carrier, part time firefighter paramedic. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:35 PM.
MARCH 4, 1997
The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, March 04, 1997 in the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, called the roll. Attending were Chairperson Jean Schmidt, Vice Chairperson Edwin H. Humphrey and Joseph W. Uecker
Mr. Uecker made a motion to approve the minutes from the Special and Regular meetings of February 18, 1997. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Schmidt recognized Boy Scout Troop 128 of Milford Methodist. Five troop members were in attendance working on their Citizenship and Community badges.
SPECIAL PRESENTATIONS:
Mr. Rick Crawford, noted local historian presented a Historical Overview of Miami Township. Members of the Paxton-Ramsey Families (original settlers of the Miami Township area) added additional information from family records and legends. Mr. Rob Geiger, a Trustee of the Paxton-Ramsey Cemetery also presented additional information.
CORRESPONDENCE:
Miami Township Clerk, Eric Ferry read a notice from Clermont/ Brown National Volunteer Week Steering Committee announcing National Volunteer Week will be celebrated April 16,1997 at Eastgate Mall.
Mr. Ferry read a press release from the Clermont County Park District announcing a planned April 12, 1997 clean-up of the East Fork of the Little Miami River.
Mr. Ferry read a letter to Mr. Lawrence H. Heit, P.E., District Traffic Engineer, Ohio Department of Transportation from Miami Township Administrator, David Duckworth requesting a study of the intersection of State Route 131 at Buckwheat Road in Miami Township. Chairperson Schmidt advised the Board she has been notified by ODOT that a traffic light will be installed at the intersection of State Route 131 at Buckwheat Road soon.
Mr. Ferry read a letter of appreciation to Firefighter/Paramedics Robert Shaw, Dave Hoffman, Mike Kirby and Fire/EMS Chief Jim Whitworth from George and Marilyn Jeffries regarding their work and compassion at an accident on January 31, 1997.
OLD BUSINESS:
Fire Chief Jim Whitworth requested the Board approve re-advertisement for Bids for a Pumper with the date of April 01, 1997 for bid opening at the regular Board meeting at 8:15 PM. Ed Humphrey made a motion to authorize re-advertisement for Bids for a Pumper and set a bid opening on April 01, 1997 at 8:15 PM during a regular Board meeting. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board the Revised Code does not require advance notification to developers or contractors regarding mud on Township roadways. The Township has been advised the driver of a vehicle responsible for putting mud on the road must be cited before legal proceedings can go forth. The Township will continue to notify developers and contractors of the need to keep the roadways clean.
Mr. Duckworth requested the Board approve newly revised designs for the Tennis courts at the Buckwheat Road Park. Mr. Humphrey made a motion to accept the revised designs for the Buckwheat Road Park Tennis Courts. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE":.
Chairperson Schmidt reminded the Board of the Public Hearing on Case # 424 will be held at 7:00 PM on Tuesday, March 18, 1997 at the Miami Township Civic Building.
Clerk, Eric Ferry reminded the Board the DARE program at St. Elizabeth-Seton Elementary is March 06, 1997 at 7:00 PM.
Mr. David Duckworth recommended the Board offer conditional employment to Mr. Larry Fronk as the Township Planner at an annual salary of $45,000.00 effective March 31, 1997. Mr. Uecker made a motion to offer conditional employment to Mr. Larry Fronk as Township Planner at an annual salary of $45,000.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey made a motion to offer part-time temporary employment to Fred Humphries as the Safe Community Project Coordinator. Mr. Uecker seconded the motion.. Upon roll call, all voted "AYE".
NEW BUSINESS:
Mr. Uecker made a motion to pay the bills of the Township including 60 checks numbered 64091 to 64150 for a total amount of $96,497.47. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the board of the resignation of Mr. Greg Thomas, a full time member of the Fire Department. Mr. Thomas has accepted a position in New York as a flight paramedic for a helicopter rescue unit.
Fire Chief, Jim Whitworth would like to open the position created by the resignation of Mr. Thomas to current part time employees. The Board agreed to the posting in house of the open position.
Mr. Duckworth advised the Board the 1997 Township Appropriations need to be reviewed and approved by April 01, 1997. Mr. Humphrey made a motion to hold a special meeting of the Board of Trustees on Monday, March 31, 1997 at 7:30 PM at the Miami Township Civic Building to review the 1997 Budget and any other Township business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth presented a request for an unpaid leave of absence for part time FF/EMTP Jeff McDonough. Mr. McDonough has accepted a position with the Cincinnati Fire Division and will be involved in their fire recruit training program for several weeks. Mr. Humphrey made a motion to authorize an unpaid leave of absence for FF/EMTP Jeff McDonough for a period of six and a half (6 ½) weeks. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Chief Jim Whitworth reported that four (4) members of the Department have been approved for special training at the National Fire Academy and he requested approval to pay the expenses of the employees to the Ohio Week End and 3 other sessions. Mr. Uecker made a motion to approve out of Township travel and reimbursement for Assistant Chief Dan Mack and FF/EMPTA’ s David Jetter, Mike Cayse and William Doss for the Ohio Week End. Also approving out of Township travel and reimbursement for expenses to the National Fire Academy for Captain Brian Gulat, Elizabeth Nelson and Glenn Bischof. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Schmidt requested authorization for out of Township travel reimbursement for attending the 1997 C.L.O.U.T. meeting in Columbus on March 12, 1997. Mr. Humphrey made a motion to authorize the out of Township travel reimbursement to Jean Schmidt for attending the C.L.O.U.T. meeting in Columbus on March 12, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth commended Chief Jim Whitworth, Police Chief Steve Bailey, Captain Dean Miracle, Assistant Chief Dan Mack, Assistant Chief Harold Thiele and Captain Brian Gulat for the extraordinary efforts and dedication shown in their work with the flooding problems of southern Clermont County.
Miami Township Attorney, John Korfhagen requested the Board clarify their position on the need for a permit for directional signs. The zoning regulations will be corrected to clearly state that a permit is not required for directional signs. The signs are to be up for a period of 72 hours only and property owners must give permission for signs to be erected on their property.
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:05 PM.
MARCH 18, 1997
The Miami Township Board of Trustees met in regular session Tuesday, March 18th, 1997 at 8:00 PM at the Miami Township Civic Building. The meeting was called to order by Chairperson Jean Schmidt. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Uecker made a motion to approve the minutes of the two (2) March 04, 1997 Board of Trustee meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
SPECIAL PRESENTATIONS
Police Chief R. Steven Bailey presented the Swearing In and Oath of Office to new Miami Township Police Officers Steven D. Burgess and Officer Michael J. Noble. Chief Bailey also administered the Oath of Office to newly promoted Sergeant Mark Ziegelmeyer.
Fire Chief James Whitworth presented a check in the amount of $1,500 to Shriner’s Burns Hospital represented by Mr. Richard Harper. This represented the proceeds from the Miami Township 5K Run/Walk held last fall.
Police Chief Bailey accepted an award from the Ohio National Guard in recognition for their extraordinary efforts in supporting the Ohio National Guard efforts during the recent flooding disaster.
Mr. Dion Connor representing the Clermont County Engineer’s office, presented Mr. Mark Jaehnen of the Clermont County Water and Sewer District. Mr. Jaehnen presented an overview of the Water and Sewer Capital Improvement Projects scheduled for Miami Township. Mr. Connor advised the Board the Branch Hill bridge is proceeding on schedule. The South Milford bridge still needs the final paving and will be completed this spring. There is a plan to place a water main from Branch Hill-Guinea Pike to Hanna Avenue, also an elevated tank in this area. There is also a plan to place a water main at the Wards Corner Road area.
GROUNDS MAINTENANCE BID OPENING - 8:30 PM
Clerk, Eric Ferry announced four bids have been received for the 1997 Grounds Maintenance Contract.
He opened the bids in order received;
Clermont Commercial Lawn Care $ 15,920.00 Contract I
27,068.00 Contract II.
Lawn Systems $ 43,500.00 Combined
Ground Masters $ 17,950.00 Contract I
24,490.00 Contract II
Nedner’s Lawn Service $ 26,500.00 Contract I
21,690.00 Contract II
Mr. Humphrey made a motion to accept the bids into the records and turn them over to Service Director, Walter Fischer for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Steve Wharton, Clermont County Administrator presented a proposal for a new County Radio System. The proposal is to replace the county’s current emergency communications system with a new 800 MHz radio system He included a proposed County Dispatching Agreement. The Trustees discussed some of their concerns including the cost of equipment for the Township’s Fire, EMS and Police Departments. The suggestion for paying for the new system is to use sales taxes.
DEPARTMENT REPORTS
The Fire/EMS , Police, Service and Zoning Department Reports were presented. There were no questions from the Trustees. Police Chief R. Steven Bailey announced two items not in the report;
The Police Department has received notice from the Ohio Department of Public Safety they have been awarded a $6,000.00 Cops In Shops Grant. Police Explorer Post 426 was recognized at the annual banquet with an honorable mention for most improved post. Fire Chief James Whitworth noted all but 10 personnel have completed the Driver One Operator Class.
CORRESPONDENCE
Mr. Ferry read a notice from the Department of Community Planning and Development acknowledging receipt of Miami Township Zoning Case #425. Review will be Tuesday, March 25,1997.
Mr. Ferry read a letter from Brian Switzer, Treasurer at Clermont Northeastern Local School District asking the Board to pass a resolution authorizing the County Auditor to pay any inheritance or estate taxes due the Township to the Clermont Northeastern School District. Mr. Duckworth advised the Board the 1996 Inheritance Revenue of $206,000.00 received by Miami Township represented 20 percent of the General Fund budget Over the past 3 years, the average receipt has been $130,000.00 which represents 10 to 15 percent of the General Fund budget. The Board determined Mr. Duckworth should issue a letter declining the proposal.
OLD BUSINESS
Mr. Duckworth advised the Board that O.D.N.R. has no objection to changing the site of the tennis courts as long as they are in the park. Mr. Duckworth requested authorization for the Township to take this project to bid with a May 06, 1997 bid opening at 8:00 PM. Ed Humphrey made a motion to authorize taking the tennis court move project to bid with a bid opening on May 06, 1997 at 8:00 PM. Joe Uecker seconded the motion. Upon roll call, all voted "AYE".
Chairperson Schmidt reminded the Board there will be a special meeting March 31, 1997 at 7:30 PM to review the 1997 Budget.
NEW BUSINESS
Mr. Uecker made a motion to approve the payment of Township bills including 161 checks numbered 64151 to 64311 for a total amount of $228,263.80. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth reviewed a request from the Bureau of Workers’ Compensation regarding the settlement of a claim filed by Jeanette Wiesenhahn in 1992. The settlement offer is $3,000.00. Mr. Duckworth recommend the Board approve the settlement. Mr. Humphrey made a motion to accept the Bureau of Workers’ Compensation settlement offer of $3000.00 for a claim filed by Jeanette Wiesenhahn in 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board the total compensation approved by the Ohio Department of Public Safety is $8,400.00. Based on 16 hours per week for a period of 30 weeks, Mr. Fred Humphreys hourly rate of pay will be $17.50. Mr. Humphrey made a motion to pay Fred Humphries an hourly rate of $17.50 for 16 hours a week for a period of 30 weeks. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Chief Jim Whitworth requested approval of out of town travel for Captain Brain Gulat and Firefighter-paramedic Mike Cayse to attend the F.D.I.C. in Indianapolis. The projected cost is $1500.00. Mr. Humphrey made a motion to approve out of town travel and expenses for Mr. Gulat and Mr. Cayse to attend the F.D.I.C. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board he has received a request from Police Chief Bailey to offer conditional employment to Ms. Rita Morgan and Ms. Patricia Giver for the two vacant Records Clerk positions and Mr. Matthew Davis and Ms. Cassandra Ware for two police positions. Mr. Humphrey made a motion to offer conditional employment to Ms. Rita Morgan, Ms. Patricia Giver, Mr. Matthew Davis and Ms. Cassandra Ware. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
PUBLIC COMMENT
Mr. William B. Knepp of 826 State Route 131, Milford, Ohio came forward to update the Board on the Greater Miami Township Performing Center - Miami Glen. He noted the organization has received a 501 © 3 classification from the Internal Revenue. He outlined some other plans for an Outdoor Drama and other programs planned for the summer. Sunrise Services will be held at Miami Glen Park on U.S. 50 in Perintown. at 7:00 AM March 30, 1997. Mr. Knepp requested the Board donate portable toilets for Miami Glen for the summer season…now through October. The Board concurred.
Mr. Humphrey made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey made a motion to accept the recommendation of Chief Whitworth to issue a written reprimand to Al Carrier and follow up with conditional removal from the Clermont County Arson Investigation Task Force. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey made a motion to accept the recommendation of Mr. Duckworth for a two part pay increase for Walter Fischer. The first step effective March 23, 1997 increases salary to $48,042.15 (6.7%) and effective May 18, 1997 increase salary to $49,836.80 (4%). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".
The Board authorized Mr. Duckworth to conduct a salary survey for the administrative staff.
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 11:20 PM.
APRIL 1, 1997
The Miami Township Board of Trustees met in regular session on Tuesday, April 01, 1997 at 8:00 P.M. at the Miami Township Civic Building.
The meeting was called to order by Chairperson, Jean Schmidt. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to approve the minutes of both March 18, 1997 meetings as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notification from the Ohio Department of Liquor Control of a liquor permit transfer from #8845824 TER-CAT Inc. DBA Guinea Pike Pony Keg to #7919938 Scooters Corner Store Inc. DBA Scooters Corner Store.
Mr. Ferry read a letter from Carl G. Hartman, Clermont County Engineer thanking the Miami Township Road Department for their help in cleaning the roads after the Flood of 97.
Mr. Ferry read an article from Grassroots Clippings, a monthly newsletter of the Ohio Township Association. The article requested the Townships continue to support for the OTA’s annexation reform proposal. Mrs. Schmidt recommended a letter be sent to the Clermont County Commissioners asking for their support of the OTA’s annexation reform proposal. Mr. Humphrey and Mr. Uecker concurred.
Mr. Ferry read a Thank You letter from Mr. William B. Knepp, President of the Greater Miami Township Performing Center.
OLD BUSINESS
Mr. Uecker made a motion to accept the recommendation of the Rural Zoning Commission, denying the district change request of Case #424. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids for a Pumper at 8:15 P.M. There were two bids received;
Pierce Manufacturing $ 278,440.00
Sutphen Corporation $ 224,450.00
Mr. Humphrey made a motion to accept the bids into the record and turn them over the Fire Chief, Jim Whitworth for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt announced the Lawn Maintenance Bid Decision. Ground Masters was awarded Contract #1 - Parks. Neltner’s Lawn Service was awarded Contract #2 - Administration and Cemetery.
Chairperson Schmidt introduced Mr. Larry Fronk. Mr. Fronk is the new Zoning Planner for Miami Township.
Mr. Duckworth presented the Board with a request to open the North Park. Mr. Walter Fischer of the Miami Township Service Department expects the park to be open within the next two months. A suggested name for the park was Paxton-Ramsey Park. Mr. Uecker made a motion to officially designate the name of the north park to the Paxton-Ramsey Park. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." It was decided to go with the same type of sign currently at the Buckwheat Park.
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including 63 checks numbered from 64313 to 64375 for a total amount of $144,119.53. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Board discussed a formal resolution to adopt the distribution method of the Local Government Fund and Local Government Revenue Assistance Fund. Mr. Uecker recommended this issue be tabled until a later meeting. The Board concurred.
Mr. Duckworth advised the Board, Ms. Rita Morgan, Police Clerk Candidate and Mr. Matthew Davis, Police Officer Candidate have successfully completed their pre-employment screenings and are ready to proceed with a Trustee interview. Ms. Cassandra Ware, Police Officer Candidate was not successful and is no longer a viable candidate. Police Chief Steve Bailey would like to advance Mr. Chris House who is the next candidate on the eligibility list. Mr. Humphrey made a motion to offer Mr. House conditional employment pending the results of the polygraph and psychological evaluation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a Special Meeting at 6:00 P.M. on April 15, 1997 for the purpose of interviewing Police candidates. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board we lost the services of the Frank Gates Service Co. for all workers’ compensation consulting since Miami Township was not permitted to be included in the 1997 Ohio Township Association group workers’ compensation pool. Mr. Duckworth recommended the Board authorize him to enter into a contract with Frank Gates Service., Co. at a cost of $4,125.00 for 1997. Mr. Uecker made a motion to authorize Mr. Duckworth to enter into a contract with Frank Gate Service, Co. for 1997. Mr. Humphrey seconded the motion. Upon roll call all voted "AYE."
Mr. Duckworth presented the Board with three yard waste disposal options for consideration. None of the major waste haulers servicing Miami Township are collecting yard waste. Mr. Duckworth suggested the Board invite Mr. Paul Brasch of the Clermont Adams Solid Waste District to a future meeting for additional information.
Mr. Duckworth advised the Board, the Township has received a petition for the establishment of a street lighting district for Phase 1 of the Harvest Ridge subdivision. He requested the Board schedule a public hearing . Mr. Humphrey made a motion to schedule a Public Hearing for the proposed Harvest Ridge street lighting district on May 06, 1997 during the regularly scheduled Trustees meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board, the Township has received a petition for the establishment of a street
lighting district for The Reserve at the Oasis subdivision. He requested the Trustees scheduled a Public Hearing. Mr. Humphrey made a motion to schedule a Public Hearing for the proposed street lighting district for The Reserve at the Oasis on May 06, 1997 during the regularly scheduled Trustees meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE" except Chairperson Jean Schmidt who abstained.
Mr. Walter Fischer announced the Township Annual Brush Day will be held on Saturday, April 26, 1997 from 7:30 A.M. to 4:30 P.M. Mr. Fischer also announced the Township Spring Clean Up will be held the weekend of May 02, and May 03, 1997 between the hours of 7:30 A.M. and 4:30 P.M. each day.
Mr. Fischer updated the Board on the Paxton-Ramsey Park project. The grass is starting to come up, the ball fields should be ready to use by next weekend and the project should be nearly completed by the end of April.
Mr. Duckworth announced the groundbreaking for the South park facility will need to be scheduled for later this summer. Also a grand opening of the Paxton-Ramsey Park should be scheduled for early summer, perhaps the month of June.
PUBLIC COMMENT
Mr. Noble Davis, Jr. Of 627 Loveland Miamiville Road asked questions about the yard waste proposals. He suggested the Board look into the plan currently being used by the Indian Hill community.
Mr. William Knepp of 826 State Route 131 suggested the Board might consider having the Township historian write a story about the Paxton and Ramsey families and put the information on a historical board under a shelter at the park.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
For the record, the Board was in deliberation for one hour forty-five minutes.
Mr. Uecker stated that after reviewing the testimony and evidence presented and upon deliberation , the Board of Trustees is in unanimous agreement that the evidence presented supports the finding that James Young’s actions constitute gross misconduct as defined in Article 9, Section 9.4 of the Collective Bargaining Agreement. Mr. Uecker made a motion to find James Young guilty of gross misconduct defined by the Collective Bargaining Agreement and to terminate James Young’s employment with the Miami Township Police Department immediately as recommended by Township Administrator, David Duckworth. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 2:10 A.M.
APRIL 15, 1997
The Miami Township Board of Trustees met in regular session , April 15, 1997, at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were, Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Uecker made a motion to approve the minutes from the March 31, 1997 and April 01, 1997 meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Assistant Fire Chief, Harold Thiele presented the Fire and EMS Department report for March. There were no questions.
Chief R. Steven Bailey presented the Police Department report for March There were no questions.
Service Director Walter Fischer was not present. The Board reviewed the Service Departments monthly report for March. There were no questions.
Mr. Larry Fronk, Director of Planning and Zoning presented the March Zoning report. Mr. Fronk presented an overview of plans to enhance and upgrade the Zoning department.
CORRESPONDENCE
Clerk, Eric Ferry read a news release from the Ohio Department of Transportation announcing Mr. Mike Flynn has been named deputy director for ODOT District 8.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development advising the Planning Commission will formally review and take action on the Hunt Club, Section 3 plan on April 22, 1997, at 5:00 PM.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development advising the Planning Commission will formally review and take action on the Millbrook Farm, Section 3 Formal Plan, on April 22, 1997, at 5:00 PM.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development advising the Planning Commission will review and take action on Miami Township Zoning Case 426, on April 22, 1997, at 5:00 PM.
Mr. Ferry read a letter from the Clermont County Citizens Law Enforcement Association requesting support for the Annual Clermont County Police Recognition Banquet to be held on May 22, 1997. The Chamber requested the Board sponsor a table of eight for $240.00 or $30.00 per Law Enforcement Officer.
Mr. Ferry read a letter from the Milford Ebenezer Baptist Church announcing the installation services of Rev. Courtney Wayne Gordon as Pastor on May 4, 1997, at 4:30 PM.
OLD BUSINESS
Miami Township Administrator, David Duckworth, advised the Board Chief Whitworth has reviewed the new pumper bids and recommends acceptance of the Pierce Manufacturing bid at $278,440.00. If paid in advance the Township receives a discount of $11,319.00 leaving the net price of $267,121.00 for the new pumper. Mr. Humphrey made a motion to accept the Pierce Manufacturing bid of $278,440.00 for a new pumper. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board consider a five year lease option to purchase the new pumper. The new lease program will save the Township $3000.00 over 5 years. Mr. Uecker made a motion to authorize Mr. David Duckworth to sign lease documents to purchase a new pumper. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded those in attendance, the Township Annual Brush Day will be held Saturday, April 26, 1997, from 7:30 AM to 4:30 PM.
Chairperson Schmidt reminded those in attendance, Spring Clean Up will be held Friday, May 2, 1997 and Saturday, May 3, 1997, 7:30 AM to 4:30 PM each day.
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including 121 checks numbered 64376 to 64496 for a total amount of $152,810.76. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board of the resignation of part time Fire fighter Wade Cooley effective March 31, 1997 and Police Officer Michael Schlie, effective April 22, 1997. Both employees are leaving on good terms. Mr. Humphrey made a motion to accept the resignations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve the renewal proposal with OTARMA for property and casualty insurance. Mr. Humphrey made a motion to continue with OTARMA for property and casualty insurance for the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth and Service Director, Walter Fischer presented the Board with a proposed playground facility at the South Park. The facility will be accommodating to persons with disabilities. The total estimated cost of the structure is $75,000.00.
Mr. Duckworth recommended the Board approve appointment of Ms. Patricia Giver to the position of records clerk at the rate of $10.00 per hour effective April 21, 1997 , Ms. Rita Morgan to the position of full time records clerk at a rate of $10.00 per hour effective May 01, 1997 and Mr. Matthew Davis to the position of full time police officer at a rate of $13.54 per hour effective May 04, 1997. Mr. Humphrey made a motion to accept the Administrators recommendation. Mr. Uecker seconded the motion. Upon roll call, call voted
"AYE."
Mr. Duckworth recommended the Board offer conditional employment to Ms. Stacey Fennell for the position of police officer. Mr. Uecker made a motion to offer conditional employment to Ms. Stacey Fennell for the position of police officer. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve Chief Bailey’s request to proceed with another police officer recruitment/selection process. Mr. Humphrey made a motion to authorize a police officer recruitment/selection program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Walter Fischer advised the Board the current Housekeeping contract expires on May 30, 1997. He requested authorization to advertise for bids and set a bid opening date of May 20,1997 at 8:30 PM. Mr. Uecker made a motion to authorize Mr. Fischer to advertise for bids for Housekeeping and to set the bid opening for May 20, 1997 at 8:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth notified the Board that the Township’s contract with the Loveland-Symmes Fire Department for Fire/EMS service to Cedar Drive and O’Bannionville road has expired. Chief Whitworth has reviewed the contract and determined the cost proposed by LSFD is fair and is representative of his department’s per run costs. Mr. Duckworth requested authorization to enter into a contract with LSFD on behalf of Miami Township. Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a contract with the Loveland-Symmes Fire Department on behalf of Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported on information gathered to date regarding a Township Government Access Channel. The Trustees discussed some of the benefits and possible drawbacks to proceeding with this project. It was decided to table a decision on this project until the May 06, 1997 meeting.
Mr. Fischer requested the Board approve the purchase of a new 1 ton truck through the State of Ohio Department of Administrative Services Purchasing Program. The total cost for the cab and chassis is $21,063.00. Purchasing through the State Program requires approval through a purchase order. The body purchase will have to be bid. The utility body specifications will be completed by the next regular Board meeting. The estimated cost of the body is $25,000.00.
Mr. Duckworth previously reported to the Board of some problems with the contractor for the Paxton-Ramsey Park. At this time, Mr. Duckworth feels the problem is taken care of and he recommends withholding any other action at this time.
Miami Township Attorney, John Korfhagen, discussed the distribution of the Local Government Funds and Local Government Revenue Assistance Funds. The ORC allows for three actions; Revise a method for funding, amending or repealing. Mr. Humphrey made a motion to NOT endorse or Support or vote positive for any formula for the Local Government Fund and Local Government Revenue Assistance Fund distribution other than the statutory division. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Jean Schmidt requested approval for out of town travel to attend a CLOUT meeting in Columbus on April 16, 1997.
Mr. Walter Fischer requested approval to upgrade the asphalt contract at the Paxton-Ramsey Park. The contractor recommends a 2 ½" layer of asphalt which will increase the cost $8,858.00. The Board approved.
PUBLIC COMMENT
Mr. Kevin Considine representing the Milford School Levy Committee presented the Board with an overview of the activities of the committee with regards to the levy issue up for vote in May. Mr. Considine asked the Board to support the levy.
Mr. Steve Rechtin of GRE Insurance Company at 6281 Tri-Ridge Blvd., Loveland, Ohio came forth to discuss the company’s recent request for a sign variance for their new building at Wards Corner. He gave reasons why the variance was requested. Township Planner, Larry Fronk stated he supports granting GRE the sign variance. They (GRE) will resubmit a variance request at the next Rural Zoning Board of Appeals meeting.
Chairperson Schmidt asked Mr. Fronk to review the sign ordinance recently adopted.
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:45PM.
MAY 6, 1997
The Miami Township Board of Trustees met in regular session Tuesday, May 06, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt and Joseph W. Uecker. Edwin H. Humphrey was absent due to illness.
Mr. Uecker made a motion to approve the minutes of the April 15, 1997 Board of Trustee Meetings (two) as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE".
CORRESPONDENCE
Mr. Ferry read a letter directed to Mr. Paul Braasch, Solid Waste Disposal Coordinator from the Ohio EPA. The letter advised Mr. Braasch that the Sewer District’s proposal to dispose of biosolids from its wasterwater treatment plants, via Wheelabrator Clean Water Systems,Inc. on the Fields CT-08-01, CT-08-02 and CT-08-03 have been found acceptable .
Mr. Ferry read from the Clermont County Commissioners Journal #284 advising of release of combined performance-maintenance bond for and acceptance of the following streets into the Miami Township Public Road system, In the Miami Trails Subdivision, Block H - Miamiridge Drive T-2465 0.182 miles and Ridgeview Court T-2547 0.033 miles. In the Miami Trails Subdivision, Block I - Ridgeview Court T-2547 0.071 miles, Miami Ridge Drive T-2465 0.294 miles, Miami Woods Drive T-2548 0.088 miles and Miami Heights Court T-2464 0.015 miles. In the Miami Trails Subdivision, Block J - Miamiridge Drive T-2465 0.177 miles.
Mr. Ferry read a letter from the Clermont County Engineer regarding storm water concerns of Mr. McIntosh at 329 Poplar in Miami Township. The letter outlined a summary of factors, observations and opinions. The Engineer’s office considers this matter to be inactive but the file will not be closed. Mrs. Schmidt advised the Board that Commissioner Proud attended a meeting with the property owners regarding this matter at the Township on May 5th.
Mr. Ferry read an invitation from the Board of Trustees of Symmes Township to attend the Dedication Ceremony for Seven Gable Park at 11680 Seven Gables Road in Symmes Township on Saturday, May 10, 1997 at 2:00 PM.
Mr. Ferry read a letter from Nedra Sneed thanking the Miami Township Life Squad staff for saving her sons life on April 20, 1997.
Mrs. Schmidt read a letter from Clermont County Auditor, Linda L. Fraley regarding the Local Government and Local Government Revenue Assistance Fund distribution. Ms. Fraley advised the Board, a meeting will be held Tuesday, May 13, 1997 at 7:00 PM at the Administration Building to answer questions and finalize the proposal for distribution of the Local Government and Local Government Revenue Assistance Funds. Mr. Uecker reiterated the position of the Miami Township Board which is to recommend not accepting this proposal. Mrs. Schmidt concurred. Mr. Uecker agreed to attend the meeting on May 13, 1997 to voice the opinions of this Board
SPECIAL PRESENTATION
Miami Township Police Chief, R. Steven Bailey swore in new Miami Township Police Officer, Matthew Davis.
OLD BUSINESS
Mr. Ferry opened bids for the Tennis Courts project.
-
- Westside Paving Contractors Bid $ 50,770.00
- Performance Site Management Bid 50,458.00
- The Beacon Construction Company Bid 50,622.00
- J.K. Meurer Company Bid 51,658.68
Mr. Uecker made a motion to accept the Bids into the records and turn the bids over to the Service Director for review and recommendation by the next regular meeting of the Board. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth presented the Board a resolution authorizing a Lighting District for Harvest Ridge, Section 1. Mr. Uecker made a motion to adopt Resolution 97-12 providing for the procurement of a street lighting system for Harvest Ridge, Section 1. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
The Board tabled making a decision on the creation of a lighting district for the Reserve at the Oasis until the next regular Board meeting.
Mr. Duckworth presented for consideration, "The Miami Township Field Use Policies." Miami Township Attorney, John Korfhagen has suggested a couple of language changes. Mr. Uecker made a motion to adopt the Miami Township Field Use Policies as amended with no fees for 1997 and the Loveland Charter exception. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Fire/EMS Chief, James Whitworth advised the Board the final payment of the 1995 EMS Grant has been received in the amount of $3,023.50. We were also approved to receive $3,521.00 for the 1996 EMS Grant for training.
Mr. Duckworth requested the Board table any discussion of the Public Access-Cable TV issue until the next regular meeting. The Board concurred. They opened the topic for public discussion. Mr. Don Brown of 5670 Highland Terrace voiced his concerns for this not being a Public Access facility, open to the residents of Miami Township. Also not joining the ICRC. Mr. Duckworth responded the Township opted not to go with ICRC mainly because of the cost. The programming will be determined later and at this time it is probable that school programs would be aired. Mr. Tom Siberski of 6220 North Shadow Hill Way presented a review of the Public Access information gathered by ICRC in 1994. The Board indicated they are interested in Government Access-Cable TV not Public Access.
Mr. Walter Fischer, Service Director presented the Board a request for a change order on the fencing and landscaping for the Paxton-Ramsey Park. This will increase the cost of the fencing by $2000.00 and the cost of the trees will increase by $3606.00. The Board approved the change orders.
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including checks numbered 64497 to 64705 for a total amount of $374,319.96. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with a 1997 Street Resurfacing plan for Miami Township. Mr. Uecker made a motion to advertise for bid the 1997 Miami Township Street Resurfacing Project with a bid opening on June 03, 1997 at 8:30 PM. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with a request to reduce the speed to 25 MPH at Park 50 Technecenter.
Mr. Uecker made a motion to adopt Resolution 97-13 establishing 25 MPH as the speed limit at the Park 50 Technecenter (T-2105, T2102, T2104 and T2103) Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with a request to reduce the speed to 25 MPH on Miami Ridge Drive. Mr. Uecker made a motion to adopt Resolution 97-14 establishing 25 MPH as the speed limit on Miami Ridge Drive (T-2465) in the Miami Trails (Block H) subdivision. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Fire Chief Jim Whitworth to remove the following Fire/EMS employees from probation; Full-Time Fire Fighter/Paramedics Lynn Hausman effective 3/15/97 and David Jetter effective 3/23/97. Mr. Uecker made a motion to remove from probationary status to full time employment Fire Fighter/Paramedics Lynn Hausman effective 3/15/97 and David Jetter effective 3/23/97. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board , Chief Whitworth has submitted a list of candidates who have successfully completed the first phase of testing for the position of Full-Time Fire Fighter/Paramedic. The candidates are Dana Smith, Scott Snell and Jeff Childers. It was requested the Board conduct interviews of theses candidates prior to the 5/20/97 meeting. Mr. Uecker made a motion to schedule a special meeting on Monday, May 19,1997 at 6:00 PM for the purpose of interviewing the candidates for the position of Full-Time Fire Fighter/ Paramedic. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Chief Whitworth for authorization to proceed with the hiring of 10 new part-time Fire Fighter/Paramedics. Mr. Uecker made a motion to authorize Chief Whitworth to proceed immediately with the process to hire 10 new part time Fire Fighter/Paramedics. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE."
The Board elected to table until the next regular meeting a decision on the date for the opening ceremony for the Paxton-Ramsey Park.
Mr. Duckworth advised the Board that a date after June 15th needs to be selected for a competitive softball game between the Loveland select youth team and the Miamiville youth team with the winner holding bragging rights for the first annual Miami Township Cup. The Board tentatively set the date for June 28,1997 at 9:00 AM with the awards ceremony at 12:00 noon.
Mr. Duckworth requested authorization to hire three (3) seasonal employees for the Service Department. The positions were included in the 1997 appropriations. Mr. Uecker made a motion to authorize Mr. Duckworth to proceed with the hiring process for three seasonal employees for the Service Department. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk, Miami Township Zoning Planner requested a joint meeting with the Miami Township Zoning Commission, Board of Appeals and the Trustees. Mr. Uecker made a motion to hold a special joint meeting with the Miami Township Zoning Commission and Board of Appeals on Monday, May 19, 1997 at 7:30 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mr. Willard Volkmar 310 Miami Valley Drive spoke about a drainage problem in front of his home. He complained he has been waiting for two or three years to have this problem corrected. He asked why the Board didn’t hire more help for the service department which is two years behind in correcting problems in the Township? The Board replied the reason for not hiring additional personnel was a lack of funds. Mr. Fischer of the Service Department assured Mr. Volkmar the problem will be corrected this summer.
Mr. Marv Hudson of 5969 Pinto Place announced the Fifth Annual Run for the Poor will be held Saturday, June 21, 1997 at 9:00 AM.
Mr. Walter Fischer announced the Miami Township Beat the Heat Run will be held July 19,1997 at the Paxton-Ramsey Park.
Mr. Uecker made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22(G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to promote Police Officer Ed Schmid to the position of Police Sergeant effective May 15, 1997. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at
11:25 PM.
MAY 20, 1997
The Miami Township Board of Trustees met in regular session on May 20, 1997 at 8:30PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Uecker made a motion to approve the minutes of the May 06, 1997 Board meeting. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Police Chief R. Steven Bailey administered the Oath of Office for the position of Sergeant to Officer Edwin Schmid.. Sergeant Schmid was congratulated by the Board.
DEPARTMENT REPORTS
Fire/EMS Chief James Whitworth presented the April activity report to the Board. Of special note, part time fire fighter Carol Kattine resigned after 20 years of service to Miami Township.
Police Chief R. Steven Bailey presented the April report to the Board. Of special note, the number of major crimes reported increased to the largest total for the year to date during April. However, the overall rate for the first four months of 1997 is lower than the crime rate one year ago.
Service Director Walter Fischer presented the service and park reports for April. Mr. Fischer noted the Paxton-Ramsey Park has been seeded. Fields 2, 3, and 4 are complete and picnic table frames have been delivered.
Planning and Zoning Director, Larry Fronk presented the Zoning Department report for April. New home starts at 90 is down from the 130 in 1996.
CORRESPONDENCE
Clerk, Eric Ferry read a letter from Linda L. Fraley, Secretary of the Clermont County Budget Commission requesting the Board adopt a resolution authorizing an alternative method of apportionment of the undivided local government and local government revenue assistance funds as determined by the Clermont County Budge Commission on May 13, 1997. The Board discussed the new distribution formula and determined it not acceptable. Mr. Humphrey made a motion to reject the current resolution. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from the Ohio Valley Regional Development Commission. A second round caucus meeting has been scheduled for May 28, 1997 at 3:30PM in the third floor conference room at 101 East Main Street in Batavia.
Mr. Ferry read a letter from the Clermont County Engineer regarding the use of dry wells to resolve the Miamiville surface issues.
Mr. Ferry read a letter from Becky Jauch announcing that Greg Hogan will receive his Eagle rank on June 22,1997. Mr. Uecker advised the Board he would write a letter of recognition from the Board to Mr. Hogan .
Mr. Ferry read a letter to Mr. Walt Fischer from Hank White. Mr. White expressed his appreciation for the help he received from Miami Township Service employees, Ed Seigla and Charles Finch.
OLD BUSINESS
Mr. Ferry opened the bids received for the Housekeeping Contract. Two bids were received
Kentucky Building Maintenance $14,646.00 1 year contract
$29,292.00 2 year contract
Fresh Start Cleaning Services $ 8,580.00 1year contract
Mr. Uecker made a motion to accept the bids into the records and turn them over to the service director and administrator for review. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended awarding the tennis court construction project contract to Performance Site Management, Inc. in the amount of $50,458.00. Mr. Humphrey made a motion to award the tennis court construction contract to Performance Site Management, Inc. in the amount of $50,458.00 and authorize Mr. Duckworth to enter into the contract for this project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a resolution authorizing a lighting district for The Reserve at the Oasis subdivision. Mr. Humphrey made a motion to adopt Resolution 97-15 providing for the procurement of a street lighting system for The Reserve at the Oasis. Mr. Uecker seconded the motion. Upon roll call, Jean Schmidt abstained due to a conflict of interest. Mr. Humphrey voted AYE. Mr. Uecker voted AYE.
Mr. Duckworth presented the Board with a letter from Charles Siepelt, Principal, Pleasant Hill Elementary School regarding Public Access-Cable TV. The Board discussed the issue and determined the project be dropped at this time.
Chairperson Schmidt confirmed the Opening Ceremony for the Paxton-Ramsey Park will be held June 28,1997 at 1:00 PM. A series of baseball games will begin at 10:00AM. Rain date is June 29,1997.
Mr. Duckworth announced to the press, the Paxton-Ramsey Park is now open. Construction is 95 percent completed. Mr. Duckworth mentioned an item that has been overlooked is bleachers for the ball fields. He suggested putting bleachers in at fields 2 and 3 as soon as possible. Mr. Fischer presented a landscape plan for the park. A decision needs to be made on the location for a dedication plaque. The Board agreed to use a large boulder for placement of the dedication plaque. In June the Miami Service Unit of Girl Scouts have donated 30 3 foot oak trees which they will be planting in the park on May 31,1997 at 10:00AM. Mr. Fischer also informed the Board he needs volunteers to help plant the entrance areas of the park on June 14,1997 starting at 8:30AM.
Mr. Duckworth advised the Board the Beech Road landslide correction project is completed. The final cost was $240,154.17. The Township was reimbursed $168,107.92 from the Ohio Public Works Commission.
Mr. Humphrey made a motion to offer conditional employment as a full time fire fighter/ paramedic to Mr. Dana Smith. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 124 checks numbered 64709 to 64832 for a total amount of $446,571.37. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider changing several Township signs as recommended by the Safety-Service Committee. The proposed changes are, the brick wall sign located in front of the Central fire station would read, Miami Township Government Center. The signs at both the North and South fire stations would be changed to read Miami Township Safety Services and the wooden sign in front of the Civic Building would be replaced. The Board authorized all changes except the replacement of the wooden sign in front of the Civic Building.
Mr. Fischer presented the Board with a copy of a Sign Truck design. This aluminum body will be mounted on the one ton truck ordered through State bid last month. It replaces the current 1982 sign truck. Mr. Fischer requested authority to advertise for bids and set a bid opening date of June 17,1997. Mr. Humphrey made a motion to authorize advertising for bids for the Sign Truck. Bid opening to be June 17,1997 at 8:30PM.
Mr. Humphrey made a motion to adopt RESOLUTION 97-16 designating the week of May 18-24, 1997 as Emergency Medical Services Week. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Attorney, John Korfhagen advised the Board he has been contacted by Darryl Hendrickson of Sprint Com. They would like to construct a 150 foot tower next to the existing tower at the park. The Board discussed their concerns regarding possible damage to the new asphalt and/or the park .
Mr. Michael Harris of the Whalen Company, consultants to Sprint Com came forward to address the Board’s concerns. He assured the Board that any damage caused during construction would be immediately repaired. Mr. Fischer stated the problems incurred with the installation of the tower currently on site were numerous. He felt the necessary equipment to install the new tower will not be able to access the pathway, therefore the equipment will have to use the field and that will mean damage to two soccer fields. Mr. Harris explained the possible construction techniques that could be used to install the new tower. Mr. Korfhagen updated the Board on the Nextel Communications situation. Mr. Dick Tosland of Nextel came forward to assure the Board that Nextel Communications fully intends to fulfill all of their obligations to the Township as agreed upon two years ago. Their tower will be constructed on the Branch Hill-Miamiville site. Nextel has a building permit that has been extended. The Board explained there never was an agreement finalized. The Board was against the location of the tower from the beginning. Miami Township has not issued a Zoning Permit for this project. Mr. Korfhagen stated that an offer had been extended to Nextel in 1995. Nextel did not accept. There was no response from Nextel until tonight. Mr. Korfhagen and Nextel will continue discussions on the tower site.
Mr. Duckworth requested approval to change the hourly rate of pay for Officer Steven Burgess from $13.54 to $15.14 effective June 01, 1997. Mr. Humphrey made a motion to change the hourly rate of pay for Officer Steven Burgess to $15.14 effective June 01, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported on information obtained on the Stand for Children Day which is Sunday, June 01, 1997 2:00PM-3:00PM. Chief Bailey will provide the Bike Patrol for the program and Chief Whitworth will be sending a crew and the safety house. Mr. Uecker made a motion to adopt RESOLUTION 97-17 proclaiming June 01, 1997 as STAND FOR HEALTHY CHILDREN DAY IN MIAMI TOWNSHIP. Mr. Humphrey seconded the motion Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a special meeting on Thursday, June 05, 1997 at 8:30PM to consider Case #426 - Henry Fischer and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments.
Mr. Uecker made a motion to go into executive session to discuss a personnel matter pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of executive session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 11:45PM.
JUNE 3, 1997
The Miami Township Board of Trustees met in regular session on Tuesday, June 03, 1997 at 8:00PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Uecker made a motion to approve the May 19 and May 20, 1997 Board of Trustee Meeting Minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a notice from the Clermont County Engineer advising Paxton Road in Miami Township will be closed June 9th and 10th between the hours of 7:30 AM to 5:00PM to replace cross road culverts
Mr. Ferry read a notice from the Clermont County Engineer announcing a meeting has been scheduled with a representative of Barton Aschman Associates (traffic consultants) regarding US Route 50 and I-275 in Miami Township. The meeting is Thursday, June 5, 1997 at 2:00PM in the Clermont County Administration Building.
Mr. Ferry read a memo from the Ohio State University Extension Office regarding water quality. The first in a series of meetings to discuss and refine the strategy for a comprehensive watershed approach to managing water quality in Clermont County is scheduled for June 4,1997 from 1PM to 4PM.
Miami Township Administrator, David Duckworth advised the Board that the Service Director, Walter Fischer has reviewed the two bids received for Housekeeping Services and recommends the bid submitted by Fresh Start Cleaning Service, Inc. in the amount of $8,580.00 for the year. Mr. Humphrey made a motion to award the housekeeping service contract to Fresh Start Cleaning Service, Inc. for one year with a one year renewable option. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve hiring Mr. Lloyd Davis as a part-time employee in the zoning department at a rate of $10.00 per hour for 20 hours per week. Mr. Uecker made a motion to hire Mr. Lloyd Davis as a part time zoning inspector at a rate of $10.00 per hour for approximately 20 hours per week effective June 02,1997. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded the Board there will be a special meeting to consider Zoning Case #426 on Thursday, June 5,1997 at 8:30PM.
Chairperson Schmidt reminded all in attendance of the Paxton Ramsey Park Dedication on June 28,1997 at 1:00PM.
Mr. Duckworth requested the Board not change the current representatives to the TIRC. He indicated he wished to continue as a representative and Mr. Bill Knepp has also expressed an interest in continuing. Mr. Uecker made a motion not to change the current representatives to the TIRC. Mr. David Duckworth and Mr. Bill Knepp shall continue representing Miami Township in the TIRC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with recommendations from Larry Fronk for changing zoning fees. The Board briefly discussed the general plan to increase fees.
Mr. Duckworth presented for discussion the possibility of developing a Miami Township Bikeway/Pedestrian System. He stated there are funds available for the development of bike trails.
Mr. Uecker stated he felt this would be an excellent approach for the safety of the community. Chairperson Schmidt agreed this would be a viable program to develop and suggested involving a citizens’ group.
Mr. Duckworth reported on the condition of the Lemming house at the Community Park. The roof and gutters are in extremely poor shape. He suggested 3 options; 1st -- Do nothing now and wait until 1999 to make the needed repairs. 2nd -- Make short term repairs until major work is done in 1999, estimated cost $1,000.00. 3rd -- replace the roof and gutters and paint the entire exterior. The estimated cost is $36,000.00. This option calls for a metal roof which has an estimated life of 50 years. Mr. Duckworth recommended the Board consider the third option. The Board authorized the hiring of an architect at a cost not to exceed $2,500.00 to prepare the specifications for bid.
Mr. Ferry opened the bids received for the 1997 Street Resurfacing Project.
1st John Jurgensen 6/2/97 3:44 PM $ 288,925.82
2nd Barrett Paving 6/3/97 7:50 PM $ 293,807.13
3rd L. P. Cavett 6/3/97 8:20 PM $ 278,348.71
Mr. Humphrey made a motion to accept the bids into record and turn them over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Attorney, John Korfhagen presented the Board with a revised lease proposal for the proposed Sprint Com tower at the Paxton Ramsey Park. Mr. Humphrey made a motion to authorize the Township Administrator to sign the lease agreement with Sprint Com on behalf of the board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen reviewed his findings regarding the Nextel tower issue. Mr. Randall A Cole, an Attorney representing Nextel, answered questions from the Board. Chairperson Schmidt discussed the reported link between towers and cancers. Mr. Jed Kructon representing Nextel responded that as long as the equipment is operated legally there is no health issue. Chairperson Schmidt stated she would research the information Channel 12 TV reported on the health issue of towers and the Board would have an answer for Nextel on Thursday, June 5,1997.
Mr. Humphrey made a motion to hold a special meeting June 5, 1997 at 8:00 PM to discuss the Nextel Tower Lease. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen requested the Board authorize him to take actions necessary to protect the interest of the citizens of Miami Township concerning the allocations of Local Government Revenue Funds. The Board continues to be dissatisfied with the language in the Clermont County Board of Commissioners resolution. Mr. Humphrey suggested a draft resolution be submitted to all Townships and Towns stating the Local Government Revenue Funds be used for the 800 communication system in the County. The Board requested Mr. Korfhagen prepare resolutions regarding alternate allocations of Local Government Revenue Funds and authorizing him to take necessary actions to protect the interest of the citizens of Miami Township.
PUBLIC COMMENT
Mr. William Knepp asked what the control is for rental of tower space. He also announced the display in the lobby of Miami Glen will be here for two weeks.
There were no other public comments.
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:30 PM.
JUNE 17, 1997
The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, June 17, 1997 at the Miami Township Civic Building. Chairperson Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker were in attendance.
Chairperson Schmidt recognized Adam Jamison, a scout from Troop 502 Indian Hill .
Mr. Uecker made a motion to approve the June 3, 1997 and June 5, 1997 minutes of the Board of Trustee meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the June 5, 1997 minutes of the Public Hearing of Zoning Case #426 after correction of the date on page one. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Fire/EMS Chief, Jim Whitworth presented the department report for the month of May. He noted the full time candidate has completed all testing. The landscaping project for the Central and North Stations has begun.
Larry Fronk, Director of Planning and Zoning presented the Board with a report of activities for May 1997. Mr. Fronk stated the upgrade to the current zoning software continues on schedule. The proposed revision to the zoning fee schedule is completed.
Lt. Steve Rogers presented the Police Department report for May. Overall the traffic enforcement increased to the largest monthly total for the year during the month of May. Officer Michael Noble and Officer Steven Burgess completed Phase II of their FTO training and have been place on the road. Chief Steven Bailey has applied for a COP Grant in the amount of $250,000.00.
Mr. Walter Fischer, Service Director presented the Board with a report of activities for May 1997. He reported Paxton-Ramsey Park Planting Day was a success with the job completed by 11:30 AM. ODOT permits have been approved for the South Park. The contractor has pulled off the job due to the constant rain. Mr. Fischer made mention of the continued vandalism at the Paxton-Ramsey Park.
CORRESPONDENCE
Mr. Ferry read a memo from Chief Jim Whitworth informing the Board that Miami Township has received approval for the Ohio Department of Public Safety for funding for the fiscal 1998 grant cycle. The amount approved is $17,131.00. Thanks to Assistant Chief Dan Mack and Captain Brian Gulat for their work in preparing and submitting the grant application.
Mr. Ferry read a notice from SRW Environmental Services. This is a Notice of Intent to operate a Class IV Solid Waste Composting Facility Miamiville, Inc. Property. This notification is made on behalf of Robert Jacobs, Inc. and Miamiville, Inc., by SRW Environmental Services, Inc.
OLD BUSINESS
Mr. Duckworth advised the Board, Mr. Fischer has reviewed the three bids received for the Street Resurfacing Project for 1997 and recommends acceptance of the bid of $278,348.71 from L. P. Cavett Company. Mr. Duckworth requested authority to enter into a contract with L. P. Cavett. Mr. Humphrey made a motion to accept the bid of $278,348.71 from L. P. Cavett Company for the 1997 Street Resurfacing and authorize Mr. Duckworth to enter into a contract on behalf of the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened Sign Truck Bids received. One bid was received 6/17/97 at 1:35 PM.
Kaffenbarger Truck Company $ 38,562.00
Mr. Humphrey made a motion to accept the bid into the record and turn it over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board he has 12 people that have expressed an interest in serving on a Township Bikeway/Pedestrian System committee. The first meeting will be held June 30, 1997 at 6:30 PM at the Township Civic Building.
Mr. Humphrey made a motion to adopt Resolution 97-19 Revising Previously Adopted Zoning Fee Schedule. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board the letters regarding the Local Government Revenue Fund distribution have been sent. The County Budget Commission is meeting on June 23, 1997 to ratify the alternative proposal that was submitted to all Townships from the County Commissioners office. The Board requested Mr. Duckworth write a letter to the County Budget Commission asking for time to allow the local governments to consider our recommendations.
Chairperson Schmidt announced the Board’s decision on Public Hearing Case # 426. The Board unanimously overturned the Rural Zoning Commission’s decision with certain restrictions. The restrictions had to do with the number of units, a secondary street entrance and no additional units into this PUD.
Mr. Duckworth reported he had attended the Tax Incentive Review Committee (TIRC) meeting on June 10, 1997. He noted that out of 22 companies receiving tax abatements, only two issues relating to poor performance were raised. The first issue pertains to the tax abatement agreement with the Henry P. Thompson Company. As of 12/31/96, the company has failed to meet its investment and employment commitments for a three year period. The TIRC recommends terminating this agreement. The second issue pertains to Multifold International. They have achieved 50 percent of their personal property tax investment. The real property investment has been met and their employment commitment is at 85 percent of target. The TIRC will send the company a letter advising them their personal property tax commitment is less than desirable and placing them on notice that the situation will be monitored.
Mr. Humphrey made a motion to adopt Resolution 97-20 terminating tax exemption benefits granted to the Henry P. Thompson Company. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded everyone, the dedication of Paxton Ramsey Park will be June 28, 1997 at 1:00 PM.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 180 checks numbered 64833 to 65013 for a total amount of $179,613.62. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board for authorization to hire Miss Teresa Kinnet as a college student intern for a period of 2 months. Miss Kinnet would work 2 to 3 days a week. The hourly rate of pay for college interns is $7.00 per hour. Miss Kinnet is a senior at Miami University studying public administration. If the Board approves, she can begin work June 24, 1997. Mr. Uecker made a motion to authorize Mr. Duckworth to hire Miss Teresa Kinnet as a college intern to work 2 to 3 days per week at $7.00 per hour for two months. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve a request from Chief Jim Whitworth for Assistant Chief Harold Thiele to attend a Bombs and Explosive Devices training program on June 25-27 in Akron, Ohio. The estimated cost is $787.00. Mr. Humphrey made a motion to approve the out of town travel for Assistant Chief Harold Thiele June 25-27 for training. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board, Chief Steve Bailey has recommended a conditional offer of employment be made to John Swing for the position of Police Officer. Mr. Humphrey made a motion to make a conditional offer of employment as a Police Officer to John Swing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board for a resolution obligating matching funds for an ODNR-NatureWorks grant for the planned restroom/concession facility at the South Park . The estimated cost is $100,000.00. Mr. Duckworth would apply for a grant in the amount of $50,000.00. Mr. Humphrey made a motion to adopt Resolution 97-21 obligating local funds for proposed Miami Township grant project through the Ohio Department of Natural Resources Natureworks Grant Program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer discussed the shelter/concession project plans. Mr. Duckworth advised the Board he has been negotiating with Cinergy to acquire 25 acres of frontage on State Route 131. Cinergy has presented a proposal for a ten year lease at $1.00 per year for the property. A contract should be ready for consideration by the next regular Board meeting.
Mr. Duckworth requested the Board authorize the Police Department to apply for a DARE grant for the 1997-1998 school year. Mr. Ed Humphrey made a motion to adopt Resolution 97-22 authorizing the Miami Township Police Department to apply for a grant through the DARE grants program and to enter into agreement with the Ohio Attorney General’s office to implement the funding program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a resolution authorizing pay increases for full time Fire/EMS personnel on July 01, 1997. The pay increase is 4 percent. Mr. Humphrey made a motion to adopt Resolution 97-23 providing for pay increases for various Township employees (list attached). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt Resolution 97-24 establishing a 25 mile per hour speed limit on the following streets, Technecenter Drive T-2105, Ford Circle T-2102, Edison Drive T-2104 and Salk Drive T-2103 all in the platted subdivision known as Park 50 Technecenter. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt Resolution 97-25 establishing a 25 mile per hour speed limit on Miami Ridge Drive T-2405 in the platted subdivision known as Miami Trails, Block H. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that for several months he has been looking at the feasibility of a realignment of the existing Montclair Boulevard where it intersects with Route 28 near the by-pass. One reason for a change is to improve the safety of the public on 28 and Montclair. It is a very busy intersection, poorly designed. Second the proposed change would promote economic growth in the Township. The Board requested Mr. Duckworth obtain more information, like estimated costs, value to be received by making the change, etc.
PUBLIC COMMENT
Miami Township Fire/EMS Chief, Jim Whitworth advised the Board that the Department has an Administrative Assistant . Ms. Debbie Holden, a resident of Miami Township has volunteered to work for a few months.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.(G)(3) and to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:40 PM.
JULY 1, 1997
The Miami Township Board of Trustees met in regular session, Tuesday, July 01, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to approve the minutes from the two (2) June 17, 1997 Board of Trustee meetings. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from Miami Township Police Chief, R. Steven Bailey. The notice stated there was no objection from the Police Department to the transfer of a liquor license to Mascot Petroleum Co., Inc. dba Sunoco Food Market & Gas Pumps from Stop N Go Foods of Dayton, Inc.
Mr. Ferry read a letter from the Clermont County Engineer advising the Township, the County will be bidding out the pavement line striping program. Any Township or Village can be included in the bidding process. If interested, a letter so stating must be submitted by July 01, 1997.
Mr. Ferry read two letters from the Clerk-Treasurer of the Village of Bethel, Ohio Mr. William D. Elliott regarding Miami Township’s proposal for Government Revenue Allocations. In the first letter, Mr. Elliott stated the proposal would reduce Bethel’s general fund budget by 34 percent. In the second letter Mr. Elliott advised the Board, the Village Council rejected the proposal as unacceptable.
Mr. Ferry read a letter directed to Chief Bailey from the Milford High School. Principal Jim Quatman praised the efforts of the Miami Township Police Department during the 1996-97 school term. Whenever there was need of assistance, the response was quick and professional. Mr. Quatman also praised the involvement of the force with proactive preventative activities with special mention of the Mock Crash.
Mr. Ferry read a letter from Michael L. Cline, Superintendent of the Chillicothe City Schools. Mr. Cline extended congratulations to the Board on the opening of the Paxton-Ramsey Park.
OLD BUSINESS
Miami Township Administrator, Mr. David Duckworth presented the Board with an update on the progress of the Township Bikeway/Pedestrian system. An organizational meeting drew 17 interested residents. The next meeting will be held July 31, 1997.
Mr. Duckworth request the recommendation and decision on the Sign Truck Bid be tabled until July 15, 1997. The Board agreed.
Mr. Duckworth reported a draft lease has been submitted to Cinergy for property adjoining the South Park. The constant rains this season have prevented the development of the South Park.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 87 checks numbered from 620011 to 620097 for a total amount of $428,972.56. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth notified the Board he has received a request from Fire/EMS Chief, Jim Whitworth for a General Leave of Absence for Carol Fancher. Mrs. Fancher is expecting a child later this year. Mr. Duckworth recommended the Board grant Mrs. Fancher a General Leave of Absence for a period of 180 days. Mr. Humphrey made a motion to grant Carol Fancher a General Leave of Absence for a period of 180 days. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reviewed a Lateral Entry Policy for Police Officers. This policy would allow qualified applicants the ability to by-pass the department’s written testing process assuming certain criteria are met.
Mr. Uecker made a motion to accept the Lateral Entry Policy for Police Officers. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth submitted a request from Chief Bailey for the conditional employment of Brett Simon and Larry Lantman. These individuals would be eligible for employment of the Township’s Lateral Entry Policy. Officer Simon is a certified K-9 officer and Officer Lantman is a certified DARE officer and accreditation manger for Milford. Mr. Uecker made a motion to offer conditional employment to Brett Simon and Larry Lantman. Mrs. Schmidt seconded the motion. Upon roll call, Mrs. Schmidt voted "AYE, Mr. Uecker voted "AYE" and Mr. Humphrey abstained. Mr. Uecker made a motion to hold a Special Board of Trustees Meeting on July 15, 1997 at 6:30 PM for the purpose of interviewing candidates. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth submitted a request from Chief Whitworth for out of Township travel. Chief Whitworth requests approval to attend the International Fire Chief’s Association Conference August 20-27, 1997 in Dallas, Texas. The estimated cost is $1,803.50. (This is a budgeted expense). Mr. Humphrey made a motion to approve the Out of Township Travel requested by Chief Whitworth. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the hiring of Jason Fogle as a seasonal employee at the rate of $7.00 per hour. Mr. Uecker made a motion to approve the hiring of Jason Fogle as a seasonal employee at the rate of $7.00 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry advised the Board that the State Auditor will begin the 1996 audit on July 14, 1997.
Mr. Ferry requested authorization to attend a State Auditor mandated Investment Training on September 9, 1997 at the Sharonville Convention Center. The fee is $65.00. Mr. Humphrey made a motion to authorize Mr. Ferry to attend the Investment Training Seminar on September 9,1997 and approved payment of the expenses. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mr. Tom Siberski of 6220 Shadowhill Way in the Township advised the Board he has heard nothing but good comments about the Paxton-Ramsey Park.
Mr. Humphrey made a motion to go into Executive Session to discuss Pending Litigation Pursuant to ORC 121.22(G)(3) and to consider a Personnel Matter Pursuant to ORC 121.22(G)(1) and to consider the Purchase of Property for Public Purposes Pursuant to ORC 121.(G)(2). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize Miami Township Administrator David Duckworth to purchase .65 acres of property off Wade Road for $15,000.00 to gain a utility access to the Park. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:50 PM.
JULY 15, 1997
The Miami Township Board of Trustees met in regular session Tuesday, July 15, 1997 at 8:00PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the June 24, 1997 and July 01, 1997 minutes from the Board of Trustee meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Fire/EMS Chief Jim Whitworth presented highlights from the June 1997 Department report. The driver-operator 2 class is continuing. The class is now mandatory for full time employees and optional for part time employees. Chief Whitworth reported that Firefighter-Paramedic Bill Richardson is on injury leave. Mr. Richardson fell while on duty and broke his wrist. Also Steve Wells who injured his leg at home. Mr. Wells will be off work approximately 4 weeks and Mr. Richardson will be off approximately 4 months.
Planning and Zoning Director Larry Fronk reviewed the June 1997 activity in the Zoning and Planning Department. The upgrade to the zoning software continues on schedule. It is expected to be fully operational in August. New home starts for June were 23. The year to date new home starts are 141 which is down 67 from the same time in 1996.
Police Lieutenant Daryl Poe presented highlights from the June 1997 Police Department report. The crime rate in Miami Township decreased to the lowest level since March. The department concluded recruitment efforts on June 2nd. The top four candidates are scheduled for pre-employment exams during the last week of July.
Walter Fischer, Service Director, presented the department report for June. The South Park ODOT permits have been approved. The Paxton Ramsey Park Contractor has completed the punch list and a walk through is scheduled this week. Resurfacing is scheduled to being the first week of August. The sub-base is installed for the tennis courts at the Buckwheat Park and the contractor is to start July 28, 1997 or before. Mr. Fischer request authority to get additional grading work performed at the Community Park to correct a drainage problem with the front field.
CORRESPONDENCE
Mr. Ferry read a notice from Police Chief Steve Bailey regarding the issuance of a liquor license to Brutas Inc. DBA Wolfies Tavern at 1151-55 SR 131 in Miami Township. The Miami Township Police has no objection.
Mr. Ferry read a letter from the Clermont County Engineer regarding the safety sign program. The signs requested by Miami Township have been ordered and should be installed by October 1, 1997.
Mr. Ferry read a notice from the Hoxworth Blood Center. Local and national blood shortages are occurring and blood donors are needed. A blood drive will be held at St. Andrew’s Parish Center, 522 Main Street in Milford and at Park 50 on Monday, July 28, 1997 from 2:30PM to 8:30PM.
Mr. Bill Knepp presented the new president of the Greater Miami Township Performing Arts Center, Mr. Matt Snow. Mr. Snow assured the Board, plans will continue to go forward as previously presented.
OLD BUSINESS
Mr. David Duckworth, Miami Township Administrator advised the Board he has received comments back from Cinergy on the lease of the 26 acres off of SR 131. Most of the questions are insurance related. Mr. Duckworth will review the questions with the Township insurance agent . Mr. Duckworth stated he should be able to present a recommendation by the next regular Trustee meeting.
Mr. Duckworth recommended the Board hire Brett Simon for the position of probationary police officer with the Miami Township Police Department. Mr. Duckworth recommended Mr. Simon’ s employment be effective August 3, 1997 at a starting rate of pay at $14.32 per hour. Mr. Humphrey made a motion to hire Mr. Brett Simon as a probationary police officer effective August 3, 1997 at $14.32 per hour. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Walt Fischer reminded those in attendance the Miami Township Beat the Heat 5K run and fitness walk is Saturday, July 19, 1997 at 8:30AM. The course starts at the Paxton Ramsey Park. Proceeds to benefit the Shrine Burns Hospital. Local sponsors are Time Warner Cable, Lykins Companies and Fifth Third Bank.
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including 41 checks numbered from 62088 to 62128 for a total amount of $479,474.84. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a draft Nepotism Policy prepared by John Korfhagen. Mr. Uecker made a motion to adopt RESOLUTION 97-27 modifying the Miami Township Personnel Policy and Procedures Manual to establish an anti-nepotism policy. Jean Schmidt seconded the motion. Upon roll call, Jean Schmidt voted aye. Joseph Uecker voted aye and Ed Humphrey voted nay.
Mr. Duckworth requested the Board schedule a public hearing on August 19, 1997 during a regularly scheduled Trustee meeting to consider the establishment of a street lighting district for the Paxton East subdivision. Mr. Humphrey made a motion to hold a public hearing during the regular Trustee meeting of August 19, 1997 to consider the establishment of a street lighting district for the Paxton East subdivision. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to move the regularly scheduled August 5, 1997 Trustee meeting to July 29, 1997 at 9:00 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mr. Tom Siberski announced a Run-Walk in support of Muscular Dystrophy sponsored by the March of Dimes will be held Saturday, April 25, 1998.
Mr. Uecker made a motion to go into Executive Session to consider a Personnel Matter pursuant to ORC 121.22(G)(1) and to consider the Purchase of Property for Public Purposes pursuant to ORC 121.22(G)(2) and to prepare for Collective Bargaining with Public Employees pursuant to ORC 121.22(G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize the immediate hiring of 3 new full time fire fighter/paramedics for the Miami Township Fire/EMS Department. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 11:01PM.
JULY 29, 1997
The Miami Township Board of Trustees met in a special session on Tuesday, July 29, 1997 at 9:00 PM at the Miami Township Civic Building. The purpose of this meeting is to replace the regularly scheduled Board meeting of August 05, 1997. (Reference meeting of 7/15/97) Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to approve the two (2) sets of minutes from the July 15, 1997 Board meetings. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley, notifying the Board that the Clermont County Budget Commission will meet on Monday, August 04, 1997 at 8:30AM in the Clermont County Administration Building to consider distribution of the Local Government and Local Government Revenue Assistance Funds. Mrs. Schmidt asked if the Board would be represented. Miami Township Attorney, John Korfhagen advised the Board he will attend the meeting.
Mr. Ferry read a letter from the Clermont County Engineer, Carl G. Hartman. Mr. Hartman’s office will be hosting the Clermont County Clerks and Trustees Association meeting on Thursday, August 28, 1997 at 5:00 PM at the Clermont County Fairgrounds.
Mr. Ferry read a letter from Mr. Jim Fuhrman of RE/MAX Plus. Mr. Fuhrman expressed his gratitude to Miami Township Police Officer, Kevin Petrocelli. Officer Petrocelli assisted Mr. Fuhrman on July 24, 1997.
Mr. Ferry read a letter from Dave Dombrowski, President of the Marina Homeowner Association. Mr. Dombrowski expressed appreciation for the support provided by the Miami Township Fire and EMS department during the 10th Annual Paxton East July 4th parade.
OLD BUSINESS
Mr. David Duckworth, Miami Township Administrator, reported to the Board a second draft of the proposed lease for property will be prepared and submitted to Cinergy. He stated he felt certain Cinergy will sign the agreement. Mr. Duckworth requested authorization to sign the lease as a representative of the Board. Mr. Humphrey made a motion to authorize Mr. David Duckwoth to sign the lease agreement with Cinergy for land adjacent to the 131 Park. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walter Fischer gave a final report on the Beat the Heat 5K Run. It was successful in spite of the extreme heat. The final wrap up will have to wait until Chief Whitworth returns (currently out of town training)
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including 98 checks numbered from 62129 to 62229 for a total of $105,092.06. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to advertise for bids for a 1998 all-wheel drive mini van to replace the 1987 Bronco currently assigned to Assistant Fire/EMS Chief, Harold Thiele. Bids would be opened August 19, 1997. Mr. Humphrey made a motion to authorize advertising for bids for a 1998 staff vehicle for the Fire/EMS Department. Bids to be opened August 19, 1997 at 8:20 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that when Brett Simon was hired on July 15, 1997 his hourly pay rate was listed incorrectly as $14.32 per hour. The correct rate is $15.14 per hour. Mr. Uecker made a motion to approve the hiring of Brett Simon at an hourly rate of $15.14. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with proposed changes in the Personnel Policies for part time Fire/EMS employees. Mr. Humphrey made a motion to change the Miami Township Personnel Policy by eliminating Section III,D.1and creating Section III(D)(10) to read "Part-time employees are not eligible to accrue vacation leave." Eliminating Section III.E.3.1. and create Section III (E)(14)"Part-time employees are not eligible to accrue sick leave. Both changes to be effective immediately. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to pay out all accrued sick time currently on the books for part-time employees at fifty (50) percent and to pay out all accrued vacation time currently on the books for part-time employees at full value effective July 29, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth advised the Board the next proposal is for an increase in hourly pay for part-time fire-fighters to $7.89, EMT’s to $7.89 and Paramedics to $8.55. Mr. Humphrey made a motion to adopt the proposed pay increases of Fire-Fighters at $7.89, EMT’s at $7.89 and Paramedics at $8.55 per hour effective August 10, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The final proposal is for a pay increase for Full-Time Fire and EMS personnel. The proposed rates are; FF2/EMTP $9.85 per hour, FF/1EMTP $9.50 per hour, FF2/EMTA $8.55 per hour and FF/1EMTA $8.15 per hour. Mr. Humphrey made a motion to approve the proposed hourly rates for full-time Fire and EMS personnel effective August 10, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he will have a proposed rate increase for Lloyd Davis at the next regular meeting.
Mr. Duckworth recommended the Board offer conditional full-time employment to Jeff Childers and Brian "Scott" Snell for 2 of the 3 open full time Fire Fighter/EMTP positions. Mr. Humphrey made a motion to offer conditional full time employment to Jeff Childers and Brian "Scott" Snell as Firefighter/EMTP’S. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth discussed the option of opening the recruitment process to outside candidates for the 3rd open position in the Fire/EMS Department. Mr. Humphrey made a motion to authorize Mr. Duckworth to start the process to recruit a full-time firefighter. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request to offer conditional employment to the following police officer candidates; Keith Bullock, William Bulman, Dean Gutzweiler, Michael Tabor, Jeffrey Bank and Bobby Rose. These candidates have advanced through the first rounds of screening and are ready to proceed with the remaining pre-employment procedures. Mr. Uecker made a motion to offer conditional employment to police officer candidates Keith Bullock, William Bulman, Dean Gutzweiler, Michael Tabor, Jeffrey Banker and Bobby Rose. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received notification that Miami Township’ Year 11 Issue 2 project - Dry Run Road Bank Stabilization was not approved for funding by the Ohio Public Works Commission. He stated his plan is to re-submit this project for funding in Program Year 12 (1998). He stated he would also like to delay the Sugar Camp Road project to Year 13 (1999). The main reason is to free up funds for this year for other road improvement projects. Mr. Walter Fischer of the service department stated he felt Ibolt Road should be included as a project for late next year.
Mr. Fischer advised the Board there is a problem with the South Community Park roadway. The contractor has suggested undercutting to stabilize the roadway and parking area. Mr. Fischer presented an estimate from R.F. Scurlock Co. for full width undercut of drives and parking areas of $116,223.30. Mr. Uecker made a motion to accept as a change order in the amount of $116,223.30 from the R.F. Scurlock Co. to stabilize the South Community Park roadway and parking area. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to accept a change order for the contract services of a soil engineer for the purposes of testing the soil for compactness at the South Community Park. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Chief R. Steven Bailey requested the Board schedule two police candidate interviews for August 19,1997. Mr. Uecker made a motion to hold a special meeting at 7:00 PM on Tuesday, August 19, 1997 for the purpose of interviewing two (2) police officer candidates. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to consider a Personnel Matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:50 PM.
AUGUST 19, 1997
The Miami Township Board of Trustees met in regular session Tuesday, August 19, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry is on vacation, so Mr. Uecker made a motion to appoint David Duckworth as acting clerk for the purpose of recording the minutes of this meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE". Mr. Duckworth called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to approve the July 29, 1997 Board of Trustees meeting minutes as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATIONS
Miami Township Police Chief, R. Steven Bailey presented Mr. Rob Kattenbach of 5771 Tall Oaks Drive an award of Meritorious Service for the rescue of an infant child from imminent drowning on July 13, 1997.
Chief Bailey presented Sergeant Ed Schmid with a Meritorious Service Citation for service beyond the call of duty on the recommendation of Fire/EMS Chief Jim Whitworth.
Chief Bailey presented Employee of the Month awards as follows;
February 1997 Lt. Daryl Poe
March 1997 Chief Steven Bailey (Presented by Sgt. Al Fatute)
April 1997 Officer Steven Burgess
May 1997 Records Clerk Supervisor Jennifer Heideman
June 1997 Officer Kevin Petrocelli
July 1997 Officer Kevin Petrocelli
Chief Bailey administered the Oath of Office to new Miami Township Police Officer Brett Simon.
DEPARTMENT REPORTS
Assistant Chief Harold Thiele presented the July 1997 Fire/EMS Department Report.
Planning and Zoning Director Larry Fronk presented the July 1997 Zoning Department Report.
Police Chief Steven Bailey gave the Police Department Report for July 1997.
Service Director, Walter Fischer presented the Service Department Report for July 1997.
CORRESPONDENCE
Mr. Duckworth read from the Clermont County Commissioners’ Journal # 284 from July 30, 1997. The following roads and lengths are accepted for placement into the Miami Township Public Road System;
T-2551 West Hanna Avenue 0.325 Miles
T-2552 Ridgetop Court 0.056 Miles
T-2553 Little River Lane 0.261 Miles
T-2554 River Bend Court 0.044 Miles
Mr. Duckworth read a notice from the Clermont County Auditor, Linda L. Fraley regarding the distribution of the 1998 Local Government Fund and 1998 Local Government Revenue Assistance Fund.
Mr. Duckworth read a notice from the Clermont County Auditor, Linda L. Fraley announcing a public hearing for the purpose of reviewing budgets for Townships, Villages and Joint Ambulance District for the fiscal year beginning January 01, 1997 will be held Tuesday, August 26, 1997 at 2:15 PM in the Clermont County Meeting Room of the Administration Building, 101 East Main, Batavia.
Mr. Duckworth read a notice from Clermont County Engineer, Carl G. Hartman announcing that arrangements for the fifth annual Snow Plow Roadeo are finalized. The event will take place on September 18, 1997 at 9:00AM at the 275 East Cinemas off Montclair Blvd. In Miami Township.
Mr. Duckworth read a memo from Chief Whitworth regarding the Insurance Services Office (ISO) They will be in Miami Township on September 08, 1997 to establish a new rating. The current rating is 6 in areas with fire hydrants and 9 in areas without hydrants. The rates were established in 1980.
Mr. Duckworth read a letter from Mr. Duckworth to Mr. Jim Prather, Athletic Director of Milford High School. On behalf of the Board of Trustees, Mr. Duckworth offered the use of the three new tennis courts at the Township Park on Buckwheat Road to the Milford High School Tennis Program. Mr. Prather has responded and there is interest in using the courts.
Mr. Duckworth read a letter from Time Warner Cable. They requested permission to conduct a short presentation before the Board of Trustees at one of the meetings between September 01 and November 01, 1997. The presentation will be a brief recap of the upgrade project and discussion about the future and will take approximately 15 minutes.
OLD BUSINESS
Bid Opening for 1998 Fire/EMS Staff Vehicle was scheduled for 8:20PM. No Bids Received.
Public Hearing on Street Lighting District-Paxton East Subdivision. Mr. Duckworth recommended the Board approve the request for a street lighting district for the Paxton East Subdivision. Mr. David Dambrowski representing the Paxton East Marina Home Owners Association spoke to the Board regarding the need for street lighting in their neighborhood. Mr. Humphrey made a motion to adopt RESOLUTION 97-28 providing for the procurement of a street lighting system for Paxton East. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to approve payment of the Township bills and Payroll including checks numbered from 62232 to 62390 for a total amount of $487,271.88. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire John Swing, Keith Bullock and Bobby Rose as Probationary Police Officers. Mr. Humphrey made a motion to hire John Swing effective August 31, 1997, Keith Bullock effective September 01, 1997 and Bobby Rose effective September 02, 1997 as probationary Police Officers at a rate of $13.54 per hour. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant conditional employment to Michael Szpak and John Kleinfeldt which will enable the Police Department to proceed with the remaining pre-employment procedures. Mr. Uecker made a motion to offer conditional employment to police officer candidates John Kleinfeldt and Michael Szpak. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a request from Chief Whitworth for the creation of a full-time Administrative Assistant position for the Fire/EMS Department. The proposed hourly rate is $9.00. The funding for the position was included in the 1997 budget. Mr. Humphrey made a motion to approve the job description and authorize Chief Whitworth to being the hiring process for a full-time Administrative Assistant. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set a Public Hearing for Rural Zoning Commission Case #427 at 8:30PM (during the regular meeting of the Board) on September 2, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a request from Chief Bailey to sell one (1) surplus police radio to the Village of Batavia for $1.00. The radio is an older Motorola that is no longer needed. Mr. Humphrey made a motion to adopt RESOLUTION 97-29 authorizing the sale of 1-Motorola Low Band Portable Radio to the Village of Batavia for $1.00 pursuant to ORC 505.101. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board authorize a vacation and sick leave one time buy-out of accrued hours for Mr. Lloyd Davis , a part-time zoning inspector. He also requested increasing Mr. Davis’ hourly rate to $10.76. Mr. Humphrey made a motion to increase the hourly rate of Mr. Lloyd Davis to $10.76 and to authorize a one time pay out of accrued vacation and sick time hours. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a date and time for trick or treat night. Mr. Humphrey made a motion to set Friday, October 31, 1997 from 6PM to 8PM as the official celebration of Halloween Trick or Treat night in Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board of a problem with the quality of housekeeping services provided by the cleaning contractor, Fresh Start Cleaning Service. There are several serious violations of the contract and repeated phone calls by Walt Fischer and Randy Huneck to Fresh Start to correct the deficiencies have been disregarded. Mr. Duckworth requested the Board authorize him to terminate the housekeeping contract with Fresh Start Cleaning Service. Mr. Uecker made a motion to authorize Mr. Duckworth to terminate the housekeeping contract with Fresh Start Cleaning Service. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Phyllis Winter as a part-time temporary employee at a rate of $7.50 per hour. She will work a total of 18 hours per week. At the end of 3 months Walt Fischer and Mr. Duckworth will assess the quality of service and make a recommendation on a longer term solution. Mr. Uecker made a motion to offer part-time temporary employment to Phyllis Winter at a rate of $7.50 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Township has received a bond for the improvements being made to State Route 131 with respect to the park drive-way. The bonding company needs someone to execute the bond. Mr. Humphrey made a motion to authorize Mr. Duckworth to execute the bond on behalf of the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize travel out of the Township for the OTA Summer Conference and reimbursement of expenses relative to the conference. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt reported on the convention. Annexation reform is now in the Senate. Mrs. Schmidt requested authorization to send a letter to Senator Doug White and Senator Dick Finan begging for the support of this much need legislation. Mr. Humphrey made a motion to authorize Mrs. Schmidt to submit letters to Senator Doug White and Senator Dick Finan on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Linda Marshall of 5447 Carolyn Lane complained about the pot holes on Country Lane. The repairs that have been done are not lasting. Mr. Fischer agreed to look into the problem.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize Miami Township Attorney, John Korfhagen to enter into settlement discussions with counsel for Larry Roberts and will authorize John Korfhagen and Douglas
Holthus to sign a agreed entry and consent to agree on behalf of the Township. Mr. Humphrey seoncded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize John Korfhagen to take all steps necessary to appeal and file suit on behalf of Miami Township from the decision from the Clermont County Budget Commission regarding the allocation of the Local Government Fund and the Local Government Revenue Assistance Fund. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 11:05 PM.
SEPTEMBER 2, 1997
The Miami Township Board of Trustees met in regular session at 8:00 PM Tuesday, September 02, 1997 at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk, Eric Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker, The Pledge of Allegiance was given.
Mr. Uecker made a motion to approve the minutes of the August 19, 1997 Board of Trustee Meeting as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATIONS
Mr. Fred Humphries, Miami Township’s Safe Communities Project Coordinator presented a report on the project highlights. Mr. Humphries displayed a Safety Town model. The Safety Town is a training tool specifically geared to pre school aged children. Mr. Humphries suggested ways to generate the money needed for the project including Donations from the public and selling advertising space on the sides of the buildings. Mr. Ed Humphrey made a motion to support the concept of the Safety Town and asked for the combined support of the Miami Township Safety Services to have the Safety Town in operation by summer 1998. Mr. Humphrey also asked Mr. Fred Humphries to serve as a volunteer consultant on the project. Mr. Joe Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Andrew Pugh of Troop 244 reported on his planned Eagle Scout Project which is to make Longfield Park playground a safer place for children by adding cushions of wood chips under the equipment . The Miami Township Service Department will install drainage pipes and concrete curbing.. The project will take approximately 100 man hours and will be completed over the next two week ends. The estimated cost is $2800.00. Mr. Humphrey made a motion to authorize distribution of funds from the General Fund to cover the cost of this. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from the Clermont County Engineer stating they are programming repairs and improvements to Buckwheat Road (CR-24). It is anticipated that these improvements will include a designated left hand turn lane on Buckwheat Road at both SR 131 and SR 28. Estimated completion of the intersection improvements is 1999.
Mr. Ferry read a letter from Deborah A. Spaulding , Branch Manager Cincinnati Bell Telephone. Ms. Spaulding apologized for recent difficulties (busy lines to any incoming calls) during the week of August 11, 1997. Cincinnati Bell will issue a credit for one month of service ($1,541.79) on the next billing.
OLD BUSINESS
Mr. Humphrey made a motion to authorize re-advertising for bids for a Fire staff vehicle. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including 115 checks numbered from 62391 to 62505 plus Payroll for a total amount of $588,054.73. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk, Director of Planning and Zoning for Miami Township requested authority to establish two steering committees for land use studies on Upper SR 28 and SR 131. The Board approved the request.
Mr. David Duckworth, Miami Township Administrator requested the Board authorize applications for Ohio Public Works Commission Funding to improve Dry Run Road and Ibold Road. He also requested expenditure of $2,000. 00 for pre-engineering services. Mr. Humphrey made a motion to adopt RESOLUTION 97-30 authorizing Miami Township to submit application for Ohio Public Works Commission Funding to improve Dry Run Road. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 97-31 authorizing Miami Township to submit application for Ohio Public Works Commission Funding to improve Ibold Road.. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Walter Fischer, Service Director recommended the Board set the weekend of October 3rd and 4th for the 1997 Fall Clean Up. Mr. Fischer requested approval to hire a guard service to prevent dumping after hours. Mr. Humphrey made a motion to establish the weekend of October 3rd and 4th, 1997 for the Fall Clean Up. Hours of operation will be 7:30 AM to 4:30 PM both days. Mr. Humphrey also moved to authorize the hiring of a guard service and extra trash removal service. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE.’
Mr. David Duckworth, Township Administrator discussed holding a contest open to the public to name the new Park (currently referred to as the South Park). It was decided the winning name will be announced
the first meeting of December 1997. Mr. Duckworth will establish the rules and publicize the contest.
Mr. Walter Fischer presented an update of the new park construction. There have been some changes in the drawings. The ball fields have been relocated. He will have an update on the extra costs at the next meeting. The Police Department remodel project is going well. The tennis courts at Buckwheat Park should be finished by Saturday, September 13, 1997. The Paxton-Ramsey Park will be seeded and no trespassing and no motorcycling signs will be posted.
PUBLIC COMMENT
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to consider personnel issue pursuant to ORC 121.22(G)(I) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt Resolution 97-32 authorizing Mr. Eric Ferry, Miami Township Clerk, to file an appeal to the Board of Tax Appeals from the decision of the Clermont County Budget Commission regarding the allocation of the Local Government Fund and Local Government Revenue Assistance Fund. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt tabled discussion of the 1998 Estimated Budget until the September 16th meeting .
Mr. Humphrey made a motion to increase Jim Whitworth’ s salary to $56,000.00 annually effective August 01, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to renew David Duckworth’ s contract effective March 11, 1997 through March 11, 1998 at a salary of $66,000.00 Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on September 14, 1997 at 7:00 PM at the back pool location in Miami Trails. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 11:00 PM.
SEPTEMBER 16, 1997
The Miami Township Board of Trustees met in regular session on Tuesday, September 16, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to approve the September 02, 1997 minutes as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Miami Township Police Chief R. Steven Bailey swore in three new police officers. The new officers are John Swing, Keith Bullock and Bobby Rose.
Chairperson Schmidt asked for public comment on the Larry Roberts Case Decision. There were no comments.
DEPARTMENT REPORTS
Miami Township Fire Chief Jim Whitworth presented the department activity report for August. He discussed several highlights. He announced the 3rd Annual Team Bass Tournament is scheduled for September 21, 1997. He also announced a Gun Safety Trigger Lock Program. The Fire/EMS Department and Police Department will begin this promotion on September 24, 1997 giving out a FREE Gun Safety Trigger Lock at the Central Safety Services Building between 9AM and 5PM.
Planning/Zoning Director Larry Fronk presented his departments report for August. Mr. Fronk reviewed the new format for his monthly report. He presented two concepts of a proposed plaque in memory of the "Old Blue Bridge". The total fees received for the month of August is $7,954.75.
Chief Bailey presented the Police Department report for August 1997. Major crimes increased to the largest monthly total. Most notable was the number of reported burglary related offenses.
Walter Fischer, Service Director presented the Service Department report for August 1997. He reviewed the construction progress on Township projects.
PUBLIC HEARING - ZONING CASE #427 TELECOMMUNICATON TOWERS
Mr. Ferry read the Legal Pubic Hearing Notice, The Department of Clermont County Community Planning and Development recommendation, The Miami Township Rural Zoning Commission recommendation Mr. Fronk explained the case.
Chairperson Schmidt opened the floor to the Public for comment.
Mr. Elmo N. Davis of 627 Loveland Miamiville Road asked if there was a health risk ? Mrs. Schmidt reviewed information she had received stating at this time there was not evidence supporting any health risk from these type of towers.
There were no other questions or comments. Mr. Humphrey made a motion to close the Public portion of the hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve Zoning Case #427 with the following modifications; 1. The term PCS (Personal Communication System) was added to the definition, 2. Paragraph 6 was split into two paragraphs, a new 6 and 7 (done to separate two relatively different requirements), 3. A new requirement, number 8 added to require Telecommunication Companies to file a declaration with the Township each year as to the ownership and operation of all their facilities located within the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from the Ohio EPA, Southwest District Office. A final inspection of the sewage disposal system that serves the Paxton-Ramsey Park was completed on September 03, 1997. The inspection revealed the system was constructed in an acceptable manner.
Mr. Ferry read a letter from the Clermont County Engineer to Mr. Charles Haalammert of 5796 Meadowview Drive regarding trees and shrubbery located in the right-of-way on Meadowview Drive. Mr. Hartman outlined their investigation, conclusions and suggested solutions.
Mr. Ferry read a notice from the Department of Community Planning and Development advising the Commission will formally review and take action September 23, 1997 at 5:00PM, on the Requested Extension - Formal Plan of Orchard Valley, Section Six.
Mr. Ferry read a letter from Reverend Alfred Strunk, Jr., Director of the Clermont County Chaplains Association, a non profit organization. The letter was an invitation to support and attend the Youth Rally on September 27, 1997 from 11AM to 7PM at Sycamore Park on State Route 132 in Batavia.
Mr. Ferry read a memo from Mr. David Duckworth advising the Board that representatives from Warner Cable will be attending the October 7, 1997 Trustee meeting to discuss the new cable upgrade and to field questions pertaining to Warner’s service.
Mr. Ferry read a memo from Mr. Duckworth to the Board announcing Towne Properties has selected Harvest Ridge (off State Route 131) as the site for the 1998 Clermont County Home Show.
Mr. Ferry read a letter from Charles and Jane Kneipp of 6263 Price Road praising the professionalism and knowledge of Mr. Walter Fischer regarding the Paxton-Ramsey Park construction.
Mr. Ferry read an invitation from Symmes Township to attend Saturday In The Park on September 20, 1997 from Noon to Dark. The park is located at 11600 Lebanon Road.
OLD BUSINESS
David Duckworth, Miami Township Administrator recommended the Board offer full time employment as Fire Fighter/Paramedic to Scott Snell and Jeff Childers. They have both successfully completed the pre-employment screenings. The effective dates of employment are August 22, 1997 for Mr. Snell and September 4, 1997 for Mr. Childers. Both will receive an hourly wage of $9.99. Mr. Humphrey made a motion to offer full time employment as Fire Fighter/Paramedics to Mr. Scott Snell and Mr. Jeff Childers at a rate of $9.99 per hour with effective dates of employment as August 22, 1997 for Mr. Snell and September 4, 1997 for Mr. Childers. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Jim Whitworth presented the Board with a report on the 1997 International Association of Fire Chiefs’ Conference which he attended August 20 - 27.
Chief Whitworth advised the Board the ISO Inspection has been rescheduled. It will take place September 22 and 23, 1997.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 94 checks numbered from 62506 to 62599 plus Payroll dated 9/12/97 for a total amount of $270,822.16. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth has received a request from Police Chief Bailey for a Board interview for a police officer candidate prior to the October 7, 1997 Trustee meeting. Mr. Humphrey made a motion to hold a special meeting at 7:00 PM on October 7, 1997 for the purpose of interviewing a police officer candidate. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth has received requests from Larry Fronk to attend the Ohio Planning Conference Annual Meeting in Dayton, Ohio October 6-8, 1997 at an estimated cost of $200.00 and Walter Fischer has submitted a request for himself and John Poe to attend the National Playground Safety Institute-Playground Certification Course September 25 and 26, 1997 at an estimated cost of $255.00. Mr. Humphrey made a motion to authorize Larry Fronk to attend the 1997 Ohio Planning Conference in Dayton, Ohio and Walter Fischer and John Poe to attend the National Playground Safety Institute in Columbus, Ohio. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Jim Whitworth announced the dedication of the Library Fire/EMS Education Corner is tentatively scheduled for October 18, 1997 at 10:00AM. The Trustees ask if the date could possibly be changed to the 25th so they could attend. Chief Whitworth stated he would look into the possibility of a date change.
Mr. Duckworth advised the Board that Canine Officer Brett Simon will soon complete his field training program and will be ready to start the canine program with his trained police dog named Lucky on October 01, 1997. Chief Bailey is currently seeking in-house candidates for the second canine officer position. Chief Bailey presented a Canine Operations Policy for the Board to review. The Board all agreed the plan looked good and they strongly support the program.
Mr. Uecker made a motion to adopt RESOLUTION 97-34 lowering the speed limit to 25 miles per hour on Mill Stone Court (T-2193), Oriskany Drive (Extension) (T-2455), Almahurst Lane (Extension) (T-2496), Duntreath Lane (T-2524), West Hana Avenue (T-2551) and Graystone Lane (T-2507) . Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry reported on the Investment Seminar he attended last week Mr. Ferry has discovered that while this seminar is a requirement of the State Auditor’s office it has only been attended by 40 percent of the required personnel. The State Auditor will note non compliance in the next audit The only banking entity that bothered to attend was Fifth Third. This was noted at the conference.
PUBLIC COMMENT
Mr. Elmo N. Davis of 627 Loveland Miamiville Road ask if the Township could purchase a giant snow blower to assist the Township with snow removal during a blizzard or heavy snow storm. The Board stated they would get prices.
Mr. Jim Roeder of 1009 State Route 131 reported an agreement has been reached with Towne Properties to erect a fence around his lake in their Harvest Ridge development. Mr. Roeder ask several zoning questions and was referred to Mr. Fronk. Mr. Roeder asked if a traffic safety study has been done on the Dublin Road. Answer Yes, however the Township would request a new study, copies of letter will be sent to Mr. Roeder. Mr. Roeder asked if any digging would be done along SR 131? Answer : No. Mr. Roeder commented on a False Alarm Warning letter he received from the Township. He stated his security alarm did go off and there was a break in, however when the police responded and saw no windows or doors broken or unlocked, the officer left and wrote it up as a false alarm. The Trustees discussed the problem with Mr. Roeder .
There were no other public comments.
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:55PM.
OCTOBER 7, 1997
The Miami Township Board of Trustees met in regular session on Tuesday, October 07, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson, Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the September 16, 1997 Board of Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.’
Dominick Glensky offered an apology for damage he did to the Paxton-Ramsey Park .
Mr. Humphrey made a motion to offer employment to Mr. Jeffrey Banker as a Probationary Police Officer at an hourly rate of $13.54. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Pamela Mc Donald, the Governmental Affairs Coordinator for Time Warner Cable, Jeff Clark, the area Regional Coordinator, Keith Bowen, the Project Manager and Gary Napier, a Field Service Technician presented a brief overview relative to the Cable Upgrade for Miami Township. They spoke of the new technology, new services and specialty services like the Roadrunner Service (cable modems). The Roadrunner service connects the PC’s of cable customers to their online community at speeds much faster than telephone lines.
Mr. Humphrey made a motion to adopt Resolution 97-35 authorizing a contract with Police Officer Brett Simon for the use of his Police Dog within the canine unit of the Miami Township Police Department
Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The contract was signed by the Board of Trustee members. Police Chief Steven Bailey swore in Canine Officer "Lucky". Officer Lucky barked he was ready to get to work.
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Commissioners Journal #284 from September 17, 1997 accepting the following roads and lengths as roads for placement into the Miami Township Public Road System. Smysor Road Extension T-2467 0.033 miles
Paxton Lake Cove T-2503 0.060 miles
Windsail Cove T-2502 0.117 miles
Paxton Lake Drive T-2500 0.070 miles
Island Cove T-2563 0.051 miles
Mr. Ferry read a letter from the Clermont County Board of Commissioners announcing the available FY 1997 CDBG Water and Sanitary Sewer Program and the available Microenterprise Business Development Program Funds.
Mr. Ferry read a letter sent to the Ohio Department of Public Safety from the Clermont County Engineer regarding discrepancies in vehicle registrations in Clermont County. Mr. David Duckworth, Township Administrator suggested the Township contract a consultant to survey the Miami Township/Milford City and Loveland registrations. The Board asked him to get more information on the cost and scope.
Mr. Ferry read a request from the Milford-Miami Ministerial Association for the Trustees to amend "Article 17" of the Miami Township Zoning Resolutions which regulate signs. On Wednesday, September 24th, representatives of the Milford-Miami Ministerial Association met with Mr. Laurence Fronk, Jr, Director of Planing and Zoning. The meeting was held to express concerns and determine what appropriate action could be taken to review and change the newly adopted Zoning Regulations as they pertain to Church Signs.
Mrs. Schmidt opened the floor to discussion regarding the problems with the sign regulations. Due to the absence of Mr. Fronk, the discussion was tabled until the next meeting.
Mr. Ferry read a letter from the Mulberry Wesleyan Church, Loretta Morris, Coordinator. The letter thanked the Trustees for providing the "wonderful" Paxton Ramsey Park. Recently a group of 30 of their senior citizens enjoyed a day in the park.
Mr. Ferry read a letter from David Elberfeld. Mr. Elberfeld was concerned that the speed limit on Wolfpen Pleasant Hill Road needs to be reduced due to the increased traffic. He also suggested the road should be widened and left turn lights installed. Mrs. Schmidt suggested Mr. Elberfeld’s letter be forwarded to the Clermont County Engineer. Mrs. Schmidt will also contact Mr. Elberfeld.
Mr. Ferry read a memo from Fire/EMS Chief Jim Whitworth regarding his request to amend the zoning regulation to include a requirement for a pool alarm upon installation of a pool. The request was tabled at the Rural Zoning Commission on October 1, 1997 until the November 1997 meeting.
Mr. Ferry read an invitation from Chief Whitworth to the dedication ceremony of the Miami Township Fire and Emergency Medical Service, Milford Community Fire Department and the Clermont County Public Library’s Fire Education Corner on October 11, 1997 at 10:00 AM at the Milford-Miami Township Branch of the Clermont County Public Library.
OLD BUSINESS
Mr. Duckworth requested the Board consider the possibility of resolving the Appeal of Local Government Fund Distribution through mediation. Township Attorney, John Korfhagen suggested this would be a good first step. The Board authorized Mr. Korfhagen to request a mediation conference.
Mr. Duckworth advised the Board, the Township Web Site has been updated. It now contains updated department information and Township meeting minutes.
Mr. Ferry opened a bid for the All Wheel Drive Mini Van from Kings Dodge. The total delivered price for a 1998 Dodge Caravan is $26, 975.00. Bid firm for 30 days. There were no other bids received. Mr. Humphrey made a motion to accept the bid from Kings Dodge for a 1998 Dodge Caravan and forward the bid to Chief Whitworth for review. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded everyone that Trick or Treat will be observed in Miami Township on October 31,1997 from 6:00PM to 8:00PM.
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including 207 checks numbered from 62600 to 62808 plus payroll dated 9/26/97 for a total amount of $556,018.66. Mr. Humphrey seconded the motin. Upon roll call, all voted "AYE."
Proposed Amendment to Article 17 was tabled until the next meeting.
Mr. Duckworth advised the Board that Martec, Inc., a company located in the Park 50 TecheCenter, has applied for a relocation waiver in preparation of their move to Batavia Township. Mr. Duckworth recommended the Township not challenge Martec’s move. Mr. Humphrey made a motion not to challenge Martec’s relocation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 97-36 proclaiming October 4, 1997 through October 11, 1997 as Fire Prevention Week. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Chief Bailey has requested the Board offer conditional employment to Mr. John Burroughs ,III. Mr. Burroughs is a Police Officer Candidate. Mr. Humphrey made a motion to offer conditional employment to Mr. John Burroughs, III as a Police Officer pending his successful completion of the pre-employment screenings. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth updated the Board on the Jim Roeder questions from the last meeting. On investigation it has been determined the alarm was handled in a professional and proper manner. Mr. Roeder has been sent a letter from Chief Bailey.
Chief Bailey reported on the Department’s "Party Pooper Patrol". During calls to several recent parties where underage children were drinking or using drugs, Chief Bailey notified the parents of all underage children attending one of the parties that their child was at a gathering of this type. Chief Bailey sent out 80 letters.
Mr. Walter Fischer, Service Director reported on the Playground Safety Seminar that he and John Poe attended in Columbus. Mr. Fischer also noted the massive dirt moving at the South Park should be completed this week. Jergensen will be moving in next Monday to begin the gravel work.
Mr. Humphrey noted the South Park is now 195 acres.
PUBLIC COMMENT
Chief Jim Whitworth reported on the Peterloon Project. He presented some pictures of the event. It was a successful project and the Departments are looking forward to participating again in two years.
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:20PM.
OCTOBER 21, 1997
The Miami Township Board of Trustees met in regular session on Tuesday, October 21, 1997 at 8:00PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Chairperson Schmidt advised the Board , Clerk Eric Ferry will not be able to attend the meeting and asked for a motion to appoint an acting clerk. Ed Humphrey made a motion to appoint Miami Township Administrator, David Duckworth as acting clerk for the meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes from two October 07, 1997 meetings.
SPECIAL PRESENTATION
Miami Township Police Chief performed the swearing in of newly hired Police Officer Jeffrey Lee Banker.
DEPARTMENT REPORTS
Fire Chief Jim Whitworth presented the Fire and EMS Department report for September. He reviewed some of the highlights of the month. There were no questions.
Larry Fronk, Planning and Zoning Director presented the Department September report. The total revenue for the month was $8,301.36. There were no questions.
Police Chief R. Steven Bailey presented the Police Department activity report for September. He noted major crimes decreased during September, however it remained above the average monthly total for the year. There were no questions.
Service Director Walter Fischer gave the Service Department and Parks report for September. He noted all sports fields are finished at the South Park. There were no questions.
CORRESPONDENCE
Mr. Duckworth read from the Clermont County Commissioner’s Journal # 284 dated 10/08/97 . The following roads and lengths have been placed into the Miami Township Public Road System;
Beech Grove Drive 0.203 T-2395
Wild Cherry Drive 0.050 T-2566
Paxton Woods Drive 0.038 T-2016
Paxton Woods Drive 0.228 T-2016
Paul Vista Drive 0.048 T-2567
Travis Court 0.069 T-2568
Belle Meade Farm Drive 0.077 T-2454
Whileaway Drive 0.285 T-2569
Parish Hill Ct. 0.050 T-2570
Almahurst Lane 0.128 T-2496
Airdrie Court 0.087 T-2571
Gallaher Court 0.128 T-2572
Mr. Duckworth read a notice from the Clermont County Department of Community Planning and Development advising the Planning Commission Staff will review and take action on Miami Township Zoning Cases 428, 429 and 430 on October 28, 1997 at 5:00 PM.
Mr. Duckworth read a letter directed to the Board from Lisa Eccles requesting a curfew for the Township juveniles.
Mr. Duckworth read a letter with the exact contents of the Eccles letter. This copy was signed by Jim Nichols. Mrs. Schmidt stated she had spoken with Ms. Eccles and directed the Safety Committee to review this matter and determine if a curfew would be helpful to the Township.
Mr. Duckworth read a notice from the Clermont County Commissioners’ Journal #284 dated October 15, 1997. The following roads and lengths have been placed into the Miami Township Public Road System;
Miami Lake Drive 0.225 T-2577
Miami Woods Drive 0.453 T-2548
Woodlake Court 0.044 T-2578
Ridgewood Drive 0.089 T-2579
Miami Woods Drive 0.168 T-2548
Valley Woods Court 0.122 T-2580
Miami Woods Drive 0.056 T-2548
Forest View Court 0.038 T-2581
Oak Ridge Court 0.064 T-2582
Miami Woods Drive 0.078 T-2548
Mr. Duckworth read a letter from Joan Paxton Jameson regarding a run down house on Branch Hill Guinea right before the bike trail. Ms. Jameson asked if something could be done to clean up this problem.
Mrs. Schmidt requested Mr. Duckworth contact Ms. Jameson to let her know we are looking into this situation.
Mr. Duckworth read a letter from Paul Vosseberg and Harry C. Scott III on behalf of the Miami Township Firefighters thanking the Trustees for their vision and commitment to excellence and safety in the community.
Mrs. Schmidt stated there was one letter that did not make it on the agenda. Each Board member has received a copy of the letter from the residents of Linda Way Drive regarding the park. Mrs. Schmidt suggested a special meeting with the residents of Linda Way Drive. Mr. Duckworth will contact a representative of the residents and see if they could meet with the Board on November 18th at 6:30PM.
OLD BUSINESS
Mr. Duckworth reported the Township has received several petitions from the Milford-Miami Ministerial Association and various members of churches in Miami Township requesting an amendment to Article 17 (signs) of the Miami Township Zoning Resolution. The specific objection to Article 17 is over the size of church signs. Mr. Fronk advised the Board he has met with the MMMA to discuss this issue. The Board agreed there should be changes to Article 17, however there are other modifications needed and the issue will be investigated.
Mr. Duckworth recommended the Board approve the bid submitted by King’s Dodge, Inc. for a 1998 all-wheel drive mini-van in the amount of $26, 975.00. Mr. Uecker made a motion to approve the bid submitted by King’s Dodge, Inc. and authorize the purchase of a 1998 all wheel drive mini van for the amount of $26,975.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk presented the Board with a two proposed amendments to Article 18 of the Zoning Resolutions. The first relates to setback of accessory buildings and will resolve any inconsistency in the Zoning Resolution. The second relates to requiring sidewalks in all future residential subdivisions. Each Board member presented their opinions and reasons for agreeing with the proposals.
Mrs. Schmidt reminded the Board and visitors that Trick or Treat will be observed on Halloween, October 31, 1997 from 6:00 PM to 8:00 PM.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 92 checks numbered from 62809 to 62900 plus the payroll dated 10/10/97 in the amount of $197,976.32. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt requested the November 4, 1997 Board meeting be changed to November 6, 1997 because of the Elections. Mr. Humphrey made a motion to change the November 4, 1997 Board of Trustee meeting to November 6, 1997 at 8:30 PM because of the Elections. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received notification from Warner Cable that the rates for Basic and Standard Cable TV will increase in 1998 The Basic rate will increase one (1) percent and the Standard rate will increase nine(9) percent.
Denny Begue and Matt Van Sant from the Clermont Chamber of Commerce spoke to the Board regarding the planning process of their Corridor Transportation project. Mr. Begue presented an overview of an Economic Impact Study prepared by Woolpert. Mr. Begue suggested the Board pass a resolution to support the Corridor Transportation project. Mrs. Schmidt requested the formal resolution be prepared for the November 6, 1997 meeting.
Mr. Walter Fischer requested authorization for money required for extra work and paving at the South Park. The total amount required is $28,300.00. Mr. Uecker made a motion to authorize the expenditure of $28,300.00 for change orders 5, 6 & 7. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request from Chief Whitworth for authorization to purchase surplus SCBA and air cylinders from the Sharonville Fire Department. There are 10 Mark II SCBA at $300.00 each and 10 SCBA cylinders with a 10 year life at $84.00 each and 4 SCBA cylinders with a 9 year life at $70.00 each. The total cost is $4,120.00. This is a savings of over $20,000.00 on the purchase of new equipment. All equipment has been inspected by Captain John Dold of the Miami Township Fire Department. Mr. Uecker made a motion to adopt RESOLUTION 97-37 authorizing the purchase of surplus equipment from another Political Subdivision. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth announced Fl u Vaccinations will be available free to Township employees beginning tonight. Shots will be given at the Central and North Stations.
Chief Jim Whitworth requested the Board authorize the advertisement of bids for two new 1998 Type 1 Medium Duty Ambulances. He recommended a bid opening on November 18, 1997 at 8:15 PM. Mr. Humphrey made a motion to authorize the advertising of bids for two new 1998 Type 1 Medium Duty Ambulances with bid openings on November 18, 1997 at 8:15 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth notified the Board that full time firefighter/paramedic, James Curry has resigned effective October 28, 1997. This leaves another opening in the full time fire and EMS staffing. Chief Whitworth requests authority to hire a replacement. Mr. Uecker made a motion to authorize the hiring of a replacement Fire Fighter/Paramedic. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested the Board adopt a resolution reducing the speed limit to 25 MPH on Miami Woods Drive and Ridgeview Court. Mr. Humphrey made a motion to adopt RESOLUTION 97-38 establishing a 25 MPH speed limit on Miami Woods Drive (T-2548) and Ridgeview Court (T- ). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Lewis White of 6005 Grist Mill Court asked what they thought the curfew would be in Miami Township? The Trustees answered they do not know at this time. The Safety Committee will investigate the issue and report back to the Board. Mr. White stated he would not mind a curfew.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC (121-22)(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:00 PM.
NOVEMBER 6, 1997
The Miami Township Board of Trustees met in regular session on Thursday, November 06, 1997 at 8:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the minutes of the October 21, 1997 Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the Wine Connection Inc. # 9690838. Police Chief Bailey has indicated a hearing is not requested.
Mr. Ferry read a letter from the Clermont County Engineer to Jim Back of the Costume Castle. There will be a "Left Turn Permitted" sign placed at the entry to the Costume Castle to help alleviate concerns about performing an illegal maneuver.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development announcing the next Planning Seminar. The seminar will be held Monday, November 17, 1997 from 5:30 PM to 7:30PM at Clermont College, Room S-142.
Mr. Ferry read a letter from the Milford Exempted Village School District Superintendent, Loren Wilson. The School Board has accepted Miami Township’s offer to purchase bulk salt from the Township.
Mr. Ferry read a memo from Fire/EMS Chief, Jim Whitworth. Chief Whitworth cited an emergency response on October 27, 1997 where the actions of the occupants demonstrated the lessons learned by the children at the Safety Education Center.
Mr. Ferry read a memo from Chief Whitworth regarding the 1996-1997 EMS Grant. Of the original $10,052.00 grant, the Department spent and was reimbursed $6,091.98. Reimbursement is based on the excellent record keeping and timely submission by Assistant Dan Mack and Captain Brian Gulat.
Mr. Ferry read a memo from Larry Fronk, Miami Township Director of Planning and Zoning regarding Zoning Case # 429 as it relates to Sidewalks. Mr. Fronk recommended the section of Zoning Case 429 relating to sidewalks be withdrawn from consideration by the Zoning Commission and Township Trustees. After a review by the County Planning Commission there are several issues that need to be resolved prior to the adoption of this amendment.
Mr. Ferry read a notice from the Clermont County Engineer advising Salt will be available for pick up for Townships on Friday, November 7, 1997 between 8:00 AM and 3:15 PM at the Filager Road facility.
OLD BUSINESS
Mr. Humphrey made a motion to adopt RESOLUTION 97-39 supporting the Clermont County "Family of Projects" for the improvement of various transportation corridors. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 97-40 authorizing Miami Township to participate in the Ohio Department of Transportation (ODOT) cooperative purchasing program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth provided the Board with a summary of the Safe Communities Grant Project from the Project Coordinator, Fred Humphries. Mr. Duckworth stated he was pleased with the results of the project.
Mr. Duckworth advised the Board he spoke with Sandra Schott from Linda Way Drive and informed her the Board would like to meet with all of the Linda Way residents at a special meeting on November 18, 1997 at 6:30 PM. She agreed to notify the residents. Mr. Uecker made a motion to hold a Special Meeting on November 18, 1997 at 6:30 PM for the purpose of meeting with the residents of Linda Way Drive. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to change the December 1997 meeting dates to December 09 and December 23, 1997. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to hold a Special Meeting to interview candidates for the Police Department, Fire & EMS Department and the Rural Zoning Commission and Zoning Board of Appeals on November 22, 1997 at 10:00AM at the Township Civic Building. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including checks numbered from 62901 through 65129 plus payrolls dated October 24, 1997 and November 07, 1997 for a total amount of $1,076,249.65. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported to the Board that SprintCom has proposed a ‘PCS Site Agreement" for the lease of property at the South Park site for a telecommunications tower. The agreement contains a "Co-Location" clause and a "Damage to Premises" clause. SprintCom will pay for the installation of electric utility. The annual rent is proposed at $4,380.00 for 5 years. Mr. Humphrey made a motion to accept the SprintCom ‘PCS Site Agreement". Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a summary of a Strategic Planning Session which he conducted with Department Heads in September. The session focused on the next five years. Mr. Duckworth requested the Board schedule a special meeting within the next 30 days to discuss the summary.
Service Director, Walter Fischer presented the Board with a request for Extra Work Authorization at the South Park for contractor R. F. Scurlock Co., Inc. The extras total $82,137.36. Mr. Humphrey made a motion to authorize additional funding for the South Park Project in the amount of $82, 137.36 for Extra’s numbered 8, 9, 10 and 11. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer informed the Board the SWOP4G salt bids for Miami Township are as follows;
Central Salt $31.25
North American 32.84
Morton 31.74
Cargill 31.74
American 38.74
Mr. Fischer recommended awarding the bid to Central Salt. He also recommended the Board offer use of the new Township Salt Storage facility to the Milford Schools and the County Engineer. All salt usage will be recorded and billed monthly. Mr. Uecker made a motion to award the salt bid to Central Salt. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to offer use of the Salt Storage facility to the Milford Schools at $32.25 per ton and to the County Engineer at $31.25 per ton. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to hold a Special Board Meeting on November 25, 1997 at 8:30 PM for the purpose of holding Public Hearings on Zoning Cases #428, 429 and 430 and any other business of the Township that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Larry Fronk reviewed his proposed amendment to Zoning Resolution as it relates to Sidewalks.
Mr. Walter Fischer requested the Board change the speed limit from 55MPH to 25 MPH on Gallaher Court T-2572 0.126, Almahurst Lane (extra)T-2496 0.126 and Airdrie Court T-2571 0.084. Mr. Uecker made a motion to adopt RESOLUTION 97-41 establishing a 25 MPH speed limit on Almahurst Lane (Extension) (T-2496), Airdrie Court (T-2571) and Gallaher Court (T-2572). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments.
Mr. Uecker made a motion to go into Executive Session to consider Personnel Issue pursuant to ORC 121.22(G)(I). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to create two new foreman positions in the Service Department. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to promote W. Randy Huneck to the position of one of the newly formed Foreman positions at a rate of $16.35 per hour effectively immediately. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:15 PM.
NOVEMBER 18, 1997
The Miami Township Board of Trustees met in regular session at 8:00 PM Tuesday, November 18, 1997. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were; Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the minutes of the November 06, 1997 Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
TAX ABATEMENT REQUESTS
Bryan Equipment Sales requested a 7 year, 60 percent tax abatement on a building renovation and expansion project at their present facility located at 457 Wards Corner Road. Mr. Ton Jones, President of Bryan Equipment Sales outlined the project for the Board. Miami Township Administrator, David Duckworth recommended approval of the application. Mr. Humphrey made a motion to adopt RESOLUTION 97-43 authorizing a 7 year, 60 percent tax abatement to Bryan Equipment Sales on both real and personal property taxes for a building renovation and expansion project on the existing facility at 457 Wards Corner road. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Spirit of America National Bank requested a 10 year, 60 percent tax abatement on a new 30,000 square foot building proposed to be built by M. L. Barnard, Inc. on Allen Drive. Ms. Lois Volk, Director of Operations for Spirit of America Bank presented an overview of the project. The estimated cost of the project is $4,950,000.00. This project will create an additional 66 full-time and 45 part-time employment positions to the area.. Mr. Duckworth recommended the Board approve a 7 year, 60 percent tax abatement for the Spirit of America Bank. Mr. Humphrey made a motion to adopt RESOLUTION 97-44 granting Spirit of America Bank a 7 year, 60 percent tax abatement on both real and personal property taxes for a new 30,000 square foot building project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Mr. Mark Jaehnen from the Clermont County Water and Sewer District presented a report of the scheduled improvements of the water/sanitary sewer system in 1998. Included in the plans are the replacement of a deteriorated water main at State Route 28 and I-275, a water main loop at Wards Corner Road and State Route 126, Miami Trails wastewater treatment plant expansion, Lower East Fork wastewater treatment plant improvements and designs for water tanks for the Sugarcamp Road State Route 131 vicinity and the Branch Hill Loveland Miamiville Road vicinity. Public hearings will be held on the State Route 131/Dry Run Road/ Lindaway Drive, Melody Lane/ Griemann Lane/Hilltop Way and two lift stations.
Mr. Dion Connor from the Clermont County Engineer’s office presented a highway project report to the Trustees.
AMBULANCE BID OPENING
Miami Township Clerk, Eric Ferry opened , in the order received, the following bids for two (2) new ambulances;
- Braun Industries Incorporated $ 106, 107.00 per unit
- Burgess 96,034.00 per unit
- Heisler’s Truck Sales & Service 102,970.00 per unit
- Rowlands Speciality Vehicle 102,348.00 per unit (Freightliner)
- Rowlands Speciality Vehicle 104,752.00 per unit (Navistar)
- Emergency Technologies 106,375.00 per unit (Navistar)
- Emergency Technologies 98,000.00 per unit (1997 Navistar)
- All American Fire Equipment Company 115,049.00 per unit
- Bluegrass Bus Sales 108,310.00 per unit
Mr. Uecker made a motion to accept the bids into the record and turn them over to Assistant Chief Dan Mack for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Each Department presented the Board with written reports of activity for the month of October. Of special notice;
FIRE - Assistant Chief Mack recognized the members of the Fire and EMS Department for outstanding work on PR details during Fire Prevention Month.
PLANNING - Larry Fronk, Director of Planning and Zoning noted the core advisory committees for the SR 131 and Upper SR 28 land use studies will be held on November 19 and 20, 1997.
POLICE - Miami Township Police Chief, R. Steven Bailey reviewed a new section in his department report.
SERVICE - Walter Fischer, Service Director reported the South Park gravel road is complete.
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development. The Planning commission Staff will review and take action regarding Miami Township Zoning Case #431 on November 25, 1997 at 5:00 PM.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development. The Planning Commission Staff will review and take action regarding Miami Township Zoning Case #432 on November 25, 1997 at 5:00 PM.
Mr. Ferry read a letter from Becky Jauch, Committee Chair- BSA Troop 888 announcing that Paul Kennedy will receive his Eagle rank at an Eagle Court of Honor on December 21, 1997. She requested a letter of recognition of this accomplishments from the Board. Chairperson Schmidt requested Mr. Duckworth prepare a letter of recognition for Mr. Kennedy.
OLD BUSINESS
Mr. Humphrey made a motion to hold a Special Meeting on December 09, 1997 at 6:30 PM for the purpose of Township’s 5 year Strategic Plan. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported that due to a budgetary error in the 1997 Road and Bridge appropriation, there is insufficient funding in the Fund to pay for the 1997 paving contract. To remedy the problem, Mr. Duckworth recommended the following changes to the 1997 appropriations. Transfer $85,000.00 from account 1-A-26 (General Fund Administrative - Other Expenses) to 1-M-3 (General Fund - Highways-Contracts). Mr. Uecker made a motion to approve the transfer of $85,000.00 from account 1-A-26 to 1-M-3 in the General Fund. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth received word from Assistant Chief Harold Thiele the Insurance Service Office inspection has resulted in the Township being recommended a "4" or possibly a "3" rating.
Chairperson Schmidt noted a special meeting will be held November 22, 1997 at 10:00 AM to interview candidates for the Police Department, Fire and EMS Department, Rural Zoning Commission and Zoning Board of Appeals. Also there will be a special meeting November 25, 1997 at 8:30 PM for Public Hearings on Zoning Cases #428, #429 and #430.
Chairperson Schmidt reminded the Board the regular meetings in December have been changed to December 9 and December 23, 1997.
NEW BUSINESS
Mr. Uecker made a motion to pay the bills of the Township including 195 checks numbered 65130 to 65324 for a total amount of $169,961.79. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board offer conditional employment to the following police officer candidates; Brian Bolles (full-time) and Keith Benhase (reserve). Mr. Uecker made a motion to offer conditional full-time employment to Brian Bolles and reserve conditional employment to Keith Benhase as police officer candidates.
Mr. Duckworth advised the Board, Walt Fischer is requesting the Township utilize the services of a consultant to assist in the design of the playground at the South Park. Mr. Duckworth recommended the board retain the services of Ms. Terry Hendy, a nationally recognized consultant based in Cincinnati. For a fee of $3,500.00 she will prepare a design plan for a total playground concept. Mr. Duckworth also recommended the Board create a citizen’s committee for the purpose of reviewing plans for planned improvements at the new park. Mr. Uecker made a motion to retain the services of Terry Hendy for a fee of $3,500.00 to prepare a design plan for the South Park Playground. Under this motion the Board will create a Citizen’s Committee for the purpose of reviewing plans for the park improvements and Mr. Duckworth will attend the December 8,1997 committee meeting as the Board representative. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize Out of Township travel and expense reimbursement for the Trustees, Clerk and Administrator to attend the Ohio Township Association Winter Conference in February 1998. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to go into Executive Session to discuss collective bargaining with Teamsters and IAFF issues pursuant to ORC 121.22(G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:30 PM.
DECEMBER 9, 1997
The Miami Township Board of Trustees met in regular session at 8:00 PM at the Miami Township Civic Building on December 09, 1997. Chairperson Jean Schmidt called the meeting to order followed by the Pledge of Allegiance. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Uecker made a motion to approve the minutes of Board meetings held November 18, November 22 and November 25, 1997 as presented.. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from the State of Ohio Board of Tax Appeals regarding the Miami Township vs Clermont County Budget Commission, BTA No 97-T-1140 and Union Township vs Clermont County Budget Commission, BTA No 97-t-1142. In an effort to advance the administration of these appeals and to aid the parties in seeking a resolution to their claims a pre hearing conference will be held Wednesday, January 21, 1998 at 1:00 PM in the offices of the Board of Tax Appeals, on the 24th floor of the State Office Tower, 30 East Broad Street, Columbus, Ohio.
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the transfer of a permit to Kroger Limited Partnership from Kroger Co.
Mr. Ferry read several letters from the Clermont County Engineer. The first letter was in regards to Project No. 621-0690 Proposed Road Improvements and Water Main Extension along Buckwheat Road. The proposed improvements consists of increasing the lane widths, adding a paved shoulder, slight vertical realignment, and curb replacement. The proposed water main extension will ensure adequate fire protection to the northern part of the County. The second letter was announcing the reopening of the Branch Hill-Loveland Road Bridge on December 5, 1997. The next letter was a response to Police Chief Steve Bailey regarding Wards Corner Road. The letter addressed several areas of concern. The next letter from the Engineer announced the 1997 Township Road Inventory Schedule will be held for Miami Township at 8:00 AM on Thursday, January 8, 1998 at the County Engineer’s office. At least two trustees must be present to sign the certification sheet.
Mr. Ferry read a letter from the Clermont Savings Bank directed to Mr. David Duckworth, Miami Township Administrator. The letter extended gratitude to the Miami Township Police Department for their traffic assistance in getting their 600 plus guests to the Oasis in a timely fashion for the Chamber’s tribute to Ed Parish.
Mr. Ferry read a letter directed to the Board from John E. and Louise B. Baumgart of 6217 Tanglewood Drive. The letter addressed their concerns about the need for "outside storage" and requirements regarding property owners maintenance of their properties.
Mr. Ferry read a letter from Joan Paxton Jameson of 555 Belle Meade Farm Drive regarding the intersection of Wards Corner Road and Branch Hill Guinea.
Mr. Ferry read a letter directed to Time Warner Cable from Brian and Janice Oliva of 5802 Jeb Stuart Drive . The Oliva’s were complaining about unauthorized pay per view charges on his cable bills for three months.
Mr. Ferry read a letter from Kay Abbs of 857 Cannes Court regarding concerns the Homeowners’s Association of Cross Creek Meadows has regarding the proliferation of signs placed in the right of way and on trees and poles in the area.
Mr. Ferry read a notice from the Milford Area Jaycees announcing they are accepting nominations for their annual Distinguished Service Awards. Letters of recommendation need to be submitted by January 02, 1998.
Mr. Ferry read a notice from Clermont 2001 announcing nominations are now being accepted for the Leadership Award for the Annual Meeting. Nominations are due by December 30, 1997.
OLD BUSINESS
Mr. Duckworth presented the Board with the Ambulance Purchase recommendation from Fire/EMS Chief Jim Whitworth. The committee, after careful review and consideration of the bids received for two (2) Type 1 Medium Duty Ambulances, recommends accepting the bid from Emergency One/All American Fire Equipment for $115,049.00 Anticipated delivery is about 180 to 240 days due to limited chassis availability. Mr. Humphrey made a motion to accept the Emergency One/All American Fire Equipment for the purchase of two (2) Type 1 Medium Duty Ambulances in the amount of $115,049.00 as being the best bid and most following specifications as presented. Mr. Uecker seconded the motion. Upon roll call, call voted "AYE."
Mr. Humphrey made a motion to authorize the Township Administrator to sign all documents relating to the purchase of the two (2) Type 1 Medium Duty Ambulances. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth provided the Board with a resolution extending the contract with John Korfhagen for legal services at an hourly rate of $95.00 per hour for 1998. Mr. Humphrey made a motion to adopt RESOLUTION 97-42 extending the contract with John C. Korfhagen, Attorney, for legal services for one year ending 12/31/98. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
The Trustees discussed Zoning Case #428. Mr. Larry Fronk, Miami Township Planning and Zoning Director, recommended the Trustees deny the proposed revision with the direction of preparing a property maintenance code after the first of the year. Mr. Humphrey made a motion to re-open the Public portion of Zoning Case #428. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Louise Baumgart of 6217 Tanglewood Drive came forth to express her concerns regarding brush piles and other outside storage infractions in her neighborhood. She expressed the need for a property maintenance code.
Mr. Don Marcum of 1067 Marcie Lane came forward to ask if the Township has a dumping ordinance? Mr. Humphrey responded, the Township does enforce dumping on public property, but this issue is about private property. Mr. Marcum thought Mrs. Baumgart was talking about a vacant lot.
There were no other public comments.
Mr. Uecker made a motion to close the Public portion of Zoning Case #428. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to deny the application of Zoning Case #428 for the following reasons; While this is a good working document, the Board feels a better way to handle problems addressed could be better covered through a property maintenance code. The Board will actively pursue creation of a property maintenance code ready for early 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt reminded the Board the second December meeting will be held December 23, 1997.
Mr. Larry Fronk presented the Board with a draft of a letter to be sent to home builders in Miami Township regarding signs in the right-of -way. Mr. Fronk recommended three distinct letters. One targeting the home builders, one the realtors and one for other miscellaneous businesses, many of which are home occupations. The Board approved the letter and urged Mr. Fronk to continue with the project.
Mr. Uecker made a motion to re-appoint Joy Hansbauer to the Rural Zoning Commission and Felix Gora to the Zoning Board of Appeals. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township with 96 checks numbered from 65326 to 65421 for a total amount of $517,087.86 plus payroll and payroll taxes for November 21, 1997 and December 05, 1997 totaling $261,528.47. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board remove Sergeant Mark Ziegelmeyer from probation effective August 23, 1997 and remove Ed Schmid from probation effective November 12, 1997 as recommended by Chief R. Steven Bailey Mr. Humphrey made a motion to remove Sergeant Mark Ziegelmeyer from probation effective August 23, 1997 and remove Sergeant Ed Schmid from probation effective November 12, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested a conditional offer of employment be extended to Police Officer Candidate Douglas Bagley. Mr. Humphrey made a motion to extend a conditional offer of employment to Police Officer Candidate Douglas Bagley pending completion of testing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule an interview with Police Officer Candidate Keith Benhase and Fire Department Administrative Assistant candidates. Mr. Humphrey made a motion to hold a Special Board of Trustee Meeting at 6:00 PM December 23, 1997 for the purpose of interviewing candidates for Police Office and Administrative Assistant for Fire. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board remove Larry Fronk from probation effective November 01, 1997. Also in accordance with Township policy, Mr. Fronk’s salary should be increased by 4 percent ($45,000. To $46,800.) Mr. Humphrey made a motion to remove Larry Fronk from probation and increase his salary by 4 percent effective November 01, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has applied for a $5,000.00 grant from the Ohio Department of Natural Resources - Ohio Wildlife Diversity Project. The grant was requested to assist in a proposed fish stocking program and mechanical aeration unit at the South Park lake.
Firefighter Harry Scott assisted in preparing the grant application.
Clerk, Eric Ferry requested a motion to authorize payment of State Association Dues for the Trustees and Clerk. The fee is $30.00 each. Mr. Humphrey made a motion to authorize payment from the General Fund in the amount of $30.00 each for Jean Schmidt, Edwin Humphrey, Joseph Uecker and Eric Ferry’s 1998 Ohio Township Association dues. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walter Fischer recommended setting December 28,1997 through January 25, 1998 as the Township’s Christmas tree recyling dates. Drop off during day light hours only at the Paxton Ramsey Park and Miami Township Community Park. Pine Chips will be available for pickup.
Mr. Fischer requested the Board authorize reducing the Speed limit from 55 MPH to 25 MPH on Meijer Drive (T-2489) and Little River Lane (T-2553). Mr. Humphrey made a motion to adopt
RESOLUTION 97-45 reducing the speed to 25 MPH on Meijer Drive. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 97-46 reducing the speed to 25 MPH on Little River Lane. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to establish the name for the 131 park as "Miami Meadows - A Miami Township Park". Mr. Uecker seconded the motion. Upon roll call, all voted "Aye."
Mr. Duckworth announced the winning name for the park was submitted by Mr. Mark Burkle, who wins a $100.00 gift certificate donated by the Trustees and Clerk.
Mr. Duckworth advised the Board the CESA soccer organization has graciously agreed to donate ten (10) soccer goals to Miami Township. Mr. Humphrey made a motion to accept the donation of ten (10) soccer goals from the CESA soccer organization. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 97-47 requesting advance payment of taxes collected from the Clermont County Auditor. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mr. Don Marcum of 1067 Marcie Lane and Mr. Robert Kieth of 1063 Marcie Lane came forward to discuss the on going problem with students ganging up on the corners. Today 15 or 20 cars came through and blocked Whirshire and Marcie Lane. They asked if there could be temporary no parking signs erected. Mr. Duckworth responded that a petition needs to be signed by at least 30 residents of the streets involved and the Township will erect the signs with time restrictions.
Chairperson Schmidt suggested the Board give a donation to the Police Memorial Fund for the families of Cincinnati Police Officers Poole and Jeeter who were killed in the line of duty last weekend. Each member of the Board agreed to donate $10.00 to the fund and Mr. Duckworth will issue a memo to the Township Department Heads asking for donations from the departments.
Chief Whitworth advised the Board that he, Assistant Chief Harold Thiele and Captain Dean Miracle will be heading to Appleton, Wisconsin next Tuesday to pick up the new pumper.
Mr. Humphrey made a motion to go into Executive Session to discuss collective bargaining with Teamsters and IAFF issues pursuant to ORC 121.22(G)(4) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize the Service Director to re-advertise for bids for a service department sign truck body. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt stated for the record she is removing herself from any and all discussion of the Zoning Case # 432. To date she has not discussed this project with anyone and will not discuss this project with anyone. Whatever opinions she holds about this project will remain private. Chairperson Schmidt left the building.Miami Township Attorney, John Korfhagen advised the remaining Board members that the Zoning Commission has requested he attend the continued hearing of Zoning Case #432. Mr. Korfhagen declines to answer the Boards concerns on these issues at this time because he is a friend of the applicant and he resides in one of the neighborhoods where some residents have taken exception to the proposal. He has requested the assistance of the Prosecutor’s Office, who has agreed to attend the meeting.
Vice-Chairperson Ed Humphrey adjourned the meeting at 10:45 PM.
DECEMBER 23, 1997
The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, December 23, 1997 at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order followed by the Pledge of Allegiance. Chairperson Schmidt asked the Board and guests to remain standing for a moments silence to honor the memory of former employee, Jeanette Wiesenhahn, who passed away today. Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to approve the minutes from the December 09, 1997 Special Meeting and the December 09, 1997 Regular Meeting of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Fire/EMS Chief, James Whitworth presented the activity report for the month of November to the Board.
Planning and Zoning Director, Larry Fronk reviewed the activity of the Zoning Department. He updated the Board on the right of way sign problem.
Miami Township Police Chief R. Steven Bailey presented the November police activity report to the Board. He advised the Board, the department has just received notice from the Governor of Ohio that they will receive a grant in the amount of $19,998.00 for funding of the traffic safety program.
There was no report from the Service Department due to the illness of Service Director, Walter Fischer.
CORRESPONDENCE
Clerk, Eric Ferry read a letter from the Clermont County Water and Sewer District announcing a new water tower is required for the Miami Township area. Included with the letter was an area orthophoto with possible site locations marked.
Mr. Ferry read a letter directed to Ms. Jameson of 555 Belle Meade Farm Drive from the Clermont County Engineer, Carl Hartman. Mr. Hartman addressed Ms. Jameson’s concerns about Branch Hill Guinea Pike and Wards Corner Road. Mr. Hartman stated both horizontal and vertical geometric improvements along with dedicated turn lanes and installation of traffic signals are planed at three intersections; Branch Hill Guinea Pike at Wards Corner, Loveland Miamiville Road and Cook/Weber Roads.
OLD BUSINESS
Mr. Duckworth presented the Board with a resolution supporting a 800 MHz Emergency Communication System for Clermont County. Mr. Uecker made a motion to adopt RESOLUTION 97-48 supporting a 800 MHz Emergency Communications System for Clermont County. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Township has received a $280,000.00 grant for the Dry Run Road Bank Stabilization-Phase 11 project. The next step is to start the final design process. As Townships are prohibited from directly contracting with private engineering and design firms for OPWC projects, Mr. Duckworth has asked Clermont County Engineer, Carl Hartman to provide the necessary final design services.
Chairperson Schmidt presented the Board with information on Ms. Marlene Baker of Miami Township. The information was provided by Paul Knepp. Mr. Knepp asked the Board to consider Ms. Baker as the Miami Township nominee for the annual Clermont 2001 award. Mr. Humphrey made a motion to nominate Ms. Marlene Baker of Miami Township for the Clermont 2001 award. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt requested the Board determine who to nominate for the Clermont JC’s Awards. Mr. Humphrey made a motion to nominate the following persons for Clermont JC’s Awards;
Outstanding Community Service (County or Township Employee) - Walter Fischer
Outstanding Clergy - Father Tom
Outstanding Senior Citizen - Paul Knepp
Outstanding Citizen - Marlene Baker
Outstanding Community Service Volunteer - Mary Wolff
Outstanding Teacher - Jennifer Hopkins
Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Uecker made a motion to hire Mr. Keith Benhase as a full time Police Officer effective December 29,1997 at an hourly rate of $13.54. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to make a conditional offer of employment as the Fire/EMS Administrative Assistant to Stephanie Lawson. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 97-52 requesting the State of Ohio, Director of Transportation reduce the speed limit on Happy Hollow Road upper (T-241). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
On behalf of Mr. Fischer, Mr. Duckworth advised the Board that Robert Marsh will retire March 31, 1998. Mr. Marsh has been an employee since March 01, 1975. We definitely need to fill this position. It would be an ideal time to discuss the creation of this type of position within the union. The union contract is currently under negotiation.
Chief Jim Whitworth discussed the situation created with hospitals no longer replacing supplies and medications used for patient care by the EMS service during transport. The HCFA Inspector General has issued a letter advising that hospital replacement of supplies and medications for ambulances constitutes "illegal remuneration" under the federal anti-kickback statutes. This will increase our supplies expenses by $12,000.00 to $15,000.00. It will also increase the storage space needed to accommodate the additional stock. There was some discussion regarding the possibility of charging non-residents for emergency service. The Board requested additional information by the first Board meeting in February, 1998.
Mr. Duckworth presented a request for authority to attend an Arson/Fire Investigation Seminar and out of Township Travel from Chief Whitworth. Assistant Fire/EMS Chief Harold Thiele, Captain Dean Miracle and Police Investigator T. J. Spencer would attend the "Practical Aspects of Arson/Fire Origin Investigation and Arson Case Management" seminar January 05 - 07, 1998 in Columbus, Ohio. The anticipated cost is $1,700.00. Another request for out of Township travel is to send Assistant Fire/EMS Chief Dan Mack, Captain Dean Miracle and Lt. Steve Wells to the Emergency One factory in Florida for a pre-construction meeting concerning the new ambulances January 14-15, 1998. The estimated travel cost is $1,298.00. Mr. Humphrey made a motion to authorize both requests for out of Township travel and payment of the costs. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on January 12, 1998 at 6:30 PM at the Milford High School in the cafeteria for the purpose of holding a Public Hearing on Rural Zoning Commission Case #432. Mr. Uecker seconded the motion. Upon roll call Edwin H. Humphrey voted "AYE", Joseph W. Uecker voted "AYE" and Jean Schmidt abstained.
Mr. Humphrey made a motion to hold a Special Meeting on January 12, 1998 at 9:00 PM at the Milford High School in the cafeteria for the purpose of holding a Public Hearing on Rural Zoning Commission Case #431 and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested promotion of part time FF1/EMTP Keith Armstrong to FF2/EMTP with an increase in pay to $9.85 per hour effective December 14, 1997. Also due to an oversight, annual pay increases of 4% were not given to FF/EMTP’s Lynn Hausman and David Jetter. The increases were due September 23, 1997. The new hourly rate for both FF/EMTP’S will be $10.81. Mr. Humphrey made a motion to authorize a pay increase to $10.81 per hour for FF/EMTP Lynn Hausman and FF/EMTP David Jetter , both effective September 23, 1997. Also promotion to FF2/EMTP for Keith Armstrong at an hourly rate of $9.85 effective December 14, 1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 97-49 authorization health and dental insurance to Township Trustees Jean Schmidt and Edwin H. Humphrey. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize payment of the maximum salary according to law on a monthly basis to the Township Trustees and Clerk. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 97-50 amending the Township’s 1997 Annual Appropriations including the transfer of funds from the General Fund-Zoning-Other Expenses to the Zoning Fund-Other Expenses in the amount of $4,321.31 to cover expenses. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 97-51 which establishes Temporary Annual Appropriations for the fiscal year ending December 31, 1998. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold the annual reorganization meeting for Miami Township and any other business that might come before the Board on December 29, 1997 at 7:00 PM at the Township Civic Building. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mr. Birkle thanked the Board for the gift certificate he received for the naming of Miami Meadows Park.
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:00 PM.
SPECIAL MEETINGS
JANUARY 7, 1997
The Miami Township Board of Trustees met in Special Session at 7:00 PM at the Miami Township Civic Center. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric Ferry called the roll. In attendance were Jean Schmidt , Edwin Humphrey and Joseph Uecker.
Ed Humphrey made a motion to go into Executive Session. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE".
Mr. Lloyd Davis was interviewed for the position of Part Time Zoning Inspector.
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 7:25 PM.
FEBRUARY 18, 1997
THE MIAMI TOWNSHIP BOARD OF TRUSTEES MET IN SPECIAL SESSION AT 7:00 PM, TUESDAY, FEBRUARY 18, 1997 AT THE MIAMI TOWNSHIP CIVIC BUILDING. CHAIRPERSON JEAN SCHMIDT CALLED THE MEETING TO ORDER. MIAMI TOWNSHIP CLERK, ERIC C. FERRY CALLED THE ROLL. IN ATTENDANCE WERE JEAN SCHMIDT, EDWIN H. HUMPHREY AND JOSEPH UECKER.
THE PURPOSE OF THIS SPECIAL MEETING WAS TO INTERVIEW POLICE OFFICER CANDIDATES STEVE BURGESS AND MIKE NOBLE.
EDWIN HUMPHREY MADE A MOTION TO GO INTO EXECUTIVE SESSION. JOSEPH UECKER SECONDED THE MOTION. UPON ROLL CALL, ALL VOTED "AYE".
EDWIN HUMPHREY MADE A MOTION TO COME OUT OF EXECUTIVE SESSION. JOSEPH UECKER SECONDED THE MOTION. UPON ROLL CALL, ALL VOTED "AYE".
CHAIRPERSON ADJOURNED THE SPECIAL MEETING AT 7:50 PM.
MARCH 4, 1997
The Miami Township Board of Trustees met in special session at 7:35 PM on Tuesday, March 04, 1997 at the Miami Township Civic Building. The purpose of the meeting was to interview Fred Humphries, a candidate for the position of Safe Community Project Coordinator.
Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk, Eric C. Ferry called roll. In attendance were Jean Schmidt and Edwin H. Humphrey. Joseph W. Uecker was absent due to the flooding problems in New Richmond.
Jean Schmidt made a motion to go into Executive Session. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Ed Humphrey made a motion to come out of Executive Session. Jean Schmidt seconded the motion. Upon roll call, all voted "AYE".
Chairperson Schmidt adjourned the meeting at 7:55 PM.
MARCH 18, 1997
The Miami Township Board of Trustees met in Special Session for the Public Hearing of Case #424-Roberts Engineering, Inc. on Tuesday March 18, 1997 at 7:00 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In Attendance were; Chairperson Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Ferry read the Legal Notice of Hearing, the Planning Staff Report, the Planning Commission Report and the Zoning Commission Decision.
The applicant, Mr. Ron Roberts of Roberts Engineering, Inc. presented the request for a district change from A-Residential to B-2 for the construction of six storage building units and an on site rental office at a property on Wolfpen-Pleasant Hill Road at State Route 131. Mr. Roberts stated the Clermont County Planning Commission and the Miami Township Zoning staff have both agreed the property is probably not very conducive to use as a residential piece of property. Mr. John Buse of Roberts Engineering and Mr. Irv Scharfenberger the property owner were present to answer questions relative to the operation of the proposed storage buildings. Mr. Roberts stated the properties to the South and across the street in one corner is already zoned B-2. Mr. Roberts stated he considered requesting a zoning change to B-1, however after making the application, in discussions with Ms. Gloria Condelles of the Miami Township Zoning Department and Mr. Mennelaos it was brought to his attention there were very few B-1’s in this area and they would be like a spot zone, therefore the decision was made to request a B-2 zone. Mr. Roberts presented photos of the type of buildings proposed, he felt they will be compatible with the area. The North property line, which is adjacent to a residential area, will be decorative fencing. The proposal is for six buildings plus an office. Mr. Roberts stated he felt this type of business would have a lesser traffic impact on the area. With the current zoning as residential, this property could be used for other businesses that would create a much greater traffic problem. Miami Township has no way to control the use of the property except the site plan review process which will hold him accountable for the development of this site. Mr. Roberts discussed other possible developments for this site; Due to the fact there is no sanitary sewer on the site it is not useful as a single family development. Another use would be to extend the sanitary sewer from SR 131 to Wolfpen Pleasant Hill Road and subdivide the property into six lots. This would greatly add to the traffic flow problems during peak times. Another possible use is a Day Care Center which would be permitted under current zoning, this business would also create a possible dangerous traffic problem. Mr. Roberts discussed the culvert that drains into Timbercreek. Currently this storm drain is open, Mr. Roberts proposes to enclose this system with a catch basin to collect the waters from the roadway plus the water coming through the site. The problem of sewage could be handled with a lateral through an easement from an adjoining property owner. Mr. Roberts stated he felt this business would be one of the best usage for this property due to the smaller amount of traffic flow. Mrs. Schmidt asked why Mr. Roberts did not consider an RPUD project for this property. Mr. Roberts stated the reason this was not considered is because this site is undesirable for a residential project due to the difficulty in making a left turn out of the driveway. He stated that due to the low number of vehicles attempting to turn left out of the storage facility during peak times this would not be a problem for this type of business.
Adjoining Property Owner Mrs. Edna Shirley of 5684 Pleasant Hill Road requested the Board deny this zoning change. Mrs. Shirley felt this change would create more problems for the Township with water run off and increased traffic problems. She also stated that once the site is zoned B-2, the owners of the property can put in any kind of business.
Mr. Richard Shirley of 5684 Pleasant Hill road also requested the Board deny this zoning change. He noted that other storage facilities in the area have outside storage and in his opinion, this makes the whole area look junky. Mr. Roberts responded there would be no outside storage at the proposed storage center.
Mr. Anthony Cassinellii of 6268 Price Road (owner of Este Electric) stated he is in favor of passing this zoning change request.
Mr. Ferry read communications relative to this case from; United Dairy Farmers stating they would prefer growth/development that would lend more activity to the general business and residential area.
Mr. Ferry read a letter from Mr. Lester O. Kenner of 5676 Pleasant Hill road. Mr. Kenner is not in favor of passing this zoning change request.
Joe Uecker made a motion to close the Public portion of Case #424. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE".
Mr. Uecker asked for more time to review the material before making a decision. Mr. Humphrey concurred.
Mr. Uecker made a motion to table a decision on Case #424 until the next regularly scheduled Board of Trustees meeting , April 01, 1997. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE".
Chairperson Schmidt adjourned the Special Meeting at 8:00 PM.
MARCH 31, 1997
The Miami Township Board of Trustees met in special session, Monday, March 31, 1997 at 6:15 P.M. at the Miami Township Civic Building. The purpose of the meeting was to review the 1997 appropriations and adopt the budget for 1997 and any other Township business that may come before the Board.
Chairperson Schmidt called the meeting to order. Miami Township Clerk, Eric C. Ferry, called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Service Director, Walter Fischer reviewed the Lawn Maintenance Bids and recommended Ground Masters be awarded Contract #1 -- Parks at $17,950.00 and Contract #2—Administrative Building and other Township Properties Mowing 1997 be awarded to Neltner’s Lawn Service in the amount of $21,690.00. Mr. Uecker made a motion to authorize Township Administrator, David Duckworth to enter into a contract with Ground Masters in the amount of $17,950.00 for Contract #1 and to enter into a contract with Neltner’s Lawn Service in the amount of $21,690.00 for Contract #2. Ed Humphrey seconded the motion. Upon roll call, all voted "AYE."
Each Department Supervisor presented their budget request for 1997 to the Board. Mr. Duckworth presented the Board with the complete budget appropriations for 1997. Mr. Humphrey made a motion to adopt Resolution 97-11 approving the 1997 Budget Appropriations as presented. (copy attached) Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:10 P.M.
APRIL 15, 1997
The Miami Township Board of Trustees met in Special Session at 6:15 PM, April 15, 1997, at the Miami Township Civic Building. The purpose of the meeting was to interview candidates for Police Clerk and Police Officer positions.
Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt and Edwin Humphrey. Joseph Uecker was absent at roll call.
Chairperson Schmidt made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Clerk Candidates Interviewed; Patricia Giver and Rita Morgan
Police Officer Candidates Interviewed; Matthew Davis
For the record, Mr. Uecker arrived and took part in the Police Officer Candidate interview.
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt adjourned the meeting at 7:40 PM.
MAY 19, 1997
The Miami Township Board of Trustees met in special session on May 19, 1997 at 6:15PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. Chairperson Schmidt appointed David Duckworth, Township Administrator, Acting Clerk for the purpose of recording minutes. Mr. Duckworth called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to go into executive session pursuant Section 121.22(G)(1) of the Ohio Revised Code for the purpose of interviewing candidates for the position of full time Fire Fighter/Paramedic. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
The Board interviewed the following candidates; Dana Smith, Scott Snell, Jeff Childers.
Mr. Uecker made a motion to come out of executive session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 7:30PM.
JUNE 5, 1997
The Miami Township Board of Trustees met in special session June 05, 1997, at the Miami Township Civic Building at 8:00 PM.
Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Chairperson Schmidt asked Board members to review a resolution prepared by Township Attorney, John Korfhagen. The resolution addressed the allocation of Local Government Revenue Funds. Mr. Humphrey made a motion to adopt RESOLUTION 97-18 authorizing the adoption of an alternate method of allocating the undivided Local Government Revenue and Local Government Revenue Assistance Revenue Funds. Mr. Humphrey also stated, copies of this resolution shall be forwarded to all Townships, Towns, the Clermont County Commissioners and the city of Milford. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen advised the Board, Nextel has met all requirements for the placement of a tower in Miami Township. Mr. Humphrey made a motion to acknowledge and accept Nextel’s acceptance of the settlement offer. Mr. Uecker seconded the motion. Chairperson Schmidt stated she was uncomfortable making this decision due to the length of delay in acting on the agreement by Nextel and by construction without proper permits and by being forced by Federal Law to make this decision. Mr. Uecker also stated he strongly opposes towers in residential areas and regrets being forced to make this decision. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:25 PM.
JUNE 5, 1997
The Miami Township Board of Trustees met in special session at 8:30 PM, Thursday, June 05, 1997, at the Miami Township Civic Building. The purpose of the session was the PUBLIC HEARING of CASE #426 Grand Communities/Hawley Todd, Jr. and Ruth Todd Lawrence, Trustee.
Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Chairperson Schmidt opened the Hearing on Case #426. Mr. Ferry read the Legal Notice, the Planning Staff Report which recommended approval of the request. The Clermont County Planning Commission Report which recommended approval of the request. The Rural Zoning Commission Decision which was to deny the request.
Mr. Martin Kenworthy, of 600 Vine Street #25000 Cincinnati, Ohio 45202, Attorney for the applicant presented Mr. Bob Garlock who will present the site plan, Mr. David Todd representing the owner. Other representatives of the applicant present to answer questions are Larry Sprague, Jim Gorham and Mr. Jack Gehrum. Mr. Todd presented an overview of his family’s history in the area . He stated he was in favor of the proposed project because he felt this would be the best transitional use of the land. Mr. Kenworthy reviewed the proposed development. The developer has added a second access road. The property is heavily wooded with multiple ravines. The traffic impact study was deemed to be acceptable even before the second access road was added. Mr. Kenworthy reviewed the Miami Township Comprehensive Planning Goals and Policies in relationship to this project. Mr. Bob Garlock of Bear Becker Engineers 865 Lila Avenue, Milford, Ohio is the land planner for the project. Mr. Garlock presented an outline of the planned usage of the land, why trees have been left and why buildings have been positioned as shown. The plan provides two traffic access roads and sidewalks throughout the development. The project contains three type of units, townhome, villas and terrace home units. Garages and parking places are included for the units. Recreation facilities are also provided in the project. There will be a club house and pool, a game room and a half court basketball playing area. Mr. Menelaos Triantafillou, a professional planner hired by Miami Township presented an overview of his recommendations. Mr. Triantafillou recommended approval of this application for an R-PUD mainly because of the topography and location of the property. He stated he felt the developer was in compliance with the requirements of the planning goals of the Township. He also felt the 5.7 units per acre is well within the goals of the Township. Mr. Larry Fronk, Miami Township Director of Planning and Zoning stated he agrees with Mr. Triantafillou and recommends approval of the application.
Chairperson Schmidt called on adjoining property owners for statements.
Jan Purtle of 5988 Woodridge Drive in the Woodcreek subdivision stated she is not in favor of the zone change. She presented results of a survey of 50 Woodcreek PUD area residents stating the majority of the residents want to maintain single family zoning.
Dr. Bob Lyon 5940 Shallow Creek Dr. Milford, Ohio came forth to say he was against approving the project. He stated he felt the land could be restructured and easily used to develop single family homes. The traffic impact of this multi-family development will affect everyone negatively.
John Aufdenkampe 5985 Meadowcreek (President of the Homeowners Association of the village of Woodcreek) stated he was against granting the zoning change to an R-PUD for the Fischer multi-family development. He stated this project would increase the flow of traffic onto Cook Road by 2000 cars a day.
Peter Schwarberg 959 Woodcreek Drive stated he was not against development of this area, however he was of the opinion multi family development will destroy the beautiful area, which is one of the reasons he bought his home in this area.
Sue Gifford 953 Cooks Knoll Drive stated she is against granting the zoning change. She asked why the property could not be developed under the current zoning which is single family.
Doug King 5976 Woodridge Drive stated he is against the zone change. He likes the country setting and wants to keep it the way it is with single family development.
Beth Armitage 5986 Woodridge Drive stated she is definitely against the zone change.
Mr. Humphrey asked Mr. Kenworthy if the plans call for the roads to remain private? Mr. Kenworthy replied Yes. He also asked if street lighting is planned. The reply is Yes. He asked about the relationship between the two phases of the development. Mr. Larry Sprague responded. Your question relates to the structuring of the phases and the homeowners associations and so on. In the existing development you have two homeowners associations. Bridgehaven Community Facilities Association and Bridgehaven Condo Association. The Community Facilities Association is set up so it can be an umbrella association over the entire development in that it would care for those items that are common to everyone who lives in the community. That would include the club house, swimming pool, recreation facilities and the main drive. Mr. Sprague stated the main drive and the second access planned will basically serve the entire community. The people who live in the development pay two monthly assessments. One is to the Community Facilities Association and one is to their Condo Association which specifically takes care of the roadways that serve their buildings and the maintenance of the lawns and condo buildings. Everyone pays the same monthly fee for the facilities association. Mr. Sprague gave an overview of the Ohio Condominium Statue.
John Calhoun 5989 Woodridge Drive stated he purchased the first lot in Woodcreek in 1977 and the original plan was for 210 homes. After developing 143 homes, the sales market of single family homes declined, the developer changed the plan to include condos. Things can happen. The promises made today are not written in stone and can change tomorrow.
Mr. Uecker made a motion to close the public portion of the Public Hearing of Case #426. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker stated there are a number of issues to consider. Mr. Uecker stated he felt the mainstay is the density problem. He stated he was not sure the Township could defend a decision that the area should be kept as single family residential. If the decision is adverse to the developers, how much are we willing to spend of the tax dollars to defend that decision? We have to consider we are stewards of the Township tax dollars. Mr. Uecker stated he cannot make a decision tonight.
Mr. Humphrey stated his chief concern is the density. The last piece of 31 acres with 5 units per acre and the new phase is 37.3 acres with 5.68 units per acre. That seems like the density is expanding. The additional roadway is very positive. Mr. Humphrey was not prepared to make a decision tonight.
Mrs. Schmidt added she is not always opposed to condos or planned unit developments. Her chief concern is the density issue on this project. Mrs. Schmidt was not ready to make a decision. She stated she wished to review the data received tonight.
Mr. Humphrey made a motion to continue this portion of the Public Hearing of Case #426 until 7:00 PM June 17,1997. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt recessed the meeting at 11:10 PM
MIAMI TOWNSHIP BOARD OF TRUSTEES
PUBLIC HEARING - CASE #426 CONTINUED
JUNE 17, 1997
The Miami Township Board of Trustees met in special session June 17, 1997 at 7:00 PM. The purpose of the meeting was the continuation of the June 5, 1997 Public Hearing of Zoning Case #426. Chairperson Schmidt called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker were in attendance.
Chairperson Schmidt reviewed the information discussed at the June 5, 1997 meeting. Case #426 is a requested zone change to a PUD for the Grand Communities Bridgehaven development Since that meeting Miami Township Director of Planning and Zoning, Mr. Larry Fronk has held several meetings with the representatives of the Woodcreek Homeowners and representatives of Fischer Homes.
Mr. Fronk presented a report on the results of those meetings. Fischer Homes has agreed to reduce the density to 200 units on 37 acres or 5.4 units per acre. Fischer Homes has also agreed to construct the second access road to Montclair Boulevard. The road will first be a gravel construction entrance during the early phase of infrastructure development and initial building construction. The road will then be paved. The proposed street will be constructed to County standards. The street will be 25 feet wide with curb and gutter. There will be sidewalks on one side. Mr. Fronk recommended these conditions be placed on the motion to approve the zone change. The Board members asked Mr. Fronk if one of the roads was a stub road or was there the potential to open up the roadway to development at a later date. Mr. Fronk stated it was a stub road and the topography of the land prohibited future development. Chairperson Schmidt asked Mr. Larry Sprague, a representative of the developer about the pricing of current and proposed units. Mr. Sprague stated they are proposing three types of buildings. The terrace building, a villa building and a townhome building. In Brookhaven there are two types; the terrace and townhome buildings. The terrace homes are the least expensive, the townhomes the most expensive and the villas are priced in between. The current pricing for the townhomes starts at $125,000.00 base price for the smallest unit and $160,000.00 is the base price for the largest townhome. The terrace home buildings are 12 unit buildings with four homes per floor. The prices range from the low $70’s to the upper $80’s. The average selling price for the terrace homes is $108,000.00.
Mr. Uecker made a motion to open the discussion for both parties involved for 10 minutes each side. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Arthur Price of 5990-6 Meadow Creek Drive stated he lives in the condominiums and is a purchaser of one of the new terrace homes. Mr. Price stated he is concerned about the added traffic on Meadow Creek. He also asked if the new project of 200 units will use the club house and other recreational facilities that were planned for the original 156 units.
Jan Purtle of 5988 Woodridge Drive asked who owns the land where the proposed second road will be constructed. The Trustees responded the developer can not build the project without the second road if that is a stipulation of the PUD so it doesn’t matter who owns the land. Ms. Purtle also stated that when the land for the second road is developed she would like sidewalks to be on both sides. Ms. Purtle asked if they had plans to develop the 25 acres at the end of the stub road. She stated she would like to see the development continued at a density of 5 units per acre.
Mr. Larry Sprague representing the developer responded to Ms. Purtle. Fisher Homes has a written contract with Mr. Todd for the property where the second road is proposed. There are no plans to develop the 25 acres, due to the topography. Mr. Sprague stated sidewalks are required on both sides.
Sue Gifford of 953 Creek Knoll Drive asked how many terrace home, how many villas and how many townhomes will there be in the new development. She felt the area would be better developed as an office building.
Bob Lyon of 5940 Shallowcreekk Drive stated the home owners are interested in having a nice development with a reasonable density. He does not want to see the standard of living taken away.
Beth Armitage of 5980 Woodridge Drive said the Woodcreek PUD started out as single family development. Now Fischer wants to make more money so they’re trying to expand the boundaries of the PUD. She stated there should be some balance.
Mr. Larry Sprague stated the original plans show the number of each type of home proposed. 54 townhomes, 158 terrace homes and villa homes.
Mr. Martin Kenworthy, Attorney for the applicant stated 8 units per acre developments can be very good while 4 units per acre can be very bad, you have to look at the project in total to see what’s going on. We are in compliance with the zoning regulations and request your approval.
Mr. Humphrey made a motion to close the public portion of the meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt stated her overall concern is with the density. Her second concern is with the other 25 acres. She stated she was concerned with the artificial extension of the Woodcreek PUD. She stated if the Board is to overturn the Rural Zoning Commission’s decision the vote must be unanimous. Mr. Uecker stated he was concerned about the same issues. He thanked both sides for their presentations tonight. He stated this was a beautiful development. He has reviewed the traffic study and ascertained there would be no great traffic impact with the addition of a second road. He felt this was non defensible as a single family development. Mr. Humphrey stated he felt this was a good transitional use for this land. He stated he felt this was a very upscale multi-family development.
Mr. Humphrey made a motion to overturn the Rural Zoning Commission’s finding and accept the PUD with the following modifications; 1. The total number of units within the PUD will not exceed 200 or 5.36 units per acre. 2. The developer will construct the second access road to Montclair Blvd. At such time that the initial grading will begin on the site. This will be the construction entrance to the site. This will be the only entrance used for construction. Initially the road may be gravel. When 60 percent of the zoning permits are issued, the base coat of asphalt will be completed. Before 80 percent of the zoning permits are issued, the final street will be constructed to County standards with at least a 25 foot width, curb and gutter, and sidewalks on one side. 3. No additional units added to this PUD or increase in acreage or future extension of sharing of amenities. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt adjourned the meeting at 7:55 PM.
JUNE 24, 1997
The Miami Township Board of Trustees met in special session on June 24, 1997 at 8:00 AM at the Miami Township Civic Building. Chairperson Schmidt called the meeting to order. Chairperson Schmidt appointed David Duckworth, Township Administrator, Acting Clerk for the purpose of recording minutes. Mr. Duckworth called the roll. In attendance were Jean Schmidt and Joseph W. Uecker.
Mr. Uecker made a motion to adopt Resolution 97-26 "ResolutionRegarding the Allocation of the Undivided Local Government and Local Government Revenue Assistance Funds". Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:05AM.
JULY 15, 1997
The Miami Township Board of Trustees met in special session at 6:40 PM Tuesday, July 15, 1997. The purpose of the meeting was to interview two police officer candidates. Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Schmidt made a motion to go into Executive Session to discuss a personnel matter pursuant ORC 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
The police officer candidates interviewed were; 1. Brett T. Simon and 2. Larry Lantman.
Mr. Humphrey made a motion to come out of Executive Session. Joseph Uecker seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt adjourned the meeting at 7:30PM.
OCTOBER 7, 1997
The Miami Township Board of Trustees met in Special Session on Tuesday, October 07, 1997 at 7:15 PM in the Miami Township Civic Building. The purpose of the meeting was to interview a police officer candidate.
Chairperson Jean Schmidt called the meeting to order. Clerk, Eric Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Uecker made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police officer candidate, Jeffrey Banker was interviewed by the Trustees.
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt adjourned the meeting at 7:30 PM.
NOVEMBER 18, 1997
The Miami Township Board of Trustees met in Special Session at 6:30 PM Tuesday, November 18, 1997 at the Township Civic Building. The purpose of the meeting was to meet with the Linda Way Drive residents regarding the issues raised in a petition submitted to the Board. Chairperson Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mrs. Schmidt introduced the Board members and turned the meeting over to the Miami Township Administrator, David Duckworth.
Mr. Duckworth asked Sandra Schott to come forward and speak to the Board as a representative of the Linda Way Drive residents.
Mrs. Sandra Schott of 5735 Linda Way Drive discussed the issues in the petition. Drainage is a problem. Miami Township Service Director, Walter Fischer reported that Clermont County Sewer and Water District will be installing sewers on Linda Way in 1998. The Township will repair the ditches after the sewer installation project is completed. Other drainage problems were addressed including the park entrance road which the residents felt was creating a greater pooling problem for their properties. Road Conditions are poor. The Township has just patched the road which helps but the conditions are still extremely poor. Mr. Fischer advised the road will be repaved after the sewer installation project is completed. Privacy/Sound Barrier plans for the park border include an 8 foot privacy fence along all properties bordering the park. The residents would like the option of a privacy fence. There does not exist sufficient space between the park drive and the rear of Linda Way properties to provide for a mound buffer without removing existing vegetation. The planting of pine trees was also discussed. Mr. Fischer will look into the feasibility of such a project. The residents asked for installation of a swing/close gate at the park entrance. The gate has been installed at the SR 131 park entrance. The residents asked for continued Police Security perhaps extra security for after hours (when the park is closed). Miami Township Police Chief R. Steven Bailey assured Mrs. Schott that the police department will continue to provide patrol. He also suggested that if a resident sees anything that looks suspicious or notices persons entering the park after hours, they should call the police department. Mrs. Schott asked if there are plans to install lights on the park driveway or in the park? At this time there are no plans to put any lights on the driveway or on the playing fields.
Mr. Frank Meyers of 5724 Linda Way Drive ask if there would ever be a need for a traffic study for the number of cars entering the park. There are no plans to have a traffic study done. There will be five access points to the park; the drive way off Route 131, a pedestrian access off Linda Way Drive, off of Wade Road (South end of Park) and (North end of Park), also there will be an access from a subdivision currently being constructed on Deerfield Road. The only vehicle roadway entering the park will be off Route 131.
Mr. Mark Jaehnen of the Clermont County Water and Sewer District advised the residents of Linda Way the public hearing for the project that includes their road is scheduled for early 1998 (February or March).
With no other business to come before the Board, Chairperson Schmidt adjourned the Special Meeting at 7:50 PM.
NOVEMBER 21, 1997
The Miami Township Board of Trustees met in special session on Saturday, November 21, 1997 at 10:00 AM at the Miami Township Civic Building for the purpose of interviewing candidates. Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk, Eric Ferry called the roll. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Candidates Interviewed-
Position
Charles Reeves-
Board of Zoning Appeals or Rural Zoning Board
Joy Hansbauer-
Rural Zoning Board
Gene Brill-
Board of Zoning Appeals or Rural Zoning Board
Felix Gora-
Board of Zoning Appeals
Bruce Ehas-
Fire Fighter/Paramedic
David Mills-
Fire Fighter/Paramedic
Mike Holloway-
Fire Fighter/Paramedic
Mike Cooper-
Fire Fighter/Paramedic
Heather Burgess-
Police Officer
Mr. Uecker had to leave due to an emergency at home. Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 3:35 PM.
NOVEMBER 25, 1997
The Miami Township Board of Trustees met in Special Session on Tuesday, November 25, 1997 at 8:30 PM at the Miami Township Civic Building. The purpose of the Special Session was to hold a Public Hearing on Miami Township Zoning Cases # 428, 429 and 430. Chairperson Schmidt called the meeting to order followed by the Pledge of Allegiance. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were, Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
MIAMI TOWNSHIP ZONING CASE # 428 Mr. Ferry read into the minutes the Notice of Public Hearing for Miami Township Zoning Case # 428 requesting an amendment to Article 5, Section 8, Paragraph 1, "Outside Storage" and to add to Article 20, Definitions, the definition of "Junk" and "Refuse." Mr. Ferry read the Clermont County Department of Community Planning and Development notice of "Denial"; due to concerns about how restrictive the proposal appears. Mr. Ferry read the Miami Township Rural Zoning Commission recommendation to "Approve" the request with modification of text . That modification would remove the words "grass clippings" and "other vegetation". Miami Township Planning and Zoning Director, Larry Fronk presented the request to the Board. The Trustees asked for clarification of points. There were no communications relative to the case. Mr. Lynn Taylor of 1075 Bridle Path Lane stated he is in favor of change to Article 5, however; he feels the proposed wording does not go far enough. Mr. Taylor offered the Board some suggestions for inclusion of some other definitions and a pro active process for enforcement. Mr. Taylor stated he would like to see the Board table this issue at this time. After a brief discussion, Mr. Uecker made a motion to delay a decision on Miami Township Zoning Case # 428. A decision will be reached within 20 days at a Public Hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
MIAMI TOWNSHIP ZONING CASE # 429
Chairperson Schmidt opened the hearing on Case # 429 - Text Amendment relating to accessory building setbacks and sidewalks. Mr. Ferry read the Legal Notice. Mr. Ferry read the Clermont County Department of Community Planning and Development’s recommendation to approve Part One (setback within Article 8) and to deny Part Two (sidewalks) due to how restrictive the language appears. Mr. Ferry read the notice of approval from the Miami Township Rural Zoning Commission. The Miami Township Rural Zoning Commission, 5900 McPicken Drive, Milford, Ohio 45150, requests an amendment to Article 18, Additional Use, Height and Area Regulations and Exceptions, to change #8 to read 10 feet instead of 3 feet and to delete the last sentence of #8. Also to add #16 to this article that a."Sidewalks shall be required on both sides of the street for all single family lots platted in an A,B, C, D and R-PUD residential zoning district except for large lot developments (2 acre lots or greater) as defined in the Clermont County Subdivision Regulations unless the subdivision offers neighborhood amenities such as a swimming pool, tennis court or clubhouse. b. Sidewalks shall be required within all multi-family residential developments. The sidewalk system shall provide a pedestrian connection between all buildings within the development and between the buildings and any amenities. C. In any case where a platted subdivision or multi-family development abuts a collector or arterial street, sidewalks shall be provided along the collector or arterial for the entire distance the property abuts said street. D. Alternative pedestrian pathways will be considered for any Planned Unit Development provided all lots and/or buildings within the PUD have access to the pathway system. Such alternatives shall be presented during the site plan review process and must be approved by the Board of Trustees. Mr. Larry Fronk presented the request to the Board and answered their questions. Mr. Uecker made a motion to approve Miami Township Rural Zoning Commission Case # 429. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Chairperson Schmidt closed Case #429.
MIAMI TOWNSHIP ZONING CASE # 430
Chairperson Schmidt opened the public hearing for Case #430. The Myers Y. Cooper Company of 9989 Montgomery Road, Cincinnati, Ohio 45150, requests a district change from "B-1" to "B-2". Mr. Ferry read the Legal Notice. Mr. Ferry read the Clermont County Planning Commission report approving the change. Mr. Ferry read the Rural Zoning Commission report recommending approval of the request. Mr. Randy Cooper of the Myers Y. Cooper Company presented the application to the Board. The property for which the zone change is requested is located on the South side of the Route 28 Bypass approximately 800 feet from Wolfpen-Pleasant Hill Road. Total acreage for which the zone change is requested is 23.38. After a brief discussion by the Board, Mr. Uecker made a motion to approve the request for a district zone change from "B-1" to "B-2" as requested by the Myers Y. Cooper Company in Zoning Case # 430. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Chairperson Schmidt closed the Public Hearing of Case # 430.
Mr. David Duckworth, Miami Township Administrator, presented the Board with two (2) tax abatement resolutions approved at the last regular meeting. Mr. Humphrey made a motion to adopt Resolution 97-43 authorizing a 60 % tax abatement on real and personal property for seven (7) years to Bryan Equipment Sales, Inc. through the Rural Enterprise Zone Legislation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt Resolution 97-44 authorizing a 60% tax abatement on real and personal property for a period of seven (7) years to Spirit of America National Bank and M.L. Barnard, Inc. through the Rural Enterprise Zone Legislation. Mr. Uecker seconded the motion . Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received word from Mrs. Hansbauer that she does not want to be considered for a seat on the Zoning Board of Appeals.
PUBLIC COMMENT
Mr. Philip Spence of 5613 Sugar Camp Road ask the Board to come to the aid of the residents of Sugar Camp Road. The County is planning to erect a 120 foot tall 2 million gallon water tank in the 5600 block of Sugar Camp Road. Mr. Spence stated he had been informed the tank is not necessary, it is merely a luxury. Also no other site was considered for the structure. The Board members discussed his concerns and suggested he check with the County Sewer and Water Department for more information. Mr. Uecker made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22 (G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to extend an offer of employment as a Police Officer to Heather Burgess to start effective December 27, 1997 at a rate of $13.54 per. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to go back into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to extend an offer of conditional employment, pending results of pre employment testing, as full time Firefighters to Mr. Bruce Ehas and David Mills. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to establish an eligibility list for firefighter candidates, Cooper and Halloway. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:45PM.
DECEMBER 9, 1997
The Miami Township Board of Trustees met in Special Session at 6:45 PM on Tuesday, December 09, 1997 at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. The purpose of the meeting was to discuss a 5 year Strategic Plan. Miami Township Administrator, David Duckworth lead the discussion on a tentative 5 Year Strategic Plan for Miami Township
Chairperson Schmidt adjourned the meeting at 7:45 PM.
DECEMBER 23, 1997
The Miami Township Board of Trustees met in special session at 6:15 PM on Tuesday, December 23, 1997 for the purpose of interviewing Police Officer Candidates and Fire/EMS Administrative Assistant applicants. Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.
Mr. Humphrey made a motion to go into executive session. Mr. Uecker seconded the motion. Upon rollc all, call voted "AYE."
Police Officer Candidates Interviewed: Keith Benhase
Administrative Assistant Candidates Interviewed: Joan Martin
Stephanie Lawson
Mr. Uecker made a motion to come out of executive session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Schmidt adjourned the meeting at 7:50 PM.
DECEMBER 29, 1997
The Miami Township Board of Trustees met in special session on December 29, 1997 at the Miami Township Civic Building at 8:00 PM for the purpose of reorganization. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the roll. In attendance were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Schmidt turned the meeting over to Mr. Ferry.
Jean Schmidt made a motion to nominate Edwin H. Humphrey for the position of Chairperson of the Board of Trustees. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to nominate Joseph W. Uecker for the position of Vice Chairperson of the Board of Trustees. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to establish the first and third Tuesday of each month at 8:00 PM as the regular monthly meetings of the Board of Trustees. The meetings shall be held at the Miami Township Civic Building at 5900 McPicken Drive in Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Judge Michael Voris "Swore In" Jean Schmidt and Edwin H. Humphrey for their new terms beginning January 01, 1998.
Mr. Ferry turned the meeting over to Chairperson Schmidt.
Miami Township Service Director Walter Fischer updated the Board on the status of the 800 MHz radio project.
Mr. Uecker made a motion to adopt RESOLUTION 97-53 authorizing Miami Township to Bond Township Trustees, Jean Schmidt and Edwin H. Humphrey. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 97-54 authorizing an annual salary of $10,400.00 for Township Trustees Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:45PM.
Eric and his wife Mary have been Miami Township residents since 1972. Eric and Mary have one grown daughter, Jennifer, and one granddaughter Malia, who also reside in Miami Township. Eric has been the Township Clerk since 1992.