TRUSTEE MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
SPECIAL MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.
NOTE: While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.
JANUARY 5, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, January 05, 1999 at 8:00 PM at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the minutes of the December 29, 1998 meeting as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE"
CORRESPONDENCE:
Mr. Ferry read a letter from Mr. Ken Brooks of the Tanglewood Homeowners Association. Mr. Brooks thanked the Trustees for the professional manner in which their street lighting petition was handled.
OLD BUSINESS:
Mr. Duckworth advised the Board, the Tax Abatement Agreement approved December 29, 1998 for Hosea Concrete Construction, Inc. involves two private entities. J & C Development, LTD will build and own the building and receive the real estate property tax incentives. Hosea Concrete Construction, Inc. will be the occupant/lessee and will receive the personal property tax incentives. Mr. Humphrey made a motion to adopt RESOLUTION 99-01 authorizing a 7 year 60 percent tax abatement on personal preperty to Hosea Concrete Construction, Inc. and J & C Development LTD through the rural enterprise zone legislation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported he has followed up on the Tanglewood Street Lighting District issue of a proposed specific light on Charleston Court. Cinergy has determined making a change in placement of the lights at this stage could result in a 3 to 4 month delay as the whole project would have to be re-engineered. Mr. Duckworth advised the Board, he authorized Cinergy to go with the project without changing anything. Letters will be sent to the property owners who raised the concern.
NEW BUSINESS:
Mrs. Schmidt made a motion to authorize payment in the amount of $25.00 per meeting to members of the Zoning Board of Appeals and the Rural Zoning Commission for the second half of 1998. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to offer employment to Mr. Fred Humphries for the part-time position of Zoning Inspector at a rate of $10.00 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a date to interview two or three candidates for the position of Recreation Coordinator. Mrs. Schmidt made a motion to establish a Special Meeting of the Board of Trustees be held Monday, January 18, 1999 at 5:00 PM for the purpose of interviewing Recreation Coordinator candidates and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walter Fischer presented the Board with two change orders for the Miami Meadows Park project. $784.00, Change Order 3 for emergency lighting. $6347.00, Change Order 5 for sewer and water line from the building to the street. Mrs. Schmidt made a motion to approve change order 3 in the amount of $784.00 for emergency lighting and change order 5 in the amount of $6347.00 for sewer and water lines to street for Miami Meadows Park project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reminded the Board the annual 2001 awards banquet is coming up the end of January. Mrs. Schmidt made a motion to nominate Mr. Marv Hudson for the 2001 Township Award. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to consider the feasibility of creating a Citizens Recreation Advisory Committee. The Board agreed this could be a good idea and asked Mr. Duckworth to look further into the matter and report back at a later date.
Mr. Duckworth asked the Board to set the rates for snow and/or ice removal from the Public Schools of the Milford School District. Mr. Humphrey made a motion to authorize the rate of $38.00 per hour for salt truck, $20.00 per hour for labor and $25.00 per ton for salt be billed to the local school districts for the removal of ice and snow from local school parking lots.
Mr. Duckworth reported he has had a request from someone who would like to run the concession stand at the park. Mrs. Schmidt suggested this be something to review with the Recreation Coordinator and put it out to bid by the next meeting. It was agreed.
Mr. Duckworth brought up the subject of street maintenance of streets that have not been turned over to the Township. Miami Township Attorney, John Korfhagen stated the Township could not maintain private property. Even though the roads are dedicated they have not been turned over to the Township and thus remain private property. The developer is responsible for maintenance until the streets are officially turned over to the Township. Mr. Duckworth suggested a temporary resolution be created to authorize the Township to clear such streets in an emergency and bill the contractor for the service. It was recommended the information from this same type of situation discussed two years ago be reviewed and that Mr. Korfhagen review the law and report back at the next meeting.
Mr. Ferry advised the Board he has determined the Township could now return to the normal two year audit by the State. There have been no major infractions or problems during the last two annual audits so he felt the Township could go back to the regular audit schedule. The Board concurred.
Chairperson Uecker stated he had been contacted to see if the Township would sponsor a Cub Scout Pack. Mrs. Schmidt made a motion to authorize the Township to become a Charter Representative for a Cub Scout Pack. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer reported that $16,265.00 has been spent on salt for the roads this season. The Board complimented the service department on the snow removal during this latest storm.
PUBLIC COMMENT
Shelly Higgins 0f 6253 Forest Crest Court, on behalf of the Forest Knoll Homeowners Association, discussed the problems with snow removal and maintenance of non dedicated streets.
There were no other public comments
Mrs. Schmidt made a motion to go into Executive Session to prepare for Collective Bargaining Session with Public Employees pursuant to ORC 121.22(G)(4).
Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:50 PM.
JANUARY 19, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, January 19, 1999 at 8:00 PM. The meeting was held at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the minutes of the January 5 and January 18, 199 Board meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Police Chief, R. Steven Bailey swore in new Police Officer Todd Peters. The Board welcomed Officer Peters to the Township.
DEPARTMENT REPORTS
Miami Township Fire/EMS Chief, James Whitworth presented the December activity report for the department. He noted Lt. Harel Ramsey is still off duty due to a back injury suffered on-duty. Also, the 1997 Pierce pumper will be sent to the plant January 28th-February 2nd to have the all steer system re-installed.
Chris Snow, Miami Township Information Services Director presented his report of projects accomplished in December and plans for the future.
Miami Township Planning and Zoning Director, Larry Fronk reviewed the December activity for the zoning department. He noted that Mr. Fred Humphries, the new zoning inspection has started his training.
Chief Bailey provided the December police department activity report. He noted the bi-annual department quality assurance survey resulted in a 68 percent excellent rating. There were 134 respondents.
Service Director, Walter Fischer reviewed the snow event totals for the first 15 days of January. To date the Township has spent $94,766.77on snow removal in 1999.
CORRESPONDENCE
Mr. Ferry read a letter directed to Martha Dorsey, President of the Clermont County Board of Commissioners from the Ohio Department of Development. The letter advised the Director of the Ohio Department of Development has issued authority for Clermont County and Miami Township to consider an Enterprise Zone Agreement with Hosea Concrete Construction, Inc.
Mr. Ferry read a letter from Time Warner Cable advising they have agreed to participate in a pledge-free programming test in conjunction with WCET Channel 48 in 1999.
Mr. Ferry read a letter from Chief Jim Whitworth to Mr. Steve Robbins of the Miamiville Emergency Service Support. Chief Whitworth thanked MESS for their continued support and involvement with the welfare of the community.
OLD BUSINESS
Mr. Ferry opened the bids received for the Dry Run Road Landslide Correction-Phase II Project. 5 bids were received.
Suneiss Construction $ 397,425.00
DDK Construction $ 372,324.00
Langenheim & Thompson Company $ 403,315.00
Fred A. Nemann Company $ 435,920.01
Trend Construction $ 391,983.00
Mr. Humphrey made a motion to accept the bids into the record and turn them over to the Service Director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk presented a report of his findings and recommendation regarding the State Route 28/Woodspoint Drive Intersection-Traffic Signalization. Of the four options, Mr. Fronk recommended the Township enter into an agreement with Home Depot to create a Tax Increment Finance (TIF) District to fund the project. ODOT will permit the Township to engineer and contract the installation of the signal. The plans must be approved by ODOT and the Township must enter into an agreement with ODOT that the signal will be installed according to the approved plans. Under this option a signal can be installed before the end of 1999. The estimated cost is $50,000.00.
Mr. David Duckworth, Miami Township Administrator presented the Board a draft of the "Rules and Regulations governing the Miami Township Recreation Advisory Committee for review.
Mr. Duckworth advised the Board, Miami Township Attorney, John Korfhagen has reviewed the Revised Code as requested regarding snow/ice removal on private roads by the Township. Mr. Duckworth recommended the Board implement a snow emergency policy governing private roads. The Board members discussed with Mr. Korfhagen several concerns about liability and safety. Mr. Korfhagen suggest the Board use such a policy only in true emergency situations. Mr. Fischer stated the rates for labor, salt truck and salt should be the same as a contractor since the Township should not be in competition with private firms for snow removal.
Mrs. Schmidt made a motion to adopt RESOLUTION 99-02 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Ferry presented the Board with the December 1998 financial statement.
Mr. Duckworth presented the board with three Personnel Actions to be considered. Mrs. Schmidt made a motion to transfer part-time FF Lisa McGrew to volunteer status and accept the resignation of part-time FF Edward Scheid. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to offer conditional employment to Kristine Mick for the position of Recreation Coordinator. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to offer conditional employment as a Mechanic I to Ralph Heyne. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two out-of-township travel requests. Mrs. Schmidt made a motion to authorize out-of-Township travel for Assistant Chief Harold Thiele, Captain Dean Miracle and Lieutenant Steve Monterosso to attend a seminar in Columbus, Ohio February 8-9,1999 at an estimated cost of $1,200.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to authorize Larry Fronk to travel to Seattle, Washington, April 24-38 to attend the annual American Planning Association Conference at an estimated cost of $959.00. Mr. Humphrey seconded the motion. Upon roll call, call voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing on Zoning Case #439 for February 10, 1999 at 7:00PM at the Miami Township Civic Building. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to renew the Township health insurance policy with Anthem and the dental policy with Dental Care Plus. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Shelly Higgins of 6253 Forest Crest asked how the assessment district can be changed? The Board members discussed the situation with Ms. Higgins. She thanked the Board for their pro active position on this project.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to prepare for collective bargaining sessions with public employees pursuant ORC 121.22(G)(4) and to consider a personnel matter pursuant to ORC 121.22(G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10n PM.
FEBRUARY 2, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, February 02, 1999 at 8:00 PM in the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the January 19, 1999 minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATIONS
Miami Township Police Chief, R. Steven Bailey and the Department awarded a Humanitarian Service Commendation to Mr. Neil Wilson and Mr. David Johnson for their assistance on January 17, 1999. Chief Bailey also presented the following Department awards; Officer Bob Rose - Life Saving Award, Officer Ed Swain and Officer Tom Risk - Meritorious Service Commendations, Sgt. Fred Fatute - Meritorious Service Commendation, Lt. Daryl Poe’s Unit received the first Unit Citation Award, and Officer Bob Rose received the 1998 Officer of the Year award.
Alicia Battel and Michele Hopkins of Girl Scout Troop 1090 presented the Board with a Golden Gazebo Award check in the amount of $4,500.00 for the park gazebo project.
The Leukemia Team In Training award was presented to Tom Leda, Jannie Tismo, Terry Stransky, Karen Freeman and Jennifer Black.
NEW BUSINESS
Miami Township Administrator, David Duckworth presented the Board with a tax abatement request from Mane-Seafla,Inc. Mr. Denny Begue of the Clermont County Chamber of Commerce reviewed the background and development plans for Mane-Seafla,Inc. Mr. Peter Gould, Vice-President of Mane-Seafla, Inc. discussed the proposed project. Mr. Humphrey made a motion to adopt RESOLUTION 99-03 authorizing 60% tax abatement on real property for a period of 7 years and a 60 % tax abatement on personal property for a period of 7 years to Mane-Seafla,Inc. through the rural enterprise zone legislation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Water and Sewer District of a public meeting on February 3, 1999 at 7:00 PM at the Milford High School. The meeting is an informational meeting on the proposed Day Heights area water tower: Project 621-0650.
Mr. Ferry read a letter directed to Mr. Walt Fischer, Miami Township Service Director. The letter was from Margie Wells, Transportation Director of the Milford Schools and thanked Mr. Fischer and the department for the exceptional work during the inclement weather in January.
Mr. Ferry read a letter from Doretta Smith commending the Life Squad personnel who assisted her on January 27th.
OLD BUSINESS
Mr. Duckworth advised the Board the recommendation is to accept the bid of $372,324.00 from DDK Construction for the Dry Run Road Landslide Correction-Phase II Project. Mrs. Schmidt made a motion to award the Dry Run Road Landslide Correction-Phase II Project contract to DDK Construction at the bid of $372,324.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Planning and Zoning Director, Larry Fronk updated the Board on the status of the SR-28 Assessment District.
Mr. Duckworth asked for the Board’s decision on the draft rules and regulations for the Recreation Advisory Committee. Mrs. Schmidt made a motion to approve the Rules and Regulations for the Recreation Advisory Committee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with an update on the Miami Meadows Park Opening scheduled for July 17,1999. He has negotiated a contract with the band "The Turtles" and Miami Township Attorney, John Korfhagen has reviewed the contract and approved the context. Mrs. Schmidt made a motion to adopt RESOLUTION 99-04 authorizing the expenditure of funds in connection with the opening of Miami Meadows Park and entering into the contract with Paradise Artists Inc. for a price not to exceed $20,000.00. Also authorizing David Duckworth to execute the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Board discussed the ways and means of advertising the opening of the park event and the possibility of allowing beer sales at the park during this event. The discussion and decision was tabled until a later meeting.
Chairperson Uecker reminded the Board a Public Hearing on Zoning Case #439-Kerry Dodge will be held on February 10th at 7:00PM at the Miami Township Civic building.
NEW BUSINESS
Mr. Duckworth requested the Board consider the following personnel actions:
Bill Scales, part-time FF/EMTP has resigned to accept a full-time position with another department. Mrs. Schmidt made a motion to accept the resignation of Bill Scales. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Formal hiring of Ms. Kristine Mick as Recreation Coordinator at a rate of $12.00 per
hour effective February 01, 1999. Mrs. Schmidt made a motion to formally hire Ms.
Kristine Mick as Miami Township Recreation Coordinator at a rate of $12.00 per hour
effective February 01, 1999. Mr. Humphrey seconded the motion. Upon roll call, all
voted "AYE."
Formal hiring of Ralph Heyne as a Mechanic I at an hourly rate of $13.89 effective
February 15, 1999. Mrs. Schmidt made a motion to formally hire Ralph Heyne as a
Mechanic I at an hourly rate of $13.89 effective February 15, 1999. Mr. Humphrey
seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a petition for the establishment of a street
lighting district for Torrey Place. The petition is signed by Jospeh F. Benza who is the sole owner of the property. Mrs. Schmidt made a motion to schedule a public hearing on March 02, 199 during the regular Board meeting for the proposed street lighting district for Torrey Place. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two out-of-township travel requests to consider; Fire/EMS Chief Jim Whitworth requested authorization to attend the University of Maryland Fire Rescue Institute’s "National Fire Staff and Command Course" March 24-31, 1999 at an estimated cost of $1,705.00. Mrs. Schmidt made a motion to approve Chief Whitworth’s request for out-of-township travel. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Police Chief R. S. Bailey requested authorization to attend the following out-of -township training sessions; the OACP "In-Service Training" at the Salt Fork State Lodge, estimated cost $430.00. The OACP "Partners-In-Progress/C.O.P. Conference" in Dublin, Ohio, April 15-16, estimated cost $375.00, and a training program on "Ethical Standards in the Police Service, March 28-30 in Detroit, Michigan, estimated cost $625.00. Mr. Humphrey made a motion to approve Chief Baileys requests for out-of-township travel. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth announced the annual Cinergy Public Officials program will be held on Tuesday, March 16, 1999 at RSVP Wards Corner. As this date is the regular scheduled meeting date for the Board, he asked to Board to consider changing the 2nd Board meeting in March to another date. Mrs. Schmidt made a motion to move the March 16th Board meeting to March 23rd. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen discussed his findings regarding the removal of snow and ice from non-dedicated streets in the Township. The county requirements state the developer is responsible for all snow and ice removal within the subdivision. If the Township determines an unsafe condition exists in the subdivision and they make the developer aware, if the condition is not corrected in a timely manner, the Township can clean the unsafe area and collect the cost from the developer. Mrs. Schmidt made a motion to renew Resolution 99-02 for an additional 30 days. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Ms. Mary Target of 6461 Park Wood Court, a trustee of the Forest Knoll Homeowner’s Association. She ask the Board to adopt the property maintenance code they have been working on for the past year. She stated her subdivision has had numerous and continuous problems with the developer not maintaining the properties.
Mr. Ken Brooks, President of the Tanglewood Homeowners Association advised the Board that the majority at their board meeting last night stated emphatically that the lights should remain where CG & E place them and there should be no changes.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to consider personnel actions pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10 PM.
FEBRUARY 16, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, February 16, 1999 at 8:00 PM at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the February 02 and February 10, 1999 minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Mr. Chris Snow, Information Services Director presented his report for January. He reviewed the accomplishments and future planned work.
Mr. Larry Fronk, Planning and Zoning Director presented the January activity report. He presented the Board with copies of the new informational series of brochures dealing with Zoning changes, site plan review, variances, zoning certificates, signs and application fees.
Police Chief, R. Steven Bailey presented the departments report for January. He called attention to the K-9 report noting Officer Simon and K9 Lucky searched 7 buildings, 4 vehicles and ran 1 track. He also noted the second Citizen Police Academy will start on March 2, 1999.
Service Director, Walter Fischer presented the January activity report for the Road Department and the Cemetery.
Fire and EMS Chief, Jim Whitworth presented the departments report for January. He noted the physical ability and written testing has been completed for 33 candidates for the 3 vacant full time positions. Mrs. Schmidt noted the department is the first in Southwest Ohio now able to do rapid sequence intubation.
Chairperson Uecker welcomed Christine Mick, the new Recreation Coordinator for Miami Township.
SPECIAL PRESENTATION
Chief Jim Whitworth and Walt Fischer presented Mr. Harry Sterling the oriental guide for Syrian Shrine with a check for $3744.15 for the Shriners Hospital. The check represents the proceeds from this years 5K run. Mr. Humphrey presented Mr. Sterling with a Miami Township pin.
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Engineer announcing a meeting with their consultants for the purpose of updating the family of projects recently approved by Ohio Department of Transportation. The meeting will be held on Friday, February 19th and Miami Township is scheduled for 11:00 AM.
Mr. Ferry read a letter from the Clermont County Engineer which included the 1998 bridge inventory for 1998.
Mr. Ferry read notices from the Clermont County Department of Community Planning and Development advising formal action will be taken on February 23, 1999 at 5:00 PM on Formal Review of Wolfpen Commercial Subdivision and the Revised Formal Review of Torrey Place.
OLD BUSINESS
Mr. Fronk updated the Board on the status of SR-28 Assessment District. Mr. Duckworth, Miami Township Administrator advised the Board the Milford School Board is going to vote against this project.
Chairperson Uecker reminded the Board the March 16th Trustee meeting has been changed to March 23rd.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 317 checks numbered from 68301 to 68631 for a total amount of $1,106,424.61 plus payrolls and payroll taxes for January 04, 15, 29 and February 12, 1999 in the amount of $467,653.49. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the January Financial Statement.
Mr. Duckworth recommended the Board continue its relationship with the Loveland-Symmes Fire Department for emergency services they provide to township residents on Cedar Drive and O’Bannionville Road. The contract amount is $7,000.00. Mr. Duckworth requested authorization to sign any contract documents on behalf of the Board. Mrs. Schmidt made a motion to continue the Loveland-Symmes Fire Department contract in the amount of $7,000.00 and authorize Mr. Duckworth to sign any contract documents on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board renew the PEAP contract with the City of Cincinnati in the amount of $5,248.00 and request authorization to sign any contract documents on behalf of the Board. Mrs. Schmidt made the motion to renew the PEAP contract with the City of Cincinnati for $5,248.00 and authorize Mr. Duckworth to sign any contract documents on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a resolution authorizing pay increases for eligible employees in 1999. Mrs. Schmidt made a motion to adopt RESOLUTION 99-05 providing for pay increases for various Township employees. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule a public hearing for a proposed street lighting district in the Deerhaven Subdivision, Block A-Section 6. Mrs. Schmidt made a motion to schedule a public hearing during the regular meeting on March 23, 1999 for the proposed street lighting distrcit in the Deerhaven Subdivision, Block A-Section 6. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Special budget hearing on Monday, March 22,1999 at 7:00 PM at the Miami Township Civic building. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to approve June 4, 1999 for the Annual Run for the Poor. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT - There were no public comments.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:31PM.
MARCH 2, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, March 02, 1999 at 8:00 PM at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the February 10th public hearing minutes and the February 16th regular meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker introduced Tom (inaudible) of (inaudible) representing Scout Troop (inaudible). He is working on his citizenship in the community badge.
CORRESPONDENCE
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor regarding the annual meeting of TIRC. The 1999 meeting is scheduled for Thursday, April 29th. Miami Township is scheduled for 9:45AM to 11:00 AM.
Mr. Ferry read a letter from Clermont County Engineer, Carl G. Hartman regarding a new policy on street signs and stop signs. The MUTCD was amended to allow for the placement of street name signs and stop signs on the same post.
Mr. Ferry read a letter from the Clermont County Engineer regarding the 1999 annual road mileage certification. Miami Township Board certified 123.97 miles for Miami Township effective January 01, 1999.
Mr. Ferry read a copy of a letter from the Clermont County Engineer to Mr. Ed Oakley, Bureau of Motor Vehicles regarding motor vehicle registration in Clermont County. He noted that when the 1998 and 1997 numbers are compared, it indicates all 14 townships have less registered vehicles in 1998 as compared to 1997. In addition 9 of the 13 municipalities experienced a decline. He asked for an investigation. Mrs. Schmidt agreed with the engineers and suggested the Board should also request an investigation or just express the Board’s concern.
Mr. Ferry read a notice from the Clermont County Bicentennial Celebration Committee regarding their organizational meeting. Mrs. Schmidt advised the Board she is a member of the committee.
Mr. Ferry read a letter from David L. Jones of the Dan Beard Council, B.S.A. Mr. Jones extended sincere thanks for the outstanding efforts each member of the Miami Township Fire Department exhibited during a recent fire at Camp Friedlander.
Mr. Ferry read a notice from Tina Senrud, Jr. High PTSa Chili Fest Chairperson. The event will be held March 17th at Milford Jr. High School.
Mr. Ferry read a letter directed to Mr. Joseph Uecker from Mr. Karl B. Schultz. Mr. Schultz regretfully tendered his resignation from the Miami Township Rural Zoning Commission. He is returning to active duty with the US Air Force effective March 01, 1999.
OLD BUSINESS
Mr. David Duckworth, Miami Township Administrator notified the Board the developer of Torrey Place, Mr. Joseph Benza has decided to delay the street lighting district request until a later date. Mrs. Schmidt made a motion to continue the Public Hearing of the Street Lighting District for Torrey Place until April 06, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received an executed contract with the group "The Turtles" to provide the musical entertainment for the Miami Meadows Park Grand Opening on Saturday, July 17th. The Board discussed the possibility of using a radio station for promotion and also discussed the possibility of selling beer during the event.
Mr. Larry Fronk, Miami Township Planning and Zoning Director presented the Board with an update of the property maintenance code project. The Board discussed the pros and cons of adopting a property maintenance code for the Township with John Korfhagen, Miami Township attorney. Mrs. Schmidt asked for a new copy of the BOCA by the next meeting. Mr. Duckworth explained the current procedure for nuisance abatement problems. It was decided to have a draft prepared with the modifications for review.
Chairperson Uecker reminded the Board the March 16th Trustee meeting has been changed to March 23rd at 8:00 PM and there will be a Special Budget Hearing on March 22nd at 7:00 PM.
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 107 checks numbered from69632 to 68739 for a total amount of $195,565.04 plus payroll and payroll taxes for February 26th in the amount of $151,286.33. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board appoint himself and Mr. Paul Knepp to the Clermont county Tax Incentive Review Council (TIRC). Mr. Humphrey made a motion to appoint David Duckworth and Paul Knepp as representatives to the TIRC for Miami Township. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to table discussion of the Communications Policy until a later meeting. The Board agreed.
Mr. Duckworth presented the Board with Out-Of-Township travel request from Chief Whitworth, Fire Chief. He requested authorization to attend the Ohio Fire Chief’s Association Winter symposium, March 9-10 at an estimated cost of $119.00. Mr. Humphrey made a motion to approve Chief Whitworth’s out-of-township travel request. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board of the need to set a date for interviews of the five candidates for Full-Time Fire/EMS positions available. Mrs. Schmidt made a motion to set interviews on March 22nd at 5:30PM and March 23rd at 6:30PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to offer conditional employment to Steven Maynard for the position of Police Officer. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walter Fischer recommended this years "Brush Day" be held on Friday, May 21 and Saturday, May 22 at the Miami Meadows Park. He also recommended the weekend of April 30th and May 1st for the 1999 Spring Clean-Up. Mrs. Schmidt made a motion to hold Brush Day on Friday, May 21st and Saturday, May 22nd and Spring Clean-Up on Friday, April 30th and Saturday, May 1st. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested the Board set a date to receive and open Cemetery Grounds Maintenance Contract bids. Mrs. Schmidt made a motion to advertise for bid and to open bids on April 6th at 8:30 PM for the Cemetery Grounds Maintenance Contract. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to review an outline used at the last Citizen’s Police Academy for use at the next session on March 9th from 6:30PM to 8:00PM.
PUBLIC COMMENT
Mr. Lynn Taylor of 1075 Bridlepath Lane, Loveland came forward regarding the Woodspoint intersection realignment issue. He stated he is confused. He asked if the Board could give him some clarification on the issue. The Board members reviewed the issue of a traffic light at the Woodspoint intersection. Mrs. Schmidt spoke about the current discussions regarding using a TIF with the schools to pay for the light. Mr. Taylor suggested before final approval of the Home Depot site plan, the Township should control the issue of the traffic light improvement.
There were no other public comments.
Mrs. Schmidt made a motion to go into an Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Miami Township Attorney, John Korfhagen to enter an appeal in the case of the Miami Township Board of Trustees versus the FOP. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 11:20 PM.
MARCH 23, 1999
The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, March 23, 1999 at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the March 02, 1999 minutes. Mrs. Schmidt seconded the motion. Upon role call, all voted "AYE."
Chairperson Uecker advised the public that after the Department Reports, The Public Hearing will be opened.
DEPARTMENT REPORTS
Fire and EMS Chief, James Whitworth presented the February activity report. He noted the 1997 pumper has returned from Pierce/Oshkosh in Wisconsin and appears to be improved and in service.
Chris Snow, Information Services Manager presented the February accomplishments. He advised the Board of future planned projects.
Kristine Mick, Recreation Coordinator presented a report of her activity during February. She also updated the Board on special events planned for the Miami Township Parks.
Larry Fronk, Director of Planning and Zoning reviewed the activity in the planning department during February. He noted the addition of a new table to his report to track all subdivision reviews. The zoning activity included six commercial alterations and new business permits during the month.
Police Chief, R. Steven Bailey reported on the departments February activities.
Service Director, Walter Fischer reviewed "Walt’s Quick Picks". He reported the season total for snow removal stands at 3385 tons of salt used and a cost of $161,231.63.
PUBLIC COMMENT
Chairperson Uecker opened the floor to the public for discussion of the Woodspoint /SR 28 traffic light concerns.
Chris Duffy of 5933 Woodspoint Drive representing the residents of Woodspoint came forth to thank the Board for their decision to support putting a light at their intersection (Rt 28 and Woodspoint). She stated they are interested in a pro-active way to control the safety with future commercial development just North of Woodspoint Drive.
Sandy Garrison of 5912 Woodspoint Drive spoke of the upcoming new driver’s (11) on Woodspoint Drive which will add to the traffic problem. She also stated her concern with the additional traffic problems the apartments will bring. She asked the Board to do whatever they could to get a traffic light installed at Woodspoint and Rt 28.
Paul Anderson of 5586 Hoffman Road asked the Board why they will allow beer sales at the grand opening of the Miami Meadows Park. The Trustees responded they felt the opening was a controlled event in a secure area and the safety and well being of the residents would not be in jeopardy. Mr. Anderson voiced his objection to the beer sales at the park. Mr. Anderson’s daughter also voiced her disapproval.
Mr. Al Hernandz of 5917 Woodspoint Drive asked what the traffic light would cost. Mr. Duckworth estimated the cost between $50,000.00 and $75,000.00.
Mr. Jim Thompson of 5941 Woodspoint Drive stated he felt the number of lanes the residents have to cross to go West is what makes the difference where a light should be installed and that’s where the money should go. He also asked about the park opening plans.
Mr. Jeff Milhofer of 1201 Woodspoint challenged the Board members to attempt to get onto Rt 28 West during the height of the traffic rush.
Debbie Lantman of 5921 Woodspoint Drive asked if there were any other businesses that might be considering developing this area that we could approach for a Tif.
Ira Perry of 5948 Woodspoint Drive asked how the light on Branch Hill-Guinea Pike, Cook Road and Weber was able to be installed. The Board responded that it was a joint effort between the County and the Township. The equipment installed was used. The State will not allow the use of used equipment for a State intersection.
Michele Hernandz of 5917 Woodspoint Drive asked what they can do to make ODOT sit up and take notice of the seriousness of this problem.
Harvey Bailey of 1203 Woodspoint Drive challenged the Trustees to attempt to turn onto Rt 28 from Woodspoint at 7:15AM and 4:45 PM.
Shelly Higgins of 6253 Forest Crest Court requested the Board look very hard at the general fund when approving the appropriations tonight. She stated the same problem of needing to come up with fifty to seventy-five thousand dollars could happen again next year.
Mark Sherry of 5936 Woodspoint Drive thanked Chris for her work.
Chairperson Uecker asked for any other comments. There were none.
Paul Anderson of 5586 Hoffman Road stated that the Trustees vacated his road in 1979. He has been asking for a resolution of this error. The Township continues to maintain the road (which is not legal). In trying to refinance, the title search showed the road does not exist, (because it has been vacated) therefore they (the bank) will not grant the loan.
Chairperson Uecker asked Township Administrator, David Duckworth to write a letter to the Department of Transportation and include attendance listing from tonight and explain the urgency to have a traffic light at Woodspoint and 28. Just reference that they were here and we heard from a number of residents.
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control advising a license transfer request to Clermont Golf LTD dba Oasis Golf and Conference Center. There were not objections from the Township.
Mr. Ferry read a letter directed to Jean Schmidt from Ohio State Representative, Sam Bateman regarding motor vehicle registrations in Clermont County and the traffic light at the intersection of SR 28 and Woodspoint Drive. He stated his office has been informed that an agreement was reached between the Township and the department that the Township would provide planning and installation of the light while ODOT would provide the signal poles. Mrs. Schmidt advised the Board that she and Mr. Duckworth were on a conference call with ODOT and Mr. Bateman after receiving this letter, do to the fact that there has never been such an agreement. ODOT admitted they had misrepresented the situation to Mr. Bateman and will correct the information.
Mr. Ferry read a letter from the Ohio Township Association regarding the proposed three cent tax increase. They asked the Trustees to write a letter in support of the proposal. Trustee Humphrey made a motion to draft a letter of opposition to the proposed three cent gas tax. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read formal notices from the Clermont County Department of Planning and Development regarding Torrey Place, Section 2, The Hunt Club, Section Five and Hawthorne Meadows PUD, Section 1. Formal action was scheduled to take place today at 5:00 PM.
Mr. Ferry read a letter from Chief Jim Whitworth to Mr. Steve Rooks, Manager Burger King Restaurant. The letter thanked Mr. Rooks and Burger King for their donation of food and beverage to the Township’s Fire and EMS personnel during a lengthy emergency incident on March 10, 1999.
Mr. Ferry read a letter from Anne Smith to the Miami Township Fire and EMS Department. The letter praised the department for prompt, professional and friendly response on March 10, 1999 at Cinergy Corp.
Mr. Ferry read a letter directed to Chairperson Uecker from Don Paxton, Vice President of Brisben Companies apprising the Board that Brisben Stone Bridge, Inc. will be the general partner of a multi-family residential development located in or within a one-half mile radius of the Township.
Mrs. Schmidt made a motion to send a letter to the Ohio Housing Finance Agency suggesting that Mr. Brisben should be making some major improvements, mainly a traffic light at his intersection and SR 28. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from Becky Jauch, Committee Chair- BSA Troop 888 . Ms. Jauch requested the Board issue a letter of recognition to Chad Boyd for his accomplishment in earning his Eagle rank. He will receive the rank at a Eagle Court of Honor on April 11, 1999.
OLD BUSINESS
Chairperson Uecker opened the Public Hearing on Street Lighting District-Deerhaven Subdivision, Block A-Section 6. Mr. Ferry read the legal notice. Mr. Miller who owns all the lots in the subdivision was present. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to the case. There were no comments from any person in attendance. Chairperson Uecker closed the public hearing. Jean Schmidt made a motion to adopt RESOLUTION 99-07 providing for the procurement of a street lighting system for Deerhaven, Block A-Section 6. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth presented an update on the grand opening event for the Miami Meadows Park. He reported that radio station WGRR has submitted a proposal for radio promotion of the event. He also reported he has located a corporate sponsor for this expense. The Board approved the advertising plan.
Mr. Fronk presented the property maintenance code for the Board to review.
Mr. Duckworth presented the Board with the revised communications policy. Mrs. Schmidt made a motion to adopt the Communications Policy as presented with a change to Section 3, last paragraph from (should not to shall not). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE
Mrs. Schmidt made a motion to appoint Karen Luman to the Miami Township Rural Zoning Commission as a replacement for Karl Schultz. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker reminded the members of the following up coming events;
Spring Clean-Up April 30th and May 1st.
Brush Days May 21st and May 22nd at Miami Meadows Park
Grand Opening Miami Meadows Park - July 17th
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 107 check numbered from 69001 to check number 69230 for a total amount of $931,985.05 plus payroll and payroll taxes for March 12, 1999 in the amount of $150,400.75. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the February 1999 financial report.
Mr. Duckworth presented three out-of-township travel requests for approval;
Detective Mike Henderson to attend a seminar in Marietta, Ohio April 13-14 $125.00
Officer Tom Risk to attend a seminar in Jacksonville, Florida April 19-23 $1618.50
Detectives Mike Henderson and T.J. Spencer to attend a seminar April 26-28 $270.00
Mr. Humphrey made a motion to approve the out-of-township requests. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to make a conditional offer of employment as full-time fire fighter-paramedics to Ralph Vilardo, Vince Bee and Raymond Edward Lillich. And that we establish an eligibility list for future personnel consisting of and in order; Steve Wyan and Mike Susanek. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Clermont 2001,Inc. has organized a countywide liter clean-up effort to coincide with Earth Day which is April 19th. Mr. Humphrey made a motion to support the Clermont 2001 Litter Program. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk recommended the week end of April 23rd,24th and 25th as the Township Wide Free Yard Sale weekend. Mrs. Schmidt made a motion to hold the free Township Wide Yard Sale the weekend of April 23rd,24th and 25, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the 1999 Annual Appropriation Resolution for approval. Mrs. Schmidt made a motion to adopt RESOLUTION 99-06 amending the Township’s 1999 Annual Appropriation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a street lighting district request for Weber Oaks, Section 1 which consists of 47 lots. Dennis Null of M/I homes is the owner of all lots. Mrs. Schmidt made a motion to hold a Public Hearing regarding the petition for a Street Lighting District for Weber Oaks, Section 1 on April 20th, 1999 during the regularly scheduled Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Shelly Higgins, 6253 Forest Crest Court stated that Trifolds is not opposed to the stop light at the corner of Woodspoint and Route 28. She stated she would type up her comments from tonight and asked that they be included in the official minutes of this meeting.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22 (G)(3) and to prepare for collective bargaining sessions with public employees pursuant to ORC 121.22 (G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to bid the Lemming House project. Mrs. Schmidt made a motion to go to Public Bid for the Lemming House Project. Mr. Duckworth was informed by Mr. Fischer after the meeting, that this item was omitted in error from the regular agenda. Mrs. Schmidt made a motion to go to Public Bid for the Lemming House Project. Bids to be received by 8:30PM and opened on April 20, 1999, Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:55 PM.
APRIL 6, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, April 06, 1999 at 8:00 PM at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve as presented the minutes from March 22nd and March 23rd meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL RECOGNITION
Miami Township Police Chief, R. Steven Bailey presented the Ohio Veterinary Medical Associations Hall of Fame Hero’s Award to Canine Officer Lucky and his human Officer Brett Simon. Lucky received this commendation for a life saving event in December 1998.
CORRESPONDENCE
Mr. Ferry read a letter from Clermont County Engineer, Carl G. Hartman. He presented procedures to be followed to expedite the accomplishment of a new traffic signal at the intersection of Woods Point Drive and SR 28.
Mr. Ferry read a letter from the Clermont County Engineer regarding the re-paving schedule for 1999. Cook Road from SR 28 to Branch Hill Guinea Pike and Loveland Miamiville Road from SR 126 to the dead end are the roads listed in Miami Township.
Mr. Ferry read three (3) letters directed to Mr. Jay Hamilton of the Ohio Department of Transportation. The letters were sent by Christine Duffy, Brian Duffy, and Phyllis and Jerry Warfield. The letters were regarding the need for the proposed traffic light at the intersection of SR 28 and Woods Point Drive in Miami Township.
Mr. Ferry read a letter from Jill Chumley of 6255 Price Road. Ms. Chumley wrote to complain about people trespassing on her property to retrieve baseballs. She explained that her property is adjacent to one of ball fields at the Paxton Ramsey Park. Miami Township Administrator, David Duckworth advised the Board that this issue has been resolved.
Mr. Ferry read a memo from Police Chief Bailey requesting directed traffic enforcement patrol on Oakland Drive in the Millbrook Subdivision..
Mr. Ferry read a memo from Police Chief Bailey advising this year’s Mock Crash will be on May 6, 1999 at 1:00 PM at the Milford High School.
OLD BUSINESS
Chairperson Uecker opened the Public Hearing on a Street Lighting District - Torrey Place - Section 1.
Mr. Ferry read the legal notice. There were no questions from the Trustees. There were no adjacent property owners present. There was no communication relative to this case. There were no other comments. Chairperson Uecker closed the Public Hearing. Mrs. Schmidt made a motion to adopt RESOLUTION 99-08 providing for the procurement of a street lighting system for Torrey Place-Section 1. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported he has received seven (7) applications from residents interested in serving on the Miami Township Recreation Advisory Committee. He recommended the rules and regulations governing the Miami Township Recreation Committee be changed to increase the number of committee appointments to seven and appointing all seven applicants. Mrs. Schmidt made a motion to changed the by-laws to reflect seven members of the advisory committee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to appoint the following persons to serve on the Miami Township Recreation Advisory Committee; Kevin Farrar, Sophia Mezak, Terry Stransky, Adam Fannon, Pamel Hering, Tom Siberski and Doug King. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker reminded the Board of the upcoming Township events.
Township wide - Free Yard Sale weekend, April 23rd-25th
Spring Clean-Up, April 30th and May 1st
Brush Days, May 21st and May 22nd at Miami Meadows Park
Grand Opening of Miami Meadows Park, July 17th
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 88 checks numbered from 69231 to 69318 for a total amount of $492,707.47, plus payroll and payroll taxes for March 26th in the amount of $154,278.49. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider offering conditional employment to Shaun Embleton for the position of reserve Police Officer. Mrs. Schmidt made a motion to offer conditional employment to Shaun Embleton for the position of reserve Police Officer. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider offering conditional employment to Robert Marsh for the position of Seasonal Maintenance Worker. Mrs. Schmidt made a motion to offer conditional employment to Robert Marsh for the position of Seasonal Maintenance Worker. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-10 establishing a 25 mile per hour speed limit on Oakland Drive and Blackpine Drive. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 99-09 recognizing Chad Boyd for achieving the rank of Eagle Scout. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Fire and EMS Chief, Jim Whitworth advised the Board that Fire and EMS Captain Robert Burns has had a article published in Responder Magazine.
BID OPENING - GROUNDS MAINTENANCE
1 bid received. Mr. Ferry opened the bid at 8:30 PM.
Neltner’s Lawn Service bid $ 20,700.00
Mrs. Schmidt made a motion to accept the bid into record and ask Service Director Walter Fischer to review the bid and make a recommendation to the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to consider purchase of property pursuant to ORC 121.22 (G)(2). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to award the cemetery maintenance contract to Neltner’s Lawn Service for the bid of $20,700.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Special Meeting on April 14, 1999 at 9:30 AM to discuss Collective Bargaining and any other issue that may come before the Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:20 PM.
APRIL 20, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, April 20, 1999 at 8:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes of the April 6, 1999 Board meeting. Mr. Humphrey seconded the motion. Upon roll call, al voted "AYE."
SPECIAL PRESENTATIONS
Miami Township Police Chief, R. Steven Bailey presented Officer Bill Paul , Officer Roy Tissot and Records Clerk, Pat Giver with Meritorious Service Commendations. Officer Roy Tissot received the "Employee of the Quarter" award for the first quarter of 1999. Chief Bailey and the Trustees presented Kathy Teski with the 1998 Law Enforcement Citizen of the Year award.
DEPARTMENT REPORTS
Fire Chief, Jim Whitworth presented the March activity report for the Fire and EMS Department.
Mr. Chris Snow, Information Services Manager reviewed his report of accomplishments and planed work.
Director of Planning and Zoning, Larry Fronk presented an overview of the activities during March.
Police Chief Bailey presented the March report of Police activities.
Kristine Mick, Recreation Coordinator updated the Board on the planned park activities. The
Board approved holding a Summer Camp at the parks, Offering Tennis lessons and an Doll and Teddy Bear Hospital and Exhibit.
Walt Fischer, Service Director presented the report for the Service Department, Parks and the Cemetery.
CORRESPONDENCE
Mr. Ferry read a letter from the Director Bureau of the Census advising they are conducting a Boundary and Annexation Survey.
Mr. Ferry read two letters from the Clermont County Department of Community Planing and Development. They will meet on April 27, 1999 to review the formal plans for the Hunt Club, Section Six and Weber Oaks, Section 2.
Mr. Ferry read a letter from the Clermont County Auditor. The Clermont County Budget Commission will meet on Wednesday, May 12, 1999 at 10:00 AM to consider the budget of the Clermont County Board of Health.
Mr. Ferry read a letter directed to Representative Sam Bateman from Dr. and Mrs. Martin Petersen of 5943 Woods Point Drive regarding the placement of a traffic light at the intersection of State Route 28 and Woods Point Drive.
Mr. Ferry read a letter directed to the Trustees from Jeffrey and Sandy Garrison of 5912 Woods Point Drive regarding the placement of a traffic light at the intersection of State Route 28 and Woods Point Drive.
Mr. Ferry read a letter from the Shriners Hospitals for Children acknowleding the $3,744.15 donation from the Township. (The results of the 5K run)
OLD BUSINESS
PUBLIC HEARING -STREET LIGHTING DISTRICT - WEBER OAKS - SECTION 1
Chairperson Uecker opened the hearing. Mr. Ferry read the legal notice of public hearing. There were no public comments. Mrs. Schmidt made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 99-11 authorizing the creation of a street lighting district for Weber Oaks - Section 1. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
BID OPENING - LEMMING HOUSE PROJECT
Two bids received.
Donohoo and Associates $ 707,383.00
Completion date of 12/31/1999
Bid alternate 1 Shutters $ 1500.00
Bid alternate 2 Gutter Guards $ 500.00
Bid alternate 3 Sheating $ 4300.00
Bid alternate 4 Sensor faucets $ 500.00
Bid alternate 5 Sensor toilets $ 375.00
Whalen Incorporated $ 498,400.00
Completion date of 10/01/1999
Completion date of 09/15/1999 $505,000.00
Bid alternate 1 Shutters $ 720.00
Bid alternate 2 Gutter Guards $ 1800.00
Bid alternate 3 Sheating $ 4100.00
Bid alternate 4 Sensor faucets $ 975.00
Bid alternate 5 Sensor toilets $ 675.00
Mr. Humphrey made a motion to accept the bids and turn them over to the service director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a copy of a letter received from Jay Hamilton of ODOT regarding a time frame for the installation of a traffic light at the intersection of State Route 28 and Woods Point Drive. The light is now scheduled to be installed by September.
REMINDERS
Township wide Free Yard Sale Weekend April 23-25
Spring Clean-Up April 30 & May 1
Brush Days May 21 & 22 at Miami Meadows Park
Grand Opening Miami Meadows Park July 17.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 104 checks numbered 69319 to 69422 for a total amount of $153,023.71 plus the payroll and payroll taxes for April 30, 1999 in the amount of $146,457.86. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the March financial statement. The Trustees signed.
Mr. Duckworth, Miami Township Administrator recommended the Board renew the township’s property and casualty insurance with OTARMA. The 1999 premium is $127,590.43. Mrs. Schmidt made a motion to renew the township’s property and casualty insurance with OTARMA for 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a recommendation for offering full-time employment as full-time Firefighter/Paramedics to Ralph Vilardo, Vince Bee and Raymond Lillich. Starting salary of $12.36 per hour with an effective start date of April 20, 1999. Mr. Humphrey made a motion to offer full-time employment as Firefighter/Paramedics to Ralph Vilardo, Vince Bee and Raymond Lillich at $12.36 per hour starting April 20, 1999. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested approval of the Board to purchase an International 4900 cab and chassis to replace 5-M-7 purchased in 1980. The cost for the truck is $46,682.00 and would be purchased through the ODOT cooperative purchasing program. The Board approved the purchase (a 1999 budget item).
Mr. Duckworth presented the Board with a review of the April 12th safety meeting regarding weather alert systems. Of the methods discussed, he recommended the weather service alert radios. The Board suggested the legality of the township securing a "wholesale" rate on the radios to sell to the residents be reviewed by John Korfhagen, Miami Township Attorney. The Board asked for a more in depth study of the outdoor warning system and the personal radio alert system.
Mr. Duckworth presented the Board with a suggested contract for field use by non residential teams. Mr. Uecker asked if the contract had imput from various sporting organizations. Mr. Duckworth stated it did. Mrs. Schmidt made a motion to adopt the Field Use Contract with minor corrections and a correction to the roman numerals. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set a Public Hearing for Zoning Case # 441- Text Amendment for Mixed Use District and Zoning Case #442 - R-PUD Overlay for Senior Housing and any other Township business that may come before the Board at 7:00 PM on May 12, 1999 at the Miami Township Civic building. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to enter into a contract with the company providing the fireworks for the July 17th park grand opening event. Mrs. Schmidt made a motion to authorize Mr. Duckworth to enter into a contract with Zambelli Fireworks Corporation to provide the fireworks for the July 17th park grand opening event. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Whitworth invited the Board members to attend "Feel The Heat" with him at the Ohio Fire Academy. There are 3 available dates, May 22, June 26 or September 18, 1999. The program allows you to experience what it’s like to be a firefighter.
Mr. Korfhagen requested a Special Meeting to review the final property maintenance code. Mrs. Schmidt made a motion to hold a Special Meeting on May 5, 1999 at 1:00 PM to discuss the property maintenance code and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:25PM.
MAY 4, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, May 04, 1999 at 8:00 PM at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the April 19th and April 20th, 1999 Board of Trustees meeting minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
TAX ABATEMENT REQUEST
Miami Township Administrator, David Duckworth advised the Board they have received a request for a tax abatement from Victory Industrial Products, Inc. Mr. Matthew Van Sant representing the Clermont Chamber of Commerce spoke about the company, the anticipated revenue to be generated by the company and his support and recommendation for the abatement. The owners of the company, Dale and Bonnie Freeman reviewed the history of their company and expressed their desire to stay in Miami Township. The Board members discussed the application. Mrs. Schmidt made a motion to adopt RESOLUTION 99-12 authorizing a sixty percent tax abatement on real property for a period of seven years and a fifty percent tax abatement on personal property for a period of five years to Victory Industrial Products, Inc. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Engineer’s office that included the Stop Sign Inventory Report for Clermont County for the year 1998.
Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley. The letter included an abatement analysis for each abated company in Miami Township.
Mr. Ferry read a letter from Peter H. Gerdom, Chairman, Milford Schools Facilities Commission. The letter announced a series of three community meetings highlighting the results of a nine-month study of the school’s facilities.
Mr. Ferry read a letter addressed to Mr. Duckworth from Kerri Kreutz, age 11 and William Jay Kreutz,III, age 10. The young Township residents presented an idea to place a speed bump at the top of the hill on Beech Road.
Mr. Ferry read a letter addressed to Lt. Wells and FireFighters Vic, Carol and Mike from Tim and Sharon Dodds. The letter was from the Dodds’ son, Ryan. Ryan was thanking the firefighters for a tour for his birthday party.
OLD BUSINESS
Mr. Duckworth presented the recommendation from Service Director Walter Fischer for the Lemming House Project. Mr. Fischer recommended awarding the contract to Whalen, Inc. for $498,400.00 plus bid alternates #1 (Replacement Shutters, $720; #2(Gutter guards, $1,800; and #3 ( Sheathing under roof trusses), $4,100. The total bid is $505,020.00. Mr. Humphrey made a motion to accept Mr. Fischer’s recommendation and award the Lemming House Project to Whalen, Inc. for a total amount of $505,020.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Township Events Reminder:
Special Meeting to discuss property maintenance codes, May 5 at 1:00 PM.
Public Hearings for Zoning Case #441 and #442, May 12th at 7:00 PM.
Brush Days, May 21st and 22nd at Miami Meadows Park
Grand Opening Miami Meadows Park, July 17th
Ms. Kris Mick presented the Board with an outline of the schedule of events for the Miami Meadows Park Grand Opening. Mr. Duckworth reviewed plans to handle the parking for the event, placement of the food vendors and the two stages. He also recommended charging a $50.00 fee to the vendors to help defray the cost of renting the tents. The Board agreed.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 151 checks numbered 69423 to 69573 for a total amount of $493,583.77. Plus payroll and payroll taxes for April 23, 1999 in the amount of $146,545.17. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Fire/EMS Chief Jim Whitworth to promote part time firefighter Jason Beckett to part-time FF2/EMTP at an hourly rate of $8.89 effective April 4, 1999. Mrs. Schmidt made a motion to promote Jason Beckett to Part-Time FF2/EMTP at an hourly rate of $8.89 effective April 4, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Chief Whitworth regarding an oversight involving the pay rate of Full Time FF/Paramedic Dana Smith. He was eligible for lateral entry pay based on his experience. He rate of pay should be $12.36 and should have been effective November 10, 1998. Mrs. Schmidt made a motion to increase Dana Smith’s pay rate to $12.36 per hour with an effective date of November 10, 1998. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported he has been contacted by John Greer, Chairperson for the 1999 United Way-Eastern Area Campaign. Mr. Greer is requesting the use of Miami Meadows Park for the Campaign Kick-Off event on September 4, 1999. The Board agreed this could be a good event for the Township and requested Mr. Duckworth continue looking into the project.
Mr. Duckworth reported on the Tax Incentive Review Council (TIRC) meeting of April 29th. The TIRC voted to terminate Rural Enterprise Zone Agreements with Multifold International, Technology Flavors and Fragrances (FKA Seafla,Inc.) and to terminate the personal property tax incentives to Fort James Corporation (FKA James River Corporation).
The Clermont County Historical Society is planning a bicentennial celebration. The have a plan to create a stained glass window depicting the different areas of the county. They are requesting suggestions for the designs. The Board will also need to select a location for an historical marker in the Township.
Mr. Duckworth presented the Board with a request for a Street Lighting District for The Woods at Miami Trails, Section 10. He recommended the Board schedule a public hearing for this proposed lighting district for June 1st during the regularly scheduled Trustee meeting. Mrs. Schmidt made a motion to hold a public hearing on June 1, 1999 during the regular Board meeting for the proposed street lighting district for The Woods at Miami Trails, Section 10. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 99-13 recognizing Emergency Medical Services week May 16-22, 1999. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mary Wolff of 5847 Monassas Run Road spoke of her opinion on the Parks and the Lemming House Project and their benefits to the Township. She stated she felt recent criticism of the Board is unfounded and came from uninformed people.
Mr. T.J. Siberski of 6220 Shadowhill Way stated he supported and agreed with Mrs. Wolff’s statements.
Chief Whitworth advised the Board that the Greater Cincinnati Hazardous Materials Unit has asked Miami Township to house a Decontamination Unit. Chief Whitworth stated there is room for the apparatus in the South Station. The Board asked him to check on the extent of current insurance coverage for the equipment that does not belong to the Township.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:25PM.
MAY 17, 1999
The Miami Township Board of Trustees met in regular session on Monday, May 17,l999 at 8:00 PM in the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending the meeting were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the May 4th, May 5th and May 12th meeting minutes as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Mr. Chris Snow presented the Information Services Department report for April. He noted the HelpDesk
Inventory software is now in use.
Ms. Kristine Mick presented the Park and Recreation report for April. She included an updated schedule
of events planned for the Miami Meadows Park grand opening.
Mr. Larry Fronk, Planning and Zoning Director presented the departments April report. He thanked the
Trustees for the opportunity to attend the National City Planning Conference in Seattle.
Police Chief R. Steven Bailey presented the April Police Department activity report.
Fire and EMS Chief, Jim Whitworth presented the report of activity for April. He noted this Saturday,
the Department will hold a safety fair at Mulberry Square from 10AM to 4PM.
Service Director, Walter Fischer presented the Service Department, Cemetery and Parks reports for the
month of April. He noted Spring Cleanup was held without a hitch.
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding Calkins Enterprises,Inc. DBA
Joey’s Bar and Grill. The Township had no objections to issuing a D5 permit.
Mr. Ferry read a notice from the Ohio Department of Transportation advising a preliminary construction
meeting has been scheduled with John R. Jurgensen Co. for the resurfacing project no. 237(1999). The
meeting will be held May 27th at 9:00 AM in conference room "A" at the District 8 headquarters.
Mr. Ferry read a letter from the Clermont County Engineer. The letter included a listing of the latest bridge
inspection reports within Miami Township.
Mr. Ferry read a notice from the Clermont County Engineer advising a public involvement meeting will be
held June 8th from 5:00 PM to 7:00PM at Structural Dynamics Research Corporation to explain current
approved improvements and planned improvements to the I-275 and US 50 interchange.
Mr. Ferry read 3 notices from the Clermont County Department of Community Planning and Development
advising; their staff will conduct a review of Miami Township Zoning Case #443 on May 18th at 11:00 AM
and will take action on this case on May 25th at 5:00 PM., Also, formal action review of Millbrook Farm,
Section 4 and Weber Oaks, Section 3 will take place on May 25th.
Mr. Ferry read a letter from the Ohio Township Association regarding bills currently pending in the General
Assembly which would reduce and/or repeal the estate tax. They requested the Township complete a
questionnaire reporting estimate tax revenues and estimated tax budgets for the past five years.
Old BUSINESS
Reminder- Township Events
Brush Days - May 21st and May 22nd at Miami Meadows Park
Grand Opening Miami Meadows Park July 17th
NEW BUSINESS
Chief Whitworth presented a recommendation to the Trustees to sell a 1991 Medtec ambulance to Great
Oaks Public Safety Services for the sum of $2,000.00. Vehicle to be sold "as is". The school would use
the vehicle for the Junior and Senior Fire Fighter/EMS class at Scarlet Oaks. Mr. Humphrey made a motion
to sell a 1991 Medtec ambulance to Great Oaks per resolution at the next regular Board meeting for the sum of $2,000.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the April financial report. The Trustees signed off on the report.
Miami Township Administrator, David Duckworth informed the Board that Chief Whitworth has received a
letter of resignation from Lt. Robert Shaw effective May 26, 1999. Mr. Humphrey made a motion to
accept the resignation of Lt. Robert Shaw. Mrs. Schmidt seconded the motion. Upon roll call, all voted
"AYE".
Mr. Duckworth presented the Board with a request from Chief Whitworth to promote Bill Richardson and
David Jetter to the position of Fire/EMS Lieutenant effective May 30, 1999. Mr. Richardson’s pay rate will
be $14.39 per hour. Mr. Jetter’s pay rate will be $13.36 per hour. Mrs. Schmidt made a motion to promote
Bill Richardson to the position of Fire/EMS Lieutenant at $14.39 per hour effective May 30, 1999 and to
promote David Jetter to the position of Fire/EMS Lieutenant at $13.36 per hour effective May 30, 1999. Mr.
Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth and Chief Whitworth recommended that the Board extend conditional offer of employment
to Steven Wyan and Michael Susaneck for the position of full time Fire Fighter/Paramedic. Mrs. Schmidt
made a motion to extend a conditional offer of employment to Steven Wyan and Michael Susaneck for the
position of full time Fire Fighter/Paramedic. Mr. Humphrey seconded the motion. Upon roll call, all voted
"AYE."
Mr. Fronk presented the Board with a proposal to apply for a 402 Highway Safety Grant from the Office of
the Governor’s Highway Safety Representative for the purpose of preparing an access management plan for
State Route 28. The grant will cover 100 percent of the cost of the study. The purpose of the plan is to
reduce the number of drives and align drives and streets in order to concentrate turning movements to
increase vehicular safety. The Board approved going forward with the application preparation.
Mr. Fronk presented the Board with 3 properties he recommended for Nuisance abatement; 5603 Wolfpen
Pleasant Hill Road, 1227 Deblin Road and two vacant lots on Fay Court. Mr. Humphrey made a motion
to adopt RESOLUTION 99-14 authorizing the removal, repair or securance of certain buildings or
structures pursuant section 505.86 of the Ohio Revised Code. Structure located at 5603 Wolfpen Pleasant
Hill Road. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a
motion to adopt RESOLUTION 99-15 authorizing the abatement, control or removal of vegetation,
garbage, refuse or debris at 5603 Wolfpen Pleasant Hill Road pursuant section 505.87 of the Ohio Revised
Code. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a
motion to adopt RESOLUTION 99-16 authorizing the abatement, control or removal of vegetation,
garbage, refuse or debris located at 1277 Deblin Drive pursuant section 505.87 of the Ohio Revised Code.
Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to
adopt RESOLUTION 99-17 authorizing the abatement, control or removal of vegetation, garbage, refuse
or debris from a vacant lot on Fay Court, auditor’s parcel # 18-25-17C-240 pursuant section 505.87 of the
Ohio Revised Code. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey
made a motion to adopt RESOLUTION 99-18 authorizing the abatement, control or removal of vegetation
garbage, refuse or debris from a vacant lot of Fay Court, auditor’s parcel #18-25-17C-241 pursuant section
-
- of the Ohio Revised Code. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the Township for Resolution 99-14. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the
Township for Resolution 99-15. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the
Township for Resolution 99-16. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the
Township for Resolution 99-17. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Mr. David Duckworth to sign an agreement on behalf of the
Township for Resolution 99-18. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chief Whitworth requested permission from the Board to serve as the Clermont County representative to the Greater Cincinnati Hazardous Materials Unit, and now its President. The Board approved the request and
applauded Chief Whitworth’s involvement with this program.
Mr. Duckworth notified the Board he has received a petition for the establishment of a street lighting district for Mitchell Farm, Section 4, which consists of 51 lots. The developer, Robert Mooney of Bramblewood Development owns each lot. Mrs. Schmidt made a motion to scheduled a public hearing for the proposed lighting district on June 15, 1999 during the regularly scheduled Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-19 approving successor collective bargaining agreement with the Fraternal Order of Police, Ohio Valley Lodge #112. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry discussed being a part of the Southwest Ohio Chapter Ohio Township Association (SWOTA)
and supporting the organization by paying a $50. annual fee. Mrs. Schmidt made a motion to enter into a financial agreement to support the organization with an annual $50. fee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported on a meeting with Tom Niehaus, Director of the Clermont County Philharmonic
Orchestra. They would like to perform at the Miami Meadows Park and they have an opening in their schedule in July. The cost would be approximately $5,000. The Board members discussed the proposal and determined they could not use public funds for this type of event and the timing to get a private corporate sponsor is inadequate. There was a consensus this could be considered next year, allowing time to obtain sponsors.
PUBLIC COMMENT
Mr. Art Wilkinson of 6351 Ironwood Drive presented his answers to questions issued in a letter published in a recent issue of the local paper. The letter criticized the park projects, the Lemming House project and in general the Board. Mr. Wilkinson was supportive of the Board’s decisions and progress in the projects.
Frieda Batter of 5991 Meadowcreek Drive stated she was in support of the Lemming House project. It had been a part of the planned project from the beginning. The senior citizens of the Township want this center as planned.
Eileen Hellmuth of 32 Esteban stated she worked hard for the park levy because of the proposed Lemming House project which would give the senior citizens of the Township their own place to meet and hold events.
Mildred Smith of 40 Marguerita a Township resident since 1969 stated she has been looking forward to the Lemming House restoration and renovation project.
Kasey Robinson of 5715 Highland Terrace stated her family moved to this community five years ago because it had a lot to offer to all ages. She stated she was in favor of the restoration project and felt this was an important way to give back something to the senior citizens.
Art Robinson of 5715 Highland Terrace stated he is a nurse and has worked with many senior citizens and he feels this center will give much needed support to the seniors of the area.
There were no other comments.
Mr. Humphrey made a motion to go into Executive Session to consider a complaint against a public employee pursuant to 0RC 121.22(G)(1), to prepare for collective bargaining with public employees pursuant to ORC 121.22(G)(4) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion authorize Mr. Duckworth, Mr. Whitworth and Attorney John Korfhagen to take all steps necessary to resolve the issues involving the 1997 Pierce fire truck, including but not limited to invoking the performance bond and any litigation that might incur. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Mr. Duckworth to take all steps necessary to object to the request from the FOP/OLC for the Request for Recognition to be the exclusive bargaining representative for the Miami Township Police Lieutenants.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:50 PM.
JUNE 1, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, June 01, 1999 at the Miami Township Civic building. The meeting start was delayed until 8:30 PM to allow the Board members and the Clerk
to attend a DARE graduation. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Trustee Humphrey made a motion to approve the May 17th Board meeting minutes. Trustee Schmidt seconded the motion. Upon roll call, all voted "AYE."
Fire/EMS Chief Jim Whitworth presented and swore in Lieutenant William Richardson and Lieutenant David Jetter.
CORRESPONDENCE
Mr. Ferry read a notice from the State of Ohio, State Employment Relations Board regarding case number: 99-REP-05-0116. The notice was a Motion to Withdraw by the Fraternal Order of Police, Ohio Labor Council, Inc. for the referenced case.
Mr. Ferry read a memo from the Ohio Township Association to CLOUT Executive Committee announcing that Amended House Bill 187, the limited home rule bill, was unanimously passed by the Senate and is now headed to the Governor’s office for his signature.
Mr. Ferry read a letter from Kathy Teski, Chemistry and Forensic Science teacher at Milford High School. The letter was addressed to Police Chief R. Steven Bailey and commended and thanked the Miami Township Police Department for their help and support with the forensic science class.
Mrs. Schmidt thanked Mr. Humphrey and Mr. Uecker for their support in getting Amended House Bill 187 passed. She also briefly outlined the creation of CLOUT and benefits of HB 187.
Mr. Ferry read a letter from Chief Bailey to the Board of Trustees. Chief Bailey endorsed the request by Chief Deputy Rick Combs on behalf of Sheriff Rodenberg for the Miami Township Police Department to support and participate in the Clermont County Narcotics Unit.
Mr. Humphrey thanked Mrs. Schmidt for her hard work in the development of CLOUT and tireless efforts to get HB 187 passed.
OLD BUSINESS
Mr. Duckworth advised the Board that Resolution 99-12, a tax abatement to Victory Industrial Products, Inc. needs to be rescinded and a new resolution issued to Victory Industrial Products, Inc. and KYCAJO, Ltd.
Mr. Humphrey made a motion to adopt RESOLUTION 99-21 rescinding Board Resolution 99-12 which authorized a tax abatement to Victory Industrial Products, Inc. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 99-22 authorizing a tax abatement to Victory Industrial Products, Inc. and KYCAJO, Ltd. through the Rural Enterprise Zone Legislation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker reminded those attending that the Grand Opening of Miami Meadows Park will be held July 17th.
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 197 checks numbered 69574 to 69771 for the amount of $256,122.89 and the payrolls and payroll taxes for May 07th and May 21st in the amount of $298.124.78. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, Mr. David Duckworth advised the Board he has not received all of the required documents from the petitioner, Zicka Homes for the scheduled public hearing on a street lighting district for the Woods at Miami Trails, Section 10. Mr. Duckworth requested the Board postpone the public hearing until the June 15th Trustee meeting. Mrs. Schmidt made a motion to rescheduled the public hearing for a lighting district for the Woods at Miami Trails, Section 10 to June 15, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a petition for a street lighting district for Tanglewood, Section 1. He requested the Board consider a Special Meeting for the Public Hearing, due to the great deal of interest from the residents of the subdivision. Mr. Humphrey made a motion to hold a Special Meeting on Thursday, June 17th at 7:00 PM for the purpose of holding a Public Hearing on the petition for a Street Lighting District for Tanglewood, Section 1. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth notified the Board that Chief Bailey has informed him that Officer Mike Noble has resigned effective June 4, 1999. Mr. Humphrey made a motion to accept Mr. Noble’s resignation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Steven Wyan has successfully completed his pre-employment screenings and is ready for a final offer of employment from the Board. Mrs. Schmidt made a motion to offer full time employment as a firefighter-paramedic to Mr. Steven Wyan with a start date of June 16, 1999 at an hourly rate of $10.56. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Planning and Zoning Director, Larry Fronk presented the Board with a request for authorization to enact the Nuisance Abatement for 5603 and 5607 Wolfpen-Pleasant Hill Road . Mrs. Schmidt made a motion to adopt RESOLUTION 99-23 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris pursuant section 505.87 of the ORC for the property located at 5603 Wolfpen-Pleasant Hill Road and for the property located at 5607 Wolfpen-Pleasant Hill Road. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk also requested Nuisance Abatement for property located at 6750 Branch Hill Guinea Road. Mr. Uecker stated he had spoken with the owner of the property today. They are having an extreme hardship at this time. Mr. Uecker would like the Board to table a decision for one month to allow time for the community to try to resolve this problem. The Board agreed.
Mr. Duckworth presented the Board with four Out-Of-Township travel requests;
- Major Pat Branigan to the OACP Annual Conference, July 15-17, 1999 - Akron, Ohio.
Estimated cost: $500.00. Mrs. Schmidt made a motion to approve the request. Mr.
Humphrey seconded the motion. Upon roll call, all voted "AYE."
- Chief Steve Bailey to Annual CALEA Conference, July 27-August 2, 1999- Montreal
Estimated cost: $1,665.00. Mrs. Schmidt made a motion to approve the request. Mr.
Humphrey seconded the motion. Upon roll call, all voted "AYE."
- Chief Jim Whitworth, Captain Brian Gulat, Firefighters Bill Doss and Jeff Childers to the
EMS Magazine Exposition, June 24-25, 1999 - Cleveland, Ohio. Estimated cost: $ 278.00.
Mrs. Schmidt made a motion to approve the request. Mr. Humphrey seconded the motion.
Upon roll call, all voted "AYE."
4. Chief Jim Whitworth to the Ohio Fire Chief’s Association Annual Conference, July 17-21
Worthington, Ohio. Estimated costs: $754.00. Mrs. Schmidt made a motion to approve the
request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a survey that the Parks and Recreation Advisory Committee would like included in the next Township newsletter. He asked the Trustees to review the survey and get back to him with comments.
PUBLIC COMMENT
Mr. Marvin Hudson of 5969 Pinto Place representing St. Vincent de Paul Society stated the 7th annual Run for the Poor will be held on June 19, 1999.
Mr. William B. Knepp of 826 State Route 131, #33 presented the Board with an update on the Miami Glen Performing Center. Phase one is completed. Phase two of the project began today. On July 3rd, Independence Day will be celebrated. The park will open at 3PM and there will be a fireworks display.
Mr. Mark Duermit a Township resident and retired member of the Miami Township Police Department discussed his concerns with an article and specific comments in a local paper last week regarding a letter of no confidence from the Police Department. He urged the Board to thoroughly review all the information before making a judgment.
Mr. Lynn Taylor of 1075 Bridlepath Lane, Loveland, Ohio announced he has declared himself a candidate for the office of Trustee.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to consider a complaint against a public employee pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker stated that , "At this time it’s the consensus of the Board to accept the complaint as well as Chief Bailey’s response and the Administrator’s response. It is also our consensus to direct the administrator, Mr. Duckworth to research and to report back to the Board by the June 15th meeting on the process to conduct an investigation."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:50 PM.
JUNE 15, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, June 15, 1999 at 8:00 PM in the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the June 01, 1999 Trustee Meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Chairperson Uecker suggested that to complete old business from the last meeting and to facilitate everyone’s schedule, he would entertain a motion to go into an Executive Session to discuss a complaint against a public employee. Mrs. Schmidt made a motion to go into Executive Session to discuss a complaint against a public employee pursuant to ORC 121.22 (G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire an independent investigator for the investigation of a complaint regarding the Chief of Police. Miami Township Attorney John Korfhagen and Mr. Duckworth met with Mr. Richard Tessendor and Carl Tabor of RIC Security Consultants. Mr. Korfhagen has prepared a contract for services if the Board approves. Mrs. Schmidt made a motion to adopt RESOLUTION 99-25 authorizing the Township Administrator to enter into a contract with RCI Consultants as a management consultant. Mr. Humphrey seconded the motion. Upon roll call, call voted "AYE." The Board asked that an estimated time for results be reported at the next regular meeting.
SPECIAL RECOGNITIONS
Police Chief, R. Steven Bailey presented a Humanitarian Service Commendation to Citizen Police Academy alumni, Diana Combs, Eric Davis, Harry Evans, Tim Jefferies, Donna Luessen, Kathy Teski, Issac Anderson and Lisa McDaniels. These people were involved in the end of the year security measures implemented at Milford High School and Milford Junior High School. Also honored for assisting with the search was Dan Bryant, Miami Township Police Chaplain.
DEPARTMENT REPORTS
Fire and EMS Chief, Jim Whitworth presented the department report for the month of May. He noted the training room at the North Station is being refurbished.
Information Services Manager, Chris Snow presented the Board with a report of May activities.
Kristine Mick, Parks and Recreation Director presented her report. She noted the first summer camp will begin next week at Paxton-Ramsey Park and the first event at the Community Park will be tomorrow – a teddy bear and doll show and clinic.
Planning and Zoning Director, Larry Fronk presented the zoning report. He noted the revenue is up from last year.
Police Chief, R. Steven Bailey presented the Police activity report for May. He noted the number of hours put into assisting the schools last month.
Walter Fischer, Service Director presented the Service, Cemetery and Parks reports for May. He noted that construction continues at Miami Meadows playground and on Dry Run Road.
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development noting they have received the formal plan for Weber Oaks, Section 4 and it will be reviewed June 22, 1999.
Withdrawal of conditional employment for Michael Susaneck for the position of Fire Fighter/Paramedic. Mrs. Schmidt made a motion to withdraw the offer of conditional employment to Michael Susaneck. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Removal of Information Services Manager, Chris Snow from probation and a pay increase. Mrs. Schmidt made a motion to remove Chris Snow from probation to full time employee effective June 07, 1999 at an annual salary of $47,250.00 Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize back pay in the amount of $91.80 be paid to Jason Beckett, part-time Fire Fighter/EMT. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth was notified the Township has received a petition for the creation of a street lighting district for the Woodcreek Subdivision , which consists of 143 lots. He recommended the Board schedule a public hearing on the request pursuant to ORC 515.03. Mrs. Schmidt made a motion to hold a public hearing on the request for a street lighting district at the Woodcreek Subdivision be held during the next regular Board meeting on July 6, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with two out-of-township travel requests for approval.
Authorization to send Police Officer Bill Adams to the Annual School Resource Officer
Conference, July 10-16, 1999, in Palm Beach Gardens, Florida. Estimated cost $1,475.00
Mrs. Schmidt made a motion to authorize sending Police Officer Bill Adams to the Annual School
Resource Officer Conference in Palm Beach Gardens, Florida July 10-16, 1999 at an estimated
Cost of $1,475.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Authorization to send Assistant Fire Chief Harold Thiele and Captain Dean Miracle to an Arson
Seminar, June 16-18, 1999 in Chillicothe, Ohio. Estimated cost: $500.00. Mrs. Schmidt made a
Motion to authorize Assistant Fire Chief Harold Thiele and Captain Dean Miracle to attend an
Arson Seminar, June 16-18, 1999 in Chillicothe, Ohio at an estimated cost of $500.00. Mr.
Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested authorization to remove a driveway pipe at 5695 Melody Lane. The pipe has rusted through and collapsed. The blockage creates a large backup of storm water on the neighbor’s lots and runs out onto State Route 131. The Board decided to table a decision until the next meeting to try to work out an alternative solution to the problem.
Chairperson Uecker announced that the Township has joined the South West Ohio Township Association (SWOTA). The organization was created to attempt to bring more influence to issues affecting larger townships in this region.
Mrs. Schmidt reported she will be attending the next CLOUT meeting on June 25th to wrap up the Home Rule decision and discuss other issues including annexation. Mrs. Schmidt also thanked Chief Whitworth for his work with her on the Trauma rules legislation.
Mr. Humphrey announced he has been recruited by the Ohio Township Association to serve as their representative on a task force being put together by Governor Taft to review training and certification for fire and EMS facilities.
PUBLIC COMMENT
Mr. Charles Russell of 5493 Country Lane expressed his views regarding the complaint against Police Chief Bailey. He supported Chief Bailey and the Board.
Lynn Taylor of 1075 Bridlepath Lane, Loveland, Ohio presented his opinion on the complaint against Chief Bailey.
Mr. George Elliot of Finch Lane voiced his support for Chief Bailey and discussed some problems he has had in the past with police officers
Mark Duermit of Wind Field Hills asked if a rumor that the Township had talked about disbanding the police department and contracting with the Sheriff’s office. Chairperson Uecker responded that was a particularly viscous rumor that has absolutely no basis.
Sgt. Al Fatute spoke of his concerns for retaliation against the officers who signed the letter of no confidence and other issues.
Harry Evans of 1574 Georgetown Road, a member of the Citizens Police Academy Alumni group spoke of his feelings regarding the police department situation.
Becky Fatute 5547 Hoffman Road , wife of Sgt. Fred Fatute spoke of her concerns for the well being of her husband, retaliation and other issues relating to the police department problems.
Debbie Vance of 5814 Ashby Court spoke in favor of the police officers
Pat Arnold of 6915 Paxton Road applauded the Board for their decision.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121(G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:35PM.
JULY 6, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, July 06, 1999 at 8:00 PM. The meeting was held at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the June 15th and June 17th meeting minutes as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Miami Township Chief of Police, R. Steven Bailey presented the Board members, clerk and administrator with the Patriot Award. This award is given by the National Committee for Employer Support of the Guard Reserve.
CORRESPONDENCE
Mr. Ferry read a letter directed to Chief Bailey from the Clermont County Sheriff’s office. Sheriff A.J. Rodenberg, Jr. expressed sincere thanks to the Chief and the department for assistance provided by Detective T.J. Spencer in a recent homicide investigation.
Mr. Ferry read a letter from Kathy Teski, Forensic Science teacher from the Milford High School to Fire and EMS Chief, Jim Whitworth. Ms. Teski expressed thanks and appreciation for the assistance given to the class by Assistant Chief Harold Thiele.
Mr. Ferry read a letter addressed to Mr. Uecker from Don Paxton, Vice President of Brisben Companies. This was a notice that Brisben Stone Bridge, Inc. will be the general partner of a multifamily residential development in Miami Township. A public hearing to address the project will be held on July 8, 1999 at 10:00 AM at 101 East Main Street Batavia, Ohio.
Mr. Ferry read a notice of filing of petition for annexation. In accordance with Section 709.03 of the Ohio Revised Code, notice is hereby given that a petition for annexation to the City of Loveland, Ohio for 0.116 acres, more or less, in Miami Township, Clermont County, Ohio, was filed with the Board of County Commissioners of Clermont County, Ohio on July 01, 1999.
OLD BUSINESS
Chairperson Uecker opened the public hearing for the Woodcreek Street Lighting District. Mr. Ferry read the legal notice. The applicant, Conrad Shad of 5958 Creekview Drive in the Woodcreek subdivision presented the request. He reported a 75 percent approval from all homes in the subdivision. There were not questions from the Board. There were no adjacent property owners who wished to make a statement. There were no communications relative to the case. There were no other comments. Administrator, David Duckworth recommended approval. Mrs. Schmidt made a motion to close the case. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to authorize advertising for bids for the street lighting of Woodcreek subdivision. Bids due August 17, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker noted the Grand Opening of the Miami Meadows Park is scheduled for July 17th. Chris Mick presented the Board with an update of all planned events.
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 112 checks numbered 69982 to 70093 for a total amount of $232,751.27 plus payroll and payroll taxes for June 18th and July 02nd in the amount of $344,207.15. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented Mr. Matthew Van Sant of the Clermont Chamber of Commerce. Mr. Van Sant outlined a request from the Fort James Corporation to assign their real property tax incentives to Milford Partners, a subsidiary of Griffin Capital, the new owner of the former James River facility. The existing abatement is in effect until December 31, 2003. Mr. Don Pescara of Griffin Capital outlined their plans for the property. Mr. Chuck Lawrence of SDRC, a tenant of the property presented the view of SDRC, which is to grant the assignment. Mrs. Schmidt made a motion to assign the tax abatement from the Fort James Corporation to Milford Partners and SDRC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule a time to interview three candidates for employment with the police department. Mrs. Schmidt made a motion to hold a special meeting on Tuesday, July 13, 1999 at 6:00 PM for the purpose of interviewing police candidates and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
At the request of Chief Bailey, Mrs. Schmidt made a motion to formally withdraw the offer of conditional employment to Shaun Embleton. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chief Bailey requested approval to apply for COPS funding. He presented an overview of the program. The Board approved.
Mrs. Schmidt made a motion to adopt RESOLUTION 99-27 authorizing the Miami Township Police Department to apply for a grant through the DARE grants program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Service Director, Walter Fischer presented his recommendations for the 1999 Resurfacing Program. Mrs. Schmidt made a motion to go out for bid for the 1999 Resurfacing Program. Bid opening set for August 3, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request from the Fire and EMS Department for authorization to advertise for bids for an all-wheel drive mini-van and a sport utility vehicle. Mrs. Schmidt made a motion to authorize advertising for bids for two vehicles, an all-wheel drive mini-van and a sport utility vehicle. Bid opening set for August 3, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.:
Mr. Duckworth announced that Miami Township has been awarded an OPWC grant in the amount of $276,000.00 for the Sugar Camp Road Bank Stabilization Project-Phase II. The Township’s contribution for the project is $124,000.00. Mr. Duckworth recommended earmarking all of the Permissive Tax revenue towards road paving. This additional funding will allow the service director to take care of major concrete curb and gutter replacement throughout the township. The Board concurred.
Chief Whitworth announced he has received a notification of grant from the State Emergency Medical Services Board. The amount of the grant is $22,278.00 for the 99’-2000 grant year.
Mr. Duckworth asked Township Attorney, John Korfhagen about the disposal of worthless computer hardware, etc. Mr. Korfhagen suggested they have to be offered at public auction before disposal.
PUBLIC COMMENT
Al Fatute of the Miami Township Police Department asked if the outside investigator had reported back with a time line for the investigation. There has been no response.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to renew David Duckworth’s contract with a 4.1 percent pay increase effective March 11, 1999 through March 11, 2000 and include the amendment to the contract. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:45 PM.
JULY 20, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, July 20, 1999 at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes of the Trustee meetings on July 06, 1999 and July 13, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATIONS
Jeni Brewer representing Pathways of Miami Township announced the group is installing a paved sidewalk along Wolfpen-Pleasant Hill Road in front of the junior high school and adjacent properties. The project is planned for the spring of 2000, with completion in the fall of 2000. The group is planning to get the funding through the sale of paver bricks. The Board agreed to support the project and put the information on the Township’s web site.
Miami Township Police Chief, R. Steven Bailey presented a Meritorious Service Award to Diane Slagle. He presented the Employee of the Quarter Award to Officer Michael Henderson.
DEPARTMENT REPORTS
Assistant Chief Harold Thiele presented the Fire Department report of activity for the month of June. Mrs. Schmidt asked for a moment of silence to honor the passing of Fire/EMS employee Tony Romano’s brother.
Chris Snow presented a report of activities and planned projects of the Information Services.
Kris Mick presented the Parks and Recreation report for June and event calendars for the future. Kris also commented on the Miami Meadows Park grand opening. The event was a success and many good comments have been received from the public.
Police Chief R. Steven Bailey presented the June Police activity report.
Service Director, Walter Fischer presented the Service Department report.
Planning and Zoning Director, Larry Fronk was on vacation. Chairperson Uecker noted the Hilton Garden Inn has been issued a zoning certificate and construction has started.
CORRESPONDENCE
Mr. Ferry read from the Clermont County Commissioners’ Journal #287 dated June 30, 1999. The journal recorded the acceptance of streets into the Miami Township public road systems. These are T-2016 Paxton Woods Drive (0.092), T-2645 Andrea Drive (0.062), T-2016 Paxton Woods Drive (0.102), T-2566 Wild Cherry Drive (0.085) and T-2648 Scarlet Maple Court (0.188).
Mr. Ferry read a letter from the Clermont County Engineers Office. They will be hosting a meeting for the Clermont County Clerks and Trustees Association on August 19, 1999 at 5:00 PM at the Pattison Park Lodge in Owensville.
Mr. Ferry read a letter directed to Mr. Richard V. Everhart of the Ohio Housing Finance Agency from Larry Fronk regarding the Brisben Company application for multi family bond funding. Mr. Fronk requested the OHFA Board take a serious look at the track record of the Brisben Company prior to taking action on the bond financing request.
Mr. Ferry read a memo from Larry Fronk. The memo announced the Ohio Department of Transportation will hold a public hearing on the widening of State Route 28 on Wednesday, August 25, 1999. The meeting will be held at the Live Oaks Career Center beginning at 5:00 PM.
Mr. Ferry read a letter from Loveland-Symmes Fire Department to Miami Township Fire and EMS Chief Jim Whitworth. The letter expressed gratitude to the Miami Township Fire Department for their assistance during the U.S. Elite National Cycling Championships.
Mr. Ferry read a letter from the Ohio Township Association to Jim Whitworth confirming his participation in a panel discussion on Disaster Management and Response August 4-7, 1999.
Chairperson Uecker announced the OHSA will hold a hearing tomorrow in Columbus on the Brisben project. Mr. Uecker and several concerned citizens will be attending the meeting. They will leave from the Township parking lot at 7:30 AM.
OLD BUSINESS
Mrs. Schmidt made a motion to adopt RESOLUTION 99-28 terminating personal property tax exemption benefits granted to the James River Corporation pursuant to section 5709.63 of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-29 authorizing the assignment of real estate tax exemption benefits of a tax abatement agreement to Structural Dynamics Research Corporation and Milford Partners, LLC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 189 checks numbered 70094 to 70282 for a total amount of $320,641.54 plus payroll and payroll taxes for July 16,1999 in the amount of $163,066.62. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the June financial report. The Board approved the report.
Mr. Duckworth requested the Board establish pay rates and effective dates of employment for the police officers hired July 14th, Scott Ball and Elizabeth Farmer. Mrs. Schmidt made a motion to establish $15.78 as the hourly rate for Scott Ball effective August 01, 1999 and $14.93 per hour for Elizabeth Farmer, effective August 02, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth informed the Board that Chief Bailey has recommended the offer of employment to Chris Niehaus as a reserve police officer be withdrawn. Mr. Humphrey made a motion to withdraw the offer of employment to Mr. Niehaus. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with out-of-township travel requests for authorization, Fire and EMS Captain Brian Gulat to the National Highway Institute Incident Management Workshop, July 27-28 Columbus, Ohio. Estimated cost: $180.00.
Mrs. Schmidt made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Assistant Fire Chief, Harold Thiele and Captain Dean Miracle to the Emergency Vehicle/Fleet Maintenance Conference, August 12-15, 1999 Louisville, Kentucky. Estimate cost: $1,800.00. Mrs. Schmidt made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Fire/EMS Chief Jim Whitworth to the International Association of Fire Chief’s Annual Conference August 25-September 01, 1999 Kansas City, Missouri. Estimated cost: $1,850.00.
Mrs. Schmidt made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Captain John Dold and Lieutenant Steve Monterosso to a Performance Management Supervision and Leadership Skills workshop, August 11-13,1999 Columbus, Ohio. Estimated cost:
$ 1,050.00 Mrs. Schmidt made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Public Hearing on Zoning Cases #444 and #445 beginning at 7:00 PM on August 03, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request to authorize spending $5,000.00 for bleachers to be erected at the Miami Meadows Park. The Board agreed.
Mr. Duckworth asked the Board to consider whether they want to make township park facilities available for special events such as the German Shepherd Dog Club of Cincinnati for their annual dog show in the year 2000. The Board approved the use of the Miami Meadows Park for the German Shepherd Annual Dog Show on Memorial Day weekend in the year 2000 only. The Board also determined the park use policy should be reviewed.
Mrs. Schmidt made a motion to adopt RESOLUTION 99-30 recognizing Edward J. Fischer, III for achieving the rank of Eagle Scout. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mark Strecker of 1677 Gray Fox Trail spoke of his concerns about the proposed Brisben project.
Mrs. Schmidt thanked Mr. Uecker for taking the lead in the Brisben concerns.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121(G)(2). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10 PM.
AUGUST 3, 1999
he Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, August 03, 1999. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending the meeting were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the July 08, 1999, July 13, 1999 and July 20, 1999 Trustee meeting minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Police Chief R. Steven Bailey presented new employees, Officer Elizabeth Farmer and Officer Scott Ball. They took the Oath of Office for Police Department employees and were welcomed by the Trustees.
Brian List of 1704 Cottontail Drive with Troop 128 presented a request to be allowed to build a sand volleyball court at the Miami Township Community Park as his project to earn his Eagle. He also requested the Township donate sand for the project. The Trustees approved the project. Barrett Paving offered to donate the sand for the project.
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Board of Commissioners, Department of Community Planning and Development. The Commission met on July 27,1999 and approved the design plan for the Oasis Pointe Subdivision with the following conditions: Improvements identified by the traffic impact study be provided at Wards Corner Road and water shall be looped to Miamiville Paxton Road.
Mr. Ferry read a notice from the Ohio Job Service Committee. The dues for the coming year will be $10.00.
Mr. Ferry read a letter from the Ohio Rail Development Commission. They asked for assistance in collecting information for a report required by the Ohio General Assembly. They enclosed a short survey.
Mr. Ferry read a memorandum from Larry Fronk, Director of Planning and Zoning for Miami Township. He reported that ODOT has postponed the August 25th public hearing on the widening of SR 28. No new date has been set.
Mr. Ferry read a thank you note directed to Chris Mick from Christie Yannowsky. Mrs. Yannosky stated her children enjoyed the summer camp.
Mr. Ferry read a thank you not directed to Chris Mick from Peggy Macko. Mrs. Macko’s children enjoyed the summer camp at Miami Meadows.
Mr. Ferry read a letter from Jo Ann Weigel of 5663 Crooked Tree Drive. Mrs. Weigel praised the newest park in the Township, Miami Meadows.
Mr. Ferry read a notice from the Greater Miami Township Performing Center, Inc. The Trail of the Pioneer’s dedication at Miami Glen has been changed. The new date is Saturday, October 16, 1999 beginning at 7:00 PM.
OLD BUSINESS
Miami Township Administrator, David Duckworth asked the Board to reschedule the public hearing for the Old Tanglewood Street Lighting District to August 17th, 1999. Cinergy was unable to get the new style light installed at Community Park until July 29th. Mrs. Schmidt made a motion to continue the public hearing for the Old Tanglewood Street Lighting District to August 17, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids received for the 1999 Road Resurfacing Program;
1. L.P. Cavett $284,328.88
2. Barrett Paving $276,357.92
3. John R. Jergensen $282,410.40
Mr. Humphrey made a motion to accept the bids and turn them over to the Service Director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry open bids received for an All Wheel Drive Mini-Van and Sport Utility Vehicles for the Fire and EMS Department.
1. McClusky Chevrolet No Bid
2. Kerry Dodge $28,612.00 Dodge Grand Caravan
Mr. Humphrey made a motion to accept the bids and turn them over to the Fire Chief for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Miami Township Planning and Zoning Director, Larry Fronk presented the Board with an updated proposed Property Maintenance Code for review and public hearing. Mrs. Schmidt made a motion to change the regularly scheduled September 7th meeting to September 8th at 8:00 PM and to hold a Special Meeting on September 8th at 7:00 PM for a public hearing on the Property Maintenance Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 66 checks numbered 70283 to 70348 for a total amount of $64,038.80, plus payroll and payroll taxes for July 30,1999 in the amount of $170,821.27. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Chris Snow for authorization to dispose of surplus computer equipment via a sale to a local school district. Mr. Humphrey made a motion to notify local school districts that the Township will accept sealed bids for surplus computer equipment. Bids to be opened October 5th during the regular Board meeting. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider final offers of employment for Jonathan Ross Pawlak for the position of full-time FF/EMTP and to James Martin for the position of part-time FF/EMTP. Mrs. Schmidt made a motion to extend an offer of employment to Jonathan Ross Pawlak as a full-time FF/EMTP at an hourly rate of $10.56 effective August 04, 1999 and to James Martin as a part-time FF/EMTP at an hourly rate of $9.50 effective August 23, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Out of Township Travel Requests:
Mrs. Schmidt made a motion to authorize Fire/EMS Captain, Brian Gulat to attend the National Fire Staff and command Course, November 17-24,1999 in Baltimore, Maryland at an estimated cost of $1,950.00
Mr. Humphrey made a motion to authorize Assistant Fire/EMS Chief, Dan Mack to attend the National Association of Emergency Medical Services Administrator’s Conference, September 14-15, 1999 in Orlando, Florida at an estimated cost of $360.00.
Mrs. Schmidt made a motion to authorize Service Director, Walter Fischer to attend the International Public Works conference, September 19-22, 1999 in Denver, Colorado at an estimated cost of $2,500.00
Mrs. Schmidt made a motion to authorize sending Major Pat Branigan and Jennifer Heideman to a Facilities Management Workshop, August 23-36, 1999 in Vandalia, Ohio at an estimated cost of $1,085.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize sending Assistant Fire/EMS Chief Harold Thiele to a Bomb Threat seminar, August 16-17, 1999 in Columbus, Ohio at an estimated cost of $350.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize sending Police Chief R. Steven Bailey to the FBI National academy for an eleven-week period at an estimated cost of $1,100.00 for travel and required items. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize all department heads, trustees and clerk to attend the Ohio Township Association summer conference in Cincinnati and reimbursement of expenses incurred. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Trustees with an analysis of potential revenue the Township would derive from establishing a 3 percent lodging excise tax. He recommended the Board strongly consider a local lodging excise tax. The Trustees discussed the possibility of creating a local lodging excise tax.
Mr. Fronk presented the Board with reports of new commercial development and business permits issued for the period of July 12-30, 1999.
Mr. Walter Fischer requested approval for extra work items totaling $24,271.00 for the Dry Run Landslide Correction Project. Mrs. Schmidt made a motion to authorize a change order in the amount of $24,271.00 for the Dry Run Landslide Correction Project to cover leveling course, concrete piers, concrete panels and guardrail. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-31 authorizing the disposal of surplus equipment , namely a 1991 Ford/MedTech Ambulance to Great Oaks Institute of Technology and Career Development for $2,000.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker presented two members of Boy Scout Troop 244 who are working on their citizenship and community merit badge.
PUBLIC COMMENT
Chief Whitworth announced that Assistant Chief Dan Mack has an article published in the Journal of Emergency Medical Services.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22 (G) (2), to discuss pending litigation pursuant to ORC 121.22 (G)(3) and to discuss a personnel matter pursuant to ORC 121.22 (G)(1). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:40 PM.
AUGUST 17, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, August 17, 1999 at 8:00 PM. The meeting took place at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Chairperson Uecker appointed Miami Township Administrator, David Duckworth as Acting Clerk. Mr. Ferry was on vacation. Mr. Duckworth called the roll. Attending were; Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes from the two (2) August 3rd, 1999 meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
SPECIAL PRESENTATIONS
Mr. Timothy Abbot of Cinery presented the Township with a deed to 28.6 acres of land located in Miami Meadows Park.
Chairperson Uecker introduced special guests, Boy Scout Troop 244. They are working on the requirements for the citizenship and community merit badge.
Deb Carter Baker from Family and Children First presented the Chairperson of the National Parents Day Essay Contest, Jean Peters. Mrs. Peters presented the first place award to Kirstie Rheinheimer. Kirstie wrote an essay about why her parents were “Parents of the Year.”
DEPARTMENT REPORTS
Fire and EMS Chief Jim Whitworth presented the July Department report. He noted the 1997 Pierce pumper seems to be working at this time. Final repairs should be completed in September.
Information Services Manager, Chris Snow presented his report of activities.
Parks and Recreation Director, Kristine Mick presented the July report and noted that the Clermont County United Way Kickoff will be held September 9, 1999 at Miami Meadows Park.
Planning and Zoning Director, Larry Fronk presented the planning activities report and the Zoning report for the month of July.
Police Lt. Daryl Poe presented the Police Department report for July. He noted the grand opening of Miami Meadows Park on July 17th was a success.
Service Director, Walter Fischer presented the Road and Service Department report.
CORRESPONDENCE
Acting Clerk, David Duckworth read a notice from the Clermont County Auditor. The Budget Commission will meet on Wednesday, August 18th, 1999 at 8:30 AM regarding distribution of Local Government and Local Government Revenue Funds.
Mr. Duckworth read a letter from the Clermont County Department of Emergency Planning and Operations regarding an EOC training program to be held October 8th.
OLD BUSINESS
Mr. Duckworth presented the Board with a recommendation to approve the Old Tanglewood Street Lighting District with the following specification: 10 – 9500 Lumen High Pressure Sodium Gas Light Replica Street Lights on 12 foot Black Aluminum Poles to be located according to the lighting design plan prepared by Cinergy. Mr. Humphrey made a motion to change the September 21st meeting to September 28th. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.” Mrs. Schmidt made a motion to advertise for bids for the Old Tanglewood Lighting District. Bids to be opened at 8:05 PM on September 28th, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
BID OPENING
One bid was received for installation of the streetlights for the Woodcreek Street Lighting District – Cinergy. Annual Cost: $ 6,618.24 . One time installation cost: $1,554.66
Mrs. Schmidt made a motion to adopt RESOLUTION 99-34 providing for the procurement of a street lighting system for Woodcreek. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Fischer recommended the Board accepts the bid from Barrett Paving and authorizes the administrator to enter in to a contract for the 1999 Resurfacing Program. Mrs. Schmidt made a motion to award the 1999 Resurfacing Contract to Barrett Paving and authorize Mr. Duckworth to enter into a contract for the project on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Fischer recommended the Board approve construction of a concrete straight curb and storm sewer extension, to be placed on the north side of Service Road. The project will be under the $15,000. Bid limit. The Board approved the project.
Chief Whitworth requested approval of the bid submitted by Kerry Dodge for the all wheel drive mini-van . Mr. Humphrey made a motion to accept the bid and drop the bond requirement. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to accept the agreement with Greater Cincinnati Hazardous Materials Unit, Inc. “Hazmat” for housing within a Miami Township Fire Station, a Hazmat unit and authorize David Duckworth to sign to agreement on behalf of the Board. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Fronk spoke to the Board regarding the 402 Application. The funding is limited to $30,000. (“We requested $60,000.”) Mr. Fronk asked the Board to match the grant monies up to $12,000. 00 to have the access study completed. The Board requested Mr. Fronk scaled the project down to the $30,000.00 monies available and to look for alternative funding.
REMINDERS
September 7th meeting changed to September 8th at 8:00 PM.
September 8th at 7:00 PM – Public Hearing on Property Maintenance Code
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 161 checks numbered 70349 to 70509 for the total amount of $383,895.36. Plus payroll and payroll taxes for August 13th, 1999 in the amount of $149,762.98. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth presented the Board with a request to offer conditional employment to Jamie Schoenwetter for the position of part-time records clerk in the Police Department. Mrs. Schmidt made a motion to offer conditional employment to Jamie Schoenwetter for the position of part-time records clerk in the Police Department. Mr. Humphrey seconded the motion. Upon roll call, all voted “Aye.”
Mr. Duckworth presented the Board with a request to offer conditional part-time employment to Edward Ray Hill and Bonnie J. Runions for the positions of seasonal maintenance workers-park. Mrs. Schmidt made a motion to offer conditional part-time employment to Edward Ray Hill and Bonnie J. Runions. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth presented the Board with a request to remove Ralph Heyne from probationary employment status to permanent employment status effective August 16, 1999 with an advance to Step II Mechanic. Mr. Humphrey made a motion to remove Ralph Heyne from probationary employment status and to advance Mr. Heyne to Step 2 Mechanic at an hourly rate of $14.07 per hour effective August 16, 1999. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth requested authorization to send Captain Brian Gulat to the National Fire Academy, October 17-29,1999 in Emmitsburg, Maryland. Estimated cost $180.00. The National Fire Academy covers the cost of transportation, lodging and registration. Mr. Humphrey made a motion to authorize Captain Gulat to attend the National Fire Academy, October 17-29, 1999 at a cost of $180.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth requested authorization to send Larry Fronk to the Ohio Planning Conference, October 7-8,1999 in Cleveland, Ohio. Estimated cost $ 450.00. Mrs. Schmidt made a motion to authorize Mr. Fronk to attend the Ohio Planning Conference in Cleveland, Ohio, October 7-8, 1999 at a cost of $450.00. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mary Makley Wolff of 5847 Monassas Run presented the Board with a request to consider placing a renewal of the park levy on the November ballot. Mrs. Schmidt made a motion to adopt RESOLUTION 99-32 declaring necessity for renewal of a tax levy for recreational purposes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.” Mr. Humphrey made a motion to adopt RESOLUTION 99-33 employing Township Attorney for particular matters. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth advised the Board that the Township has received a petition for the establishment of a street lighting district for Phase II of Weber Oaks. Mrs. Schmidt made a motion to hold a public hearing, for the establishment of a street lighting district for Phase II of Weber Oaks, during the regularly scheduled meeting on September 8, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth requested the Board consider closing the Community Park during the week of August 23-27. During this period, the contractor is scheduled to remove the pealing paint (contains lead) from the Lemming House. Mrs. Schmidt made a motion to approve closing Community Park during the week of August 23-27, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Mr. Duckworth reported the traffic light is being installed at Woodspoint and State Route 28 and could be operational in three weeks.
PUBLIC COMMENT
Andy Schott of 5735 Lindaway Drive asked when the road would be paved. Mr. Fischer responded it should be mid-September.
John Bacon of 509 Dot Avenue asked if skating/skateboarding would be allowed in the park. Mr. Uecker said that was one of the recreations being considered.
Pam Herring of 732 Oskamp Drive gave positive comments on the camps run by Kris Mick at the parks.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22 ( G)(2) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:10 PM.
SEPTEMBER 8, 1999
The Miami Township Board of Trustees met in regular session on Wednesday, September 08, 1999. The meeting began at 8:00 PM at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the August 17, 1999 minutes and the correction to the August 3rd minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Commissioners' Journal #287 of the following roads being placed in the Miami Township Public Road System: Mitchell Farm-Section 1 Subdivision, Mitchell Farm Drive T-2649 0.118 miles, Seattle Rule Court T-2650 0.093 miles, Vantaggio Circle T-2651 0.194 miles, Bold Greenback Drive T-2652 0.036miles, Ashire Road T-2603 0.152 miles, Colonel Clopp Court T-2653 0.117 miles, Bedfordshire Drive T-2498 0.035 miles, Seattle Rule Drive T-2655 0.172 miles and Return Short Lane T-2654 0.041 miles.
Mr. Ferry read a notice from the Clermont County Engineers' office advising that Woodville Pike will be closed for sewer repairs September 21st and 22nd from 8:30 AM to 3:30 PM.
Mr. Ferry read a letter from the Clermont County Engineer to the Ohio Department of Transportation regarding the planned improvement to SR 28 from Bypass 28 east to Branch Hill Guinea Pike.
Mr. Ferry read a notice from the Clermont County Engineer announcing the Annual SnowPlow Roadeo. This year's event will take place on Thursday, September 16th beginning at 9AM. The location is the old Jeff Wyler Pontiac/Buick property near Batavia.
Mr. Ferry read a notice from the Clermont County Engineer to the Ohio Department of Transportation regarding US 50 Corridor Wolfpen Pleasant Hill Road to Round Bottom Road. Mr. Hartman proposed that ODOT, Miami Township and Clermont County all share in the $7,500 fee to Roberts Engineering to provide a planning and traffic engineering study of the area.
Mr. Ferry read a letter from the Clermont County Engineer to David M. Lipari regarding Wards Corner Road. The letter addressed Mr. Lipari's concerns relating to the Wards Corner/Loveland-Miamiville Road.
Mr. Ferry read a notice from Linda L. Fraley, Clermont County Auditor. The Clermont County Budget Commission will hold a public hearing for the purpose of reviewing budgets for the fiscal year beginning January 01, 2000. The meeting was held on August 31, 1999 at 10:00 AM.
Mr. Ferry read a notice from Skeets Humphries, Trustee of Stonelick Township to the Board regarding the Census. Owensville library will be a distribution center for Census Posters and "bulletin board" notices. Mrs. Schmidt expounded on the importance to get the message out to the residents of Miami Township.
Mr. Ferry read a letter from the Ohio Job Service Employer Committee. The next J.S.E.C. meeting will be a joint meeting with Butler and Hamilton Counties on September 14, 1999, 11:30 AM at the Kings Island Golf Center.
Mr. Ferry read a letter from Ed Fisher, League Coordinator-Milford Area Church Softball. Mr. Fisher expressed appreciation for the use of the 3 ballfields at the Paxton Ramsey Park.
Mr. Ferry read a Legal Notice of Publication for the annexation of 0.9455 acres from Miami Township to the City of Loveland, Ohio. The hearing will be held October 27, 1999 at 2:30 PM at the County Administration Building, before the Clermont County Board of County Commissioners.
Mr. Ferry read a Legal Notice of Publication for the annexation of 11.116 acres from Miami Township to the City of Loveland. The hearing will be held October 27, 1999 at 2:30 PM at the County Administration Building, before the Clermont County Board of County Commissioners. Mrs. Schmidt commented that this annexation was not necessary and she and the other Trustees would attend the meeting to express their feelings.
Chairperson Uecker read a notification from the County Commissioners Association of Ohio regarding Senate Bill 142.
OLD BUSINESS
Chairperson Uecker re-opened the Public Hearing - Street Lighting District Phase II of Weber Oaks. Mr. Ferry read the legal notice of Public Hearing. Mr. Duckworth reported the proposal is for five lights. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to this case. There were no comments from any person in attendance. Mrs. Schmidt made a motion to close the Public Hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to approve the establishment of a Street Lighting District for Phase II of Weber Oaks and authorize for bid. The bid to be opened at 8:15 on October 19,1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk, Planning and Zoning Director presented his response to a letter from the County Department of Community Planning and Development dated August 12, 1999. The purpose of that letter was a desire by the Commission to develop a standardized nomenclature for zoning classifications. Mr. Fronk stated he felt the Township needs more information on the intent relating to this standardization and the proposed methodology to achieve the standardization. The Board directed Mr. Fronk to gather more information from the Planning Commission.
Chairperson Uecker reminded the Board that the September 21st meeting has been changed to September 28th at 8:00 PM.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 183 checks numbered 70510 to 70692 for the total amount of $518,669.08, plus payroll and payroll taxes for August 27th and September 10th in the amount of $309,799.26. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PERSONNEL ACTIONS
Mr. Duckworth requested the Board grant conditional employment to part-time Fire Fighter candidates: Kristie Bednarik, Catherine Brehm, Jason Boatright, Jeffrey Cantin, Joseph Hoerst, James Petry, David Stiles and Ed Von Lehmden. Mrs. Schmidt made a motion to grant conditional employment to Kristie Bednarik, Catherine Brehm, Jason Boatright, Jeffrey Cantin, Joseph Hoerst, James Petry, David Stiles and Ed Von Lehmden as part-time Fire Fighters. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant final employment to Jamie Schoenwetter for the position of part-time Police Records Clerk. Mrs. Schmidt made a motion to grant final employment to Jamie Schoenwetter for the position of part-time Police Records Clerk with an effective date of employment as 09/13/1999 at an hourly rate of $l0.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board grant final employment to Bonnie J. Runions for the position of Seasonal Maintenance Worker- Parks. Mrs. Schmidt made a motion to grant final employment to Bonnie J. Runions for the position of Seasonal Maintenance Worker-Parks with an effective date of 09/01/1999 and an hourly rate of $8.50. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a recommendation from Service Director, Walter Fischer to promote James Richmond, Mechanic II, be promoted to Mechanic II, Step 5 effective August 17, 1999. This hourly rate will be $19.15. Mrs. Schmidt made a motion to promote James Richmond to Mechanic II, Step 5 effective August 17, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Chief Bailey has received a letter of resignation from Probationary Patrol Officer Elizabeth Farmer. Mrs. Schmidt made a motion to accept the resignation into record. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
OUT OF TOWNSHIP TRAVEL
Mr. Duckworth presented the Board with a request for authorization to send Walter Fischer and Ed Seglia to the CarteGraph Users Conference, October 7-8, 1999 in Dubuque, Iowa. Estimated cost $1,200.00. Mrs. Schmidt made a motion to authorize the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a draft of proposed revisions to the Miami Township Bylaws and Rules for Park Government. Mr. Humphrey made a motion to approve the revisions to the Miami Township Bylaws and Rules for Park Government as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to authorize fishing to begin at 6:00 AM on Saturday, September 18, 1999 at the Park following a catch and release program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Public Hearing on Wednesday, September 28th at 6:00 PM to hear Zoning Case #443. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold the Fall Clean Up on October 15th and 16th with the times and items that will not be accepted to be in the public notice. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer reported he has received notification of salt bids from SWOP4G. The low bidder was Morton Salt at $26.00 per ton. The City of Middletown, according to state requirement handled the bidding process. He recommended awarding the 1999-2000 season contract to Morton Salt.
Mr. Humphrey made a motion to accept the salt bid of $26.00 per ton from Morton Salt and award the contract to Morton Salt for the 1999-2000 season. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested approval for extra work authorization for the Lemming House in the amount of $10,528.00 for four items. Mrs. Schmidt made a motion to approve the extra work authorization on the Lemming House in the amount of $10,528.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to set Halloween Trick or Treat for October 31, 1999 from 6:00 PM to 8:00 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from the Full Gospel Ministries, for the use of the Miami Meadows Park for a series of "revivals." The Board approved the request for a one-time event.
Mr. Duckworth notified the Board he has received a written request from Miami Glen for use of the Civic Building on Saturday, October 9th from 7:00 PM to 10:00 PM, for a Miami Glen function. Mrs. Schmidt made a motion to authorize Miami Glen to use the Civic Building on Saturday, October 9th, 1999 from 7:00PM to 10:00 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider a "NO PARKING" zone for the entire length of Service Road to protect the integrity of the roadway. Mrs. Schmidt made a motion to adopt RESOLUTION 99-35 establishing a "No Parking Zone" for the entire length of Service Road. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Kris Mick requested approval of the proposed fall events for the Parks. The Board approved all events.
Police Chief Bailey notified the Board that Mr. David Applegate, a Miami Township resident has asked for permission to paint DARE MIAMI TOWNSHIP on the side of his dragster to show support for the Township DARE program. He will agree to have the car available for several DARE events. The Board approved the request.
Mr. Humphrey made a motion to establish October 8, 9, and 10, 1999 as Township Free Yard Sale Weekend. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mary Makley Wolff, 5847 Monassas Run Road presented the Board with a draft of the Miami Township Park Levy Renewal Plan. She stated the Park Levy Committee will hold a fundraiser "Closest to the Pin Golf" contest on September 25 at the Miami Meadows Park from 2 to 5 PM.
Mr. Lynn Taylor of 1075 Bridlepath Lane commented on the park levy plan. He stated he would like to see the traffic flow addressed in the parks. Mr. Taylor asked if a time line has been established for the investigation into the no confidence issue with the Police Department. Mr. Duckworth responded that Mr. Korfhagen (Miami Township Attorney) did not want to put a time limit on this investigation. He felt putting a time limit would hinder the investigation. Mr. Taylor stated he felt a deadline would not be appropriate, but a time line, with periodic updates as to the progress would be appreciated and good management.
Chairperson Uecker welcomed Eagle Scout Mike Lucia to the meeting.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22(G)(2). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Special Meeting at 10:00 AM on September 24th, 1999 to discuss Home Rule legislation and any other Township business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:52 PM.
SEPTEMBER 28, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, September 28, 1999 at 8:00 PM at the Miami Township civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes from the September 8th meeting and special meeting of September 24th. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Chairperson Uecker introduced special guest, Scot Greenwald. He is a Boy Scout from Indian Hill Troop 502 and he's working on his citizenship in the community badge.
SPECIAL PRESENTATION
Mr. Terry Stransky of the Miami Township Parks and Recreation Advisory Committee presented the Board with the results of the recent survey conducted by the committee. The results of the survey are consistent with the informal in-park surveys conducted by committee members subsequent to the written survey.
Chairperson Uecker introduced another special guest, J.J. Pierce of Boy Scout Troop #244. Mr. Pierce is also working on his citizenship in the community badge.
DEPARTMENT REPORTS
Fire and EMS Chief, Jim Whitworth reviewed his department's report for August. He noted the department completed the University of Maryland's Rescue Technician course. They also conducted a live burn training in a house on Long Lane. Chairperson Humphrey noted the new inspections are up over last year at 490 for the month.
Chris Snow, Information Services Manager, presented a review of his activities during the month.
Parks and Recreation Director, Kristine Mick reviewed the park activities during the month and the planned activities for October.
Planning and Zoning Director, Larry Fronk presented the August report. He remarked the joint effort of the Fire inspectors and Zoning inspectors has resulted in proper occupancy permits in several Miami Township businesses. He also noted that Miami Township has been tentatively awarded a 402 Grant for the access study on State Route 28. The grant is in the amount of $30,000.00 and will cover all the costs for the study..
Police Chief, R. Steven Bailey reviewed the Police activity report for August. He noted that the department had the featured speakers at the "Back to School Luncheon" at Live Oaks. Lt. Poe spoke on the School Resource Officer program. He also stated that offenses in 1999 are down 25 percent overall.
Walter Fischer, Service Department Director reviewed his report on the Service Department. The road mowing crew completed a second pass around the Township. He noted the "Dog Days" soccer tournament was a success.
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Task Force on Fire and Emergency Response Training announcing they will hold regional meetings in five locations on October 6, 1999. Edwin H. Humphrey is the Statewide Township representative of this task force.
Mr. Ferry read a letter to Jean Schmidt from the Clermont County Board of Commissioners. They sent a copy of the Greater Cincinnati Metro Region Resource Book entitled "preparing for the New Millennium" and asked for any questions or insight after reviewing the book.
Mr. Ferry read a notice from the Clermont County Engineer's office advising the 1999 Miami Township Road Inventory certification is scheduled for January 10, 2000 at 9:00 AM.
Mr. Ferry read a letter from the Clermont County Engineer to Mr. Michael D. Early of 5879 Elm Street regarding the Elm Street/ Mulberry storm water concerns. They are willing to meet with Mr. Early, the community, building department and Miami Township to try to facilitate a solution.
Mr. Ferry read a letter from Sandy Rehfeldt of the Adams-Clermont Joint Solid Waste Management District regarding leaf collection and/or composting activity planned within the Township.
Mr. Ferry read an announcement that an eight (8) hour course in Debris Management - FEMA Course-G202 will be held November 9th, 8AM to 4:30 PM at the Clermont County EMA Emergency Operations Center.
Mr. Ferry read a letter from Management Plus Realty Service regarding blacktop repairs and overlayment in the village of Woodcreek condominiums on Meadowcreek Drive.
Mr. Ferry read a memo from Larry Fronk. The Ohio Department of Transportation will hold a public involvement meeting on the State Route 28 widening project on Wednesday, October 13, 1999 beginning at 4:30 PM at the Live Oaks Career Center.
Mr. Ferry read a thank you letter from Chief Whitworth to Mr. Steve Robbins, President of the Miamiville Emergency Services Support. M.E.S.S. provided each employee of Miami Township Fire and EMS with nylon webbing.
Mr. Ferry read a letter from Miami Township Administrator, David Duckworth to Shelly Higgins, Chairperson T.R.I.F.O.L.D.S. He demanded an apology for trying to impugn his character and a retraction of false statements printed in the fall 1999 T.R.I.F.O.L.D.S. newsletter.
Mr. Ferry read a letter from Mr. Larry Fronk, Miami Township Planning and Zoning Director to Shelly Higgins, Chairperson T.R.I.F.O.L.D.S. Mr. Fronk demanded a retraction and a written and verbal apology for smearing his character in the fall 1999 T.R.I.F.O.L.D.S. newsletter.
Mr. Ferry read a letter addressed to Assistant Fire & EMS Chief, Dan Mack from Anthony T. Kramer, RN,BSN,NREMT-P Clinical Coordiantor at the Center for Prehospital Education, University of Cincinnati. Mr. Kramer extended thanks to Assistant Chief Mack and the staff for the use of the department as a filed site.
Mr. Ferry read a letter from Walt Fischer to Gary Whalen of Whalen Incorporated advising him a design change request for the Lemming House project has been denied.
OLD BUSINESS
Bid Opening- Old Tanglewood Street Lighting District 1 bid received Cinergy Corp 10- 9,500 lumen HPS gas replica streetlights on black Aluminum poles.
Total Annual Cost: $3,675.60 Upfront Costs: $ 518.22 (tunneling 2 driveways)
Mrs. Schmidt made a motion to adopt RESOLUTION 99-38 providing for a procurement of a street lighting system for Tanglewood, Section 1 and authorizing the Cinergy Corp be authorized and directed to install and maintain the street lighting system. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Richard Tessendorf representing the firm hired by the Trustees to investigate charges against a public employee presented a progress report. To date 120 hours of personal interviews have been conducted and 90 hours of tape reviews of the interviews. 38 interviews have been conducted. There are still a dozen interviews to be completed before starting to put the final report together. He stated he was hopeful the report could be complete in six weeks.
Mrs. Schmidt made a motion to adopt RESOLUTION 99-36 adopting "The BOCA National Property Maintenance Code, Fifth Edition, 1996" with amendments pertaining to the repair and continued maintenance of structures and the premises of such structures. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-37 establishing the minimum qualifications for the person responsible for administering and enforcing the Miami Township, Clermont County, Ohio Property Maintenance Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker opened the floor to comments from the public regarding establishing a limited home rule government in Miami Township. There were no comments.
Jean Schmidt made a motion to adopt RESOLUTION 99-39 establishing a limited home rule government for Miami Township as authorized by chapter 504 of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
REMINDERS; Township wide FREE Yard Sale Weekend, October8, 9 and 10, 1999 Fall Clean Up, October 15and 16, 1999 Trick or Treat, October 31, 1999 6:00 PM to 8:00 PM Litter Clean Up of State Route 28, October 23, 1999. It begins at Miami Township Elementary at 8:30 AM. Volunteers welcome. Annual Daffodil Planting will be held October 9th at 8:00 AM at Wards Corner Road at I-275 interchange.
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 187 checks numbered from 70693 to 70880 for the total amount of $287,851.69. Plus payroll and payroll taxes for the September 24, 1999 payroll in the amount of $167,600.71. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the August Financial Report. The Trustees signed the report.
Mr. Humphrey made a motion to offer conditional employment to Police Officer candidates, Jennifer Campbell and Rick Byram. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to accept the resignation of part time FF/EMTP's Vince Metzger and Elizabeth (Nelson) Wyan. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize sending Assistant Fire/EMS Chief Harold Thiele and Captain Dean Miracle to a seminar on "Critical Incident Response to School Violence" in Columbus, Ohio, October 13-14, 1999 at an estimated cost of $820.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize sending Diane Slagel, Police Records Clerk, to a "Public Records Workshop", at Houston Woods State Park, November 7-8, 1999 at an estimated cost of $190.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize sending Rob Heideman, Police Officer, to the OPEC Conference in Dublin, Ohio, October 18-20, 1999 at an estimated cost of $535.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk requested authorization to advertise in local papers for applications to Zoning Commission and Board of Zoning Appeals. Applications to be received by October 29, 1999. Mrs. Schmidt made a motion to authorize Mr. Fronk to advertise for applications for Zoning Commission and Board of Zoning Appeals openings. Applications due by November 05, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Walter Fischer to advertise for bids for a truck body for a new service department dump truck. Mrs. Schmidt made a motion to authorize advertising for bids for a salt truck body with bid opening at 8:15 PM on October 19, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to advertise for construction bids for the Ibold Road Bank Stabilization Project with a due date of November 03, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chief Jim Whitworth informed the Board that Milford Community Fire Department is selling a surplus vehicle for $20,000.00. It is a 1978 Ford/Grumman refurbished and repowered in 1995. Miami Township is interested in this vehicle to fulfill multiple missions; fill self contained breathing apparatus using the air cascade system, store multiple casualty incident equipment, and service as a smaller Rehabilitation Unit. The Board gave a consensus to the concept and need for this vehicle and authorized Chief Whitworth to further investigate.
Chief Whitworth requested the Board proclaim October 4-10 as Fire Prevention Week. He presented the Board with a schedule of the fire prevention/education activities planned for the month of October. Mr. Humphrey made a motion to adopt RESOLUTION 99-40 proclaiming October 4, 1999 through October 8, 1999, as Fire Prevention Week. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt stated; "Mr. Chairman, I request that this statement be added into the minutes of tonight's meeting. Two weeks ago I obtained a copy of the Fall 1999 TRIFOLDS newsletter that was mailed to residents who are not members of this organization. The individual who gave me a copy was questioning me about statements made in this letter. After reading this document, I realized there were some inaccuracies that I feel need to be addressed publicly.
The author states that Mr. Taylor, a candidate for Miami Township Trustee, "was a tireless worker for the effort to pas the Fire/EMS Levy." I would like to set the record straight that Miami Township has never had a combined Fire/EMS levy. Until 1990,we operated under private contracts with four fire departments and one EMS department. The only combined levy passed since 1990 was a public safety levy that was approved by the voters in 1997. I contacted the person who chaired the public safety levy committee and asked if Mr. Taylor worked on the levy committee. I was told that Mr. Taylor was not a levy worker.
The author also states that "He will work to see that a comprehensive land plan be adopted…and He also wants to see that our 30 year old outdated zoning resolution get reworked." We have a comprehensive land use plan that was adopted by both the Township and Clermont County Planning commission in 1980. We have continuously updated our zoning resolution. The only parts of the zoning code that are original are those that we statutorily cannot be changed and Mobile Home Park "T" and Resort "H". We are currently reworking the "H"-Resort zoning. Since mobile home parks are under the jurisdiction of the Board of Health, we cannot offer regulations that would be in contradiction to Board of Health regulations.
Since Joe Uecker, Ed Humphrey and I became Trustees, we have made numerous changes to the Miami Township Zoning Resolution. Some of these include creating an R-PUD overlay district and new Office Park zoning regulations, both in 1990. We have created a Site Plan Review process for all development except single family residential. That same year we changed our zoning to exclude "pyramid zoning" from all of the residential zone classifications. In 1997 we added the Business PUD overlay. Just last year we reformatted the entire zoning book to make it more unified, modern and easy to read. Currently, we are working on updating our business district zoning. Finally, we have taken a proactive position on addressing problems with exterior property maintenance. This evening we have had the opportunity to adopted a comprehensive property maintenance code that pertains to the repair and continued maintenance of structures.
Miami Township has been the leader in zoning change in this county. We were the first township to adopt a PUD (Woodcreek), the first to adopt Site Plan Review which has become a model regulation throughout the county, the first to adopt a R-PUD and B-PUD, as well as the first township to establish a street light district (1990), and the first township to adopt a sidewalk regulation for all new residential subdivisions. In addition, we are only one of two townships to have on staff a certified land use planner.
The author also misrepresents our park system in this newsletter. The Lemming House is referred to as a "recreation center" and a "banquet facility" neither of which is correct. The Lemming House addition is a multi-purpose facility that was built to provide a new service to the residents of the community including our senior citizens. This addition was promised in the last park levy and we are fulfilling that promise.
The author also states "However, I believe that it is only common sense to see the fiscal irresponsibility and lack of leadership when we are being asked to renew a park levy one year early. This is due to underestimation of maintenance and management power for several large parks and facilities." This statement is totally incorrect. The current park levy expires at the end of 2000. Pro-active communities do not wait until the levy runs out ask for a renewal. They ask for the renewal before the levy runs out. We will not begin to collect on the levy renewal until the current levy expires.
I do not know how many citizens received this misinformation. I ask that the correct information be included in our minutes so there is a public document for this citizens to look at for accurate information.
Respectfully submitted, Jean Schmidt, Trustee September 28, 1999"
Chief Whitworth declared Chairperson Joseph W. Uecker and Ms. Alisha Ward honorary fire fighters. Mr. Uecker and Ms. Ward participated in the recent house burn training.
PUBLIC COMMENT
Mr. Lynn Taylor of 1075 Bridlepath Lane, Loveland, Ohio. " Well, while we're setting the record straight tonight, I want to take the Board back to a meeting I was at a couple, two meetings ago at which I asked where we were in terms of the police investigation. Trying to find out what the time line was and where we were. And Jean you're pretty quick to tell me that since I hadn't attended every meeting that I'd obviously missed the meeting at which you guys had a discussion about that and I promised you that we'd go back and check the records. We did. And you're wrong. You have not discussed it as part of the public record since June 15, 1999. It is not in your public minutes. We have people signed in at every one of those meetings who are knowledgeable about that topic. And you're wrong. And I'd like you to correct the record tonight on that last statement you made at the meeting a month ago." Jean Schmidt. "I can't Lynn, because it was. It may not be in the minutes, but it was discussed." Mr. Taylor: "Well Jean, I'm sorry. If it's not in the minutes. It's not a part of the public record. If you guys had the discussion in there, we as the public don't know that." Mrs. Schmidt: " I never said it was part of the public record. I said it was discussed in the meeting." Mr. Taylor: "But you told me, you told me, you challenged me, you challenged me in the public forum, that you guys had had a discussion on that topic. You have not." Mrs. Schmidt: " Yes, we have, it may not be in the " Mr. Taylor: "So the record stands corrected." Mrs. Schmidt: " No it doesn't, sir." Mr. Taylor: "I was correct that you guys have not discussed it until I brought it up a month ago and until this report was made here tonight." Mrs. Schmidt: " Sir, sorry but we cannot go on false information." Mr. Taylor: "Well then, would you please site the meeting date when you had the discussion." Mrs. Schmidt: " I can't do that tonight sir, I might be in error of inaccuracies." Mr. Taylor: "Then, would you make a commitment to be back here with that information next meeting?" Mrs. Schmidt: " If I can by next meeting, yes. The next meeting is next week." Mr. Taylor: " So if we're going to keep records straight, let's keep them straight on both sides." Mrs. Schmidt: "Mr. Taylor, I will be out of town until the next meeting, so we'll have to wait til' a future meeting." Mr. Taylor: " So would you like us to provide you with records of the meetings so you can take a look at that?" Mrs. Schmidt: "No." Mr. Taylor: " So just so we're on the record right now, there was not a discussion in the public record from June 15th until tonight's meeting regarding the investigation." Mrs. Schmidt: "Sir, we cannot say that." Mr. Taylor: "Well, I can." Mrs. Schmidt: "You can say it, but it may not be true, because…" Mr. Taylor: "Is your public record that you provide for these meetings accurate? Is it the legal representation of the proceedings of this committee?"
Mrs. Schmidt: " But it doesn't contain everything that goes on in this meeting." Mr. Taylor: "Then how would the public know the information, if it's not in your record?" Mrs. Schmidt: " The public that is here would know that." Mr. Taylor: "The public that was here heard no discussion and we have information from all the people that we had here. It was not discussed, Jean. I'm sorry." Chairperson Uecker: " Let's move on." Mr. Taylor: "Okay, we'll move on. Now, since Jean was so polite to help out Joe's re-election campaign here with this diatribe we just went through, I'll stand corrected on one point. My involvement in public affairs in Miami Township is public record. I've submitted it to the paper. I've submitted it to other organizations that are doing candidate forums. The information goes out in newsletters to people of all types and groups can be accurate, it can be misunderstood, it can be mis-copied. There are always issues when people are disseminating information to wide groups. I have never made the claim that I was part of any public services levy. As Mr. Siberski, back here, clearly knows, he and I were extremely active in the police levy campaign in either 1988 or 1989, the date escapes me. I looked it up at the Board of Elections the last time I was down there, but I don't have that note with me tonight." Mrs. Schmidt: "November 7, 1989." Mr. Taylor: "We were the Co-chairmen of that and that is in my background information that I provided the papers and we have talked at length with people about the fact that led to the formation of the current department and we were active. I was active as a township resident in the early formation of moving from the volunteer departments to the contract departments up to the Miami Township department today. When the former Board of Trustees were contracting with the various departments, I was not on any formal committee at the time, and I've never made claim to that. So that's fine." Mrs. Schmidt: " Would you like to have me read the whole entire newsletter, sir?" Mr. Taylor: "Jean, you know what Jean." Mrs. Schmidt: " No excuse me. I never " Mr. Taylor: "No excuse me, mam. I'm the one who's speaking here. I have the floor." Mrs. Schmidt: " I thought you paused so I could respond." Mr. Taylor: " Well, you usually jump in fast enough that some people have to pause, but I'm saying to you that, that's a newsletter that's published. It's for the consumption of people who want to read it. It is not an official document. It's not the newspaper. It's not the Township record. If you don't like what's in it, it's somebody's opinion, you don't have to read it. If you disagree with it. If you disagree with it, do what you did tonight. That's fine. You can disagree with it. That's what politics is about is disagreement, is discourse. But as much as you want those people to be accurate, those people are asking you to be accurate. It's a two-way street. Let's make sure both sides do it. That's my only request here tonight. Everything else in there is an opinion about how well you all have done your jobs. And if you share one opinion that's fine. We'll let the voters decide about the rest of it. You can debate about how well zoning codes have been fixed. You can debate about what's been done to them. You can debate about how effectively they've been used. That's all opinion at that point. It is not a court of law, it's not a sworn statement. If you don't like the way it reads out, then disagree with it. That's all you have to do." Mr. Uecker: "When you're reporting something as fact, do you think that is just politics?" Mr. Taylor: "Nothing in there is anything more than other people's opinions about what has happened and when it's happened. The part that is inaccurate about me, stands corrected. Everything else you have to deal with in terms of other people's perspectives and how it's looked at by the people are reporting that opinion." Mr. Uecker: " Okay." Mrs. Schmidt: " Sir, I'm quoting from this document, Lynn felt the time was right for a change in leadership in the Township. He plans to see that a comprehensive land use plan be adopted that will work to build a better future for our community. He also wants to see that our 30 year old outdated zoning resolution get re-worked." Mr. Taylor: " And I think both of those are accurate statements. There needs to be a better land use plan for this Township. I don't say that there isn't a land use plan. I say that one needs to be adopted." Mrs. Schmidt: " This document says, that a land use plan be adopted. It doesn't say a better one, sir. It says a land use plan. That means, sir let me finish." Mr. Taylor: "That is the interruption of the person who writes the document." Mrs. Schmidt: " Sir." Mr. Taylor: "You and I can argue about this all night long." Mrs. Schmidt: "Sir, no it's not an interruption. It's what was said." Mr. Taylor: "And what we're talking about here is Mrs. Schmidt's desire to attack and tear down people with different opinions."
Mrs. Schmidt: "No, it's not." Mr. Taylor: "All I'm saying is, I have an opinion that the land use plan is not effective. I have an opinion that the zoning code is still not a good zoning code. It can be better. Those are opinions. That's politics. That's what it's about." Mrs. Schmidt: "Sir. You just made an opinion about me. You have no idea why I made this presentation. Unless you listen to what I.." Mr. Taylor: "I..I have a good idea, but it's just my opinion." Mrs. Schmidt: " No. No. A resident contacted me that's not a member of your organization and asked me questions…" Mr. Taylor: " Excuse me, but it's not my organization." Mrs. Schmidt: "Are you or were you not the.." Mr. Taylor: " I'm a member of a lot of organizations, Jean. Is the League of Women's Voters your organization?" Mrs. Schmidt: "Sir, in 1998 you were the treasurer for TRIFOLDS." Mr. Taylor: " I've never been the treasurer for TRIFOLDS, I'm sorry." Mrs. Schmidt: "You were listed in 1998 on a public document as being the treasurer of TRIFOLDS." Mr. Taylor: " No. I was never listed as the treasurer. I'm sorry." Mrs. Schmidt: "It was either in the newspaper or public document." Mr. Taylor: "Then it was incorrect information. It was not an opinion either. I have never been listed a the treasurer of TRIFOLDS." Mrs. Schmidt: "You were listed as the treasurer of TRIFOLDS and I will get that for you." Mr. Taylor: "I'm sorry. You are incorrect." Mrs. Schmidt: "Well I can only go on what was stated." Mr. Taylor: "Well I can only go the public record of this township about whether or not you've discussed the police chief's investigation. And you've not discussed it." Mrs. Schmidt: "Sir. In this document it states what you believe. Now if that is incorrect, you need to go to the author because this document." Mr. Taylor: "I'll take care of that. That's fine. I don't need your help with that though." Mrs. Schmidt: "No. This document was sent to people not involved in your organization that had questions regarding this document." Mr. Taylor: "That document is for public consumption like the newspaper." Mrs. Schmidt: "Sir. Sir. May I please say something. You stated earlier that I did this for Mr. Uecker's benefit. No I did not do it for Mr. Uecker's benefit. I did it so there was a public way for people to get the facts. I have no way of knowing how many people received this document. But people can come to the township and can get a copy of the minutes." Mr. Taylor: "And if we do, is all the information going to be in it, Jean?" Mrs. Schmidt: " All the information that we pass is in it. It is not" Mr. Taylor: "Then should the updated information about the police investigation be in the minutes?" Mrs. Schmidt: "It's a call of the Clerk." Mr. Taylor: "Jean. It's one or the other. It's either the record or it's not. That's either a record or it's not. Now that's not a record of a public meeting. That's just opinions of people put out. You're telling me that the record of a public meeting we shouldn't take seriously and yet you want people to take that like it was gospel." Mrs. Schmidt: "I never said we shouldn't take that seriously. Sir, don't put words in my mouth. This was to set some inaccuracies straight. And that's all I did." Mr. Taylor: " And that's all I've done tonight is the fact that you have not in public record since June 15th until this night given an update to the public of Miami Township about the police chief investigation. Those are the facts. With that, I'll take my leave. Thank you."
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss purchase of property pursuant to ORC 121.22(G)(2). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:30 PM.
OCTOBER 5, 1999
The Miami Township Board of Trustees met in regular session at 9:00 PM on Tuesday, October 05, 1999. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Chairperson Uecker welcomed Mr. John Korfhagen, Miami Township Attorney, returning after a serious health problem.
SPECIAL PRESENTATION
Miami Township Administrator, David Duckworth acknowledged Gloria Condelles, Zoning Director of Miami Township, for 25 years of service. Mr. Duckworth on behalf of the Board and employees presented Gloria with a Waterford crystal vase filled with 25 red roses. Mr. Ray Cooper of the Myers Y. Cooper Co. presented Gloria with a plaque of accomplishment and a $500.00 check payable to the Miami Township Parks Department on behalf of Gloria. Margaret Keller, former Miami Township Police Clerk, offered her congratulations. Chairperson Uecker called for a 15 to 20 minute recess to allow everyone to join in the celebration of Gloria's achievement with cake and punch in the lobby.
Chairperson Uecker reconvened the meeting at 8:30. Jean Schmidt made a motion to approve the minutes from the September 28th public hearing and regular meeting of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mark Jaehnen of the Clermont County Engineer's Office brought the Board up to date on the water, sewer and highway projects.
CORRESPONDENCE
Mr. Ferry reported that after reviewing the minutes since June 15 through September 28th , he found that a statement made in the September 28th meeting was incorrect. The statement was made that the Board had not discussed the police investigation since June 15th. Mr. Ferry stated he had found the topic was discussed during public comment on July 06, 1999. Mr. Ferry read a verbatim of the discussion. He also read the minutes of the meeting, which included mention of the discussion.
Mr. Ferry read a letter of thanks from Eva Wilson to the Miami Township EMS crew of August 23, 1999.
Mr. Ferry read a letter from Harry Scott of 5879 Wade Road addressed to the Trustees. Mr. Scott praised the Board and staff for an outstanding job in propelling Miami Township into the 21st century.
Mr. Ferry read a letter from James T. Canfield addressed to Chief James Whitworth. Mr. Canfield expressed appreciation for the courtesy, professionalism and true concern displayed by Fire/EMS personnel Todd Peters and Steve Wyan on September 28, 1999.
Mr. Ferry read a letter from Robert Baillie, Site Manger of International Paper directed to Jean Schmidt. Mr. Baillie included a press release announcing the relocation of about 30 more scientific and technical jobs to the Township and county.
OLD BUSINESS
Mr. Ferry notified the Board that he had received no bids for the surplus computer equipment. Mr. Duckworth recommended the equipment continue to be stored until the next Township auction in the fall of 2000. The Board concurred.
Mr. Duckworth presented the Board with a draft of the Lemming House Rules and Regulations for review. The Board tabled the discussion until the next regular meeting.
REMINDERS
Township Free Yard Sale Weekend October 8,9 and 10
Fall Clean Up October 15 and 16
Litter Clean Up of ST Rt 28 October 23
Annual Daffodil Planting?Wards Comer at 1?275 October 30
Trick or Treat October 31 6PM?8PM
NEW BUSINESS
Chief James Whitworth informed the Board that the Miami Township Fire and Emergency Medical Service Association, Inc. was one of the first to support the National Fire Academy's Fallen Fire Fighter Memorial in Emmittsburg, Maryland by purchasing a brick.
Mr. Duckworth requested the Board grant final employment to the following candidates effective
October 05, 1999;
Catherine Brehm FFl/EMTP$9.50 per hour
Jeffrey Cantin FFl/EMTP$9.50 per hour
Joseph Hoerst FFl/EMTP$9.50 per hour
James Petry FFl/EMTP$9.50 per hour
David Stiles FF2/EMTP$8.55 per hour
Mr. Humphrey made a motion to grant final employment to the candidates listed effective October 05, 1999 at the rates suggested. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to move the November 02, 1999 meeting to November 04, 1999 at 8:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a petition for the creation of a street lighting district for sections 3/4/5 of The Hunt Club. Mrs. Schmidt made a motion to hold a public hearing regarding the creation of a street lighting district for sections 3/4/5 of The Hunt Club on November 04, 1999 during the regular meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Walt Fischer, Service Director presented the Board with a request for approval of a change order on the Lemming House project. The change cost will be $1998.00 and includes an additional 2 feet of sidewalk needed to conform to ADA requirements. Mr. Humphrey made a motion to approve the change order for the Lemming House project in the amount of $1998.00. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested approval to have the County engineer perform a traffic investigation into reducing the speed limit on River Road. Mrs. Schmidt made a motion to adopt RESOLUTION 99?41 requesting the Clermont County Engineer to do a speed limit study on River Road upper (T?300). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt apologized to Mr. Lynn Taylor for falsely stating that he was the Treasurer of TRIFOLDS during the last meeting. She also requested that Mr. Taylor apologize to her for inaccurate statements made at the last meeting of the Board.
Mr. Duckworth notified the Board that Kevin Hosea, a wheel chair bound marathon racer will be honored next month by the city of Loveland and has asked the Board to be a part of the celebration. The Board agreed they would like to be a part of the celebration.
PUBLIC COMMENT
Mr. Lynn Taylor of 1075 Bridlepath Lane requested the following statement be added to the minutes; "At the September 28th meeting of Miami Township Trustees, Jean Schmidt read into the public record a demonstratively false and misleading statement concerning the information she says she obtained from a newsletter of a political action group that recently endorsed my campaign for Township Trustee. She consumed township time and resources to publicly address what she characterizes as quote "some inaccuracies, so there is a public document for citizens to look at for accurate information" end quote. In fact what was submitted was a page and a half attempt to promote the campaign of her colleague, Mr. Uecker. Mrs. Schmidt is not a candidate for the upcoming election and would best serve the people of Miami Township by not consuming valuable time on these rather minor points. If Mr. Uecker needs information from me, I'm sure he's capable of contacting me directly. Now in order to correct the inaccurate record Mrs. Schmidt has created, I offer the following; 1. The biographical information that I provided for the publication states that I have been, and quote "a tireless worker for the effort to pass fire and EMS levies", I stand by that statement and the publication of it by TRIFOLDS. I have over the years been a tireless worker on behalf of all police, fire, and EMS levies and efforts. And that is an undeniable fact. Mrs. Schmidt boldly proclaims that she contacted committee chair of the public safety levy of 1997 and asked if I was a member of that committee and found out I was not. What a shock, Jean. I could have saved you the time in the first place. Because I have never made that claim. Whether I've been an official member of a committee as was the case in the 1989 police levy or acting as a concerned citizen, I've attended numerous meetings over the years supporting these efforts. This includes the contentious debate surrounding the plan to go to a paid fire department, build fire houses, all the way up and including the 1996 levy which by the way is recorded at the Board of Elections as the police, fire and EMS levy not the public safety levy. I have routinely been sought out by friends, neighbors regarding my opinion as to how they should vote on these issues because of my community involvement. And I have supported these issues consistently and tirelessly. It's typical of Mrs. Schmidt and her game of hard core politics to focus on a minor wording issue such as public safety versus fire and EMS and then try to create an issue out of it to confuse the uninformed and take attention away from the real issues. As a trustee who has sought my support in these issues in years past, it's at least disingenuous, if not outright dishonest to take the position she's now taking on my record. In addition to these points, Mrs. Schmidt contradicts herself by stating in one sentence of her public reading that we have never had a combined levy for fire and EMS and then goes on in another sentence to tell us that the only combined levy we ever had was in 1997. That levy by the way was on the ballot November 5, 1996, not 97'. Point number 2. In the next paragraph her statement. IN the next paragraph of her statement, she takes exception to my opinion regarding the land use plan of Miami Township and grossly misquotes me through the omission of half of my public statement. And I stand by that public statement. We need a comprehensive land use plan that's written that will build a better future for the community not the outdated document that exists from 1980. And if we're so content with that 1980 document, maybe someone can explain why we spend so much time, effort and money on a land use planning consultant in the early 90's and what became of all the hard work from that other than the writing of the zoning goals and policy statements that are basically not in use today. Third. In the third paragraph of her statement, Mrs. Schmidt takes exception to my opinion that the current zoning code, which has its origins in 1960, be reworked. And she spends considerable time extolling the accomplishments of the Board related to this topic. A review of the public documents submitted to the county planning commission for approval of the changes made to the zoning resolution paints a different story and different from the one she's trying hard to sell to the public at this time. Beginning with the RPUD overlay in 1990 which has led to some of the worse land use decisions in this township in recent years, all the way to the newest addition of this document, nothing has been done to address the single biggest concern of township residents, runaway development without proper support in terms of systems. The rewriting of the zoning book is a notable accomplishment. It certainly is much easier to read. I'd have to ask why it took a full time zoning director until 1998 to computerize and reformat the entire book. The list could go on, but I think I've made my point. Mrs. Schmidt will acknowledge what she thinks is good about what you've chosen to do as a Board in the last ten years, and I'm simply saying that I believe there's much more that is possible and we need to address it. It's my opinion and we may agree to disagree but that is the political process. Four. Once again Mrs. Schmidt resorts to a name game to deflect a perfectly legitimate question regarding the Lemming House. Whether you use the term recreational facility, banquet facility or multi?purpose facility, you're describing the same thing. In reviewing the public records regarding the current park levy you find very little information regarding this particular project. There was only one document that refers to a feasibility study concerning it. The argument is not about what you call it or whether it was promised in the last levy campaign, this is once again an attempt to lose everyone in a sea of small details while ignoring the larger point. The fact remains there is a legitimate public question as to whether monies outside the levy should be used to finance this project. This Board has said yes. General Fund monies will be spent on the project. However, it is within the scope of reasonable public debate to call that judgment into question. Fifth. Mrs. Schmidt's desire for public accuracy is strong and I will once again challenge her to support her statement and her repudiation of that a minute ago of the September 8 public discussion on the police investigation. The July 6"' incident that Mr. Ferry just read was in response from a public inquiry. Every comment on this item has been in response to a public inquiry except for September 28th. We were well aware of the July 6th entry under the public comments section and that is not what we have been debating. What has been debated here is whether you al as a Board are taking a pro-active effort in trying to inform the public as to where this investigation goes. Mr. Fatute was at the meeting. I was well aware of Mr. Fatute's presence here. Mr. Dave Lane was at the meeting although you will not find him on the sign in sheet. And you won't find him on tonight's sign in sheet. We were well aware of who was at the meeting that night. The July 6th reference in my estimation is not this board keeping the public informed. Therefore, I will still state that Mrs. Schmidt comment that there has been public discussion in the pubic record by this board about that topic is not correct. And while we're on that topic, the hastily arranged performance that was put on here September 28th by the representative of the outside investigation firm was hardly worthy of the term progress report. And in the private sector if a contractor working on a project of this magnitude submitted a verbal update that was a poorly prepared as the one that was presented on this topic they would be fired. It's time the board got serious about bringing this issue to resolution. In closing while I've enjoyed the verbal gymnastics that Mrs. Schmidt has put all of us though these past two weeks, agonizing over old history and word smiting newsletters I sincerely hope that in the future this blatant political activity will be kept out of this forum. If Mr. Uecker's and I wish to disagree on opinions or points of fact concerning the future of Miami Township the proper forum to do that in is the marketplace of public debate such as the forum offered by the newspaper recently. We should not be doing it at a public meeting paid for by the taxpayers of Miami Township. And while I note that Mrs. Schmidt is referring, it appears to me, to the typewritten transcript from last weeks meeting which doesn't appear to have been made public here tonight for everybody else's consumption. I will say this; I would like to commend the board on its amazing turn around of that typed transcript of last weeks meeting. In the more than ten years of dealing with this process, I've never seen that done so fast. Legitimate requests for those records are routinely met with delays of weeks and months due to processing time and workload. However, if it appears to suite a political agenda, it seems that miracles can happen. And I'm sure that no cost was spared at taxpayer expense to get that job done. Good evening and thank you."
Mrs. Schmidt asked that the following be placed in the record. "Mr. Taylor continues to make false statements about me. I never put my response to this newsletter in public record for Mr. Uecker's benefit. I did it so that the residents of this community could have a public way to find out what was inaccurate in this newsletter. This newsletter was not just given to the people that belong to TRIFOLDS. It was given to other citizens. No one knows who received it. How are they ever going to get the truth? What you have presented tonight are your opinions. What I presented were facts. Secondly. You just stated that you worked on fire and EMS levies. The last levy we had prior to the safety services levy which we called a safety services levy which was passed in 1996 but became effective in 1997, the last levy we had was I believe and I would have to check the records, a fire levy in 1985."
Mr. Joe Francis 6252 Forest Crest Court presented his opinion of disappointment in the proceedings tonight. He asked that in the future, the business of the Township, not personal disagreements, be discussed at these public meetings.
Tracy Robison 5715 Highland Terrace presented her opinion of the comments made by Mr. Taylor tonight. Ms. Robinson stated she supports the job the Trustees are doing and have done for the Township.
Patricia Hayden 6466 Park Wood Court commented she was appalled that letters to Ms. Shelly Higgins were read during the September 28th meeting. She stated she felt they should have been private.
There were no other public comments.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at
9:30 PM.
NOVEMBER 4, 1999
The Miami Township Board of Trustees met in regular session on Thursday, November 04, 1999 at 8:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the October 05, 1999 Board of Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Fire & EMS - Chief Jim Whitworth presented the report. He mentioned that the 1997 Pierce pumper seems to be working at this time. Two more evaluations will be done to determine if the vehicle meets expectations.
Information Systems - Chris Snow, Information Services Manager reviewed the September activities and future plans for the department.
Parks and Recreation - Kristine Mick, Director presented the September report. She reviewed plans for November and December, starting off with a Thanksgiving Friendship on November 23rd at the Lemming House from 2:30 to 4:30 PM. The event will be for preschool children ages 3-5. She recommended creating two annual events at the Lemming House, a Lighting of the Tree Ceremony and Lunch with Santa. The Board approved.
Planning and Zoning - Larry Fronk, Director presented his department's report for September. He noted that Gordon Construction has been clearing the site of the Kenworthy Office/Warehouse project at the end of Meijer Drive.
Police - Chief R. Steven Bailey presented the Board with the September activity report. He noted the department is a full partner with Cincinnati in the Circle Cincinnati project.
Service - Walter Fischer, Director presented September's report. He noted the department won the 1999 CarteGraph Asset Management Award.
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the issuance of a liquor license to Bellray Inc.dba Wolfies Tavern. There is no objection.
Mr. Ferry read an invitation from the Clermont County Board of Commissioners to the groundbreaking ceremony for the 800 MHz Radio Communications system on November 8,1999 at 10:00 AM. Mr. Ferry read from the County Commissioner's Journal #287. The following roads have been placed in the Miami Township public road system; T-2587 (0.134 miles) Windrow Lane and T2660 (0.100 miles) Wildflower Court in the Chadwich Farm subdivision and T-2131 (0.042 miles) Woodspoint Drive.
Mr. Ferry read a legal notice from the Clermont County Commissioners who adopted resolution # 163-99 declaring the necessity of constructing certain improvements for the County Waterworks System, Clermont County Sewer District, County of Clermont, Ohio. The proposed improvements consist of an 8-inch water main extension from the intersection of Loveland-Miamiville Roads and Wards Corner Road east to Veralois Lane.
Mr. Ferry read a notice from the Clermont County Engineer advising salt will be available for pick up on Friday, November 05, 1999 from 8:00 AM to 3:15 PM.
Mr. Ferry read a letter from the Clermont County Engineer commending Miami Township for being pro-active in establishing a long-range plan to incorporate bicycle and pedestrian pathways in Miami Township.
Mr. Ferry read an announcement from the Clermont County Engineer that there will be a ribbon cutting ceremony on November 17th at 12:00 noon to officially open the I-275/US Route 50 interchange improvements.
Mr. Ferry read a letter from James L. Turner, President Cinergy. The letter was addressed to Mrs. Schmidt and reviewed information regarding the new bill giving all Ohioans the opportunity to select their own electric supplier.
Mr. Ferry read a letter from Mrs. David A. Neal. Mrs. Neal requested permission to hang a plaque in the lobby of the Miami Township building. The plaque honors a scholarship fund created in memory of David Neal, a former paramedic with the Miami Township Fire and EMS. The Board approved the request.
Mr. Ferry read a thank you letter from Bob and Linda Bergholz of 6766 Little River Lane, Miami Township. The letter was in reference to the recently adopted property maintenance code for the Township.
OLD BUSINESS
Jean Schmidt made a motion to adopt RESOLUTION 99-43 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Edwin H. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened the one (1) salt truck bid received. Kaffenbarger Truck Equipment Co. $35,000.00 Option 1 450.00 Mr. Humphrey made a motion to accept the bid into the record and turn it over to the Service Director for review. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker opened the Public Hearing on the Street Lighting District-The Hunt Club, Section 3/4/5. Mr. Ferry read the legal notice. Mr. Larry Sprague with Grand Communities Limited representing the applicant presented the request for approval for a lighting district for the Hunt Club, Section 3/4/5. The Trustees had no questions. There were no adjacent property owners. There was no communication relative to the case. Mrs. Schmidt made a motion to close the public portion of the meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to go out for bid on this project. Bids to be accepted at 8:00 PM on December 21, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth presented the Board with changes to the draft of the Lemming House Rules and Regulations. Mrs. Schmidt made a motion to adopt the Rules and Regulations for the Lemming House. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to authorize David Duckworth or his designee to sign contracts regarding the rental of the Lemming House on behalf of the Board of Trustees. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to set a bid opening date of December 7th at 8:00 PM during the regularly schedule meeting of the Board for the Ibold Road Bank Stabilization project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 238 checks numbered 70884 to 71128 for a total amount of $300,208.05. Plus payroll and payroll taxes for October 08 and October 22, 1999 in the amount of $312,133.65. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the September 1999 Financial Statement. The Board approved.
Mr. Duckworth requested the Board consider making a final offer of employment to Kristie L. Bednarik for the position of FF1/EMTP. Mrs. Schmidt made a motion to make a final offer of employment to Kristie L. Bednarik for the position of part-time FF1/EMTP. Her rate of pay to be $9.50 per hour and the effective date of employment is November 04, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider extending conditional offers of employment to Todd Harley, Brock Murphy, Steven Popp, and Bradford Wessner for the positions of part-time FF/MEDIC. Mrs. Schmidt made a motion to extend conditional offers of employment to Todd Harley, Brock Murphy, Steven Popp and Bradford Wessner for the positions of part-time FF/MEDIC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Fred Humphries, part-time zoning inspector, has resigned his position effective November 01, 1999. Mr. Humphries cited health problems as his reason for resigning. Mr. Duckworth requested authorization to advertise for a new part-time zoning inspector. Mr. Humphrey made a motion to authorize Mr. Duckworth to advertise for a part-time zoning inspector. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to send Police Officer's Todd Peters and Rob Heideman to a seminar on "Reducing School violence" at the Salt Fork State Park, November 14-16. Estimated cost if $620.00. Mrs. Schmidt made a motion to authorize the out-of-township travel request at an estimated cost of $620.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider 3 dates in November/December for the Cinergy Community Outreach Program. The Board determined the possible dates as December 6,7 or 8, 1999. Mr. Duckworth advised he would check with Cinergy and get back to the Board.
Mr. Duckworth notified the Board that he has received a tax abatement application from Lykins Companies, Inc. for a new 12,000 square foot facility to be located on US 50 adjacent to the South Safety Services facility. They are requesting a 7-year, 60 percent abatement for both real and personal property taxes. Mr. Denny Begue of the Clermont County Chamber of Commerce presented his support of the abatement. The Board had no questions. Mr. Humphrey made a motion to grant the 7 year 60 percent abatement for both real and personal property taxes as requested by Lykins Companies, Inc. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a resolution to appoint John Korfhagen as Part Time Law Director for Miami Township. Mrs. Schmidt made a motion to adopt RESOLUTION 99-42 appointing John C. Korfhagen as part-time Law Director, dispensing with the second reading and declaring an emergency. Mr. Korfhagen will be paid a salary of $52,000.00 annually through December 31, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to enter into a contract for legal support services with John Korfhagen and the firm of Burreson, Bradford and Hill at a fee of $700.00 per month. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule a public hearing for the establishment of a street lighting district for Section 5 of Mitchell Farm. Mrs. Schmidt made a motion to schedule a public hearing for the proposed street lighting district for Section 5 of Mitchell Farm on December 07, 1999 during the regularly scheduled Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule a public hearing for the establishment of a street lighting district for Weber Oaks, Phase 3. Mrs. Schmidt made a motion to schedule a public hearing for the proposed street lighting district for Weber Oaks, Phase 3 on December 07, 1999 during the regularly scheduled Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested approval to advertise for bid a Station Vehicle Exhaust System for the North and South Safety Services buildings with a bid opening December 07, 1999. Mrs. Schmidt made a motion to authorize advertising for bids for a Station Vehicle Exhaust System for the North and South Safety Services buildings with a bid opening on December 07, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested approval to advertise for bids for a Heavy Truck Lift System for the Fire/EMS Department. Mrs. Schmidt made a motion to authorize advertising for bids for a Heavy Truck Lift System. Bids to be opened November 16,1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Walter Fischer requested the Board approve extra work #6 on the Lemming House in the amount of $8,980.00 to replace rear porch columns and a 6" concrete slab, remove plaster and paint from the front porch and trim and fur out the back porch walls. Also extra work #7 in the amount of $2661.78 for brick allowance, truck point and replace brick and remove and replace rotted wood at various areas of the house. Mrs. Schmidt made a motion to approve extra work orders #6 and #7 as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve resolution 99-44 authorizing a change in the speed limit on Hilltop Way. Mrs. Schmidt made a motion to adopt RESOLUTION 99-44 reducing the speed limit on Hilltop Way to 25 MPH, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt the following Proclamation. We the Board of Trustees of Miami Township hereby proclaim that the week of November 14-20, 1999 be observed as American Education Week in Miami Township and encourage all citizens to extend their commitment to public education and to the future of our children by supporting our community's schools through the contribution of their time and energy. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 99-45 accepting the amounts and rates as determined by the Budget commission with exception of the estimates of the distribution of the local government fund and local government revenue assistance fund and authorizing the necessary tax levies and certifying them to the county auditor, dispensing with the second reading. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Laura Hoyer of 335 Wiltsee Avenue, Miami Township requested the Board look into a noise problem caused by motorbikes racing in her neighborhood.
Becky Fatute of 5547 Hoffman Road, Miami Township expressed her thoughts regarding the police investigation and alleged retaliatory actions within the department.
Paul Knepp of 1366 State Route 131, Miami Township congratulated Mr. Uecker, Mr. Ferry and the park renewal committee for a successful election.
Donald F. Shoop of 5858 Menno Drive, Miami Township expressed concerns for the condition of the pavement on Menno Drive. He asked when the road could be repaired and possibly widened. He also spoke on behalf of the Mulberry Wesleyn Church stating they were appalled that the Board set trick or treat night on Sunday.
Mr. Bill Knepp of 826 State Route 131, Miami Township first presented Mr. Ferry with the Miami Glen rent for November 1999 to October 2000. He made a suggestion that the Board consider changing the name of Miami Township to Glen Meadows Township. He also expressed his thoughts on the recent election.
Barbara Risk, wife of a Miami Township Police Officer, spoke of her concerns about the alleged intimidation in the police department and the stress it is causing her family.
Karen Lunkenheimer, wife of a Miami Township Police Officer spoke of her concerns about the problems the stress in the police department is causing.
Mark Duermit of East Knollwood Circle, Miami Township discussed his concerns about misleading statistics in a report on crime in the township that was issued by the Chief of Police in a local newspaper.
John Swing, Miami Township Police Officer addressed the Board with his thoughts on the problems in the department.
Heather Burgess, a Miami Township Police Officer spoke about her fears that by speaking out tonight she will lose her job. She also discussed her concerns about the stress in the department.
James D. Young of 5266 Smokey Road, Williamsburg addressed the Board regarding the on going problems in the Police Department.
Tom Risk, a member of the executive board of the FOP offered the services of the FOP to assist the Board in resolving the situation in the Police Department.
Chris Petrocelli, wife of a Miami Township Police Officer, asked the Board, the Police Chief and the Officers to remember each person is accountable for his actions.
Al Fatute, Miami Township Police Officer discussed his views as to the problems that have not been addressed since the letter of no confidence was issued.
Fred Fatute, Miami Township Police Officer spoke on behalf of Kris Hackman whose husband, Officer Mike Hackman was involved in the shoot out this past weekend. Her concerns regarding the conditions in the police department were relayed.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to prepare for negotiations with public employees pursuant to ORC 121.22 (G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 11:10 PM.
NOVEMBER 16, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, November 16, 1999 at 8:00 PM. The meeting took place in the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Jean Schmidt made a motion to appoint Miami Township Administrator, David Duckworth as acting clerk due to the absence of the clerk, Mr. Eric C. Ferry. Edwin H. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the minutes of the November 4,1999 Board of Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
Fire/EMS Assistant Chief, Harold Thiele reviewed the October activity report for the department. Information Systems Director, Chris Snow presented a report on the on-going system update project. Kristine Mick, Parks and Recreation Director reviewed the programs held in October and outlined the upcoming events planned for the parks. Planning and Zoning Director, Larry Fronk presented the October activity report for the department. Police Chief, R. Steven Bailey reviewed the October activity report for the police department. He noted he had received a request from the Sheriff's office for mutual aid in the guarding of Mr. Martin. Mrs. Schmidt mentioned that Chief Bailey has nominated Officer Peters for a very prestigious position with the Clermont Rotary. Mrs. Schmidt made a motion to approve the request of the Clermont County Sheriff's office for mutual aid in the guarding of Mr. Martin. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Walter Fischer, Service Director presented an update on the projects completed in October. He also presented a report of the activity of the Cemetery and Parks during the month.
CORRESPONDENCE
Acting Clerk, David Duckworth announced the following sections of roadways placed into the Miami Township public road system per the Clermont County Commissioner's Journal #287 dated 11/03/1999. Hunt Club Drive (0.080) T-2665, Hunt Club Drive (0.171) T-2665, Whitegate Court (0.223) T-2666 and Foxtale Court (0.087) T-2667.
Mr. Duckworth read a notice from the Department of Community Planning and Development advising they will review zoning cases #447 and #448 on November 23, 1999.
Mr. Duckworth read a news release from the Clermont County Chief's of Police and Sheriff's Association advising that Miami Township Chief of Police, R. Steven Bailey has been elected president of the Association. He will serve a 2-year term beginning January 01, 2000.
Mr. Duckworth read a notice of a meeting for all SWOTA member trustees, clerks and administrators on Saturday, November 20th at 10:00 a.m. at the Cincinnati Marriott Northeast Hotel.
Mr. Duckworth read a news release from Chief Bailey. Police Lieutenant Stephen L. Rogers graduated on 11/05/99 from the prestigious Northwest University Traffic Institute School of Police Staff and Council.
Mr. Duckworth read a thank you letter from Annette Burns. The letter was directed to Chief Bailey and praised the service of Office K. Petrocelli.
Mr. Duckworth read letters from Randy and Suzan Thompson, Duane Griffith, Louise Schmedt, John Brumagen, Laura Hoyer and John Klug and David and Deanne Crane. These citizens each voiced a similar complaint objecting to the dirt bike racing problem in their subdivision. Mr. Fronk has scheduled a meeting with the property owners.
OLD BUSINESS
Mr. Duckworth opened the bids received for the Heavy Truck Lift System. Four (4) bids received. San Antonio Equipment and Hydraulic Company $21,900.00 Interstate Lift and Equipment Company $21,995.00 Automotive Resources, Inc. $27,972.00 The Phil Leak Company $24,965.00 Mr. Humphrey made a motion to accept the bids into record and turn them over to the Fire Department for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the only bid received for the Salt Truck Body was from Kaffenbarger. Mr. Fischer has reviewed the bid and recommends approval. Mr. Humphrey made a motion to approve the Kaffenbarger bid and authorize David Duckworth to sign required contracts on behalf of the Board of Trustees. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has not received a confirmed date of the Cinergy Community Outreach Program.
Mr. Humphrey made a motion to adopt RESOLUTION 99-46 authorizing tax abatement to Lykins Companies, Inc. and Lykins Realty, Inc. through the rural enterprise zone legislation, and dispensing with the second reading. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Resolution effective December 15,1 999.
NEW BUSINESS
Mrs. Schmidt made a motion to pay the bills of the Township including 88 checks numbered 71129 to 71246 in the amount of $457,196.45. Plus payroll and payroll taxes for November 05,1999 in the amount of $160,178.85. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the October finance statement for review. All signed the statement.
Mr. Duckworth advised the Board that Terrace Park is interested in contracting with Miami Township for EMS services. Mrs. Julie Rugh of the Terrace Park Council addressed this request. The Board requested Mr. Duckworth review this issue and report his findings at the next Board meeting.
Mr. Duckworth advised the Board that part-time FF/Paramedic Doug Baker has resigned effective tonight. Mrs. Schmidt made a motion to accept the resignation of Doug Baker. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request for Out-Of-Township Travel to allow Officer T.J. Spencer to attend a seminar on "Developing Leadership Skills" in Columbus January 5 - 7, 2000. The estimated cost is $400.00. Mrs. Schmidt made a motion to approve the out of township request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk presented the Board with a copy of a Request for Qualifications (RFQ) for consultant services to conduct an access management study for a portion of SR 28. Mr. Fronk requested authorization to distribute the RFQ to local engineering firms. The Board approved the request.
Mr. Duckworth recommended the Board appoint the Brower Insurance Agency as the Township Agency of record. Mrs. Schmidt made a motion to appoint the Brower Insurance Agency as the Agent of Record to represent the Township in negotiations with the health and dental insurance providers. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request for the establishment of a lighting district for Millbrook Farms, Sections 3 & 4. Mrs. Schmidt recommended holding a public hearing on the establishment of a lighting district for Millbrook Farms, Sections 3 & 4 on December 21, 1999 during the regular Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Special Meeting on December 27,1999 at 7:00 PM. Purpose of the meeting to interview Zoning Board Candidates, reorganization of Board and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth stated that Lykins Companies are holding an official ground breaking ceremony this Saturday at noon at the site on Wolfpen-Pleasant Hill Road and all Board members are invited.
Chairperson Uecker congratulated Jean Schmidt, who last Saturday was one of only 30 plus graduates of the Sixth Ohio Leadership Course. She was the first from Clermont County.
Miami Township Law Director, John Korfhagen, presented a report on the investigation of the letter of no confidence against Chief Steve Bailey. The investigator has concluded that there is no evidence which substantiates any charges of misconduct against the Chief of Police. Mr. Korfhagen recommends that no further action be taken by the Board because the investigation clearly demonstrates that Chief Steven Bailey is not guilty of any misconduct or any violation of township policies and procedures.
PUBLIC COMMENTS
Chairperson Uecker stated that since the Board has just received the investigative report, no questions or comments about the report, the investigation, the police department or the Chief will be allowed.
Mr. John Klug of 335 Wiltsee Avenue presented the Board with another letter from a concerned resident regarding the dirt bike problem.
Mr. Randy Thompson of 6461 Branch Hill-Miamiville Road also spoke of his concern about the increased dirt bike problem in the neighborhood.
Mr. Mark Duermit of East Knollwood asked if the Board had reviewed his questions regarding the incorrect figures in a report that appeared in a local paper. Chief Bailey did not have the correct figures. Chairperson Uecker requested the report by the next regular meeting. Mr. Duermit requested a copy of the investigative report. He was told he could get it Wednesday morning during regular business hours.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss personnel matters pursuant to ORC 121.22 (G)(1) and to discuss purchase of property pursuant to ORC 121.22 (G)(2). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:25PM.
DECEMBER 7, 1999
The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, December 07, 1999. The meeting took place at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the November 16th Board of Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Director, U.S. Census Bureau. The Bureau is conducting the 2000 BAS survey to update information about the legal boundaries, names, governmental status, and types of minor civil divisions in the United States.
Mr. Ferry read Resolution 9199-99 adopted by the Clermont County Board of Commissioners authorizing the sale of unneeded or obsolescent materials no longer needed by the engineer's department. Bids on any items must be submitted in a sealed envelope by 4:30 PM on December 17,1999.
Mr. Ferry read a letter directed to Fire and EMS Chief Jim Whitworth. The letter was from Barb and Judy at the Miami Elementary School thanking the department for participating in the Career Education Program in Columbus, Ohio on November 18th.
Mr. Ferry read a notice of funding available for the OKI Urban Area Transportation Enhancement Program for 1999-2000.
OLD BUSINESS
Miami Township Administrator, David Duckworth advised the Board that review of the four bids received into record at the last meeting for a mobile lift system has resulted in a recommendation to accept bid number three from Interstate Lift and Equipment Company. The total bid was $21,995.00. Mr. Duckworth requested authorization to sign a contract for this purchase on behalf of the Board. Mr. Humphrey made a motion to accept bid number three for a mobile lift system from Interstate Lift and Equipment Company in the amount of $21,995.00 and authorize Mr. Duckworth to enter into a contract to purchase the equipment. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported his findings and recommendation regarding entering into an ALS contract to provide service to Terrace Park EMS. Chief Whitworth reviewed the anticipated number of runs, the ability of providing the service and the need. He assured the Board, the department could take on this service without negatively impacting service to Miami Township. The Board agreed to the established rate of $490.00 per run for non-resident billing and requested the contract be prepared by the next regular Board meeting.
Chairperson Uecker opened the Public Hearing for the proposed street lighting district for Section 5 of Mitchell Farm. Mr. Ferry read the legal notice. Mr. Duckworth presented the application. There were no questions from the Trustees. There were no adjacent property owners for statements. There were no communications relative to the case. There were no other comments. Mrs. Schmidt made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the application and set a bid date of January 18, 2000 at 8:00 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker opened the Public Hearing on the proposed street lighting district for Weber Oaks, Phase 3. Mr. Ferry read the legal notice. Mr. Duckworth presented the application. There were no questions from the Trustee. There were no adjacent property owner's statements. There were no communications relative to the case. There were no other comments. Mrs. Schmidt made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to adopt RESOLUTION 99-48 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
BID OPENINGS Ibold Road Bank Stabilization Project West Side Paving $ 114,724.76 J.T. Lohrer Construction $ 116,253.93 Advanced Contractors $ 210,457.75 Trend Construction $ 141,739.78 Langenheim & Thompson $ 99,886.64 DDK Construction $ 112,616.54 Barrett Paving $ 115,205.43 Fred Nieman $ 107,919.28 Mr. Humphrey made a motion to accept the bids into the record and turn them over to the service director for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Station Vehicle Exhaust System Plymovent $ 73,200.00 Clean Air Systems, Inc. $ 77,940.00 Mr. Humphrey made a motion to accept the bids into the record and turn them over to the Fire Chief for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
PURCHASE OF FIRE EQUIPMENT
Mrs. Schmidt made a motion to adopt RESOLUTION 99-47 approving the purchase of fire equipment from the city of Milford, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
COMPLAINT AGAINST A PUBLIC EMPLOYEE
"At this time, after I (Joseph W. Uecker) make comment on the report that was returned to us, I'll ask the other Trustees if they'd like to make comments as well. However, at this time I'd like to say that I've read, re-read and studied the report and would like to make the following comments; On April 22nd, 24 officers of our department signed a letter stating that they had lost confidence in the Chief of Police as a result of allegations of dishonesty, intentional deception and lack of confidence and creating a hostile work environment. In addition, they stated that conditions had deteriorated to the point that there could be no reconciliation to any acceptable level. This Township expended a sizable sum of tax dollars to hire a professional investigative firm at the union's request to investigate the allegations. A highly detailed and in depth unbiased private investigative firm reported to us that the allegations of dishonesty and lack of integrity are not substantiated. It also states that the allegations that Chief Bailey lacks leadership skills is not supported by the investigative findings. The investigators called Chief Bailey a visionary. As a professional public manager myself and former police officer, I'm embarrassed that the investigators findings stated that micro management appears rampant in the Miami Township Police Department. It was their finding that there were no catalyst that brought forth about the presentation of the letter at this time of the investigation other than for possible transfers that were made by the Chief in April. It is this final statement that I first begin to see a more nefarious motive behind the actions of the police union. 20 of the 24 officers who signed the letter, admitted to the investigators that they knew of no incidents of dishonesty or deception on the part of the Chief. Several stated that he had always acted in a professional manner. Most stated that they only signed the letter as a show of unity with the FOP. Only 5 officers mentioned evidence of dishonesty on the part of the Chief. One who wrote the letter, two who were upset that the Chief told them they were number one on the hiring list when they may have been number two. The fourth said the Chief promised he would receive college tuition in the first year, but did not get it. The fifth said the Chief promised him special assignment money adjustment, but did not get it. In both instances, the Chief tried to make good on his word, but as insane as it sounds, the FOP objected. So here we have cases where the Chief tried to get something for his personnel, was stonewalled by the union, who turned around and condemned him for not doing it. During the investigative process, union members complained of a hostile working environment, yet the only evidence of such was actually exhibited by members of the police union against those officers who did not sign the letter against the Chief. Many of the officers who signed the letter were hired by Chief Bailey and many were given opportunities of special assignments to better their careers. Instead of being thankful for the opportunity, officers choose instead to blindly follow their union representatives into a tragic career following folly. To Chief Bailey, I am most sorry for your having to have gone through this embarrassment, as I was the one who first recruited you to apply. I can also say that I, for one, am pleased with the programs that you have initiated for the community. I think this has been evident by seeing what you have done for myself and by compliments from other members of the community. I continue to give you my full support and I will be looking for your input and recommendations as to a healing process to implement as soon as possible. Thank you." "I (Jean Schmidt) concur with everything you've said. I'd also like to add the following. I want this community to understand that RIC conducted a through, comprehensive and unbiased study regarding the issues addressed in the letter of no confidence. It was unbiased. It was through. They did their best job. At no time, did any elected or appointed official of Miami Township attempt to influence the outcome of their investigation. They did their job. RIC concurred in the Township Administrator's initial investigation, which found that there was no merit to this complaint. This investigation has cost this Township in terms of money, lost productivity and emotional strain. Over the past several months, we have heard about the emotional strain the officers and families have endured. At no time was the emotional strain endured by the Chief and his family, his wife, his son, his daughter mentioned or considered by the public. As documented by the RIC investigation, there was no reason for anyone to endure the turmoil over the past several months. Only the officers know why they were motivated to attack the Chief. Attack a Chief, that most of them consider to be honest. Hopefully this investigation resolves their concerns. My own opinion is that the Chief did nothing wrong. This investigation confirms that. I'd like to add personally something about the character of the Chief throughout this process. The Chief is a member of Clermont Northwest Rotary. It was the Chief that brought it to our rotary to have an officer, an officer who signed the letter of no confidence against him, to be considered for a very prestigious honor and position to be part of an international study program paid for by Rotary International. Never before has our rotary had somebody been given this opportunity. The Chief not only recommended it, but he fought for Todd Peters to have that opportunity and he was awarded that opportunity recently. This spring he will be going to South Korea to study police management there. Paid for by rotary. The Chief didn't have to do that. But he saw the merits of Officer Peters, even though Officer Peters signed the letter of no confidence against him. Chief Bailey rose above that fact and provided the pathway for Officer Peters to have the opportunity of a lifetime. Folks, that's leadership and that's what we have in Miami Township. We need to end the turmoil and let the healing begin now. But before it can begin, the officers must accept responsibility for their actions and at the very least they need to apologize to the Chief. Thank you." "I (Edwin H. Humphrey) have to apologize in starting this because I don't read well. I tend to talk extemporaneously a lot better than I read, but I thought this was so important that I needed to write it down. The report from RCIC indicates that charges brought in the letter of no confidence were unfounded. RIC was asked to do the investigation based on their experience in investigations of this type. They've been successful in the past cases of putting together a case of foul play when it existed with the Cincinnati Police Chief several years ago. They were not given any expectations of outcomes, but asked to do a through investigation. I believe they did that. As a result, I'm satisfied with their findings. It's clear that the officers don't like the Chief and his management style. We need to get to a healing process so that those officers who want to continue with the department and contribute to Miami Township community can do their jobs effectively with Chief Bailey as their Chief. I have watched in the past several meetings as officers, wives of officers and others hurled accusations and innuendo at the Chief. He couldn't respond since he was the subject of the investigation. I put myself in his shoes and frankly I don't know how he was able to persevere. It appalls me that we have officers that believe that they have the right to bring such charges. It's clear in the Township policy, that they don't have that right. In the business world, if you don't like your boss and his management style, you have some choices. Either you cooperate and do your best toward the goals of the organization or you find another job. In the private industry, if you wrote a letter of no confidence you'd be looking for another job. In the public sector, apparently our employees feel they have additional rights. I believe that the Trustees found an outstanding chief. The community feels they have an outstanding chief. We must go on from here. Citizens of the Township deserve an outstanding police department. We need, as a Township, to provide an outstanding police department for our citizens. Thanks Chief." Mrs. Schmidt " I'd like to stand corrected on something. Mr. Duckworth reminded me that Officer Peters was not allowed to sign the letter of no confidence because he was on probation. That still does not in any way take away from the fact that the Chief was able to recognize, during all of this, good work and allow an officer to have an opportunity under such turmoil when he could have just said the heck with it, who needs this."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 248 checks numbered 71268 to 71516 for a total amount of $722,976.12 plus payroll and payroll taxes for November 19th and December 03, 1999 in the amount of $354,729.75. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth announced to the Board the following resignations from the Fire/EMS Department, Allen Carrier, George Nunner, Mike Hooven, Paul and Karen Lehn. All resignations are effective December 7, 1999. Mrs. Schmidt made a motion to accept the resignations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request to offer probationary employment to Bradford Weesner as a FF/MEDIC. Mrs. Schmidt made a motion to offer probationary employment to Bradford Weesner for the position of FF/MEDIC effective December 7, 1999 at a rate of $9.50 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve the promotion of Lee Hines from volunteer to part time FF/EMT. Mrs. Schmidt made a motion to approve the promotion of Lee Hines to part time FF/EMT effective December 7, 1999 at an hourly rate of $8.15. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board withdraw conditional offer of employment to Brock Murphy and Ed Von Lehmden. Mr. Humphrey made a motion to withdraw conditional offers of employment to Brock Murphy and Ed Von Lehmden. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that full time FF2/EMTP Keith Armstrong has accepted a position with the Cincinnati Fire Department. He is requesting a change of employment status to part time effective 1/1/2000. Mrs. Schmidt made a motion to approve the change of employment status of Keith Armstrong from full time to part time at the hourly rate of $10.24 effective January 01, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the board with the following Out of Township Travel Requests, Chief Jim Whitworth and Captain Brian Gulat wish to attend a Seminar, Mastering Performance Management, Subdivision and Leadership, January 5-7, 2000 in Columbus, Ohio. Estimated cost: $880.00. Mrs. Schmidt made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Captain Rita Burroughs wishes to attend a seminar titled Introduction to Fire Origin and Cause, January 24 & 25, 2000 in Columbus, Ohio. Anticipated costs: $368.00. Mr. Humphrey made a motion to approve the request. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. TJ Siberski and Mr. Joe Johnson, members of the Zoning Commission seek authorization to attend the 10th annual Planning and Zoning Workshop on January 28, 2000 in Blue Ash, Ohio. Cost is $50.00 each for a total of $100.00. Mrs. Schmidt made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to send the Board of Trustees, Clerk and Administrator to the Ohio Township Association Winter Conference in Columbus, Ohio, February 2-5,2000. Estimated cost is $4,000.00. Mr. Humphrey made a motion to authorize the request. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-49 requesting advance of taxes collected. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Walter Fischer, Service Director presented the Board with Change Order #7 for the Lemming House project in the amount of $818.95. Mrs. Schmidt made a motion to approve Change Order #7 on the Lemming House Project in the amount of $818.95. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Public Hearing of Zoning Cases #447 and #448 for 7:00PM on December 21, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry requested approval of the payment of the 2000 dues for Clermont County Township Association of $5.00 each, Ohio Township Association , $35.00 each and SWOTA memberships for the Board, Clerk and Administrator. Mrs. Schmidt made a motion to approve payment of the dues for membership in SWOTA and the Clermont County Township Association for the Board, Clerk and Administrator. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Police Chief R. Steven Bailey responded to a comment made during a previous meeting of the Board regarding the statistics used in reports made by Chief Bailey in a local paper. Chief Bailey advised the Board and audience that he uses Enforcement Statistics (UCR figures).
PUBLIC COMMENT
Randy Thompson of 6461 Branch Hill Miamiville Road asked if there has been any movement on the establishment of a noise control ordinance. Mr. Fronk responded progress is being made and estimated it should be ready to present to the Board within the next couple of months.
TJ Siberski of 6220 Shadowhill Way apologized to Chief Bailey regarding comments at a previous meeting.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1), to discuss the purchase of property pursuant to ORC 121(G)(2) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:25 PM.
DECEMBER 21, 1999
The Miami Township Board of Trustees met in regular session on Tuesday, December 21,1999 at the Miami Township Civic building. The meeting began at 8:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the minutes from the Special Meeting held December 7, 1999.
DEPARTMENT REPORTS
Fire/EMS Chief Jim Whitworth reviewed the department activities for the month of November. He noted several personnel accomplishments and the return from injury leave of Lt. Dave Jetter.
Information Services Manager, Chris Snow presented his report for the month. He noted work continues on the final Y2K modifications
Ms. Kristine Mick presented the Park and Recreation report for November. She noted that 27 inquiries were received in November regarding the Lemming House.
Planning and Zoning Director, Larry Fronk reviewed activities during November. He noted the department reached a milestone with the collection of over $100,000.00 in application user fees during 1999.
The Police Department report was presented.
Mr. John Zellner presented the Service, Parks and Cemetery Department report. He noted the restrooms at all parks have been winterized and closed and the landscaping at Lemming house have been completed. He noted Christmas tree recycling will be held during daylight hours at the Paxton Ramsey and Miami Meadows Parks December 26,1999 through January 25,2000.
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Auditor, Linda L. Fraley. Final amended certificates requests for 1999 must be submitted by December 28, 1999. The Clermont County Budget Commission will meet to issue the certificates on December 30, 1999 at 10:00 A.M.
Mr. Ferry read a letter from the Donna Dunham family. The family expressed gratitude and thanks to EMS personnel and the police officer that responded to an emergency at their home on June 29, 1999.
Mr. Ferry read a note of thanks from the Cote family at 797 Longleaf Drive to the Miami Township EMS crew that responded to their 911 call.
Mr. Ferry read a letter from Donald Siler of 6025 Catherine Drive in Miami Township. Mr. Siler requested the Board consider assigning a police officer to assist the Clermont County DEA in Miami Township.
Mrs. Schmidt turned a letter from Peggy Glunce regarding a zoning issue over to Mr. Fronk. Mr. Fronk updated the Board on a problem in the Township regarding zoning. A new company, McCracken Trucking set up business at the corner of Beech Road and Rt 126 over the Thanksgiving weekend without any permits. A STOP WORK order was issued the following week. The requirements were reviewed. As of today, they are proceeding to comply with the Township regulations.
OLD BUSINESS
Bid Opening - Street Lighting District The Hunt Club, Sections 3/4/5 Mr. Ferry opened a bid from Cinergy: Section 3 $562.08 Annually, Section 4 $495.72 Annually and Section 5-$495.72 annually. Total Bid: $1,553.52. Mrs. Schmidt made a motion to accept the bid into the record. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to adopt RESOLUTION 99-52 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker opened the Public Hearing for a Street Lighting District - Millbrook Farms, Sections 3 and 4. Mr. Ferry read the legal notice. Mr. Duckworth presented the request. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to the case. There were no other public comments. Mrs. Schmidt made a motion to close the public portion of the public hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to advertise for bids with bid openings at 8:00 PM on February 01, 2000. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation to accept the Langenheim and Thompson bid of $99,886.64 for the Ibold Road bank stabilization project. Mr. Humphrey made a motion to accept the Langenheim and Thompson bid of $99,886.64 for the Ibold Road bank stabilization project. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a recommendation to accept the bid of $73,200.00 submitted by Airvec Systems,Inc./Plymovent for the station vehicle exhaust system. Mrs. Schmidt made a motion to accept the Airvec Systems,Inc./Plymovent bid of $73,200.00 for the station vehicle exhaust system and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-50 authorizing a tax abatement to Lykins Companies, Inc. and Lykins Realty, Inc. through the Rural Enterprise Zone legislation, and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker reminded the Board there will be a Special Meeting on December 27, 1999 beginning at 7:00 PM. The purpose of this meeting is to interview zoning board candidates. A General Meeting will be held at 8:00 PM for the purpose of re organization and any other business that may come before the Board.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 116 checks numbered 71518 to 71661 for a total amount of $369,567.05. Plus payroll and payroll taxes for December 17, 1999 in the amount of $155,605.85. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the November financial statement. The Trustees signed the statement.
Mr. Duckworth requested the Board offer conditional employment to Todd Koehler for the position of FF/MEDIC. Mrs. Schmidt made a motion to offer conditional employment to Todd Koehler for the position of FF/MEDIC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Lt. Steve Rogers and Lt. Cliff Rowland to have their pay eligibility date changed to January 01, 2000. Mr. Humphrey made a motion to change the eligibility date for pay increases for Lt. Steve Rogers and Lt. Cliff Rowland to January 01 beginning in the year 2000. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with an Out of Township travel request from Asst. Fire/EMS Chief, Dan Mack. He would like approval to attend a public hearing in Columbus, Ohio, January 8th, 2000. Estimated cost; $80.00. Mr. Humphrey made a motion to approve the request. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Sophie Mezak has resigned her position on the Recreation Advisory Committee. He recommended Mr. Art Schellinger for appointment. Mrs. Schmidt made a motion to appoint Mr. Art Schellinger to serve on the Recreation Advisory committee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a petition for the establishment of a street lighting district for Section 4 of Weber Oaks. He requested a January 18, 2000 public hearing. Mrs. Schmidt made a motion to hold a Public Hearing for the request on January 18, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk requested direction from the Board on applying for enhancement grant funds for sidewalks along Wolfpen Pleasant Hill from Deblin to Allen Drive and along Allen Drive to Mulberry Square Shopping Center. The Board asked for additional information before the deadline to apply. (February 15,2000)
Chairperson Uecker introduced Eagle Scout Mathias Halbach. Mr. Halbach attended the meeting working on his citizenship badge requirement.
PUBLIC COMMENT
Mr. John Klug asked for an update on the dirt bike problem. Mr. Fronk advised Mr. Klug that the Law Director is continuing to work on a solution.
Frank Carrier asked for an update on the zoning problems with some new businesses on route 131. Mr. Fronk advised Mr. Carrier that the problems are being addressed both by Miami Township and the County.
Mr. William Knepp expressed thanks from Meijer for the assistance of the fire/EMS and police departments during their Holiday Fess 99'. He also noted that Kris Mick was awarded a Founders Gold Medal from the Miami Glen Performing Arts Board. Members of the Board of Miami Glen Township Performing Center presented the Board members with several symbolic gifts from the glen. He noted that funding has been obtained to begin work on the arboretum. He outlined several of the projects and events planned for the year 2000.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-51 employing attorney for particular matters, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:50 PM.
SPECIAL MEETINGS
JANUARY 18, 1999
The Miami Township Board of Trustees met in Special Session on Monday, January 18, 1999 at 5:00 PM at the Miami Township Civic Building. The purpose of the meeting was to interview candidates for the positions of Recreation Coordinator and Mechanic I. Chairperson Joseph W. Uecker called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Recreation Coordinator Candidates Interviewed;
Patrick Mc Cracken
Kristine M. Mick
Terri Kinney Rothfuss
Jane B. Anderson
Mechanic I Candidates Interviewed;
Ralph Heyne
Kurtus Wendel
Chris Huxel
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:20 PM.
MARCH 22, 1999
The Miami Township Board of Trustees met in Special Session, Monday, March 22, 1999 at 5:30 PM at the Miami Township Civic Building. The purpose of the meeting was to interview candidates for a full-time Firefighter/ Paramedic opening . Chairperson Joseph W. Uecker called the meeting to order. Mr. Humphrey made a motion to appoint David Duckworth as Acting Clerk. Mrs. Schmidt seconded the motion. Upon roll call, all voted "Aye." Mr. Duckworth called the role. Attending were Joseph W. Uecker, Jean, Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "Aye."
1st candidate interviewed Michael Susanek
2nd candidate interviewed Ralph Vilardo
3rd candidate interviewed Vince Bee
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker adjourned the meeting at 6:55 PM.
MARCH 22, 1999
The Miami Township Board of Trustees met in Special Session on Monday, March 22, 1999 to review and approve the 1999 appropriations. The meeting was scheduled to begin at 7:00 PM but was delayed until 8:30 PM while the Trustees attended a special meeting at the Milford High School regarding Camp Friedlander. Chairperson Joseph W. Uecker called the meeting to order at 8:30 PM. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Each Fund and specific line items were reviewed and discussed.
There were no changes to the proposed budget.
PUBLIC COMMENT
Shelly Higgins of 6253 Forest Crest asked for a copy of the Budget. Mr. Duckworth indicated that a summary copy would be available at the regular meeting on Tuesday, March 23, 1999.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:50PM.
MARCH 23, 1999
The Miami Township Board of Trustees met in Special Session, Tuesday, March 23, 1999 at 6:30 PM at the Miami Township Civic Building. The purpose of the meeting was to interview candidates for a full-time Firefighter/ Paramedic opening . Chairperson Joseph W. Uecker called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean, Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "Aye."
1st candidate interviewed Raymond Lillich
2nd candidate interviewed Steve Wyan
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker adjourned the meeting at 7:45 PM.
APRIL 19, 1999
The Miami Township Board of Trustees met in Special Session on Monday, April 19, 1999 at 5:30 PM. The purpose of the meeting was to review the Ohio Labor Council fact finding results. Present were Chairperson Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. There were no members of the public present. Chairperson Uecker called the meeting to order. Mr. Humphrey made a motion to go into Executive Session pursuant the ORC 121.22 (G)(4). Mrs. Schmidt seconded the motion. Upon roll call all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to accept the recommendation of the fact finder on the FOP contract. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 5:55 PM.
MAY 5, 1999
The Miami Township Board of Trustees met in Special Session on Wednesday, May 05, 1999 at 1:00 PM at the Miami Township Civic Building. Chairperson Uecker called the meeting to order. The purpose of the meeting was to discuss the proposed Miami Township Property Maintenance Code. Chairperson Uecker asked for a volunteer to act as Clerk in the absence of Mr. Ferry. Jean Schmidt made a motion to appoint Mr. Edwin H. Humphrey as acting clerk. Mr. Uecker seconded the motion. Mr. Humphrey called the roll. Attending were Joseph
- Uecker, Jean Schmidt and Edwin H. Humphrey.
Miami Township Attorney, John Korfhagen reviewed the proposed codes with the Board. The Board discussed the proposed code in depth. Several changes in content and/or wording were made. Mr. Korfhagen will incorporate the changes into the code and present the revised codes to the Trustees in June.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 3:20PM.
MAY 12, 1999
The Miami Township Board of Trustees met in Special Session on Wednesday, May 12, 1999 at 7:00 PM at the Miami Township Civic building. The purpose of the meeting was to hold public hearings on zoning cases #441 and #442. Chairperson Joseph W. Uecker called the meeting to order.
CASE # 442 - John C. Suhar, NCARB - Request R-PUD Overlay of "B" Residence for the construction of a retirement community.
Miami Township Clerk, Eric C. Ferry read the Notice of Public Hearing.
Mr. Ferry read the Clermont County Planning Commission’s recommendation to deny the proposed zone change.
Mr. Ferry read the notice of recommendation from the Miami Township Rural Zoning Commission to deny the proposed zone change.
Chairperson Uecker asked the applicant to present their case.
Mr. Joseph L. Trauth , Jr. representing the applicant, John Suhar presented an overview of the proposed development. The project will be a 60 unit, independent living, Senior Housing facility. Mr. Trauth presented Mr. Jack Gehrua of Pflum, Klausmeier & Gehrum Consultants, Inc. Mr. Gehrua reviewed the Traffic Impact Study of the proposed project. Mr. Trauth asked the Trustees to review the letters of support included in their packets.
Chairperson Uecker asked for adjoining property owners to speak.
Mr. Al Hodges stated his property directly connects to the proposed site for the retirement facility and he supports the project.
Mrs. Ann Hodges also stated she was in favor of the project.
There were no other adjoining property owners.
Chairperson Uecker asked for any other public comment.
Mr. James Rybolt of 713 Pine Ridge Road expressed his support of the project.
Mrs. Ruth Gordon of 8296 Wooster Pike, a former resident of Miami Township spoke in support of the project
Chairperson Uecker asked for comments from Mr. Larry Fronk, Miami Township Planner.
Mr. Fronk presented his review and recommendation to approve the application.
Mr. Humphrey made a motion to close the Public portion of the meeting. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
The Trustees discussed several problems they had with approving the application including the density of the project and whether it was a proper use of the property. Mr. Gehrua addressed the questions raised by the Trustees. After a lengthy discussion, Mrs. Schmidt made a motion to modify the recommendation of the Rural Zoning Commission and approve the RPUD as modified - with a five foot strip being B-2 and that the walkway be not just ADA accessible to the Brisben property but also that a disabled individual sign off on the architectural review of that walkway. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
ZONING CASE # 441 - NEW ZONING DISTRICT - "MU" MIXED USE INSTITUTIONAL
Chairperson Uecker opened the Public Hearing of Zoning Case # 441- Request for approval of a text change to add a Mixed Use zone to the Miami Township Zoning ordinance.
Mr. Ferry read the notice of public hearing.
Mr. Ferry read an approval of the change by the Clermont County Department of Community Planning and Development.
Mr. Larry Fronk presented the reasons for adding a Mixed Use "MU" zone to the Township. The purpose of the district is to provide for a variety of land uses at appropriate locations that support and complement the objective of providing conference, retreat and educational/religious/cultural/ charitable programs by a not for profit organization including a provision for agricultural, conference/educational/office, residential, retail and recreational uses.
Chairperson Uecker asked Mr. Ferry to read any correspondence relative to this case. There was no correspondence received.
Chairperson Uecker asked if there was any public comment. Ms. Suzanne Morand representing Grailville stated her support for the proposed change.
Mrs. Schmidt made a motion to close the Public portion of the meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to approve the recommendation of the Rural Zoning Commission creating a new zoning district "MU" Mixed Use, Institutional. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to go into Executive Session to discuss personnel issues pursuant to ORC 121.22 (G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to move the May 18th Trustee meeting to May 17th at 8:00 PM at the Miami Township Civic building . Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:50 PM.
JUNE 17, 1999
The Miami Township Board of Trustees met in special session on Thursday, June 17, 1999. The purpose of the meeting was to hold a public hearing on a proposed street lighting district for Tanglewood Section 1. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Chairperson Uecker opened the public hearing on a proposed street lighting district for Tanglewood, Section 1. Clerk, Eric Ferry read the legal notice. Diane Visconte of 1060 Bridlepath Lane presented the petition. Ms. Visconte explained that they were asking for a continuation of the type of lighting already in Tanglewood. She stated the main concern is for the safety of the residents, to deter vandalism and have continuity in the community design. Chairperson Uecker called for any adjacent property owners for statements.
Brian Dugan of 1048 Sagebrush Court spoke out against the proposed lighting district and specifically opposed to the lights selected.
Mark Partusch of 1087 Tumbleweed Drive presented his views of the situation. He wanted to know why the Trustees chose the streets and lots that listed in this petition. Miami Township Administrator, David Duckworth responded that the applicant, not the Trustees make the selection of streets and provide a map with the application.
Darla Olsen of 1077 Bridlepath Lane spoke of her concerns with the approval of the lighting district. She suggested the petition be re-submitted.
Jerry Sutter of 1054 Weber Road discussed that fact that Weber Road was excluded from the petition. He stated he felt the petition was invalid because it did not include all of Tanglewood-1.
Tim Myers of 1050 Sagebrush Court spoke in favor of the lighting district.
Bob Hayden of 1042 Bridlepath Lane spoke against approval of the lighting district. Should the petition be approved, he suggested a different light be used, one with lower candle power.
Phil Smith of 1077 Tumbleweed stated he had signed the petition and was in favor of the lighting district. He stated he felt strongly that the safety value of lights was most important.
Kelly Taylor of 1070 Bridlepath Lane spoke on behalf of the junior high students in Tanglewood 1 subdivision. She stated they were in favor of the streetlights. She said the addition of streetlights would make it safer when walking to school.
Bill Stahl of 1046 Bridlepath Lane stated he was adamantly opposed to this lighting district.
John Needleheimer of 1073 Bridlepath Lane cited his reason for requesting they deny the petition for this street lighting district.
Paul Versic of 6235 Rustle Court stated that if these lights go in it will impact his property by directly shining into his home. He asked the Board to deny this petition.
Tim Sandler of 6212 Tanglewood stated his property had been excluded from this petition, however the lights of Tanglewood II glare onto his property. He is against this petition being approved.
Mark Woods of 1074 Bridlepath Lane stated he is a 19 year resident of Tanglewood. He applauded the efforts of the initiators of the petition and their commitment to making the community better for all residents.
Marsha Heller of 1044 Sagebrush Court stated she is in favor of the lighting district. She stated she felt that even changing the type of light would not change the minds of those people who are against the petition.
Autumn Woods of 1074 Bridlepath Lane stated the reasons for continuing the same lights that are currently in Tanglewood II was continuity.
Mike Godbey of 1068 Bridlepath Lane stated he was against the lights.
Jackie Godbey of 1068 Bridlepath stated she appreciated the efforts of both sides for their commitment to better the community however, she was against the proposed lights.
Kenise Dugan of 1048 Sagebrush Court stated she was against the lighting district.
Allen Churchy of 1041 Bridlepath Lane stated there has been some crime and vandalism in the subdivision. He also noted the speed limit is not followed, which creates a safety issue. He stated he felt the addition of streetlights will- not change these problems.
Glen Zohoff of 1091 Tumbleweed stated he was okay with the lights, but he wanted to know how many complaints the Township has received about the brightness of existing lights. Mr. Duckworth responded there have been four or five over the past ten years.
Gene Benninger of 1089 Tumbleweed asked if there is a complaint about the brightness what is the solution. Mrs. Schmidt responded there is a shield or filter that reduces the glare and the cost is paid directly by the homeowner.
Larry Heller of 1044 Sagebrush Court stated he is for adding lights to the streets for the safety of the community.
Don Visconte of 1060 Bridlepath Lane stated he was in favor of the lighting district.
Wayne Miller of 1056 Bridlepath Lane stated he was in favor of the lighting district.
There were no communications relative to this case.
Mrs. Schmidt made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Trustees discussed the case. Mr. Humphrey made a motion to continue this hearing to Tuesday, July 06, 1999 at 7:00 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
OTHER BUSINESS
Mr. Duckworth requested the Board schedule interviews of four candidates for two positions as firefighter/paramedics. Mrs. Schmidt made a motion to hold a special meeting on July 8th at 7:30 PM for the purpose of interviewing firefighter/paramedic candidates and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to approve the establishment of an eligibility list for full –time firefighter/paramedics. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:55 PM.
JULY 8, 1999
The Miami Township Board of Trustees met in Special Session on Wednesday, May 12, 1999 at 7:00 PM at the Miami Township Civic building. The purpose of the meeting was to hold public hearings on zoning cases #441 and #442. Chairperson Joseph W. Uecker called the meeting to order.
CASE # 442 - John C. Suhar, NCARB - Request R-PUD Overlay of "B" Residence for the construction of a retirement community.
Miami Township Clerk, Eric C. Ferry read the Notice of Public Hearing.
Mr. Ferry read the Clermont County Planning Commission’s recommendation to deny the proposed zone change.
Mr. Ferry read the notice of recommendation from the Miami Township Rural Zoning Commission to deny the proposed zone change.
Chairperson Uecker asked the applicant to present their case.
Mr. Joseph L. Trauth , Jr. representing the applicant, John Suhar presented an overview of the proposed development. The project will be a 60 unit, independent living, Senior Housing facility. Mr. Trauth presented Mr. Jack Gehrua of Pflum, Klausmeier & Gehrum Consultants, Inc. Mr. Gehrua reviewed the Traffic Impact Study of the proposed project. Mr. Trauth asked the Trustees to review the letters of support included in their packets.
Chairperson Uecker asked for adjoining property owners to speak.
Mr. Al Hodges stated his property directly connects to the proposed site for the retirement facility and he supports the project.
Mrs. Ann Hodges also stated she was in favor of the project.
There were no other adjoining property owners.
Chairperson Uecker asked for any other public comment.
Mr. James Rybolt of 713 Pine Ridge Road expressed his support of the project.
Mrs. Ruth Gordon of 8296 Wooster Pike, a former resident of Miami Township spoke in support of the project
Chairperson Uecker asked for comments from Mr. Larry Fronk, Miami Township Planner.
Mr. Fronk presented his review and recommendation to approve the application.
Mr. Humphrey made a motion to close the Public portion of the meeting. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
The Trustees discussed several problems they had with approving the application including the density of the project and whether it was a proper use of the property. Mr. Gehrua addressed the questions raised by the Trustees. After a lengthy discussion, Mrs. Schmidt made a motion to modify the recommendation of the Rural Zoning Commission and approve the RPUD as modified - with a five foot strip being B-2 and that the walkway be not just ADA accessible to the Brisben property but also that a disabled individual sign off on the architectural review of that walkway. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
ZONING CASE # 441 - NEW ZONING DISTRICT - "MU" MIXED USE INSTITUTIONAL
Chairperson Uecker opened the Public Hearing of Zoning Case # 441- Request for approval of a text change to add a Mixed Use zone to the Miami Township Zoning ordinance.
Mr. Ferry read the notice of public hearing.
Mr. Ferry read an approval of the change by the Clermont County Department of Community Planning and Development.
Mr. Larry Fronk presented the reasons for adding a Mixed Use "MU" zone to the Township. The purpose of the district is to provide for a variety of land uses at appropriate locations that support and complement the objective of providing conference, retreat and educational/religious/cultural/ charitable programs by a not for profit organization including a provision for agricultural, conference/educational/office, residential, retail and recreational uses.
Chairperson Uecker asked Mr. Ferry to read any correspondence relative to this case. There was no correspondence received.
Chairperson Uecker asked if there was any public comment. Ms. Suzanne Morand representing Grailville stated her support for the proposed change.
Mrs. Schmidt made a motion to close the Public portion of the meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to approve the recommendation of the Rural Zoning Commission creating a new zoning district "MU" Mixed Use, Institutional. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to go into Executive Session to discuss personnel issues pursuant to ORC 121.22 (G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to move the May 18th Trustee meeting to May 17th at 8:00 PM at the Miami Township Civic building . Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:50 PM.
JULY 13, 1999
The Miami Township Board of Trustees held a Special Meeting at 6:00 PM on Tuesday, July 13, 1999. The purpose of the meeting was to interview police officer candidates for two full-time openings.
Chairperson Uecker called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Candidates to be interviewed were; Christopher Niehaus 6:00 PM
Elizabeth Farmer 6:30 PM
Scott Ball 7:00 PM
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to offer full-time employment as a police officer to Scott Ball and Elizabeth Farmer.
Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hire Christopher Niehaus as an auxiliary police officer with the understanding that he will be put on the list for potential new hire in the future. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:10 PM.
AUGUST 3, 1999
The Miami Township Board of Trustees met in special session at 7:00 PM on Tuesday, August 03, 1999 for the purpose of holding public hearing on zoning cases numbered 444 and 445. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Chairperson Uecker opened the hearing on zoning Case # 444 – rezone 300 acres from “A” Residential to “MU” Mixed Use, Institutional. Mr. Ferry read the legal notice of hearing. Mr. Ferry read the Planning Staff Report recommending approval of the request. Mr. Ferry read the Planning Commission Report recommending approval of the request. Mr. Ferry read the Zoning Commission Decision recommending approval of the request. The Director of Grailville, Karen Zarehusen of 543 Garden View, Edgewood, Kentucky 41047 presented the request. Miami Township Planning and Zoning Director, Larry Fronk recommended the Board approve the rezoning request. The Trustees had no questions of the applicant. Chairperson Uecker called for comments from any adjoining property owners. Ms. Frances Martin of 551 East Loveland Avenue spoke in full support of granting the zone change requested. Mr. Ferry stated there were no communications relative to the case. Mrs. Schmidt made a motion to close the public portion of zoning Case # 444. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.” Mrs. Schmidt made a motion to adopt the recommendation of the Township’s Land Use Planner and approve the rezoning of 300 acres from “A” Residence to “MU” Mixed Use, Institutional for the Grailville property. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Chairperson Uecker opened the Public Hearing of Zoning Case # 445 – Revision to the Sign Regulation. Mr. Ferry read the legal notice of the hearing. Mr. Ferry read the Planning Staff Report recommending approval to the proposed text change to Chapter 23, “Signs” in the Township. Mr. Ferry read the Planning Commission Report recommending approval of the request. Mr. Ferry read the Zoning Commission decision to recommend approval of the request. Miami Township Planning and Zoning Director, Larry Fronk presented the request to the Board. The Trustees asked questions and discussed the request. Mr. Ferry stated there were no communications relative to this case. Chairperson Uecker asked for comments from those persons in attendance relative to this case. There were no comments. Mr. Humphrey made a motion to close the public portion of the Public Hearing of Zoning Case # 445. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.” Mr. Humphrey made a motion to adopt the proposed revisions to the Sign Regulations of Miami Township with the following amendments, 23-08 #1change second sentence to state “up to four (4) of these directional signs. Delete line 9 beginning, Only one directional sign. Insert the following, “ Directional signs shall be placed on the property in accordance with set back regulations. Written permission from the property owner shall be on file with the department of Planning and Zoning. Delete from line 13, “a reasonable time” replace with seven (7) days.
#2 Line 3, change up to two (2) back to four (4) of these open for inspection directional signs shall be allowed.. Change line 10 to read Directional signs shall be placed on the property in accordance with set back regulations. Written permission from the property owner shall be on file with the department of Planning and Zoning. Mrs. Schmidt seconded the motion. Upon roll call, all voted “AYE.”
Chairperson Uecker adjourned the Public Hearings at 7:48 PM.
SEPTEMBER 8, 1999
The Miami Township Board of Trustees met in Special Session on Wednesday, September 08, 1999 at 7:00 PM. The purpose of the meeting was to review the proposed Property Maintenance Code. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Mrs. Schmidt made a motion to appoint Larry Fronk acting clerk. Acting Clerk, Larry Fronk called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Chairperson Uecker opened the meeting.
Miami Township Planning and Zoning Director Larry Fronk reviewed the proposed Property Maintenance Code. He advised the Board that the staff is recommending adoption of the Boca National Property Maintenance Code as the model code. Next the Board would amend the model code and assign a Township employee to administer and enforce the codes.
The Trustees discussed the proposed code.
Chairperson Uecker asked for the reading of relative communications. There were none.
Chairperson Uecker opened the floor to the public.
Mr. Andrew Abas of 827 Briar Cove Court voiced his opinion. Mr. Abas is the President of the Bramblewood Homeowner's Association. He recommended the Board adopt this proposed property maintenance code.
Mr. Garry Welch of 5907 Whipporwill Hollow Drive stated he was against the proposed property maintenance code.
Mr. Lynn Taylor of 1075 Bridlepath Lane discussed his concerns for the enforcement of the code. Mr. Fronk reviewed the proposed procedure for enforcement.
There were no other comments.
Chairperson Uecker closed the special meeting at 7:50 PM.
SEPTEMBER 24, 1999
The Miami Township Board of Trustees met in Special Session on Friday, September 24, 1999 at 10:00 AM at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. The purpose of the meeting was a public hearing to explore the Township's desire for a Township Limited Home Rule enactment and any other business to come before the Board.
"As Chairperson, I (Joseph W. Uecker) would like to state, first and foremost, that it is my belief that House Bill 187 is introduced and is passed and enacted into law on September 20, 1999. Quite frankly, it's so positively affecting township statewide, that I believe it is the most significant piece of legislation for townships since townships were first created. It finally begins the leveling process of the playing field with our municipal neighbors. It allows us to diminish the walls and barriers that keep us from truly integrating with our municipal neighbors as well. And I believe it also sets the stage for enabling future legislation for townships as a whole."
Trustee Jean Schmidt stated " that one of the most significant pieces of this legislation is that it finally defines what an urban township is. That is significant for several reasons. First and foremost, because there are so few of us, large townships tend to become overlooked by the general assembly. When you have thirteen hundred and nine townships in the State of Ohio but less than sixty with populations above 15,000, it's easy to see that we are overlooked. Second, it will make it easier for the state legislature in the future to pass enabling legislation that will benefit large townships. Urban townships have often times, different needs than our rural neighbors. And the general assembly has never had a mechanism to address those specific needs. They now have that. Home Rule II, house bill 187 did many, many things for townships in the State of Ohio. But the best thing it that it did was to finally codify what a large township is. And I'd like to add in conclusion, that our neighboring incorporated areas have that similar definition. You are a village if you are under 5000 in population and you are a city if you are over 5000 in population. That has worked for them and has allowed cities to have special legislation passed specifically to their needs and we hope, in the days to come with the state legislature that large townships will be able to find that same mechanism."
Miami Township Administrator, David Duckworth presented a general summary of the new limited home rule legislation. He reviewed the procedure required to adopt limited home rule government for Miami Township. The Board of Trustees need to adopt a resolution to become a limited home rule township. The resolution shall become effective thirty days after the date of its adoption unless the Board receives a request for a special election.
Mr. Ferry stated he did not expect the limited home rule government regulations to have a dramatic affect on the Township's finances.
Chairperson Uecker invited the public to comment.
Tom Siberski of 6220 Shadow Hill Way stated he was attending the meeting in support of adopting the limited home rule government.
Mary Makley Wolff of 5847 Monassas Run Road stated she was also in support of adopting limited home rule government.
Mrs. Schmidt stated that this bill is equally important to smaller townships.
Mrs. Schmidt made a motion to close the public hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked Miami Township Service Director, Walter Fischer for the completion date of the Lemming House project. Mr. Fischer stated it was still mid-October. Mr. Duckworth reported there have been numerous requests for information and fees to rent the facility. The Board discussed fee structures, rules and regulations and use of alcohol at the facility.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:50AM.
SEPTEMBER 28, 1999
The Miami Township Board of Trustees met in Special Session on Friday, September 24, 1999 at 10:00 AM at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. The purpose of the meeting was a public hearing to explore the Township's desire for a Township Limited Home Rule enactment and any other business to come before the Board.
"As Chairperson, I (Joseph W. Uecker) would like to state, first and foremost, that it is my belief that House Bill 187 is introduced and is passed and enacted into law on September 20, 1999. Quite frankly, it's so positively affecting township statewide, that I believe it is the most significant piece of legislation for townships since townships were first created. It finally begins the leveling process of the playing field with our municipal neighbors. It allows us to diminish the walls and barriers that keep us from truly integrating with our municipal neighbors as well. And I believe it also sets the stage for enabling future legislation for townships as a whole."
Trustee Jean Schmidt stated " that one of the most significant pieces of this legislation is that it finally defines what an urban township is. That is significant for several reasons. First and foremost, because there are so few of us, large townships tend to become overlooked by the general assembly. When you have thirteen hundred and nine townships in the State of Ohio but less than sixty with populations above 15,000, it's easy to see that we are overlooked. Second, it will make it easier for the state legislature in the future to pass enabling legislation that will benefit large townships. Urban townships have often times, different needs than our rural neighbors. And the general assembly has never had a mechanism to address those specific needs. They now have that. Home Rule II, house bill 187 did many, many things for townships in the State of Ohio. But the best thing it that it did was to finally codify what a large township is. And I'd like to add in conclusion, that our neighboring incorporated areas have that similar definition. You are a village if you are under 5000 in population and you are a city if you are over 5000 in population. That has worked for them and has allowed cities to have special legislation passed specifically to their needs and we hope, in the days to come with the state legislature that large townships will be able to find that same mechanism."
Miami Township Administrator, David Duckworth presented a general summary of the new limited home rule legislation. He reviewed the procedure required to adopt limited home rule government for Miami Township. The Board of Trustees need to adopt a resolution to become a limited home rule township. The resolution shall become effective thirty days after the date of its adoption unless the Board receives a request for a special election.
Mr. Ferry stated he did not expect the limited home rule government regulations to have a dramatic affect on the Township's finances.
Chairperson Uecker invited the public to comment.
Tom Siberski of 6220 Shadow Hill Way stated he was attending the meeting in support of adopting the limited home rule government.
Mary Makley Wolff of 5847 Monassas Run Road stated she was also in support of adopting limited home rule government.
Mrs. Schmidt stated that this bill is equally important to smaller townships.
Mrs. Schmidt made a motion to close the public hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked Miami Township Service Director, Walter Fischer for the completion date of the Lemming House project. Mr. Fischer stated it was still mid-October. Mr. Duckworth reported there have been numerous requests for information and fees to rent the facility. The Board discussed fee structures, rules and regulations and use of alcohol at the facility.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:50AM.
DECEMBER 21, 1999
Miami Township Board of Trustees met in special session on December 21, 1999 at 7:00 PM for the purpose of holding Public Hearings on zoning cases #447 and #448. Chairperson Joseph W. Uecker called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Chairperson Uecker opened the public hearing on case #447 Proposed Amendments to Business Districts. Mr. Ferry read the legal notice of the hearing, the Planning Commission Report approving the application, the Miami Township Rural Zoning Commission Report approving the application with modifications. Mr. Larry Fronk the applicant reviewed the amendments. Combine the B-1 and B-3 Districts and combine the B-2 and B-4 Districts, remove pyramid zoning from the business districts, provide greater differentiation between Neighborhood Business and General Business in terms of the type of businesses permitted and the intensity of the business. Also additional development standards including, design standards to discourage large blank walls and typical box construction on building elevations that face a public street or parking lot, outside storage of materials must be screened from the public right-of-way and adjoining properties, outside lighting shall be shielded from adjoining properties and sidewalks shall be required along public streets. Mr. Fronk reviewed the text amendments to the Business Zoning Districts of the Miami Township Zoning Resolution. There were no other questions from the Trustees. There were no communications relative to this case. There were no other persons in attendance. No public comments. Mr. Humphrey made a motion to close the public portion of case # 447. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the recommendation of the zoning commission and grant the application with modifications as outlined above. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker opened the public hearing on case# 448 - Accessory Structures. Mr. Ferry read the legal notice, the planning staff report recommending approval of the application and the zoning commission decision recommending approval of the application. Mr. Larry Fronk, the applicant, presented the request to the Board. The request is for a text amendment to residential and agricultural districts with respect to accessory buildings. The Trustees questioned Mr. Fronk in depth regarding the additions, specifically the setbacks. There were no communications relative to the case. There were no other public comments. Mrs. Schmidt made a motion to close the public hearing of case # 448. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to approve the application with the following modification, add to pages 4 and 12 a notation stating that any accessory building in excess of 15 feet in height must have one (1) additional foot of setback for each additional foot in height. Also changing on page 4 and page 12 the minimum setback on side and rear yards to 10 feet for all size buildings except if the height is changed. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 7:55 PM.
DECEMBER 27, 1999
The Miami Township Board of Trustees met in special session on Monday, December 27,1999 at 7:00 PM at the Miami Township civic building. The purpose of the meeting was to interview candidates for the zoning boards.
Chairperson Joseph W Uecker called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mr. Humphrey made a motion to go into Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Only candidate for Rural Zoning Board -Phone Interview Karen Luman 6:34 PM First candidate for the Zoning Board of Appeals - Rick Goettke 7:00 PM Second candidate for the Zoning Board of Appeals - Ron Tillman 7:30 PM
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker adjourned the meeting at 7:45 PM.
DECEMBER 27, 1999
The Miami Township Board of Trustees met in Special Session on Monday, December 27, 1999 at 8:00 PM at the Miami Township civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Swearing In Ceremony
Clermont County Municipal Court Judge David A. Shriver swore in newly re-elected Clerk Eric C. Ferry and Trustee Joseph W. Uecker. Families of both Mr. Ferry and Mr. Uecker attended the ceremony.
Mrs. Schmidt made a motion to approve the December 07, 1999 minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Correspondence
Mr. Ferry read a letter from the Clermont County Engineer's office regarding new subdivision roads that are not being salted and/or plowed when there is snow. Roads now released from bond are the responsibility of the developer. The Engineer's office is proposing to have the Township contract with subdivision developers to treat the unaccepted roads in the new subdivision for a predetermined hourly rate.
Mr. Ferry read a letter from Goshen Chief of Police, Ray C. Snyder thanking Miami Township Police Officer Brett Simon and K-9 officer "Lucky" for their assistance in tracking a suspect in a series of thefts in the Green Acres Mobile Home Park.
New Business
Mrs. Schmidt made a motion to adopt RESOLUTION 99-56 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82 waiving the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-54 declaring an emergency and waiving the second reading amending the Township' 1999 Annual Appropriations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to transfer $8,669.49 from the General Fund to the Street Lighting District Fund to cover a deficit in revenue. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-55 declaring an emergency and waiving the second reading and approving the 2000 Temporary Appropriations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth, Law Director, John Korfhagen and the Trustees discussed the proposed Terrace Park EMS Agreement submitted by Terrace Park. Mr. Humphrey made a motion to approve the EMS Agreement with Terrace Park providing changes are made as listed, delete the last sentence from item 4 and delete the last sentence from item 9 and authorize Mr. Duckworth to sign the agreement on behalf of the Board. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board offer conditional employment to Matthew Wertz, Herschel Day and Chris Wall for the position of police officer. Mr. Humphrey made a motion to offer conditional employment as police officers to Matthew Wertz, Herschel Day and Chris Wall. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
On behalf of Service Director, Walter Fischer, Mr. Duckworth requested authorization to initiate the process to hire one full time and three seasonal workers for the department. Mrs. Schmidt made a motion to approve starting the hiring process for one full time and three seasonal employees for the service department. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion under ORC 505.24 allowing an annual salary payment to trustees and clerk at the maximum rate allowable by the Ohio Revised Code for each year. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to adopt RESOLUTION 99-53 declaring an emergency and waiving the second reading authorizing health and dental insurance be provided without employee contribution for Trustee Joseph W. Uecker and Clerk Eric C. Ferry. Mr. Humphrey seconded the motion. Upon roll call, Jean Schmidt and Edwin H. Humphrey voted "AYE." Mr. Uecker abstained.
Mrs. Schmidt made a motion to re-affirm the appointment of Rick Goettke to the Zoning Board of Appeals and Karen Luman to the Rural Zoning Commission. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to name Jean Schmidt as Chairperson for the year 2000 and Edwin H. Humphrey as Vice-Chairperson. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold the regular board meetings on the first and third Tuesday of each month in the year 2000 beginning at 7:30 PM at the Miami Township Civic building. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Police Chief R. Steven Bailey requested approval of clothing expenses to be incurred by Officer Todd Peters for the Rotary International program. Mr. Humphrey made a motion to approve payment of a portion of the clothing expenses, up to $1,000.00 for Officer Todd Peters to take part in the Rotary International program. Mrs. Schmidt seconded the motion. She commented " I would like to ask the union to recognize that this is a rare and unique opportunity for this individual and as such, they should look at this as something that not only benefits the individual but the department and community and therefore should allow this to occur." Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:15 PM.
Eric and his wife Mary have been Miami Township residents since 1972. Eric and Mary have one grown daughter, Jennifer, and one granddaughter Malia, who also reside in Miami Township. Eric has been the Township Clerk since 1992.