TRUSTEE MEETINGS

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC

SPECIAL MEETINGS

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC

 

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Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.

NOTE:  While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.

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JANUARY 4, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, January 04, 2000. The meeting was held at the Miami Township Civic building and began at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Vice Chairperson Edwin H. Humphrey made a motion to approve the December 21st minutes (2 meetings) and the December 27th minutes (2 meetings) with corrections. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control of application for a D5A liquor license by Trivedi & Assts LLC dba Hilton Garden Inn. There were no objections.

Mr. Ferry read a letter from Bob Nelson and Jeff Marsh, Co-Chairmen of Citizens for Milford Schools 2000. The groups goal is to pass the upcoming bond issue scheduled for March 7,2000.

OLD BUSINESS

Chairperson Schmidt reminded the Board and guests that the Christmas Tree Recycling program continues through the end of January.

NEW BUSINESS

Miami Township Administrator, David Duckworth requested the Board remove Charles Todd Peters, Police Officer from employment probation effective 01/04/2000. Mr. Uecker made a motion to remove Police Officer Charles Todd Peters from probation effective 01/04/2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board set a date to interview five candidates for up to two full-time positions in the Fire Department. Mr. Uecker made a motion to hold a Special Meeting on January 12th at 7:00 PM for the purpose of interviewing fire department candidates and any other Township business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reviewed the renewal quote from Anthem for health and dental insurance. The rate increase for the health insurance is 9.4% and the increase in dental insurance is 8%. The Township's broker, Brenden Murray submitted a summary of the current package and a recommendation on the direction the Township should take for the renewal. Mr. Uecker made a motion to approve renewal of the health insurance for 2000 with Anthem at the quoted rates and authorize Mr. Duckworth to enter into a contract with Guardian for life insurance and dental care insurance with the stated medical additions. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board set a date for the Grand Opening of the Lemming House. Mr. Humphrey made a motion to hold a grand opening celebration at the Lemming House on February 13, 2000 from 2:00 PM to 5:00 PM with an official ribbon cutting at 3:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that it is time to select someone for the Township award in the Clermont 2001 Salute to Leaders. Mr. Uecker made a motion to submit the name of Jeff Lykins as the Townships nominee for the Clermont 2001 Salute to Leaders awards. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth asked the Board to consider how the concession stand at the park will be manned. The Board requested more time and recommendations from Kris Mick.

Chairperson Schmidt and the Board members discussed the possibility of placing an officer in the county drug unit. The Chief of Police, R. Steven Bailey will be meeting with each trustee individually to discuss this program and will have a recommendation by the next regular board meeting.

Mr. Humphrey made a motion to approve payment of $25.00 per meeting attended to the members of the Zoning Board of Appeals and Rural Zoning Commission. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry reminded the Board that Township Day is February 01, 2000. Chairperson Schmidt made the decision to give township lapel pins to anyone who visits the Township building on February 01,2000 and requests the pin.

Mr. Uecker made a motion to change the start time of the February 01,2000 Board meeting to 8:30 PM due to the DARE graduation at St. Elizabeth Seton at 7:00 PM.

PUBLIC COMMENT

Chief Whitworth announced that during the storm last night, the department made 13 calls in addition to other work.

Service Director, Walter Fischer also noted there were three streets flooded during the storm and extensive damage was done on Sugar Camp Road.

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session pursuant to ORC 121.22 (G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to have a Special Meeting on January 20, 2000 at 1:00 PM at the Township civic building to discuss personnel issues and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:45 PM.

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JANUARY 18, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, January 18,2000 at 7:30 PM in the Miami Township Civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Schmidt acknowledged the attendance of Nick Thiele, a scout working on his citizenship in the community badge. Nick has aspirations to become an Eagle Scout. Mr. Humphrey made a motion to approve the minutes from the January 04th and January 12th, 2000 meetings. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Fire and EMS Chief, Jim Whitworth presented the December department activity report.

Christopher Snow, Information Services Manager reviewed the work completed in December and presented a preview of planned projects.

Kristine Mick presented the December Parks and Recreation Report. She also presented the Board with a 2000 programming proposal with events, activities by age and activities by park. Ms. Mick also reviewed the planned events for the grand opening ceremony of the Lemming House on February 13th.

Department of Planning and Zoning director, Larry Fronk presented the December report. He noted this was a record year for the department.

Police Chief, R. Steven Bailey presented the December activity report. He noted that Officer Simon and K-9 Lucky's work resulted in 5 arrests during the month.

Chairperson Schmidt reminded the Board and public that there will be a D.A.R.E. graduation on Wednesday, January 26 at 7:00 PM and Tuesday, February 1st at 7:00 PM.

Service Director, Walter Fischer presented the department's December activity report.

CORRESPONDENCE

Mr. Ferry read the following, A letter from the Clermont Soil and Water Conservation District in reference to a local funding opportunity through the Ohio Department of Natural Resources and the Clermont Soil and Water Conservation District. The program is for removing logjams and debris from county streams that are causing or have the potential to cause flooding or property damage.

A letter from the office of Clermont County Engineer, Carl G. Hartman with a 1999 bridge inventory for Clermont County and a list of load deficient bridges and a bridge by decade built chart.

A Letter from a group of concerned citizens in Miamiville, regarding alleged zoning regulation violations on three pieces of property. Properties are located at 350 Center Street, 6102 Second Street and 402 Loveland-Miamiville Road in Miamiville. Mr. Fronk reported that the properties were inspected on January 6th and violations noted. The owners of the properties in violation have been notified and necessary actions will be taken to correct the violations. Bunny Rotten of Miamiville also stated her concern for the parking lot for semi trailers at Mailbox Installers. She also noted other problems with the property at 402 Loveland-Miamiville Road. David Maryo of 340 Center Street also addressed the parking lot problem. Mr. Jeff Birkle of 6109 2nd Street gave the Trustees a history of the situation. He stated he also thought there was a property valuation concern with these violations.

A letter directed to Mr. Virgil Reed of Time Warner Cable from James W. Buss of 699 Miami View Court. Mr. Buss complained about the 15 percent increase of Lifeline.

OLD BUSINESS

Chairperson Schmidt opened the Public Hearing on Street Lighting District- Weber Oaks, Section 4. Mr. Ferry read the legal notice of hearing. Miami Township Administrator, David Duckworth presented the request on behalf of M/I homes. This is the last phase of Weber Oaks and will consist of 12 streetlights. There were no communications relative to this case. There were no adjacent property owners present. There were no other comments. Mr. Uecker made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to go to bid for the street lighting district at Weber Oaks, Section 4 with bids to be opened at 7:30 PM on February 29,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to cancel the March 7th meeting and reschedule to February 29th at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry opened the only bid received for the Mitchell Farm, Section 5 street lighting district. The bid was from Cinergy with an annual cost of $2863.08. Mr. Humphrey made a motion to adopt RESOLUTION 00-01 providing for the procurement of a street lighting system, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chief Bailey recommended the Board consider placing a member of the Township Police Department on the County Drug Task Unit. Mr. Humphrey made a motion to accept the re organization of the police department as presented by Chief Bailey. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk presented the final Miami Township Bicycle and Pedestrian Pathway Plan to the Board for approval. Mr. Humphrey made a motion to adopt the Miami Township Bicycle and Pedestrian Pathway Plan and the Township's official guide for the future development of bicycle and pedestrian pathways. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

REMINDERS

There will be a special board meeting at 1:00 PM on January 20, 2000.

Christmas tree recycling continues at all three Miami Township parks through the end of January.

The next Trustee meeting will be held February 01,2000 at 8:30 PM.

February 01,2000 is Township Day - all visitor's receive a Township pin.

The Lemming House Grand Opening is February 13,2000 from 2:00 PM to 5:00 PM

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 95 checks numbered 71662 to 71756 for the total amount of $170,441.35 plus payroll and payroll taxes for December 30,1999 and January 14,2000 in the amount of $323,878.84. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the December financial statement for approval.

Personnel Actions

Mr. Duckworth presented the Board with a notice of resignation of full time FF/Medic Rob Lantman effective January 30,2000. Mr. Humphrey made a motion to accept the resignation of Rob Lantman. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended offering conditional employment to Catherine Brehm for the position of full time FF/Medic. Ms. Brehm is the next candidate on the eligibility list. Mr. Humphrey made a motion to offer conditional employment to Catherine Brehm as a full time FF/Medic. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommend offering conditional employment to Jim Brockman for the position of part time zoning inspector. Mr. Humphrey made a motion to offer conditional employment to Jim Brockman for the position of part time zoning inspector. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommend the Board consider promoting Kristine Mick to the position of Recreation Director at $14.00 per hour. Mr. Uecker made a motion to promote Kristine Mick to the position of Recreation Director at the rate of $14.00 per hour effective January 23, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant authorization to initiate the process to hire a second part-time recreation employee with the title Recreation Coordinator to report to Kris Mick. Mr. Uecker made a motion to authorize Mr. Duckworth to initiate the process to hire a part time Recreation Coordinator for the parks. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Out of Township Travel

Mr. Duckworth presented the Board with a request for authorization to send Dan Mack, Jeff Childers and David Jetter to the Fire Department Instructors Conference in Indianapolis, Indiana, February 28-29,2000 at an estimated cost of $1,000.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request for authorization to send David Jetter to a training program titled "Introduction to Fire Cause and Origin", in Columbus, Ohio, January 24-25,2000 at an estimated cost of $350.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request to send Steve Rogers and Terry Trost to the Ohio Police Officers Training Academy, January 21,2000 for a program titled "Neglect, Abuse of the Elderly", estimated cost is $70.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request to send Todd Peters to OPATA, February 28-March 03,2000. The program is titled "First Line Supervision". Estimated cost $250.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a petition for the establishment of a street lighting district for Oasis Pointe, a new single-family development currently under construction. Mr. Uecker made a motion to hold a public hearing regarding the establishment of a street lighting district for Oasis Pointe on February 15, 2000 during the regularly scheduled Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider changing the name of the Planning and Zoning Department to Department of Community Development in light of the broadened functions now performed by the department. He also requested changing Larry Fronk's title to Director of Community Development. Mr. Uecker made a motion to change the name of the planning and zoning department to the Department of Community Development and change Mr. Fronk's title to Director of Community Development. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve a contract for use of a building owned by Lykins Companies for training and authorize him to sign on behalf of the Board. Mr. Humphrey made a motion to approve the contract and authorize Mr. Duckworth the sign on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve renewing the contract with the Loveland-Symmes Fire Department for services they provide to residents on Cedar Drive and O'Bannonville Road. The contract amount ( $7,000.) is the same. Mr. Humphrey made a motion to approve the renewal of the contract with the Loveland-Symmes Fire Department in the amount of $7000.00 for the year 2000 and to authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth asked the Board to set a date to hold a budget meeting. Mr. Humphrey made a motion to hold a Special Meeting at 5:30 PM on February 15th to hold a budget hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to advertise for bids for a baseball backstops, with bid opening on February 15th at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Laura Hoyer of 335 Wiltsee Avenue asked for an update on the noise ordinance. Ms. Hoyer was told that it could be finished by the next Trustee meeting.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss a personnel issue pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 00-02 providing for pay increases for various Township employees and adding to the resolution that pay increases will become effective January 01 for all non bargaining unit employees. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:40 PM.

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FEBRUARY 1, 2000

The Miami Township Board of Trustees met in regular session at 8:30 PM at the Miami Township civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the January 18th and January 20th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Chairperson Schmidt asked Fire/EMS Chief Jim Whitworth to describe the newest addition to the Township's emergency medical equipment. Chief Whitworth announced the receipt of a John Deer 6-wheel Gator through a $10,000.00 donation from Mr. Robert Hulley .The Miami Township Fire and EMS Association arranged purchase of the gator and med bed and the new "Hulley" rescue unit is in the parking lot.

SPECIAL PRESENTATION

Mr. Bob Nelson with Citizens for Milford Schools 2000 asked the board members to support the March 7th school bond issue. He presented an overview of the proposed improvement projects and uses of existing properties. Mr. Humphrey made a motion to support the Milford school bond issue. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt a Proclamation proclaiming the month of March 2000 be observed as Mental Retardation and Developmental disabilities Month in Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter to John Kidwell from the Clermont County Engineer regarding a request to relocate the entrance into his community from SR 28. Based on the outcome of the public involvement meeting on January 5,2000 the department will not pursue this access relocation plan to be incorporated into the Ohio Department of Transportation sponsored SR 28 widening project.

Mr. Ferry read a letter from Kraig L. Gordon, Chairman of the Clermont County Planning Commission. Mr. Gordon submitted to the Board a suggested zoning classification system.

Mr. Ferry read a letter from Paul Berringer, District Administrator for the Clermont Soil and Water Conservation District. Mr. Berringer advised the Board they are still eligible to participate in the Logjam program. Applications need to be submitted by February 21st.

OLD BUSINESS

Community Development Director, Larry Fronk reviewed zoning complaints, investigation results and action taken relating to several Miamiville properties. Several residents expressed appreciation for Mr. Fronk looking into their concerns.

Miami Township Administrator, David Duckworth presented the Board with a vehicle noise resolution for review.

Mr. Ferry opened the only bid received for the lights in the Millbrook Farms, Section 3 and 4 lighting district. The bid from Cinergy $2380.56 annually. Mr. Uecker made a motion to accept the bid into the record. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 00-03 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency for the Millbrook Farms, Sections 3 and 4. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a snow removal resolution for review. Mr. Uecker made a motion to adopt RESOLUTION 00-05 declaring and emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code, section 505.82, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt reminded those in attendance of the Lemming House Grand Opening on February 13th from 2:00 pm to 5:00 pm. There will be a Special Board meeting on February 15th at 5:30 pm to hold a Budget Hearing and the March 7th Trustee meeting has been cancelled and rescheduled for February 29th.

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 215 checks numbered from 71662 to 71876 for a total amount of $312,407.14. Plus payroll and payroll taxes for January 28th in the amount of $170,671.78. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to accept the donation of an all-terrain vehicle from the Miami Township Fire and EMS Association. And accept the request that the vehicle shall be used primarily for fire and emergency medical service purposes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with 4 Personnel Actions. Final offer of employment to James Petry and Catherine Brehm as full time fire-fighter/paramedics: Mr. Humphrey made a motion to authorize final offers of employment as full time firefighter/paramedics to James Petry and Catherine Brehm. Starting pay to be $10.87 per hour. Effective date of employment for both to be February 14, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Final offer of employment to Todd Koehler for the position of part-time fire fighter/paramedic: Mr. Humphrey made a motion to authorize a final offer of part-time employment as a firefighter/paramedic to Todd Koehler. Mr. Koehler will have an effective starting date of February 07,2000 at the rate of $9.50 per hour. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Employee Resignations: Part-time FF/EMTP Jeff Cantin has resigned effective February 10,2000 and Police Officer James Lunkenheimer has resigned his position effective February 19,2000. Mr. Humphrey made a motion to accept both resignations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize him to start the process of hiring a Community Relations Coordinator. The Board approved.

Mr. Duckworth presented the Board with three Out of Township Travel Requests, Fire Fighter/ Paramedic Bill Doss to the Basic Life Support Symposium in Columbus, Ohio, March 13-14,2000 at an anticipated cost of $420.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Fire Fighter/Paramedic Bill Doss to the Fire Department Instructors Conference in Indianapolis, Indiana, March 03 and 04, 2000 at an estimated cost of $160.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Police Lieutenant Cliff Rowland to a training program titled "Managing the Patrol Function" in Jacksonville, Florida February 20-25,2000 at an estimated cost of $1,465.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting at 7:00 PM on February 28th, 2000 for the purpose of interviewing police officer candidates and any other business that might come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENTS

There were no public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss purchases of property pursuant to the ORC section 121.22 (G)(2) and to discuss pending litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:25 PM.

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FEBRUARY 15, 2000

The Miami Township Board of Trustees met in regular session at 7:30 PM on Tuesday, February 15,2000. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the January 20th and February 1st meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Community Development Director, Larry Fronk presented the January activity report for the department. He noted the SR28 access management plan selection committee has recommended hiring the engineering firm of KZF, Inc. for the contract.

Fire and EMS Chief, Jim Whitworth presented his departments report for January. He advised the Board that the vehicle exhaust ventilation systems for the north and south safety services buildings are in the design phase. It is anticipated that installation will begin in March.

Information Services Department director, Christopher Snow reported the training of Chief's Whitworth and Bailey as backup system administrator is completed.

Parks and Recreation Director, Kristine Mick presented her report for January. She highlighted key upcoming events for February and March.

Police Chief R. Steven Bailey reviewed the departments January report. He talked about the new format of the report. He directed the Board members to review the quality control and improvement section of the report.

Service Director, Walter Fischer reported on the activities for January in the road and service department. Most of the time was spent spreading salt and cleaning and repairing equipment. Pothole repairs started the last week of January and will continue weekly.

CORRESPONDENCE

Mr. Ferry noted the Township has no objection to the transfer of a liquor license from Daclabe Inc dba Mt. Repose Carry Out to Pooja Enterprises Inc dba Mt. Repose Carry Out.

Mr. Ferry read two notices from the Department of Community Planning and Development advising the review of the formal plan for Blackstone Subdivision and the formal plan for the Palmer Place Subdivision will be forwarded to the Commission for action on February 22, 2000.

Mr. Ferry read a "Thank You" note from Gladys Wallace of 6245 Blackburn Dr. Ms. Wallace expressed her compliments to the service department for the snow removal and road treatment during this recent bad weather.

OLD BUSINESS

No bids were received for the baseball backstops. Mr. Fischer reported the time restraints were the biggest reason the contractors did not bid. Mr. Humphrey made a motion to re-bid the baseball backstop project with no delivery restraints and bid opening on February 29th. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt opened the Public Hearing on a Street Lighting District for the Oasis Pointe. Mr. Ferry read the Legal Notice. Township Administrator, David Duckworth presented the application on behalf of the developer. The Trustees had no questions. There were no adjacent property owners present. There were no communications relative to this case. There were no public comments. Mr. Uecker made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to go to bid for the street lighting project for Oasis Pointe with bid opening on March 21st at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt reminded those in attendance that February 21st is Presidents Day and the Township offices will be close. There will be a special meeting of the Board on February 28th at 7:00 PM for the purpose of interviewing police officer candidates and the March 7th Trustee meeting has been canceled and rescheduled for February 29th at 7:30 PM.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 44 checks numbered 71879 to 71922 for the total amount of $186,463.24 plus payroll and payroll taxes for February 11,2000 in the amount of $156,349.73. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the January Financial report for review and approval.

Mr. Duckworth recommended the Board offer Jim Brockman the position of part-time zoning inspector at an hourly rate of $10 effective February 17,2000. Mr. Humphrey made a motion to offer Jim Brockman the position of part-time zoning inspector at an hourly rate of $10 effective February 17,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with Out of Township Travel Requests. From the Police Department; authorization to send Lt. Daryl Poe, Officer Ted Swain, Corporal Glen Evans and Records Clerk Pat Banks to the Police Accreditation Conference in Las Vegas, Nevada. The conference is March 21-26,2000 and the anticipated cost for all is $4,562.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The Police Department also requested authorization to send Lt. Steve Rogers to a conference in Toledo, Ohio February 27th- March 3rd at an estimated cost of $865. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a Special Meeting of the Board on February 28th at 9:00 PM for the purpose of a Public Hearing on Zoning Case # 449- Faith Publishing and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Fischer requested authorization to purchase an International 4700 low profile cab and chassis through state bid at $43,434.00, a Galion aluminum dump body at $5,000, and a HR-511 Jacobsen rotary mower at state bid for $35,495.05. He also requested authority to advertise for a department secretary. The Board approved all four of Mr. Fischer's requests.

Mr. Uecker made a motion to adopt RESOLUTION 00-06 authorizing sale of notes, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Resolution shall go in effect February 25,2000.

Mr. Duckworth advised the Board that the Fire Department is requesting authorization to dispose of two Med-Tech ambulances, which are no longer in service. Mr. Uecker made a motion to authorize Chief Whitworth to advertise for the sale of these ambulances to another political subdivision pursuant to section 505.101 of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a request to lower the speed limit on the streets under Township jurisdiction in the Summerfield Subdivision. Mr. Humphrey made a motion to adopt RESOLUTION 2000-08 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution 2000-08 is effective February 25,2000. The speed limit shall be 25 MPH on Autumn Wynd Lane (T-2629) .284miles, Springridge Court (T-2631) .160miles: and Wintercrest Circle (T-2630) .043 miles in the platted subdivision known as Summerfield Subdivision.

Mr. Duckworth on behalf of Larry Fronk requested the Board consider a resolution to submit an application for a transportation enhancement grant. Mr. Uecker made a motion to adopt RESOLUTION 2000-07 authorizing the submission of a transportation enhancement grant, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk gave the Board an update on the Miamiville property violations. The notices Of violation have been sent. He also stated he is tentatively scheduling a meeting for Wednesday, March 01 at 7:30PM at the Township for the residents of Miamiville.

PUBLIC COMMENTS

Mr. David Maryo of 340 Center Street, Miamiville spoke of the concerns of the residents of Miamiville regarding the B2 zoning currently in effect.

Barb Weir of Realty Avenue asked what the problems were with the noise resolution. Mrs. Schmidt stated her main concern is regarding the wording of the document being too general.

John Klug 335 Wiltsee Avenue stated the noise problem is not limited to motorcycles. During the winter months it has been 4-wheelers.

There were no other public comments

Mr. Duckworth spoke about the possibility of having a second Day in the Park this summer. He would like approval and support from the Board to plan a Taste of Miami Township and to set a tent/space rental fee schedule. The Board approved proceeding with the Taste of Miami Township and determined a fee of $75 for display only and $200 for all other vendors to rent a tent/space.

Mr. Uecker made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22 (G)(2). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:25 PM.

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FEBRUARY 29, 2000

The Miami Township Board of Trustees met on Tuesday, February 29th at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the February 15th (2 meetings) and February 28th (2 meetings) minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

MIAMI GLEN UPDATE

Mr. William Knepp presented the Board with an update on the progress at Miami Glen. He announced that on April 15th the 18-piece Miami Township String Orchestra will be introduced to the public. Maestro Michael Wheatley performed a short selection for the Board.

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Engineer to Jay Hamilton of the Ohio Department of Transportation regarding the SR 28 access management study that Miami Township is undertaking.

Mr. Ferry read a thank you letter from Kathy Wade to Gloria Condelles in the zoning office.

OLD BUSINESS

Bid opening- Baseball Backstops: No bids received. Mr. Humphrey made a motion to go out for bids for baseball backstop with no due date for completion of the project. Bid opening at 7:30 PM on March 21st

Bid opening - Street lighting district - Weber Oaks. One bid received. Mr. Ferry opened the bid form the Cincinnati Gas and Electric Company. Total bid $1,625.40 annually. Mr. Humphrey made a motion to adopt RESOLUTION 2000-13 providing for the procurement of a street lighting system for Weber Oaks, section 4, dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 10,2000.

The Board discussed the noise reduction resolution. John Korfhagen, legal advisor had some concerns with the wording of the current document. After a brief discussion, the Board delayed a decision on the noise reduction resolution until the March 21sr meeting.

Mr. Uecker made a motion to adopt RESOLUTION 2000-14 declaring an emergency to exist, and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 10,2000.

Mr. Humphrey made a motion to adopt RESOLUTION 2000-10 amending the Township's 2000 Annual Appropriations, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 10,2000.

Chairperson Schmidt reminded the Board that the March 7th Trustee meeting has been canceled.

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 208 checks numbered 71923 to 72132 for a total amount of $309,512.24, plus payroll and payroll taxes for February 25th in the amount of $163,971.83. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth, Township Administrator requested the Board consider offering conditional employment to Mr. Jerry Rooms and Mr. Robert Rockey for the position of part-time, seasonal maintenance worker. Mr. Uecker made a motion to offer conditional employment to Mr. Jerry Rooms and Mr. Robert Rockey for the position of part-time, seasonal maintenance worker.

Mr. Duckworth requested the Board set a date to interview candidates for the positions of recreation coordinator and maintenance worker. Mr. Humphrey made a motion to hold a special meeting on Wednesday, March 15th starting at 6:00 PM for the purpose of interviewing candidates for the positions of recreation coordinator and full-time maintenance worker and any other business of the Township that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to offer Mr. Matthew Wertz the position of probationary police officer at the rate of $15.67 per hour with an effective starting date of March 27,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with the following out-of-township travel requests for consideration: Authorization to send Officer TJ Spencer, Officer Todd Peters, Officer Rob Heideman and Officer Bill Adams to the National School Resource Officer Conference in Scottsdale, Arizona, July 16-21, 2000. Anticipated costs $3,900.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization to send Lt. Steve Rogers and Officer Mike Henderson to the MAGLOCLEN Conference in Cleveland, Ohio, April 17-21, 2000. Estimated cost: $930.00 Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Authorization to send Sgt Mark Ziegelmeyer to the Northwestern University Command School in Chicago, Illinois, February 27th - March 10,2000. Estimated cost $2,215.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a tax abatement request from Edge Graphics, Inc. Mr. Matthew Van Sant of the Clermont Chamber of Commerce, on behalf of Edge Graphics presented the request for a 10-year, 60% tax abatement on a new 34,500 square foot building proposed to be built by Edge Holdings, LLC on Whitney Drive in the Park 50 TechneCenter. Edge Holdings, LLC will be the builder/owner of the facility and will lease it to Edge Graphics. Edge Graphics is a commercial offset printing company. The proposed project investment is approximately $8,000,000.00. Mr. Robert Wickens, President of Edge Graphics/Edge Holdings LLC reviewed the proposed project. Mr. Humphrey made a motion to adopt RESOLUTION 2000-11 authorizing a 10-year, 60 % tax abatement to Edge Graphics, Inc. and Edge Holdings, LLC through the Rural Enterprise Zone Legislation, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Resolution effective March 30,2000.

Mr. Duckworth presented the Board with a request for a speed limit reduction on Long Lane. Mr. Humphrey made a motion to adopt RESOLUTION 2000-15 requesting the County Engineer to conduct a speed limit study on certain street(s) in Miami Township, dispensing with the second reading and declaring an emergency. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Uecker abstained, Mr. Humphrey and Mrs. Schmidt voted "AYE." Resolution effective March 10,2000.

Mr. Walter Fischer, Service Director presented the Board with the first design drawings for the Community Park Drive alignment. The Board reviewed the drawings and advised Mr. Fischer to proceed.

Mr. Uecker made a motion to set March 21st at 7:30 PM for the time to open Salt Truck Body, Plow bids. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to renew the contract for cemetery maintenance with Neltners Lawn Care. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

The Board members signed the ODOT 1999 Annual Highway Mileage Certification confirming 128.95 miles of roads in Miami Township.

Chairperson Schmidt read a memo from Mr. Duckworth advising that Miami Township has been asked to participate in the Clermont Clean and Green Program on April 15th. Mr. Duckworth suggested along with the liter pick-up blitz that volunteers could spend a few hours in the parks planting bulbs, spreading mulch, etc. Mr. Humphrey made a motion to support the Clermont Clean and Green Program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the board set a public hearing for a Street Lighting District for the Estates at Miami Trails. Mr. Humphrey made a motion to set a Public Hearing on a Street Lighting District for the Estates at Miami Trails for March 21st at 7:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with several options regarding the concession facility at Miami Meadows Park. The Board requested Mr. Duckworth prepare a Request for Proposal for the concession facility, with reserved dates.

Mr. Uecker made a motion to adopt RESOLUTION 2000-12 authorizing the Township Administrator to enter into contracts for the procurement of the entertainment for a concert at Miami Meadows Park on July 15,2000,dispensing with a second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board set a date to accept bids for a Reverse 911 system. Mr. Uecker made a motion to set the date of March 21st at 7:45 PM to accept bids for a Reverse 911 System. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Public Comment Mr. Tim Ritchie of 1363 Linden Creek Drive asked what additional improvements with regard to football areas will be made in the parks. The response was that two additional sets of bleachers are planned at this time.

There were no other public comments. Mr. Humphrey made a motion to go into Executive Session to discuss a Personnel matter pursuant to the ORC 121.22 (G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:50 PM.

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MARCH 21, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, March 21, 2000 at 7:30 PM in the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending the meeting were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the February 29th and March 15th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Community Planning Director, Larry Fronk introduced Mr. Ron Roberts of Roberts Engineering and Clermont County Engineer Carl Hartman. Mr. Roberts and Mr. Hartman made a presentation on the Perintown Land Use and Traffic study.

DEPARTMENT REPORTS

Each Department Supervisor, Fire and EMS, Service, Community Development, Police, Parks and Recreation and Information Services presented overviews of their department's activities for the month of February.

CORRESPONDENCE

Mr. Ferry read a letter from the Ohio State Auditor, Jim Petro inviting the Board to attend a cocktail reception from 5:00 to 7:00 PM on March 30th in the Atrium of the Ohio Statehouse.

Mr. Ferry read two notices from the Ohio Division of Liquor Control requesting transfers of license #58111440315 from Meijer Inc dba Meijer Main Store #157 and license # 58111440315 from Meijer Inc dba Meijer Gas Station #157 to Meijer Stores Limited Partnership. The Board had no objections.

Mr. Ferry read a notice from the Department of Emergency Planning and Operations regarding a Weapons of Mass Destruction Workshop. The workshop will be held May 6th from 8:00 am to 1:00 pm at the Clermont College, room S-142.

Mr. Ferry read an invitation to an Open House for retiring clerk, Ruth Ann Ashburn at Batavia Township on Saturday, March 25th from 2:00 until 4:00 pm at the Batavia Township Hall.

Mr. Ferry read a letter from Crown Castle International regarding the transfer of ownership of the 'GTE" communication towers to Crown Castle. Crown Castle will assume all rights and obligations of GTE or its affiliate under the agreement. (Tower space lease-Paxton Ramsey Park)

Mr. Ferry read a letter from the Little Miami River Partnership. There will be a public watershed action planning session on April 13th at Der Dutchman restaurant in Waynesville, Ohio from 2:00 pm to 4:00 pm and 6:00 pm to 8:00 pm.

Mr. Ferry read a letter from Mr. Tom Fritz of 5891 Wade Road. Mr. Fritz expressed his concerns about the street conditions in the Hunter Ridge Farms subdivision. He indicated the roads look like a war zone.

Mr. Ferry read a Thank You note from Pegg Macko directed to Kris Mick, Parks and Recreation Director. She expressed her appreciation for the preschool program on February 29th.

Mr. Ferry read a letter to Larry Fronk from Mr. Scott Molyneaux concerning the zoning laws imposed on a business and property owner in Miamiville.

OLD BUSINESS

Chairperson Jean Schmidt opened the Public Hearing on a Street Lighting District for the Estates at Miami Trails-Phase II. Mr. Ferry read the legal notice of hearing. Miami Township Administrator, David Duckworth presented the Board with the request. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to this case. There were no other comments. Mr. Humphrey made a motion to close the public portion of the public hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-20 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Bid Openings: Mr. Ferry opened the following bids;

Project Bidder Bid Street Lighting District-Oasis Pointe Cinergy $ 5,279.40 yr. Mr. Humphrey made a motion to accept the bid from Cinergy. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-19 providing for the procurement of a street lighting system for Oasis Pointe, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Baseball Backstops Security Fence $110,036.60 Mills Fence Co $ 91,256.00 D.E.W. Construction $ 148,376.00 Mr. Humphrey made a motion to accept the bids into record and turned over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Salt Truck Body, Plow Kaffenbarger $ 28,060.00 Mr. Uecker made a motion to accept the bid into the record and turn it over to the Service Director for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Reverse 911 System Reverse 911 $ 23,338.00 Mr. Humphrey made a motion to accept the bid into the record and turned over to the Police Chief for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reported that per the authorization granted him in RESOLUTION 2000-06, he has solicited bids for the township's $2,000,000 note issue to finance park development and land acquisition. Five (5) bids were submitted. NatCity Investment 5.15% interest rate Banc One Capital 5.38% Fifth Third Securities 5.56% Firstar Bank 5.59% National Bank & Trust 6.02% Mr. Duckworth recommended the Board accept NatCity Investments bid. Mr. Humphrey made a motion to adopt RESOLUTION 2000-21 authorizing issuance and sale of $2,000,000 of tax anticipation notes, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, al voted "AYE."

Vehicle noise resolution: The Board members discussed the proposed resolution. Several members of the public came forth to discuss the proposal. Law Director, John Korfhagen sited code on this issue. Mr. Duckworth volunteered to ask for advice from a mediation firm to possibly settle this issue in a friendly manner.

Mr. Duckworth presented the Board with a draft of the proposed Miami Township Hotel Tax Regulations. Law Director, John Korfhagen has reviewed and approved the draft. The proposed lodging tax is 3% excise tax. Mr. Uecker made a motion to adopt RESOLUTION 2000-17 authorizing Miami Township to levy an excise tax on hotel accommodations and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2000-18 establishing regulations for the administration and allocation of the excise tax on hotel accommodations and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Clermont Clean and Green Program is Saturday, April 15th. Volunteers are needed.

NEW BUSINESS

Mr. Duckworth introduced Denny Begue who spoke to the Board about the tax abatement request for Trim Parts, Inc. and C R. & G, Ltd. The proposed project includes construction of a 8,500 square foot facility in Miami Township and will create 3 new full-time jobs. The request is for a 60% six (6) year abatement on real and personal property. Mr. Humphrey made a motion to adopt RESOLUTION 2000-16 authorizing a tax abatement to Trim Parts, Inc. and C R & G, Ltd. Through the rural enterprise zone legislation, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to pay the bills of the Township including 143 checks numbered 72133 to 72279 for a total amount of $325,869.30, plus payroll and payroll taxes for March 10,2000 in the amount of $159,255.82. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the February financial report. All approved.

Mr. Duckworth presented the Board with three personnel actions to consider. Mr. Uecker made a motion to offer conditional employment for the position of part-time seasonal maintenance worker to David Wagner. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a Special Meeting on March 28, 2000 at 7:00pm for the purpose of interviewing employment candidates for the Community Relations Coordinator position and any other Township business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the resignation of part-time firefighter David Stiles effective March 09,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with two (2) out-of-township travel requests for consideration. 1. Authorization to send Lt. Daryl Poe to a Team Building and Motivation Seminar in Columbus, Ohio, April 24-26. The estimated costs are $360.00. 2. Authorization to send Lt. Cliff Rowland to Hotel/Motel Interdiction Seminar in Peru, Indiana, May 7-9th. Estimated costs are $250.00. Mr. Humphrey made a motion to approve both out-of-township travel requests. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that the township has received an OPWC grant to correct the landslide conditions on Sugar Camp Road. State law prohibits townships from directly contracting with professional engineers for engineering and design work associated with OPWC projects. We must use either the county engineer for services or contract with the county engineer for outside engineering services. Mr. Doug Royer of the Clermont County Engineer's office has stated the County Engineer's office will gladly retain the services of an outside engineer for this project. An agreement authorizing the county engineer to hire a professional engineer for the township's OPWC project needs to be approved. Mr. Humphrey made a motion to approve the agreement authorizing the county engineer to hire a professional engineer for the township's OPWC project on Sugar Camp Road. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Humphrey and Mrs. Schmidt voted "AYE." Mr. Uecker abstained.

Mr. Humphrey made a motion to cancel the April 18th regular board meeting and rescheduled the meeting for April 20th at 7:30 pm. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Service Director, Walter Fischer recommended the repairs to 9,348 feet of curb on Township roads including 44 catch basins and 40 ADA sidewalk ramps. He requested authorization to go out for bid with opening at 7:30 pm on April 20, 2000. Mr. Humphrey made a motion to authorize Mr. Fischer to advertise for bids on the curb repairs in the Township. Bids to be opened at 7:30 pm on April 20,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Fire and EMS Chief, Jim Whitworth requested the Board approve revisions to the Lateral Entry Program for the Fire and EMS. The revisions are in clarification of the length of time a lateral entry applicant will remain in a placement pay rate, date to be used to calculate vacation time, and transfer of sick time in accordance with Township policy. Mr. Uecker made a motion to approve the revision to the Lateral Entry Program for the Fire and EMS. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Board Meeting on April 20th at 6:30 pm for the purpose of holding Public Hearings on zoning case # 450 Core Resources, rezoning from "B" residence to "b-1" business for Provident Bank and zoning case # 451 Tim Callahan, rezoning from "B-2" business to "B" residence. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to set April 28-30,2000 as Miami Township Permit Free Yard Sale Weekend. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set May 5th and 6th from 7:30 am to 5:00 pm each day as Miami Township Spring Clean-Up Days. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board he has been working with residents on Hanna Avenue regarding an extension of a water line. The residents are requesting that the township assist them in their desire for public water. They are willing to work with the township via an assessment project. Mr. Duckworth requested the Board authorize retaining the services of a consultant to provide a detailed cost estimate for the project. Estimated cost for consultant; $5,000. The Board approved the request to retain the services of a consultant to obtain a detailed cost estimate for the Hanna Avenue Water Extension project.

Mr. Humphrey made a motion to authorize Mr. Duckworth, on behalf of the Board, to enter into a contract renewal with PEAP (Public Employees Assistance Program). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board he has been contacted by the Shriners' who are interested in developing a parade for the Miami Meadows July event. The Board agreed to further discussion.

PUBLIC COMMENT

There were no additional public comments Mr. Uecker made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:20 pm.

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APRIL 4, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, April 04, 2000 at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the March 21st and March 28th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Miami Township Police Chief, R. Steven Bailey administered the Oath of Office to Matt Wertz. Chief Bailey also announced the police department Employee of the Year is Rob Heideman.

Paul Braasch of the Adams-Clermont Solid Waste District gave a slide presentation on the Solid Waste Plan Update. He requested the Board ratify the updated plan through a resolution. The Board determined they would consider the request and review the resolution.

CORRESPONDENCE

Mr. Ferry read a letter directed to Fire and EMS Chief Jim Whitworth from Robert R. Rielage, State Fire Marshal. Mr. Rielage praised Mr. Ed Lillich for his willingness and cooperation during his free time at the Academy. He volunteered his free time to help hang and prep drywall in the academy's new dayroom.

Mr. Ferry read a letter from the Clermont County Engineer. The letter included the latest Bridge Inspection Reports on Township roads.

Mr. Ferry read a letter from the Clermont County Engineer advising all required departments of a temporary road closure of Ibold Road from March 22nd to June 5,2000.

Mr. Ferry read a letter from "The Committee to Save Phillips Park". The committee invited Mr. Humphrey to a public meeting on April 5th at 7PM in the Loveland Intermediate School cafeteria. The purpose of the meeting is to solicit public opinion about ways to save the park as well as the future recreational needs of the greater Loveland community.

OLD BUSINESS

Miami Township Administrator, David Duckworth advised the Board that Service Director, Walter Fischer has recommended awarding the Salt Truck bid to Kaffenbarger Truck Equipment for the bid of $28,060. Mr. Humphrey made a motion to award the Salt Truck bid to Kaffenbarger Truck Equipment and authorize Mr. Duckworth to sign the contract on behalf of the Board, with Kaffenbarger Truck Equipment for the construction of a new salt truck. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that Police Chief Bailey has recommended awarding the Reverse 911 System contract to Sigma Micro Corporation for their bid of $23,060. Mr. Humphrey made a motion to award the Reverse 911 System contract to Sigma Micro Corporation and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that with regards to the residents complaining about motorcycle noise in their neighborhood he recommends mediation. Law Director, John Korfhagen has reviewed the ORC nuisance section and advises they (the residents) will be unable to resolve this. Mr. Duckworth will review the Noise Resolution passed by Deerfield Township which is effective between 11:00 PM and 7:00 AM.

Chief Jim Whitworth presented the Board with a projected time line for the Emergency Warning Sirens Project. The projected cost is $60,000.00 to $180,000.00. The next step is to get the specifications approved by Mr. Korfhagen and out to bid in May.

Chairperson Schmidt reminded the Board and guests that the Clermont Clean and Green Program is Saturday, April 15th and volunteers are needed. The April 18th meeting has been rescheduled for April 20th at 7:30PM. Miami Township's Free Yard Sale Weekend will be held April 28 - 30 and the Spring Clean-Up Days will be held May 5-6 from 7:30 AM to 5:00 PM each day.

Mr. Duckworth requested the Board offer conditional employment to Mr. Bryan Rose for the position of Police Officer. Mr. Humphrey made a motion to offer conditional employment to Mr. Bryan Rose for the position of Police Officer. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with the following out-of-township travel requests; 1. Authorization to send Jennifer Heideman and Patricia Banks to a Evidence Room Management training program at OPOTA, April 26-27, 2000. Anticipated cost is $150.00. 2. Authorization to send Officer Scott Ball to a Crash Investigation training program at OPOTA, May 18-19,2000. Anticipated cost is $70.00 3. Authorization to send Cliff Rowland, Mark Ziegelmeyer, Matt Davis and Jennifer Heideman to the CALEA Conference in Schumburg (Chicago Illinois, July 25-27,2000. Estimated cost is $3,500.00. 4. Authorization to send Steve Rogers, Ed Schmidt, Bob Rose and Diane Slagel to the CALEA Conference in Burlington Vermont, November 28-December 02,2000. Estimated cost is $3,500.00. 5. Authorization to send Glenn Bischof, Barry Mesley, David Jetter, Steve Monterosso and Lynn Mesley to the Ohio Weekend at the National Fire Academy in Emmittsburg, Maryland, June 3-4, 2000. Estimated cost is $750.00. 6. Authorization to send Steve Wells to a Fire Service Communication program at the National Fire Academy in Emmittsburg, Maryland August 23-Sept 01,2000. Estimated cost is $180.00. 7. Authorization to send Dana Smith, Keith Clonch and Cathy Brehm to the EMS Expo in Charlotte, North Carolina, May 31-June 03,2000. Estimated cost is $1,390.00. 8. Authorization to send Jim Whitworth to the Ohio Fire Chief's Conference in Dayton, Ohio, July 15-19,2000. Estimated cost is $750.00. Mr. Humphrey made a motion to approve all seven (7) out-of-township travel requests. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Officer Brett Simon gave the Board details on K-9 Officer "Lucky". Lucky's medical condition is deteriorating and he is now retired. A new dog has been purchased and training has begun. Mr. Duckworth requested authorization to send Brett and his new dog to K9 team training in Sandusky, Ohio April 10-May 05,2000. Estimated cost is $4,800.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chief Bailey presented a building addition plan which creates additional office space in the police department. The Board approved the plan and authorized Chief Bailey to initiate a purchase order for the construction.

Chief Whitworth requested permission to begin a Bicycle Emergency Response Program for Miami Township. He presented the Board with a detailed plan for the program. The Board approved the request and authorized Chief Whitworth to proceed with implementation of the Bicycle Emergency Response Program.

Mr. Duckworth recommended the Board consider authorizing the advertisement for bids for the Community Park driveway extension project. Mr. Uecker made a motion to go out for bid of the Community Park Driveway Extension Project with bids due May 2nd at 7:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Community Development Director, Larry Fronk requested authorization to distribute Requests for Qualifications to local consulting firms for the preparation of a Township Comprehensive Land Use Plan. Mr. Uecker made a motion to authorize Mr. Fronk to distribute Requests for Qualifications to local consulting firms. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Laura Hoyer of 335 Wiltsee Avenue presented the Board with copies of the Deerfield Township noise ordinance.

Paul Knepp presented the Board with an update of planned park events for Miami Glen.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(2) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:15 PM.

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APRIL 20, 2000

The Miami Township Board of Trustees met in regular session at 7:30 pm on Thursday, April 20, 2000, in the Miami Township civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the April 04,2000 Board of Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Chris Smith representing the Clermont County Chamber of Commerce discussed the Chamber's Small Business Development Center. He reviewed the function and funding of the center and some of the services they provide.

DEPARTMENT REPORTS

Community Development - Director, Larry Fronk reviewed the March activities of the department. He also discussed a zoning resolution revision memorandum regarding zoning classifications and the equivalent County recommendations.

Fire/EMS - Captain Rita Burroughs reviewed the departments March accomplishments. She noted that a final report from the architect, regarding the evaluation of the Central station building to better accommodate the needs of the department, is expected by April 20th.

Information Services - Christopher Snow outlined progress during March.

Arts and Recreation - Kristine Mick reported the March activities that took place at the Lemming House. She also reviewed upcoming key events at the Township parks for April and May. She also mentioned the park hot line is 248-5513.

Police - Chief R. Steven Bailey presented the March department report. He noted D.A.R.E. officer Todd Peters was accepted as a national Race Against Drugs Spokesperson.

Service - Director Walter Fischer presented Walt's Quick Picks. The Miami Meadows Park baseball backstops are under construction and the Ibold Road Issue 2 project is well under way.

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley. The Tax Incentive Review Council (TIRC) meeting has been scheduled for Thursday, April 27, 2000 from 9:45am to 11:00am for Miami Township.

OLD BUSINESS

Bid Opening - Curb Repairs Mr. Ferry opened the one (1) bid received from Aleta Construction Total bid: $218,051.60. Mr. Uecker made a motion to accept the bid into the record and turn it over to the service director for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, David Duckworth reported he had no additional information regarding a vehicle noise resolution. Mr. Fronk reported the residents concerned with this issue are closely monitoring a similar situation in Stonelick Township and would like to wait and see how they resolve the situation.

Mr. Duckworth reported to the Board that he has received three (3) proposals regarding concessions at Miami Meadows Park. Mr. Duckworth recommended authorization to enter into a contract with David Cooper for the operation of the concession facility at Miami Meadows. Mr. Cooper has proposed staffing the facility seven days a week, Memorial Day through Labor Day. Mr. Uecker made a motion to authorize Mr. Duckworth to enter into a contract with David Cooper for the operation of the concession facility at Miami Meadows Park. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

A decision on the Adams-Clermont Solid Waste Plan was tabled until the May 02nd meeting.

Mr. Duckworth advised the Board he recommends they enter into a contract with Robert and Ruth Ryan for the purchase of 25.022 acres on Branch Hill-Loveland Road in the amount of $750,000.00. Mr. Uecker made a motion to authorize Mr. Duckworth to enter into a contract with Robert and Ruth Ryan for the purchase of 25.022 acres on Branch Hill-Loveland Road for the amount of $750,000.00 and to sign any documents necessary for the acquisition on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Reminders; April 28-30 Permit Free Yard Sale Weekend

May 5th & 6th Spring Clean Up Days (7:30am to 5:00 pm)

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 357 checks numbered 72280 to 72636 for a total amount of $1,193,940.31, plus payroll and payroll taxes for March 24th, April 07th and April 21st in the amount of $476,495.12. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the March financial statement. The board signed their approval.

Mr. Duckworth presented the Board with the following personnel actions, He requested the Board offer conditional employment to William Clarence Gossitt for the position of part-time seasonal maintenance worker. Mr. Humphrey made the motion. Mr. Uecker seconded. Upon roll call, all voted "AYE."

He requested the Board conduct interviews of candidates for the Service Department Administrative Assistant position. There are 3 candidates to be interviewed. Mr. Humphrey made a motion to hold a Special Meeting on Tuesday, April 25th at 7:00pm for the purpose of interviewing 3 candidates for the position of Service Department Administrative Assistant and any other Township business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

He recommended the Board officially appoint Kimberly Laing to the position of part-time community relations coordinator, effective April 17,2000 at an hourly rate of $12.00. Mr. Humphrey made the motion. Mr. Uecker seconded. Upon roll call, all voted "AYE."

He recommended the Board remove the following individuals from probation effective April 20,2000; FF/EMTP Vince Bee, FF/EMTP Ed Lillich, FF/EMTP Ralph Vilardo, Lieutenant FF/EMTP Barry Mesley and Lieutenant FF/EMTP Steve Monterosso. Mr. Humphrey made the motion. Mr. Uecker seconded. Upon roll call, all voted "AYE."

Chief Bailey requested authorization to apply for a COPS in Schools Hiring Grant. Mr. Humphrey made a motion to apply for a COPS in Schools Hiring Grant for the Milford School System and the Live Oaks Career Development Campus. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk requested the Board appoint a Task Force to oversee the preparation of the State Route 28 Access Management Study. He provided the Board with a recommended list of candidates for the task force. Mr. Humphrey made a motion to approve the recommended list of members to be assigned to a Task Force to oversee the preparation of the State Route 28 Access Management Study. Mr. Uecker seconded the motion. Upon roll call, Mr. Humphrey and Mr. Uecker voted Aye. Mrs. Schmidt abstained for personal reasons.

Mr. Duckworth requested the Board approve the renewal of the township's property and casualty insurance with OTARMA. The amount of the renewal is $132,847.00. This represents a 4% increase over last year's renewal. Mr. Uecker made a motion to continue the townships property and casualty insurance with OTARMA. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth discussed a change to the Lemming House rental rules. He suggested the rules be modified to state that checks only will be accepted for deposit or rental fees. No cash will be accepted. Mr. Uecker made a motion to modify the Lemming House rules to state that checks only will be accepted for deposits or rental fees. No cash will be accepted. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. Mark Benken of 1697 St. Rt.131 presented the Board with a letter from himself, Mr. Garold Shaw of 1737 St. Rt. 131 and Mr. Frank Carrier of 1705 St.Rt.131 regarding a concern of public health. Mr. Humphrey made a motion to have Mr. Ferry read the letter into the minutes. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Ferry read; To: Miami Township Board of Trustees. Victory Industries, 1700 St. Rt. 131 is located directly across the street from my home @ 1705 St. Rt. 131. Victory Industries has been open for business since Aug. of 99. Larry Fronk allowed this business to open in violation of a number of zoning laws i.e.,no paved parking , ball park style lighting, illuminating theirs and everyone else's property, unscreened outside storage area with 25' high storage racks, no landscaped buffer between employee parking and the road St. Rt. 131, and the loading and unloading docks are not screened from the adjoining residential properties. After many meetings and much prodding, Mr. Fronk finally sent a letter to Victory Industries giving them until May 30th to correct the above conditions. The worst and most serious violation of all Mr. Fronk refuses to address is the V.O.C. paint fumes that Victory Ind. Exhausts to the air from a large paint booth inside. These fumes are so strong and thick when the air is still that you can't stand to be outside. This is not only at my house but all the neighbors and a mile away on Wild Rose Lane people are asking where are these fumes coming from. The fumes get into the house and it smells like someone is painting in the living room! My daughter has severe asthma and these types of fumes can trigger a severe attack. Not only are they endangering her life but everyone else in the community with the same condition is in jeopardy also. Chapter 13.08 of the Miami Township zoning code clearly states that all uses in this zone shall be conducted in such a manner so that no noise, odor, smoke, glare, vibrations or other impacts are evident from beyond the property lines! Chapter 24.02 also states no land or uses in these districts shall be used or occupied in any manner so as to create any dangerous, injurious, noxious or otherwise objectionable nuisance. In discussions with the E.P.A. about this condition the E.P.A. stated that air pollution and odor issues are two distinct and individual entities and that odor ordinances as spelled out in township zoning ordinances can and have been enforced in the past! Chapter 24.02 B of the Miami Township code states: No land or buildings in an district shall be used or occupied in any manner creating dangerous, injurious, noxious or otherwise objectionable conditions which could adversely affect the surrounding area or adjoining premises.

In conversations with Mr. Fronk, he stated that he would not pursue enforcement of the law because of lack of evidence even though he came out and smelled it himself. When I asked Mr. Fronk what more he needed as evidence he made no response. The noxious odors described above will only get worse in the hot, humid and still air of the summer. With all the above stated we the undersigned are here to testify that the odors described above are noxious, injurious, dangerous, and objectionable and adversely affecting our premises by limiting our use of our yards and invading our homes with the stench and aggravating and dangerous medical condition. There are painting technologies available that are dry base, emit no fumes and are no more expensive that the VOC system that Victory is using, so there is no logical reason why not to enforce the law. Victory Industries can have the painting done at some outside source until they can switch to a cleaner system! Victory knew what laws they would be operating under before they built and should be required to comply with them! To add insult to injury, Victory Industries has submitted a new site plan and they want to build a new addition on to the existing building to expand their paint spraying operations. We want Mr. Fronk to issue a stop work order on all painting and not to allow any building expansions until Victory is in compliance with all zoning and building codes! Another issue that needs to be corrected is the exhaust fan noise, this fan operates all hours of the night and it sounds like its in the bedroom. The enactment cause of the zoning code; states that its purpose is promoting the public health, safety, comfort, and general welfare, and conversing the values of property throughout the township. Chapter 13 planned industrial park district 13.01 purpose; states to arrange the location of buildings, parking areas, access, screening, and lighting to protect values and to harmonize the development with surrounding area. The provisions in this district are designed to provide for the establishment and generation of low intensity industrial uses in a manner that minimizes conflict between industrial uses and nearby residential areas! Chapter 31 interpretation, purpose and conflict; states that in interpreting and applying the provisions of the resolution, they shall be held to be minimum requirements! The point is that the problem is not that there is a business across the street, its that the business is not operating within the zoning laws. We want to know what the plan is to address these issues, timing, and who will be responsible for the actions. Also we would like written communication on a weekly basis in the form of a progress report.

Miami Township Law Director, John Korfhagen responded that Mr. Fronk is responsible for the enforcement of the zoning ordinance. Mr. Korfhagen stated that all the complaints have been resolved with the exception of the paint fumes and tonight is the first he's heard about the exhaust fan noise. He explained the options available to the residents. They have a right to appeal Mr. Fronk's decision not to enforce the Board of Zoning Appeals. They have they right to sue Victory Industries if they are in violation of zoning ordinances.

Mr. Frank Carrier of 1705 St. Rt. 131 stated he felt that someone should come out to the area in the evening when the fumes are the worst. He asked if the EPA could measure the odor?

Mr. Fronk was directed to contact the EPA and report back to Mr. Bueher, Mr. Carrier and Mr. Shaw. Mr. Korfhagen volunteered to visit the area some evening to see if he can detect the odor.

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:40pm.

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MAY 2, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, May 02, 2000 at 7:30 PM in the Miami Township Civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. In attendance were, Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the April 20,2000 and the April 25,2000 minutes as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Board of Commissioners regarding the 800 MHZ radio equipment purchase. A showcase of 800 MHZ radio and mobile data terminal/computer equipment display will be held on May 9,10 and 11,2000 at the Clermont County Medical Social Services Building. Miami Township is scheduled for the May 10th, 2:00-5:00 session.

Mr. Ferry read a letter from the John H. Evans Funeral Home to Police Chief Stephen Bailey. Mr. Charles Evans, Director expressed his thanks for the cooperation of Miami Township Police Department with the Milford Police Department during the recent funeral procession of Jacob Gilligan.

OLD BUSINESS

Mr. Ferry opened the bids received for the Community Park Driveway Extension project. Three bids were received. Donohoo & Associates, Inc. $54,298.00 Adleta Construction $61,395.00 Wm. Light Paving Co. $68,432.50 Mr. Humphrey made a motion to accept the bids into the record and turn them over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Township Administrator, David Duckworth recommended the Board accept the bid submitted by Adleta Construction Co. in the amount of $218,051.60 for the Concrete Curb Repair Project. Mr. Uecker made a motion to authorize Mr. Duckworth to sign a contract on behalf of the Board with Adleta Construction Co. in the amount of $218,051.60 for the Concrete Curb Repair Project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Community Development Director, Larry Fronk reported that progress is being made in the vehicle noise resolution. Mr. Humphrey asked that this item be left off the agenda until it is completed.

Mr. Duckworth presented the Board with a resolution approving the Adams-Clermont Solid Waste Management District Plan. Mr. Humphrey made a motion to adopt RESOLUTION 2000-23 authorizing approval of a revised draft solid waste management plan, dated July 1999, for the Adams-Clermont Solid Waste Management District, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk presented the Board with a memo regarding a complaint of zoning violations; This memo is a response to a letter addressed to the Township Trustees, dated 4-19-00 relating to zoning violations at Victory Industries, 1700 SR 131. I will address each of the points brought out in the letter.

1. The initial site plan review for Victory Industries was complete in June 1999. The applicant was the contractor. The plan was given conditional approval. The conditions included the gravel parking area shown on the map had to be paved and the number of parking spaces had to be increased from 14 to 19. It is important to note the original site plan did not show any outside storage. At this time all correspondence was with the contractor. The contractor agreed to comply with the conditions.

2. After Victory Industries was constructed Mr. Frank Carrier brought several violations to my attention. These included outside storage, gravel parking, landscaping and lighting. At this time noise and paint fumes were not an issue. I met several times with the owners of Victory Industries, Dale and Bonnie Freeman, in an effort to come to a negotiated solution to the problems. Victory Industries did take some steps toward complying with the zoning resolution. They did adjust and shield the lighting, shielded a small portion of the outside storage and planted some landscaping. Although these were positive steps, it did not bring all the violations into compliance. On December 23, 1999, after discussions with the Law Director I sent Victory Industries a violation letter that is attached for your review.

3. Victory Industries had several concerns relating to my letter particularly as it related to the outside storage. The 25-foot high racks were a major investment and they looked for a compromise. We discussed some options, but never came to a complete agreement. At this point Mr. Matt Van Sant, with the Clermont Chamber of Commerce, came in as a mediator and recommended Mr. Freeman submit a revised site plan that would detail everything on the site. This would give me the ability to see all the detail of what was proposed on the site and then accept or reject the new plan. If I rejected the plan and the Freeman's disagreed with my decision, they could go the Board of Zoning Appeals to obtain some closure on the disputed items or to receive variances if warranted. I reviewed the revised plan in February 2000 and rejected the plan. A copy of the letter is attached. Although the plan did address some of the issues, it did not address some of the critical issues such as the outside storage.

4. I have met with Mr. Freeman several times to discuss how the storage issue could be resolved. The current plan is to expand the storage area to the rear, lower the racks and screen the area with slats in the chain link fence. The proposed addition to the building will also help screen the storage area.

5. These plan reviews did not deal with the issue of paint fumes. In Late January Mr. Carrier came to my office to discuss the issue of paint fumes. I asked Mr. Mike Fair, with the Department of Environmental Services to investigate. This Department contracts with the Ohio EPA for issues dealing with air quality in southwest Ohio. Mr. Fair found Victory Industries to be well below allowable emission standards. I also discussed the issue with Mr. Korfhagen. At that time he stated I should smell the fumes myself so an impartial finding could be made. On February 21, 2000 I gave Mr. Carrier my work and home phone numbers and told him to call me whenever Victory Industries was painting and fumes were present. I kept a log of my visits to Victory Industries and the log is attached for your review. Of the four phone calls I received I responded three times. The one time I did not respond I was at a Zoning Commission meeting. By the time the meeting was over and I arrived home to get the message it was too late to respond. Twice there was no smell and once there was a faint smell at the street. In early April Mr. Carrier asked me what I was going to do about the paint fumes. I told him, given the times I was at the site and the evidence I had to date, I did not find there was a violation to pursue at this time.

6. At the request of the Board, on April 21, 2000 I contacted Mike Fair, with the Department of Environmental Services, and asked him if there was an objective method to measure odor. I was told there is no objective, measurable way to determine the amount of odor emanating from a site. A determination of the amount of odor emanating from a site is subjective.

7. Current status of outstanding violations:

a. The gravel parking area is currently being prepared for paving. Weather permitting the lot will be paved within the next week.

b. The landscaping between SR 131 and the parking lot has been ordered and will be installed after the paving is complete.

c. The issue of screening the outside storage is still outstanding.

d. The issue of paint fumes and noise is still outstanding.

The Community Development Department has a policy of attempting to work with property owners to comply with zoning or property maintenance violations. As long as there is positive progress we have granted extensions to the 30-day compliance period to allow work to be completed. We always seek voluntary compliance with our regulations before proceeding with mediation or legal action. In this case Mr. And Mrs. Freeman have expressed a willingness to work with the Township and are currently making very positive progress toward compliance.

If you have any questions relating to this memo or the issues at Victory Industries please let me know.

Chairperson Schmidt reminded everyone that Spring Clean-Up Days will be held May 5th and 6th from 7:30 am to 5:00 pm each day. Brush Days is May 13th and 20th at Miami Meadows Park from 7:30 am to 5:00 pm.

NEW BUSINESS

Mr. Duckworth presented the Board with a request to remove Lieutenant FF/EMTP David Jetter and Lieutenant FF/EMTP Bill Richardson from probation effective May 02, 2000. Mr. Humphrey made a motion to remove Lieutenant David Jetter and Lieutenant Bill Richardson from probation effective May 02, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth notified the Board that part-time firefighter Rich Childers has resigned effective April 29, 2000. Mr. Humphrey made a motion to accept the resignation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested approval by the Board of the following out-of-township travel requests; Keith Benhase and Mike Hackman to OC Instructor Certification Conference in Florence, Kentucky May 19, 2000. The estimated cost is $190.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Nick Colliver to the NAFTO Conference in Cincinnati, Ohio May 15-18, 2000. The anticipated costs are $390.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Harold Thiele and Dean Miracle to Appleton, Wisconsin to pick up a fire vehicle at the Pierce facility. The travel occurred on April 26-27 at a cost of $320.00. Mr. Humphrey made a motion approving the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Assistant Fire/EMS Chief, Dan Mack requested the Board grant approval to assign Miami Township's Bicycle Medic Team (of 2) and Medical Gator staffed with 2 paramedics for the May 14, 2000 Flying Pig Marathon. The Cincinnati Fire Department has requested our participation in this event. Mr. Mack stated he felt this would be a great way to show our appreciation for past and future assistance the Cincinnati Fire Department has done for the Township. Mr. Humphrey made a motion to support the request and send our Medical Bicycle Team and Gator Team to the Flying Pig Marathon. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that Kim Laing has created the name "Midsummer at the Meadows" for the township's summer event at Miami Meadows. Mr. Humphrey made a motion to approve the name "Midsummer at the Meadows" for the July 15th event at the Miami Meadows Park. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with two requests for speed limit reductions. Mr. Uecker made a motion to adopt RESOLUTION 2000-22 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Speed limit lowered to 25 MPH on Deerhaven Court extension (T-2257) 111miles; Olde Gate Court (T-2586) .153 miles; Meadow Lark Court (T-2588) .116 miles; Wildflower Court (T-2660) .112 miles and Windrow Lane (T-2587) .251 miles in the platted subdivision known as Chadwick Farm Subdivision. Mr. Uecker made a motion to adopt RESOLUTION 2000-23 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Speed limit lowered to 25 MPH on Oasis Drive (T-2679) .53 miles; Fairway Crest (T-2682) .40 miles; Carriage Hill Lane (T-2684) .034 miles and Inland Lane (T-2683) .074 miles in the platted subdivision known as Oasis Subdivision.

Mr. Fronk recommended the Board declare the vegetation at 1277 Deblin Drive be declared a nuisance and authorize the removal of the vegetation. Mr. Humphrey made a motion to adopt RESOLUTION 2000-24 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a memo regarding the TIRC meeting;

The Clermont County Tax Incentive Review Council (TIRC) met on April 27, 2000. There were 27 Miami Township projects reviewed. The TIRC recommended no punitive action against any business currently receiving a tax abatement authorized by the Miami Township Board of Trustees. The majority of the businesses receiving tax abatements have either met or exceeded their investment and employment commitments.

There are a few businesses that have yet to meet their employment projections. When asked why they have not met their employment projections, company officials overwhelmingly responded that a very tight labor market is the main reason why they have not met their employment goal. The TIRC decided to evaluate these businesses more closely next year.

There was one piece of disturbing information that I need to bring to your attention. If you recall, the Board denied the assignment of a tax abatement from Multifold International to IPBM Real Estate Co., Inc. on October 20, 1998 (please note that the Board of County Commissioners has the ultimate authority to deny tax abatement assignments). I notified the County Enterprise Zone Manager in writing of the Board's decision the following day (see attached letter). During last year's TIRC meeting, I reiterated our position and a motion was made to terminate the abatement agreement effective tax year 1999 (see attached minutes). The Board of County Commissioners did not take any action on this matter and Multifold received a $13,909 abatement in tax year 1999. I made it clear that Miami Township was disappointed that Multifold received an abatement due to a glaring mistake on the part of the County. David Spinney did accept responsibility and assured me that this matter would be resolved immediately. I felt it important to advise the Board of this situation.

If you have further questions regarding this matter, please bring them to my attention. Thank you.

Annalee Duganier, Enterprise Zone Manager Dept. of Community Planning & Development Board of County Commissioners 101 E. Main Street Batavia, Ohio 45103

RE: Assignment of Tax Incentives to IPBM Real Estate Co., Inc.

Dear Annalee:

October 21, 1998

The Miami Township Board of Trustees met on October 20, 1998 to consider a request to assign an Enterprise Zone Agreement from Multifold International to IPBM Real Estate Co., Inc. The Board of Trustees denied the assignment request.

Please let me know if a formal Resolution of the Board denying the assignment of tax exemption benefits is needed. If you have questions regarding this matter, please give me a call.

Sincerely,

David D. Duckworth Township Administrator

Tax Incentive Review Council Minutes April 29, 1999 Multifold International, 19-24-08C-151. Ms. Rudd gave the following overview regarding the current status of the abatement agreement. The analysis report provided indicated that the real estate project was first abated for the 1994 tax year. Personal property was first abated for the 1994 accounting period. The original agreement was executed in May of 1993. The parcel and company assets transferred ownership in March/April of 1999. Motion by Mike Murray, second by David Duckworth to terminate the abatement agreement effective tax year 1999. The motion carried unanimously

Mr. Humphrey made a motion to adopt the following Proclamation: Recognizing Emergency Medical Services Week May 14-20, 2000. Mr. Uecker seconded the motion. Upon role call, all voted "AYE."

Chairperson Schmidt briefly discussed senate bill 289. She urged people to write their senator to support this bill.

PUBLIC COMMENT

Mark Benken of 1697 SR 131 addressed the Board regarding Victory Industries.

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22 (G)(1) and to discuss pending Litigation pursuant to ORC 121.22 (G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey discussed the Recreation Center Meeting held last night. The Board determined they would be interested in being involved if it was a Miami Township center. They left the subject open to further discussion.

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:26pm.

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MAY 16, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, May 16,2000 at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Chairperson Schmidt asked everyone to remain standing for a moment of silence in honor of the death of one of Miami Township Police Officers father over the week-end. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes from the January 20th Special Meeting and the May 2nd regular meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATIONS

Mr. Humphrey made a motion to adopt a proclamation recognizing Myra Powers as the Milford-Miami Township Chamber of Commerce Educator of the Year. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Theresa Brown of the Clermont County Municipal Court Community Service Program presented a brief overview of the Municipal Court Community Service Program and what they can offer the community. Miami Township is currently using one of the program work crews at the Miami Meadows Park and has used this resource frequently in the past.

Mark Burgess of R.D. Zande and Associates presented the Board with a conceptual design of the new park to be built on the newly acquired Ryan property. Mr. Burgess discussed the design and proposed park features.

Mark Hudson of 5969 Pinto Place announced the 8th annual St. Vincent DePaul Run for the Poor will be held Saturday, June 17th, 2000. He requested the services of the Miami Township Safety Services again this year for the event.

DEPARTMENT REPORTS

Mr. Larry Fronk presented the Community Development Report for April to the Board. He noted that he has received a letter from OKI notifying Miami Township that the grant application submitted for sidewalks on Wolfpen-Pleasant Hill Road has been approved. The Township will receive approximately $140,000.00 for the project.

Fire and EMS Chief, Jim Whitworth reviewed the highlights of the department reports. The 1996 Pierce pumper had to be taken back to Wisconsin for warranty repairs. It's back, in service and working fine. The department is preparing a promotion on the use of residential swimming pool alarms. They will be partnering with Gemini Pools and several emergency service neighbors.

Mr. Chris Snow, Information Services Manager reviewed the accomplishments during April and plans for the future.

Recreation Director, Kristine Mick presented the April summary and reviewed upcoming May and June events.

Police Chief, R. Stephen Bailey presented the monthly report for the Police Department. He noted that CPO Glenn Evans exhibited outstanding diligence, perseverance, and displayed initiative while performing his duties during the month of April.

Kim Laing, Public Relations Director presented an update on the projects she has been involved in during April and plans for the future. She reported that several entries for the parade have come in.

Service Director, Walter Fischer reviewed the Road, Park and Cemetery activity during the month of April. They installed 65' of storm pipe on Apline Drive and 60' on Boots Lane.

CORRESPONDENCE

Mr. Ferry noted the Township has no objections to the issuance of a liquor permit to Milford Commons LLC dba Ameristop Food Mart at 927 SR 28.

Mr. Ferry read a letter from the Clermont County Department of Public Safety Services regarding the status of their efforts to establish a countywide dry hydrant system in the county.

Mr. Ferry read a letter from McGill Smith Punshon, Inc. requesting a special permit to possess and use alcoholic beverages for their company picnic at Miami Meadows Park on August 12th. The Trustees discussed the request. They will decide at a later meeting.

Mr. Ferry read a letter from OKI Regional Council of Governments advising the Executive Committee adopted a resolution endorsing the funding of the Central Miami Township Pedestrian Connection Project. $144,500.00 in federal funding toward the cost of the project will be received by the Township.

Mr. Ferry read two thank you notes directed to the Fire and EMS Department. The first note was from Judy Banks of 1153 Teakwood Drive and the second from Sophie Mezack.

OLD BUSINESS

Miami Township Administrator, David Duckworth recommended the Board accept the bid of $54,298.00 from Donohoo & Associates for the Community Park Driveway Extension project. This was the lowest bid received. Mr. Humphrey made a motion to accept the bid of $54,298.00 from Donohoo & Associates for the Community Park Driveway Extension project and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt reminded everyone that Brush Days will be held May 20th from 7:30AM to 5:00 PM at the Miami Meadows Park.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 83 checks numbered 72637 to 72726 for the total amount of $859,478.71, plus payroll and payroll taxes for May 05,2000 in the amount of $152,815.55. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the April Financial Report. The Board reviewed and signed the report.

Mr. Duckworth requested the Board offer conditional employment to Terry Davis for the position of part-time Park Patrol Officer. Mr. Humphrey made a motion to offer conditional employment to Terry Davis for the position of part-time Park Patrol Officer. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board officially appoint Steven Popp to the position of Part-Time Fire Fighter2/Paramedic effective 05/16/00 at an hourly rate of $9.85. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a request to authorize sending Police Officer Todd Peters to a D.A.R.E. retraining conference, August 8-11, 2000 in Perrysburg, Ohio. The anticipated costs are $591.00. Mr. Uecker made a motion to approve the out-of-township travel request of Todd Peters. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve an Amendment to the Rural Enterprise Zone Agreement with Bryan Equipment Sales, Inc. stating the tax exemption period is Tax Year 2001 through Tax Year 2007. Mr. Humphrey made a motion to approve the amendment for Bryan Equipment. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth informed the Board that the Board of County Commissioners officially terminated the Rural Enterprise Zone Agreements for Multifold International and Technology Flavors and Fragrances. Taxes erroneously abated in the amount of $28,210 will be recovered this year.

Mr. Duckworth requested authorization to submit a grant application to ODNR in the amount of $25,000.00 to partially fund a skateboarding facility at Miami Meadows Park. Mr. Humphrey made a motion to adopt RESOLUTION 2000-26 authorizing the Miami Township Board of Trustees to apply for a grant through the state of Ohio Nature Works Program, dispensing with the second reading, effective June 15,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that the Zoning Office has identified three properties that require Board of Trustee action for the abatement of noxious weeds pursuant to Section 505.87 of the ORC. Mr. Humphrey made a motion to adopt RESOLUTION 2000-27 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5886 Milburne Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-28 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 6246 Branch Hill-Guinea Pike, dispensing with the second reading and declaring and emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-29authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 376 Rule Street, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chief Whitworth advised the Board that he has put together a bid specification pack for an Outdoor Emergency Warning Siren System and it has been approved by Law Director, John Korfhagen. The preliminary cost estimates range from $110,000.00 to $170,000.00. He requested permission to advertise for bids. Mr. Uecker made a motion to authorize advertising for bids for an Outdoor Emergency Warning Siren System. Bids to be opened June 20, 2000 at 7:45 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to set June 7, 2000 at 7:30 PM at the Township Hall for a Public Hearing of Zoning Case # 453. Mr. Uecker seconded the motion. Upon roll call, Mr. Humphrey voted AYE. Mr. Uecker voted AYE. Mrs. Schmidt abstained.

Mr. Humphrey made a motion to set June 6, 2000 at 7:00 PM at the Township hall for a Public Hearing of Zoning Case #454. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the rental of giant air inflatable rides and games for the July 15th event. The estimated cost is between $3500.00 and $4000.00 and Pam Hering has nearly obtained enough donations to cover the cost. The Board approved the expenditure.

Mr. Duckworth reminded the Board that the first scheduled meeting in July is on the 4th and suggested the meeting be changed or canceled. Mr. Humphrey made a motion to cancel the meeting scheduled for July 04, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. E. J. Heikkiln of Timber Creek requested the Board place mile markers on the walking trails in the parks.

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC 121.22 (G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:20 PM.

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JUNE 6, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, June 06, 2000 at 7:30 PM at the Miami Township civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. The May 16th minutes were not available due to the State audit.

CORRESPONDENCE

Mr. Ferry read a letter from the Ohio Department of Development notifying the Board that the Ohio Housing Finance Agency has received an application for Housing Credits to create affordable rental housing opportunities in the Township. The Agency has reserved an annual amount of housing credits in the amount of $661,974.00 for the proposed Peeble Brooke Apartments, 990069.

Mr. Ferry read a notice to liquor license transfer from R W Rooster Bar & Grill Inc to Charlie Bazls Bar & Grille LLC. The Township has no objections.

Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley advising that the Clermont County Budget Commission will meet on Wednesday, June 07, 2000 at 10:00 AM for the purpose of considering the budget of the Clermont County Board of Health for 2001.

Mr. Ferry read a note of congratulations on receiving the sidewalk grant from OKI from Beth Armitage and members of Pathways of Miami Township.

Mr. Ferry read a thank you note from Wendy Gustafson. Ms Gustafson was thankful for the establishment and maintenance of the Paxton-Ramsey Park.

Mr. Ferry read a thank you letter from Allen Burreson regarding the Police and EMS response to his residence last week.

Mr. Ferry also expressed his thanks to the EMS for the speedy response to his residence last week.

OLD BUSINESS

Township Administrator David Duckworth recommended the Board allow alcohol at Township Park Shelters using the same procedure in place for the use of alcoholic beverages at the Lemming House. The applicant is required to submit a special request and is required to name Miami Township as an "also insured" on their business or homeowners insurance policy. Mr. Uecker made a motion to extend the alcohol use policy in effect for the Lemming House to all the park shelters currently in the Township park system. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Duckworth recommended the Board consider removal of full-time FF/EMTP Steve Wyan from probation effective June 06, 2000. Mr. Humphrey made a motion to remove full-time FF/EMTP Steve Wyan from probation effective June 06, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented for consideration a request to send Ed Schmid to a Police Supervision Training program September 10-23, 2000 in Evanston, Illinois. The anticipated costs are $2,215.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the issuance of nuisance abatement for tall grass and weeds at 5603 and 5607 Wolfpen- Pleasant Hill Road. Mr. Humphrey made a motion to adopt RESOLUTION 2000-30 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris from 5603 and 5607 Wolfpen-Pleasant Hill Road, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board of the need to appoint a member to the Township Recreation Advisory Committee. He recommended the appointment of Ms. Lauri Dobrowoleski to the committee. Mr. Uecker made a motion to appoint Lauri Dobrowoleski to the Recreation Advisory Committee. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to enter into a contract with the Zambelli Fireworks Company for the fireworks display at the July 15th event. He also requested an increase in the budget from $5,000 to $7,500 for the fireworks. Mr. Uecker made a motion to authorize Mr. Duckworth to enter into a contract with the Zambelli Fireworks Company in the amount of $7,500.00 to provide the fireworks display at the July 15th park event. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Service Director, Walter Fischer presented the Board with the 2000 Resurfacing program for Miami Township. Mr. Humphrey made a motion to go out for bid on the 2000 Resurfacing program with bid openings on July 18th at 8:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with three resolutions requesting speed limit reductions. Mr. Humphrey made a motion to adopt RESOLUTION 2000-31 lowering the speed limit to 25 MPH on Shoreline Way (T-2678) .103 miles; Crown Point Lane (T-2680) .074 miles; Bay View Court (T-2682) .041 miles; Pine Cove Lane (T-2686) .083 miles and Masters Row (T-2685) .112 miles in the platted subdivision known as Oasis Subdivision in Miami Township, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2000-32 lowering the speed limit to 25 MPH on certain streets in Miami Township, Bay Hill Lane (T-2637) .257 miles and Pine Hurst Lane (T-2638) .072 miles in the platted subdivision known as Bay Hill at the Oasis, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2000-33 lowering the speed limit to 25 MPH on certain streets in Miami Township; Seattle Rule Drive (T-2655) .167 miles, Return Shot (T-2654) .040 miles; Mitchell Farm Drive (T-2649) .118n miles, Vantaggil Circle (T-2651) .197 miles; Bold Greenback Drive (T-2652) .035 miles; Palomar Drive (T-2603) .196 miles; and Colonel Clopp (T-2653) .116 miles in the platted subdivision known as Mitchell Farm, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with an investment proposal from Morgan Stanley Dean Witter for review.

Mr. Duckworth presented a request from Walter Fischer for authorization to advertise bids for a 2001 crew cab, 1-ton dump truck for the parks. Bids to be opened June 20th at 8:00 PM. Mr. Humphrey made a motion to authorize advertising for bid for a 2001 crew cab truck with bids to be opened on June 20th at 8:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fischer requested authorization for 2 extras to complete the Ibold Road Stabilization project. The cost is $1,864.24. Mr. Humphrey made a motion to approve the two extras needed to complete the Ibold Road project at a cost of $1,864.24. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Ms. Betty Adelloop of 1749 Cottontail Drive voiced her concern about parking and speeding on her street. Many residents and construction personnel seem to be parking on both sides of the street and there are quite a few speeding vehicles creating a safety hazard for the area.

William Knepp of 826 State Route 131 announced the 3 summer concerts to be presented by Miami Glen. He requested the use of the meeting room of the Township hall for the concerts. The Board approved the request contingent on checking the availability of the room to be verified tomorrow. He reminded the Board of the June 17th Jazz and Swing concert at Miami Glen.

Frank Carrier of 1705 State Route 131asked for an update with a zoning issue. Mr. Fronk stated that three of the four issues have been addressed.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve a 4 ½ percent salary increase for Miami Township Administrator, David Duckworth retroactive to March 11, 2000. (Old salary $2735.02 per pay. New salary $2865.38 per pay.) Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 11:05 PM.

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JUNE 20, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, June 20, 2000 at 7:00 PM in the civic building. Chairperson Jean Schmidt called the meeting to order. The pledge of allegiance was given. Clerk Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22 (G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE. Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the May 16th, two June 6th and June 15th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve the minutes of June 7th. Mr. Humphrey seconded the motion. Upon roll call, Mr. Uecker and Mr. Humphrey voted "AYE." Jean Schmidt abstained.

DEPARTMENT REPORTS

Larry Fronk, Community Development Director noted that there will be a public involvement meeting on the SR 28 access study on July 12th, 7:00 PM at the Lemming House. He reviewed other aspects of the May activity report.

Community Relations Director, Kim Laing presented the Board with a review of her activities during May and proposed projects including promotion of the Midsummer at the Meadows event.

Assistant Fire/EMS Chief Harold Thiele reported that the monthly activity report was not complete at this time.

Chris Snow, Information Services Manager reviewed the May report.

Kristine Mick, Recreation Director presented the May activity report and reviewed the upcoming June and July events.

Police Chief, R. Steven Bailey presented the May report. He noted that Mike Henderson received the award for Criminal Investigator of the Year from a large agency at the 17th annual Police Appreciation Banquet hosted by the Clermont County Citizens Law Enforcement Association. Also honored at the banquet were three members of the Miami Township Citizen's Police Academy Alumni Association, Lisa McDaniels, Tim Jeffries and Issac Anderson.

Service Director, Walter Fischer noted that spring clean up and brush days were a huge success. The concrete curb project was installed and backfilled with blacktop and topsoil and the new mower head was installed after completing the first pass of roadside mowing.

CORRESPONDENCE

Mr. Ferry read a request from the Ohio Liquor Control board to transfer liquor license 91335090090 from UDF Limited Partnership 1at 2705 Madison Road, Cincinnati to 01335090093 UDF Limited Partnership1 at 1239 US 50 Milford. The Township had no objections.

Mr. Ferry read a notice of Public Meeting for the SR 28 Access Management Study on July 12th, 7:00 PM at the Lemming House.

Mr. Ferry read an invitation to the City of Loveland's celebration of the Clermont County Bicentennial at White Pillars Homestead on Sunday, July 2nd at 6:00 PM.

Mr. Ferry read a thank you letter from State Senator Doug White to Jean Schmidt. The letter thanked Mrs. Schmidt for her letter of support regarding SB 289, Annexation Reform.

Mr. Ferry read a thank you letter from Stanley M. Chesley to Chief Jim Whitworth. The letter was complimenting Captain Bob Burns' crew.

OLD BUSINESS

Bid Opening - Outdoor Emergency Warning Siren System

Mr. Ferry opened the bids in order received;

Werden Electric $169,750.00 without battery back-up $221,750.00 with battery back-up

Mobilcomm $241,991.40 Mr. Humphrey made a motion to accept the bids into the record and turn over to the safety committee for review, evaluation and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Bid Opening - 2001 Crew Cab, 1-Ton Dump Truck

Mr. Ferry opened the only bid received.

32 Ford-Mercury,Inc. $27,925.00 Mr. Humphrey made a motion to accept the bid into the record and turn over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry proposed to go out for bid in September for all township monies depository agreements. The current agreements expire December 31, 2000.

Mr. Ferry announced that the State audit is finished. The auditors wanted to know if the Trustees wished to have a post-audit meeting. The Board agreed they would have the meeting. The date will be determined later.

Mrs. Schmidt reminded everyone that the July 4th Trustees meeting has been canceled.

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 237 checks numbered 72727 to 72942 for the total amount of $580,345.27, plus payroll and payroll taxes for May 19th, June 02nd and June 16th in the amount of $498,718.09. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the May financial statement. The Trustees signed the report.

Mr. Humphrey made a motion to pay the Zoning Board of Appeals and Rural Zoning Commission members $25.00 for each meeting attended. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment as police officers to Jon Mangus, Kenneth Horton, Brian Mehne, Michael Owens and Kenneth Scott Horton. Mr. Humphrey made a motion to approve the offer of conditional employment to those listed above. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board schedule interviews with two candidates for the position of Administrative Assistant and one candidate for the position of part-time park patrol officer.

Mr. Duckworth advised the Board that a discrepancy was discovered in the pay of FF Mike Cooper and FF Mike Holloway. Both employees should have received a pay increase in 1998 (8/23/98 for Cooper and 10/22/98 for Holloway) but the actual increase did not take place until 1/1/99. Research has found that Mr. Cooper is due $1,144.70 in back pay and Mr. Holloway is due $908.20. Mr. Humphrey made a motion to pay Mike Cooper $1,144.70 and Mike Holloway $908.20 in back pay. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request to authorize sending Assistant Fire/EMS Chief Harold Thiele to the National Fire, Arson & Exposition Investigation Training Program July 24 through July 28, 2000 in Schaumburg, Illinois as an estimated cost of $800.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request to authorize sending Police Officer Todd Peters to G.R.E.A.T. (Gang Resistance Education and Training) Instructor training in Portland, Oregon, August 20-27,2000 at an estimated cost of $900.00. Mr. Uecker made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request to authorize sending Jim Richmond to a Compu-Spread Master Technician Course in Burlington, Ontario, August 23-31, 2000 at an estimated cost of $1,650.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a request to continue the Safe Communities Grant for the 2001 Fiscal year (October 00 - September 01). The amount of the grant is $42,400.00 and it is a 100% reimbursable grant. Mr. Humphrey made a motion to authorize Mr. Duckworth to submit a grant application for the 2001 fiscal year. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize him to enter into a lease agreement with the Clermont Senior Services, Inc. for their use of the Lemming House for a one-day a week senior center effective August 01, 2000. The Board directed Mr. Duckworth to tell CSSI that everything looks good. They wish to review the final lease agreement before authorizing signing.

Mr. Duckworth presented a request for authorization to sell two surplus ambulances to the village of Russellville EMS, Russellville, Ohio for a total of $2,500.00. Mr. Uecker made a motion to adopt RESOLUTION 2000-34 disposing of surplus equipment and authorizing the sale of surplus equipment to another subdivision and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt addressed the public regarding a disciplinary action against a member of the police department. Mr. Joseph Uecker made the following motion; "Having heard the evidence presented in internal affairs investigation 99-07 by counsel for the Fraternal Order of Police and with counsel for Miami Township on May 17th and on June 5th, 2000, we find that Miami Township Police Officer Thomas Risks' action on or about September 6th, 1999 did constitute gross misconduct, specifically dishonesty and insubordination, discourteous treatment of the public and conduct unbecoming an officer. Based upon these findings I move that the recommendation of the administrator be accepted with the following modifications. That Thomas Risk be suspended from duty for a period of thirty (30) days, that time to be determined by the Chief of Police." Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker stated; "Regarding the second case, I make the following motion; Having heard the evidence presented in internal affairs investigation 99-10 by counsel for the FOP and Miami Township on June 5th, 2000, we find that Miami Township Police Officer Thomas Risks' actions on or about December 12th, 1999 did constitute gross misconduct specifically neglect of duty, excessive use of force, discourteous treatment of the public and insubordination. Based upon these findings I move we accept the recommendation of the administrator and that Thomas Risk be discharged from his employment as a Miami Township Police Officer." Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. William B. Knepp of 826 SR 131 #33 reported that Car Works will be held at the Meijer parking lot on July 1st at 5:00 PM.

Mrs. Barbara Risk of 4129 Fox Hollow Drive, Blue Ash, Ohio stated that she felt the punishment given to her husband was not warranted by the actions in question. She presented her view of the job that police officers are called on to do everyday. She questioned why only one officer was disciplined when there were four officers involved.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting on July 3rd at 7:00 PM for the purpose of interviewing candidates for the administrative assistance position and the part-time park patrol officer position and any other business that may come before the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize the attorneys representing the Township to appeal the decision of the Appeals Court in the Jim Young case to the Ohio Supreme Court. Mrs. Schmidt seconded the motion. Upon roll call, Mrs. Schmidt and Mr. Uecker voted "AYE." Mr. Humphrey voted no. Motion carried.

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:15PM.

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JULY 18, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, July 18, 2000 at 7:30 PM. The meeting took place in the Miami Township Civic building. The Pledge of Allegiance was given. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the June 20th and July 3rd minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATIONS

Milford Bond Issue Mr. Doug Street of 5480 Carterway, Milford and Chairperson of the Bond Issue Committee requested the Board support and endorse the bond issue to be on the ballot in August. Mr. Humphrey made a motion to support and endorse the Milford School Bond Issue. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Officer Todd Peters Miami Township Todd Peters presented each Trustee with a plaque expressing his gratitude at being allowed to participate in the Rotary International South Korea group city exchange. He stated it was an experience of a lifetime.

DEPARTMENT REPORTS

Community Development - Larry Fronk noted that the residents in the Township are complying with the zoning and property maintenance regulations.

Community Relations - Kim Laing reported on the projects she was involved with during June, most of which centered around the July 15th event.

Fire/EMS Department - Chief Jim Whitworth reviewed the report he submitted. He stated the installation of the apparatus bag ventilation systems has begun at the South Safety Service building. The 1996 Pierce pumper has been removed from service again due to a critical problem with the all-steer system.

Information Services - Christopher Snow reviewed projects completed in June and plans for the future.

Parks/Recreation - Kristine Mick reported on the activities of June and highlighted the key upcoming July and August events.

Police Department - Chief R. Steven Bailey presented an overview of the report for June. He reviewed several successes during the month in the apprehension of criminals and recovery of stolen property and criminal tools.

Service Department - Walter Fischer noted the a wash out on Sugar Camp Road was repaired by dumping rip-rap over the hill and filling voids with concrete. The baseball field-fencing project was completed. Cemetery revenue was $6,484.75 for June.

CORRESPONDENCE

There was no correspondence.

OLD BUSINESS

Mr. Ferry opened bids received for the 2000 Resurfacing program. Three bids were received.

John R. Jurgensen $361,728.75

Barrett Paving Materials $361,977.22

L P. Cavett Company $375,848.31 Mr. Humphrey made a motion to accept the bids into the records and submit them to the service department for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that a recommendation for the Outdoor Emergency Warning Siren System will be announced at the next regular board meeting.

Mr. Duckworth presented an update on MidSummer at the Meadows event. He stated he felt the event was better than last year with an estimated 10,000 attending and no major problems. The committee is already at work on next year's event.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the township including 359 checks numbered 72943 to 73302 for a total amount of $802,520.51 plus payroll and payroll taxes for June 30th and July 14th in the amount of $340,561.87. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the June Financial Statement for review by the Board. The Board approved the statement.

Mr. Duckworth recommended the Board appoint Pam Temple Administrative Assistant to the Service Department effective July 17th, 2000 at an hourly rate of $10.50. Mr. Humphrey made a motion to appoint Pam Temple Administrative Assistant to the Service Department effective July 17th, 2000 at an hourly rate of $10.50.Ms. Temple will be on probation for 6 months. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board appoint Terry Davis as a Probationary Police Officer, full time at an hourly rate of $19.59 effective August 1, 2000. Mr. Davis has previously been approved as a part-time park patrol officer. Mr. Humphrey made a motion to offer Terry Davis a position as a full-time probationary Police Officer at $19.59 per hour effective August 01, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with six out-of-township travel requests for consideration. Mr. Humphrey made a motion to authorize the following out-of township travel requests; Jim Whitworth to attend the International Fire Chief's Association 2000 Conference, August 23 through August 28, 2000 in Dallas, Texas at an estimated cost of $1.775.00, Police Officer Matt Davis to attend a Homicide Investigation class in Columbus, Ohio, August 20 through August 25, 2000 at an estimated cost of $1,030.00,

Fire and EMS Lt. Steve Wells to a seminar "Mastering Performance Management, Supervision and Leadership Skills in the Fire Service" in Columbus, Ohio, August 1-3,2000 at an estimated cost of $495.00, Police Officer Kevin Petrocelli to the North American Travel Monitoring Conference in Middletown, Wisconsin, August 27-September 2, 2000 at an estimated cost of $1,625.00, Jennifer Heideman and Pat Banks to a Records Management training program at the Mohican State Park, September 10-11, 2000 at an estimated cost of $490.00, and Rob Heideman to SRO ( School Resource Officer) training in Plainfield, Indiana, August 7, 2000 at an estimated cost of $30.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a recommendation to initiate the process to establish a street lighting district for each of the following developments. Blackstone Subdivision, the Palmer Place Subdivision and the Woodbridge Subdivision. Mr. Humphrey made a motion to advertise and hold a public hearing for the establishment of a street lighting district for the Blackstone Subdivision on August 15,2000 during the regular board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a public hearing for the establishment of a street lighting district for the Palmer Place Subdivision on August 15, 2000 during the regular board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a public hearing for the establishment of a street lighting district for the Woodbridge Subdivision on August 15,2000 during the regular board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk requested authorization to advertise for applicants for the Zoning Commission and the Board of Appeals members. There will be one opening on each board at the end of the year. Mr. Uecker made a motion to authorize advertising for applications to be received by close of business on October 13, 2000 for membership on the Zoning Commission and the Board of Appeals. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Public Hearing on the Draft Access Management Plan for SR 28 on August 29th at 7:30 PM at the Township Hall and any other business that should come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the 2001 Tax Budget as prepared. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fischer presented the Board with a review of the Basketball Court plans for Miami Meadows Park. The court will be the type that can be flooded during the winter for a skating rink. The plans have not been finalized but progress is being made.

Mr. Duckworth presented the Board with a resolution for the Police Department to apply for a DARE grant. Mr. Humphrey made a motion to adopt RESOLUTION 2000-35 authorizing the Miami Township Police Department to apply for a grant through the DARE Grants program and authorizing the Township Administrator to enter into agreement with the Ohio Attorney General's office and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENTS

Steven Caperton of 1242 Blueridge Way, Milford pastor of the Vineyard Church on SR 28 stated that his church has looked into leasing the old Thriftway property and has discovered that the property is zoned so the church cannot operate in the building and he asked what the procedure would be to possibly get the area rezoned. The Board determined they had no problem with the church being located in that area. Mr. Fronk will begin the process to get an amendment to the zoning resolution.

Polly Vinotto of 697 Milford Hills Drive and Andrea Brady if 1221 Bradford Drive, Milford presented the results of the Miami Township Recreation Center survey conducted at Miami Meadows on July 15th, 2000. The survey is preliminary but the results show that further research on the development of a township recreation center would be justified.

Kathy Rodgers of 5868 Whitegate Court stated there is an interest in having an ice rink in the township park and she brought several people to discuss their interests

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to discuss purchase of property pursuant to ORC 121.22(G)(2). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:05 PM.

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AUGUST 1, 2000

The Miami Township Board of Trustees met in regular session at 7:30 PM on Tuesday, August 01, 2000 at the Miami Township Civic building. Chairperson Jean Schmidt called the meeting to order. She requested the Girl Scouts in attendance to lead the Pledge of Allegiance. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the July 18th minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Mr. Rick Crawford, Clermont County Historian presented a brief history of Miami Township. He proposed some bicentennial marker placement sites.

The Board presented plaques of appreciation for their works at Miami Meadows Park to Girl Scouts Alicia Battelle, Karen Wellman, Briana Colton and Michelle Thompson.

CORRESPONDENCE

Mr. Ferry read from the Clermont County Commissioners' Journal #288, Regular session 07/19/00 authorizing the release of Corbin Drive (0.188) T-2703 and Winchester Drive (0.026) T-2136 in Hunter's Ridge Farms, Block D and Katey Way (0.054) T-2704 in Hunter's Ridge Farms, Block E into the Miami Township Road System.

Mr. Ferry read a notice from the Clermont County Auditor. The Clermont County Budget Commission will meet on Monday, August 07, 2000 at 10:00 AM for the purpose of considering distribution of the Local Government and Local Government Revenue Assistance Funds.

Mr. Ferry read a notice from Carl Hartman, Clermont County Engineer advising that he will be accepting nominees for the Ohio Public Works District 10 Integrating Committee. Mr. Ferry read the memo from Dennis Krall, Issue 2 District Liaison that further explained the committee. Mrs. Schmidt made a motion to nominate Edwin H. Humphrey as the representative from Miami Township to the Ohio Public Works District 10 Integrating Committee. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry read a thank you note from Betty Geiger, trustee for the Ramsey/Paxton Cemetery Association. They held their association reunion at the Paxton/Ramsey Park on July 02, 2000.

Mr. Ferry read a letter to be published in the Advertiser August 2, 2000 from the Trustees and Clerk. The letter thanked Mr. Doug Lantz, Mr. Richard Porter and Milford Exempted Village Schools for their emergency assistance at the Mid-Summer at the Meadows Celebration at Miami Meadows Park on July 15, 2000. Due to the heavy rains, alternate parking was necessary and additional buses and drivers were provided to assist in shuttling people from the off-site parking lots to the park.

Mr. Ferry read an invitation from the Loveland Board of Education to the dedication of the additions to Loveland High School and New Intermediate School on Sunday, August 27, 2000 beginning at 1:30 Pm at the High School and 3:30 PM at the New Intermediate School.

OLD BUSINESS

Miami Township Administrator, David Duckworth recommended the Board accept the bid of $361,728.75 submitted by John R. Jurgensen for the 2000 Paving Program. Mr. Uecker made a motion to accept the bid of John R. Jurgensen in the amount of $361,728.75 for the 2000 Paving Program and authorize Mr. Duckworth to sign the contract on behalf of the board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board accept the Outdoor Emergency Warning Siren System bid submitted by Werden Electric/American Signal in the amount of $221,750.00. This is an AC/DC system with battery backup. Mr. Humphrey made a motion to accept the bid from Weden Electric/American Signal in the amount of $221,750.00 for the Outdoor Emergency Warning Siren System and have the project completed as expeditiously as possible after certification of availability of funds by the clerk. Also authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call all voted "AYE."

Community Development Director, Larry Fronk provided the Board with an update on the status of Proposed SR 28 Intersection Improvements.

REMINDER: There will be a Public Hearing on the Draft Access Management Plan for SR 28 on August 29th at 7:30 PM at the Township Civic building.

Miami Glen's String Quartet will perform Saturday, August 12th at 8:00 PM at the Lemming House.

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 128 checks numbered 73303 to 73403 for the total amount of $163,103.26 plus payroll and payroll taxes for July 28th in the amount of $174,472.67. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth notified the Board that Police Officer Matthew Wertz has resigned from his position effective July 31, 2000. Mr. Uecker made a motion to accept the resignation of Matthew Wertz. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended Police Officer Scott Ball be removed from Probationary employment status effective August 1, 2000. Mr. Humphrey made a motion to remove Police Officer Scott Ball from probationary employment status effective August 01,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board schedule interviews with two candidates for the position of Police Officer. Mr. Humphrey made a motion to hold a Special Meeting for the purpose of interviewing two candidates for the position of Police Officer and any other business that should come before the Trustees on Wednesday, August 16th at 7:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended Part-Time Fire Fighter Jason Beckett be promoted to Part-Time Fire Fighter2/Paramedic effective August 01, 2000. Mr. Humphrey made a motion to promote Jason Becket to Part-Time Fire Fighter 2/Paramedic at the rate of $10.24 per hour effective August 01, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth introduced Fire/EMS Chief Jim Whitworth to present a staffing proposal for part-time employees in the Fire/EMS Department. Chief Whitworth and Assistant Chief, Dan Mack presented recommendations for a new pay structure for part-time personnel. The recommendations included adding another 24-hour position at the Central Station and a 12-hour position to the North and South Stations, an increase in the hourly rate for part-time employees with an incentive for holiday work and a bonus program. Mr. Uecker asked if these proposed changes were within the departments' budget. Chief Whitworth stated they were. Mr. Humphrey made a motion to approve the following pay increases for part-time Fire Department employees effective 08/06/2000; CLASS CURRENTSTARTING RATE PROPOSEDSTARTING RATE CURRENT1-YEAR RATE PROPOSED1-YEAR RATE FF $7.89 $8.90 $8.21 $9.25 EMT $7.89 $8.90 $8.21 $9.25 MEDIC $8.55 $9.80 $8.89 $10.15 FF1/EMT $8.15 $9.50 $8.48 $9.75 FF2/EMT $8.55 $9.80 $8.89 $10.15 FF1/MEDIC $9.50 $11.00 $9.88 $11.40 FF2/MEDIC $9.85 $11.35 $10.24 $11.75 Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to change the policy for part-time Fire and EMS personnel working holidays to allow holiday hours worked to be compensated at time and a half their regular rate. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE.

Mr. Humphrey made a motion to pay a 5% bonus at the end of the year for part-time Fire and EMS employees who work more than 1,000 hours in a calendar year. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to change the staffing of Fire and EMS stations to allow adding a 24-hour position at the Central Station and a 12-hour position at both North and South Stations to be staffed by part-time personnel. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with four out-of-township travel requests. He requested authorization to send up to 4 Fire/EMS personnel to the Columbus Fire and Rescue Expo, September 9-10, 2000 in Columbus, Ohio. The anticipated cost is $590.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization requested to send Fire and EMS Captain Brian Gulat to the National Fire Academy in Emmitsburg, Maryland, August 19-20, 2000. The anticipated cost is $283.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization requested to send David Duckworth to the ICMA Annual Conference in Cincinnati, Ohio, September 17-20, 2000. The anticipated cost is $530.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization requested to send Walt Fischer to the American Public Works Congress in Louisville, Kentucky, September 10-13, 2000. The anticipated cost is $1,094.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2000-36 supporting recommendations in the Eastern Corridor Major Investment Study, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a request to consider improving the sound system in the Trustees meeting room. The current recording system is not adequately recording the proceedings. The proposed new system will cost approximately $4,000.00. Mr. Humphrey made a motion to improve the sound system for recording not to exceed $4,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting on Thursday, August 10th at 9:00 AM at the Township Hall for the purpose of a Post-Audit meeting with the State Auditors and any other business that should come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

There was a brief discussion regarding the possibility of moving the 5K Run to a different date than the Mid Summer at Miami Meadows Park. Mr. Duckworth was asked to look for other options.

PUBLIC COMMENT

Mr. William B. Knepp of 826 SR 131 #22 Milford, Ohio spoke to the Board on behalf of Meijers'. He thanked the Board and Township employees who helped make the July 1st Patriots Day a huge success. He also spoke on behalf of Miami Glen and thanked the Board for their continued support of their concerts. He outlined their upcoming events.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to prepare for bargaining sessions with Public Employees pursuant to ORC 121.22(G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:15 PM.

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AUGUST 15, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, August 15, 2000 at 7:30 PM. The Pledge of Allegiance was given. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were, Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the August 1st and August 10th meeting minutes as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Special Presentation

Police Chief, R. Steven Bailey administered the Oath of Office to Officer Terry Davis. The Board welcomed Officer Davis to the Township.

Special Presentation

Mr. Doug Wright and two members of the Miami Township Kiwanis Club presented Fire and EMS Chief, Jim Whitworth with a child restraint seat. The seat is to be used in the ambulances when transporting an infant or small child.

Public Hearing - Proposed Street Lighting District for Blackstone Subdivision

Chairperson Schmidt opened the Public Hearing on the establishment of a Street Lighting District for the Blackstone Subdivision. Mr. Ferry read the legal notice. Miami Township Administrator, David Duckworth presented the request on behalf of the owner, Classic Properties. This district would include 5 gaslight replica streetlights. The Board members had no questions. There were no statements from adjacent property owners. There were no communications relative to the case. There were no other public comments. Mr. Uecker made a motion to close the Public Hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to set the project for bid to be due September 19th at 7:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Public Hearing - Proposed Street Lighting District for Palmer Place Subdivision

Chairperson Schmidt opened the Public Hearing on the establishment of a Street Lighting District for the Palmer Place Subdivision. Mr. Ferry read the legal notice. Mr. Duckworth presented the request on behalf of the property owner, Classic Properties. This district would include 4 gaslight replica streetlights. The Board members had no questions. There were no statements from adjacent property owners. There were no communications relative to the case. There were no other public comments. Mr. Uecker made a motion to close the Public Hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to set the project for bid to be due September 19th at 7:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Public Hearing - Proposed Street Lighting District for Woodbridge Subdivision

Chairperson Schmidt opened the Public Hearing on the establishment of a Street Lighting District for the Woodbridge Subdivision. Mr. Ferry read the legal notice. Sue Kirk of 941 Saffron Lane, on behalf of the petitioners, presented the request. This request is for 13 streetlights. Estimated annual cost to each property owner is $50.00. There were no questions from the Trustees. Chairperson Schmidt called on adjacent property owners for statements. Keith Green of 1066 Carraway Lane, Jenny White of 5989 Woodsbend Drive, Todd and Kim Cronin of 1057 Carraway Lane, Jane Fitz of 930 Saffron Lane, Maria Blariol of 929 Saffron Lane and and Wally Wilson of 1063 Carraway Lane spoke in favor of the streetlights. Chris Tagart of 934 Tarragon Lane opposed the style and height of the lights chosen and against the streetlights. Rebecca Brooks of 5977 Woodsbend Drive, Barbara Humrighouse of 970 Tarragon Lane, Barbara Barnes of 968 Tarragon Lane, Jason Mears of 5979 Woodsbend Drive, Mark and Yvonne Steinhauer of 5976 Woodsbend Drive and Janet Thatcher of 5987 Woodsbend Drive

spoke against the streetlights. There were no communications relative to the case. Mr. Uecker made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." After a brief discussion by the Board, Mr. Uecker made a motion to approve the lighting district and let it out to bid with bids due by 7:30 PM on September 19, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Each department presented the Board with the July activity report to the Board and highlighted special items.

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding a request for a new D5 license for Abart Inc at 1296 SR 28, Loveland. There were no objections.

Mr. Ferry read an announcement from the Clermont County Engineer about the 8th Annual Snow Plow Roadeo on September 14th.

Mr. Ferry read a notice from the Clermont County Engineer listing Miami Township's Road Inventory. The listing shows Miami Township has 128.41 miles of roadway.

Mr. Ferry read a notice from Lind L. Fraley, Clermont County Auditor advising the 2001 budget hearing will be held at 10:00 AM, Monday, August 28th.

Mr. Ferry read a letter addressed to Jean Schmidt, Trustee from Lorna Rose, Operations Officer for Disaster Preparedness announcing the kick off of Project Impact on August 17th at 2PM.

Mr. Ferry read a notice of the temporary closing of the Loveland Miamiville Road northeast of Branch Hill Guinea Pike between 7:00 AM and 4:00 PM daily August 21-25, 2000. This is due to the installation of five sanitary sewer laterals.

Mr. Ferry read a notice from the Clermont County Watershed Management Plan which included a table of contents and the executive summary from the Phase 1 Project XL Agreement.

OLD BUSINESS

Chairperson Schmidt reminded those in attendance that there will be a Special Meeting on August 16th at 7:00 PM for Police Officer interviews and any other Township Business and there will be a Public Hearing on the Draft Access Management Plan for SR 28 on August 29th at 7:30 PM.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 146 checks numbered 73432 to 73577 for the total amount of $136,539.38 plus payroll and payroll taxes for August 11, 2000 in the amount of $165,014.61. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the July Financial Report.

Mr. Duckworth requested the Board consider removal from probation full-time Fire Fighter/Paramedic Jonathon Ross Pawlak. Mr. Humphrey made a motion to remove Mr. Pawlak from probation effective August 04, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider reclassifying part-time Fire Fighter/Paramedic Dana Nichols to part-time Paramedic. Mr. Humphrey made a motion to reclassify Dana Nichols to part-time Paramedic effective August 06, 2000 at the rate of $10.15 per hour. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with two out-of-township travel requests to consider. 1) Authorization to send Dan Mack and Dana Smith to the Emergency Cardiac Care Update Conference, September 22-24, 2000 in San Diego, California. The anticipated cost for all travel related expenditures is $1,395.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

2) Authorization to send Rita Morgan to the Emergitech Users Conference, September 6-8, 2000, in Columbus, Ohio. The anticipated cost for all travel related expenditures is $228.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request to declare two properties nuisances. Mr. Humphrey made a motion to adopt RESOLUTION 2000-37 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5886 Milburne Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-38 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 1129 Rainbow Trail, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended to the Board that they consider holding a Township Auction on October 7, 2000. He also asked the Board to consider allowing neighboring communities to have first right to purchase any of our surplus equipment. He also requested authorization to hire Russ Conley as the auctioneer at a cost of $100.00. Mr. Uecker made a motion to hold a Township Auction of Surplus Equipment on Saturday October 7th at 9:00 AM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to authorize Mr. Duckworth to hire Russ Conley as the Auctioneer and to notify neighboring communities of the equipment to be sold. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board he has obtained an approved "Lease Agreement" for the Miamiville Fire Station building lease. He requested authorization to sign the agreement. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the "Lease Agreement" for the Miamiville Fire Station building lease. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board set dates for the Free Garage Sale Weekend, The Fall Clean-Up Weekend and Trick or Treat night. Mr. Humphrey made a motion to set October 6, 7, and 8th as the Free Fall Garage Sale Weekend. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to set October 13th and 14th as Fall Clean-Up Weekend. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to set Trick or Treat night for Tuesday, October 31st from 6PM to 8PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Fire and EMS Chief, Jim Whitworth requested the Board grant permission to bid an Aerial Truck and a Rescue Pumper. The Board requested specs and costs be submitted before the next meeting.

Chief Whitworth presented the Board with a proposal from Pierce Manufacturing to replace the AllSteer axle with a straight axle. The proposal provides a loaner vehicle while the modifications take place, and includes a refund in the amount of $17,500.00. The Board requested the proposal be submitted to Law Director, John Korfhagen for review and recommendation.

PUBLIC COMMENT

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:25 PM.

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SEPTEMBER 5, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, September 05, 2000 at 7:30 PM in the Miami Township Civic building. Chairperson Jean Schmidt called the meeting to order. The pledge of allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the August 15th and August 16th Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Linda Eppler of Clermont Senior Services thanked the Board members for the use of the Leming House as a Senior Center for Miami Township senior residents. On September 13th there will be a "Levy Kick-off" get- together at the regular seniors meeting. Ms. Eppler discussed the many benefits provided by Clermont Senior Services. She outlined some of the services that will be able to continue with passage of the levy.

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Engineer regarding a Speed Study on Paxton Road for a possible speed reduction. The Ohio Department of Transportation has granted the speed reduction. Proper signs are now being installed.

Mr. Ferry read a letter from Galen Williams, Radio Dispatch Supervisor, Clermont County Department of Public Safety Services regarding testing of the 800 MHZ radios. Testing is set for Wednesday, September 6th and Thursday, September 7th.

Mr. Ferry read a letter from the Clermont County Engineer regarding the Ohio Public Works Commission District 10 Integrating Committee. Mr. Uecker made a motion to cast Miami Township's vote for Ed Humphrey. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Uecker and Mrs. Schmidt voted "AYE" and Mr. Humphrey abstained.

Mr. Ferry read a letter from the Department of Public Safety Services which included a copy of the July 20, 2000 Clermont County Communications Advisory Board meeting minutes.

Mr. Ferry read a letter from Miami Township Fire and EMS Chief, James Whitworth to Dr. Daniel Storer, Chairman Academy of Medicine of Cincinnati, E.D.S. Committee regarding a Rapid Sequence Intubation study performed from January 01, 1999 to February 29, 2000 by the department.

OLD BUSINESS

Miami Township Administrator, David Duckworth presented the Board with a resolution draft for the township auction. Mr. Humphrey made a motion to adopt RESOLUTION 2000-39 authorizing the disposal of property, including motor vehicles, road machinery, equipment, tools, and unclaimed property via public auction, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt reminded the Board of the upcoming events; Free Fall Garage Sale Week-end October 6,7, & 8 Township Auction October 7 Fall Clean-Up October 13 and 14 Trick or Treat Night October 31

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 129 checks numbered 73578 to 73712 for a total amount of $433,661.46 plus payroll and payroll taxes for August 25th in the amount of $175,841.06. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider removing full-time firefighter/paramedic James Martin from probation. Mr. Humphrey made a motion to remove James Martin from probationary employment status effective August 24, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider grant conditional employment to Eric Weibel, Brian Poe and Greg Moran for the position of police officer. Mr. Humphrey made a motion to offer conditional employment as police officers to Eric Weibel, Brian Poe and Greg Moran. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented three out-of-township travel requests for the Board to consider. Mr. Uecker made a motion to authorize Police Chief Steve Bailey to attend the FBI National Academy in Quantico, Virginia September 24 to December 8, 2000 at an anticipated cost of $1,395.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize Capt. Brian Gulat to attend the National Fire Academy's "Advanced Leadership Issues in EMS" course in Emmitsburg, Maryland October 23-November 3, 2000 at a cost of $330.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize Larry Fronk to attend the Midwest Planning Conference, September 20-22, 2000 at an estimated cost of $535.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a resolution requesting speed limit reductions on streets in the Mueller Meadows Subdivision and Orchard Valley Subdivision for consideration. Mr. Uecker made a motion to adopt RESOLUTION 2000-40 lowering the speed limit on certain streets in Miami Township subdivisions Mueller Meadows and Orchard Valley, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a resolution requesting a speed limit study on Hoffman Road for consideration. Mr. Humphrey made a motion to adopt RESOLUTION 2000-41 requesting the county engineer to conduct a speed limit study on Hoffman Road, dispensing with a second reading and declaring an emergency. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE with Mr. Uecker abstaining."

Chief James Whitworth presented the Board members with a Good Neighbor Award from the American Red Cross. Miami Township was honored with this award at the American Red Cross quarterly luncheon on September 05, 2000.

Mr. Duckworth requested the Board select a name for the new park. He presented the Board with a list of suggestions from employees. Mr. Uecker made a motion to name the new park Miami Riverview Park. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to name the mini-park on Branch Hill, the Miami Trailside Park. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. Noble Davis, Jr. asked if Loveland-Miamiville Road was a county road. He was told it is a county road. He asked if the Board was aware of any widening planned for the road. Mr. Uecker stated he thought the project was on hold pending funding. It was suggested he contact the county engineer. The Board determined they would write a letter to Mr. Hartman and express Mr. Davis's concerns.

Service Director, Walter Fischer reviewed the status of this year's paving program.

Mr. Humphrey made a motion to go into Executive Session to discuss personnel matters pursuant to ORC 121.22 (G)(1) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:30PM.

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SEPTEMBER 19, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, September 19,2000 at 7:30 PM in the Miami Township civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the August 29th and September 05th board meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Police Chief, R. Steven Bailey presented new police officer Brian Mehne. Chief Bailey then swore Officer Mehne in with the ceremonial Oath of Office. The Board welcomed Office Mehne to the Township.

DEPARTMENT REPORTS

All department reports were submitted for review. There were no questions from the Board.

CORRESPONDENCE

Mr. Ferry read a thank you letter from Linda Eppler, Director of Communications for Clermont Senior Services. It also requested the Board endorse the levy.

Mr. Ferry read a letter directed to Ms. Kimberly Laing from Ron Hill, Bicentennial Marker Chairman. He informed Ms. Laing that the Little Miami Railroad roadside marker and the Leming House roadside marker have been approved.

Mr. Ferry read a memo from Chief Whitworth to the Board regarding thank you notes recognizing donations that enhance the service the Fire and EMS offer the community. The Miami Township Fire and EMS Association donated books to the fire truck reading area and the IAFF Local 3768 donated the funds to buy a Knox Box for senior citizens.

Mr. Ferry read a letter from Regina Theilman of Creative Marketing Ideas, Inc. at 974 State Route 28, Suite C, Milford, Ohio. The letter expressed thanks for the fire department personnel who cleaned her parents' driveway of snow last winter.

Mr. Ferry read a letter from Edward J. Parish requesting endorsement of the Children's Services Levy. Chairperson Schmidt opened the meeting to comments from the audience. Aileen Helmusiun of Romar Villa spoke in favor of the senior services of Clermont County. Mildred Smith of Romar Villa also spoke in favor of endorsement of the Clermont Senior Services levy. Mary Markley Wolff of 5847 Monassas Run Road spoke in favor of supporting both the Senior Services Levy and the Children's Services Levy. She also requested support for the Mental Health Services Levy. Mr. Uecker made a motion to endorse issues 19, 20 and 21 on the November ballot. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

OLD BUSINESS

Mr. Ferry opened bids from Cinergy for the Woodbridge Lighting District which includes 13 lights at an annual fee of $4,778.28, the Palmer Place Lighting District which includes 4 lights at an annual fee of $1,380.24 and Blackstone Lighting District which includes 5 lights at an annual fee of $1,749.00. Mr. Humphrey made a motion to adopt RESOLUTION 2000-44 providing for the procurement of a street lighting system for Woodbridge Subdivision. Dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-45 providing for the procurement of a street lighting system for Palmer Place Subdivision. Dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2000-46 providing for the procurement of a street lighting system for Blackstone Subdivision. Dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt announced the following reminders: Free Fall Garage Sale Weekend October 6,7, & 8 Township Auction October 7 Fall Clean-Up October 13 & 14 Trick or Treat Night October 31 6-8PM

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 133 checks numbered 73713 to 73844 for the total amount of $499,153.20 plus payroll and payroll taxes for September 08, 2000 in the amount of $171,022.42. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. David Duckworth, Township Administrator presented the Board with two out-of-township travel request for consideration. l. Authorization to send Bill Doss to a Critical Care Paramedic Course, October 16- November 1, 2000 in Columbus, Ohio at an estimated cost of $1,470.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." 2. Authorization to send Walt Fischer to the CarteGraph User's Conference, October 10-13, 2000 in Dubuque, Iowa. Anticipated cost is $1,287.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry requested the Board approve the 2001 township budget with the exception of the Local Government Fund and Local Government Revenue Assistance Fund. Mr. Humphrey made a motion to adopt RESOLUTION 2000-43 accepting the amounts and rates as determined by the budget commission for the 2001 budget with exception of the estimates of the distribution of the Local Government Fund and the Local Government Revenue Assistance Fund and authorizing the necessary tax levies and certifying them to the County Auditor, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry requested authorization to go out to bid for new banking depository service agreements by advertising in a local paper as well as the Cincinnati Enquirer. All bids to be received by October 17th at 4:30 PM with bid openings at 8:00 PM on the 17th. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Fire and EMS Chief Jim Whitworth advised the Board that Cole and Russell Architects will offer a one-day seminar entitled "Fire Forum-Fire Station Planning, Design and Construction." The cost of the seminar is $40 per person. Mr. Humphrey agreed to attend with Chief Whitworth.

Chief Whitworth requested the Board consider proclaiming the week of October 8-14 as Fire Prevention Week. Mr. Humphrey made a motion to adopt the following proclamation: We the Board of Trustees of Miami Township hereby proclaim that the week of October 8-14, 2000 as Fire Prevention Week and encourages the community to observe this week with appropriate programs, ceremonies and activities. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a petition requesting the establishment of a street lighting district for Wardwood Estates Subdivision. A public hearing is requested for October 17th during the regularly scheduled meeting of the Board. Mr. Uecker made a motion to hold a Public Hearing for a proposed lighting district for Wardwood Estates Subdivision on October 17th during the regularly scheduled Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Police Chief R. Steven Bailey announced to the Board that Miami Township Police Department has received notification of approval by the United States Department of Justice for a $500,000.00 grant to fund four School Resource Officer positions under the USDOJ C.O.P.S. program.

Mr. Uecker made a motion to set a Special Meeting for a Public Hearing on Zoning Case # 456 at 8:00 PM on Monday, October 09,2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set a Special Meeting for a Public Hearing on Zoning Case # 455 at 8:15 PM on Monday, October 09, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the Sugar Camp Road Issue 2 phase 1 for bank stabilization in the amount of $346,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss personnel matters pursuant to ORC 121.22 (G) (1), to discuss purchase of property pursuant to ORC 121.22 (G)(2) and to discuss pending litigation pursuant to ORC 121.22 (G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to include other business of the Township in the October 9th meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:50 PM.

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OCTOBER 3, 2000

The Miami Township Board of Trustees met in regular session at 7:30 PM on Tuesday, October 03, 2000 at the Miami Township civic building. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the September 19th Board of Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Mr. Bill Knepp, Mr. Glenn Rankin, Mr. Brose Nordman, Ms. Lonnie Kingsberry, and Ms. Tina Sandborn representing Miami Glen made a special presentation to the Board in celebration of their fifth year anniversary. They reported on their progress, presented a check for the rent for the next twenty years, read a poem written by Ms. Kingsberrg, presented the members with an Ohio Buckeye and announced that the Schersinger Pest Control Company has donated the design and materials for a butterfly garden entryway at the Greater Miami Township Performing Center. The Board was presented with a birthday cake and each member of the audience received a cupcake.

The Miami Township Board of Trustees presented Jennie Workman, Goldina Backer, and Candy Burgeon of the Day Heights Garden Club with plaques of appreciation for the work they do in the beautification of Miami Township, specifically at the Leming House.

Marshal Orchard who is working toward becoming an Eagle Scout requested approval from the Board for a tennis backstop he would like to construct at the Community Park on Buckwheat Road. The Board members approved the project.

CORRESPONDENCE

Mr. Ferry read a notice from the Clermont County Engineer advising that the 2000 Township road inventory schedule is due Monday, December 18th at 9:00 A.M.

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 143 checks numbered 73847 to 73990 for a total amount of $341,844.14 plus payroll and payroll taxes for September 22, 2000 in the amount of $178,269.64. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".

Miami Township Administrator, David Duckworth requested the Board consider the resignation of Police Officer Heather Burgess effective October 16th and the resignation of Maintenance Worker I, Mark Marcosco effective October 6, 2000. Mr. Humphrey made a motion to accept the two resignations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to send Steve Rogers and T.J. Spencer to a refresher course in the use of Computer Voice Stress Analyzer November 1-3, 2000 in Columbus, Ohio. Estimated cost is $830.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to send Glen Evans to the Community Policing: Crime Prevention Conference, December 11-13, 2000 in Columbus, Ohio at an estimated cost of $425.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Service Director, Walt Fischer advised the Board he had received the salt bids from SWOP4g. The low bidder was $28.91 from IMC Salt, Inc. Mr. Humphrey made a motion to accept the bid of $28.91 from IMC Salt Inc and notify the low bidder. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider selling Isco to the Forest Park Police Department. The former handler of Isco, Mike Hackman has taken a position with the Forest Park Department and they have expressed an interest in purchasing Isco for $1500.00. Mr. Humphrey made a motion to adopt RESOLUTION 2000-48 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. That surplus equipment being a German shepherd police canine. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider a speed limit reduction request for streets in the Woods at Miami Trails, The Hunt Club and Harvest Ridge subdivisions. Mr. Humphrey made a motion to adopt RESOLUTION 2000-47 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring and emergency. The streets affected are Woods Trail Lane (T-2633) .086 miles in The Woods at Miami Trails; White Gate Court (T-2666.220 miles and Foxtale Court (T-2667) .086 miles in The Hunt Club; Harvest Ridge Drive (T-2692). 294 miles, Apple Blossom Lane (T-2693) .144 miles and Heritage Court (T-2694) .064 miles in the Harvest Ridge subdivision. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board he has received a request for the creation of a lighting district for The Estates at Miami Trails, Phase III. Mr. Uecker made a motion to accept the request and set a Public Hearing for October 17th during the regular Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board he has received a request for the creation of a lighting district for Millbrook Farms, Section 5. Mr. Uecker made a motion to accept the request and set a Public Hearing for October 17th during the regular scheduled Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider participating in a consortium of other township and municipalities to jointly hire an attorney to draft a master agreement each community can use in dealing with private businesses requesting authority to install communication devices in public right-of-ways. The attorney being considered is Gregory Dunn of Schottenstein, Zox and Dunn in Columbus, Ohio. The anticipated cost should not exceed $2,000.00 for Miami Township. Mr. Humphrey made a motion to join the consortium and authorize Mr. Duckworth to sign the agreement on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to change the November 7th meeting to November 14th at 7:30 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:10 PM.

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OCTOBER 17, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, October 17, 2000 at 7:30PM. Chairperson Jean Schmidt led the meeting with the Pledge of Allegiance. Chairperson Schmidt called the meeting to order. Mr. Uecker made a motion to appoint Miami Township Administrator, David Duckworth as Acting Clerk. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the roll. Attending were Jean Schmidt and Joseph W. Uecker. Mrs. Schmidt noted that Vice Chairperson, Edwin H. Humphrey was absent due to medical problems and Clerk, Eric C. Ferry was on vacation. Mr. Uecker made a motion to approve the October 3rd Board of Trustees meeting minutes and the October 9th Board of Trustee Public Hearing minutes. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Each Department Head presented a report on the activities during the month of September.

CORRESPONDENCE

Mr. Duckworth read a notice from the Ohio Division of Liquor Control. The Township had no objections to the transfer of license to UDF #133 on US 50 in Miami Township.

Mr. Duckworth read a notice from the Clermont County Auditor advising the letter included the draft of minutes for the annual meting of the Tax Incentive Review Council of April 27th. Mr. Duckworth read a note from Joan Paxton Jameson thanking the Trustees and Mr. Duckworth for cleaning up the property at 6750 Branch Hill-guinea Pike.

OLD BUSINESS

Mrs. Schmidt opened the Public Hearing on the Wardwood Subdivision Street Lighting request. Mr. Duckworth read the legal notice. Representing the applicant, Beck Moeggenberg presented the request. There were no comments from adjacent property owners. There were no communications relative to the case. There were no comments from the audience. Mr. Uecker made a motion to close the Public Hearing. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to go out for bid on this case with bid opening to be December 05, 2000 at 7:30 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth opened the Bids received for Banking Depository Service. Two bids were received. 1. Morgan Stanley-Dean Witter 2. Fifth Third Bank Mr. Uecker made a motion to accept the bids into the record and turn them over to the Clerk for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt reminded the audience that Trick or Treat will be held from 6 PM to 8PM on October 31, 2000.

Chairperson Schmidt reminded the Board and audience that next Board of Trustees meeting will be held November 14, 2000 at 7:30 PM.

NEW BUSINESS

Mr. Duckworth presented the September Financial Report for review by the Board. The Board members signed the report.

Mr. Duckworth advised the Board that Fire Fighter Harry Scott has resigned his position from the Fire/EMS Department effective October 11, 2000. Mr. Uecker made a motion to accept the resignation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to advertise for construction bids for the Sugar Camp Road Landslide Correction project. Bids to be opened December 5, 2000 at 7:30 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to advertise for the 12-Lead ECG Monitor/Defibrillator project with bids to be opened November 14, 2000 at 7:30 PM. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set a Special Meeting on November 13th at 7:30 PM to hold Public Hearings on Zoning Cases #457 and #459 and any other business that may come before the Board. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a resolution for the Board to consider for lowering the speed limit to 25 MPR on Hunt Club Diver. Mr. Uecker made a motion to adopt RESOLUTION 2000-49 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency, those streets being Hunt Club Dive (T-2665) .251 miles in the Hunt Club Subdivision. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mary Markley Wolff reminded the audience that there were 3 special issues on the ballot November 7th including the Mental Health Issue. She urged voting yes.

Mr. Uecker made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22 (G)(2). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:35 PM.

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NOVEMBER 14, 2000

The Miami Township Board of Trustees met in regular session on November 14, 2000 at 7:30 PM. Vice Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Eric C. Ferry, Clerk called the roll. Attending were Edwin H. Humphrey and Joseph W. Uecker. Chairperson Jean Schmidt was out of town. Mr. Uecker made a motion to approve the October 17th Board of Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice of application for a liquor permit by Smackers Barbeque Inc. The Township had no objections.

Mr. Ferry read a letter from the Clermont County Engineer's office requesting the Township provide reasoning as to why the speed limit should be reduced on Hoffman Road. Mr. Fischer agreed to contact the Engineer and ODOT regarding this road.

Mr. Ferry read a letter from the City of Milford confirming the Trustees have received the Notice of Filing of Annexation Petition, a copy of the Petition for Annexation filed with the Clermont County Board of Commissioners on October 23, 2000 and a copy of the Annexation Plat.

Mr. Ferry read a letter from Fire and EMS Chief, James Whitworth to Mr. Carl Hartman, Clermont County Engineer regarding the proposed placement of the 13 outdoor emergency warning sirens.

Mr. Ferry read a letter from John J. Coomes of Scotch Pine Drive. Mr.Coomes praised the job done by Officer Bret Simon on October 1st during a break-in at his residence.

Mr. Ferry read a thank-you note from Terry, Mary and Beth Fisher to Chief Whitworth praising the entire Miami Township Fire and EMS staff

OLD BUSINESS

Bid Opening - 12-Lead ECG Monitor/Defibrillator

ZOLL $134,693.00

Laderal Advised they were unable to bid

Medtronic $131,298.00 Mr. Uecker made a motion to accept the bids into the record and turn them over to the Fire and EMS Department for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry recommended the Township continue with Fifth Third Bank for both the general banking and investments. Mr. Uecker made a motion to accept the depository service and investments services of the Fifth Third Bank for Miami Township for a period of two years and authorize the Clerk to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Reminders: November 19th 1:00PM Groundbreaking Miami Riverview Park 2:00PM Dedication of Little Miami Railroad Historic Marker 3:00PM Dedication of Leming House Historic Marker 3:30PM Reception at Leming House

NEW BUSINESS

Miami Township Administrator, David Duckworth recommended the Board approve a promotion to Firefighter 2/Paramedic with an hourly rate of $11.75 to Doug Tieman. Mr. Uecker made a motion to promote Doug Tieman to Firefighter 2/Paramedic at $11.75 per hour effective November 12, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize Mr. Walt Fischer to start the process to fill a vacancy in the service department and advertise for season park help for the 2001 season. The Board approved the request.

Mr. Duckworth requested authorization for John Zellner to attend the Ohio Turfgrass Conference in Columbus, Ohio, December 4-7,2000. The estimated cost is $827.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board set a date to accept bids for a guard rail safety project for certain sections of Ibold Road and Beech Road. The estimated cost is $25 to $30 thousand. Mr. Uecker made a motion to set December 10th at 7:30 PM for bid openings for certain sections of Ibold Road and Beech Road guard rail safety project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a Special Meeting on December 14th at 7:00 PM for the purpose of holding a Public Hearing of Zoning Case #460 and #461 and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Vice Chairperson Edwin H. Humphrey discussed the fact that Mrs. Schmidt has advised the Board that due to her election to State office, she will be resigning her position as trustee creating a need to fill the position for the remaining term. Mr. Uecker made a motion to advertise the opening on the Board in the next week's newspapers and begin interviewing candidates on December 20th at 7:00 PM and any other business that may come before the Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the October Financial Statement. The Board approved the statement and signed off.

Mr. Duckworth discussed a mass casualty trailer proposal. The Board approved the project for both the mass casualty trailer and a pick up truck.

PUBLIC COMMENT

There were no public comments.

With no other business to come before the Board, Vice Chairperson Humphrey adjourned the meeting at 8:05PM.

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NOVEMBER 21, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, November 21, 2000 at 7:30 PM. Chairperson Jean Schmidt led the Pledge of Allegiance then called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

DEPARTMENT REPORTS

Larry Fronk, Director of Community Development presented the October Zoning and Development report.

Community Relations Director Kim Laing presented an update of projects completed in October and an overview of upcoming projects.

Fire and EMS Chief Jim Whitworth reported the October incidents and updated the Board on other areas of the department.

Chris Snow, Information Services Manager presented the Board with a review of October results and a timeline for future projects.

Recreation Director Kris Mick reviewed the October park events and presented her proposed 2001 Recreation programs.

Police Lieutenant Daryl Poe reviewed the October activity report from the Police Department.

Service Director, Walter Fischer presented the Park, Road and Cemetery report for October.

CORRESPONDENCE

Mr. Ferry read notices from the Clermont County Department of Community Planning and Development advising they had received Formal Plans for Enterprise Circle and Athens Community.

Mr. Ferry read a notice of the Clermont 2001 Annual Meeting to be held Wednesday, February 28,2001 at the Holiday Inn Eastgate from 5:30 - 8:00 p.m.

OLD BUSINESS

Mr. Duckworth informed the Board the 12-Lead ECG/Defibrillator/Pacer bids were reviewed and the Fire and EMS Department recommends accepting the bid submitted by Zoll Medical in the amount of $17,346.50 for the Monitor/Defibrillator (2 to be purchased) and $1,356.00 for the battery charger system (3 to be purchased). Mr. Humphrey made a motion to accept the bid submitted by Zoll Medical and authorize Mr. Dave Duckworth, Township Administrator to sign a contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a public hearing during the regular Board meeting on December 19,2000 for proposed street lighting districts in Millbrook Farms, Section 5 and the Estates at Miami Trails, Phase III. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 311 checks numbered 73991 to 74303 for the total amount of $951,290.98 plus payroll and payroll taxes for October 6th, 20th, November 3rd and 17th in the amount of $691,693.57. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reported that part time FF/EMTP Matt Bucksath has resigned from the Fire and EMS Department. Mr. Humphrey made a motion to accept the resignation of Matt Bucksath. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with three out-of-township travel requests to consider. Lt. Steve Rogers to a police officer background investigation training program, April 8-14, 2001 in Jacksonville, Florida. Total cost; $1,500.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Captains Brian Gulat, Steve Monterosso and Dean Miracle with Assistant Fire/EMS Chief Harold Thiele to the Fire Department Instructors Conference, February 25-March 3, 2001 in Indianapolis, Indiana. The anticipated cost is $5,940.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Recreation Director Kris Mick and Pam Hering to the Ohio Parks and Recreation Conference, March 4-7, 2001 in Toledo, Ohio. The anticipated cost is $910.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that the Citizen's Recreation Advisory Committee has completed all of the tasks as set forth in their by-laws. He recommended formally terminating the committee effective November 21,2000. Mr. Uecker made a motion to formally terminate the Citizen's Recreation Advisory Committee effective November 21,2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk recommended the Board approve the State Route 28 Access Management Study. Mr. Humphrey made a motion to adopt the study as an access guideline for future development and redevelopment for the State Route 28 corridor from the Bypass east to Donna Jay Drive. Mr. Uecker seconded the motion. Upon roll call, Mr. Humphrey and Mr. Uecker voted "AYE." Mrs. Schmidt abstained.

Mr. Duckworth requested the Board consider hiring 4 seasonal employees for the Recreation Program. Mr. Humphrey made a motion to adopt the 2001 Recreation Program and the recommendation to hire seasonal employees to assist with the program. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested approval from the Board to use the services of Suburban Rails to provide conceptual designs for the skate park proposed for Miami Meadows Park. The $500.00 fee will include two designs. Mr. Humphrey made a motion to use the services of Suburban Rails to provide designs for the proposed skate park for Miami Meadows Park. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2000-53 authorizing membership to the Coalition of Large Ohio Urban Townships (CLOUT) and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2000-52 supporting the vacating of a portion of Cedar Drive (T-327) and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments

Mr. Uecker made a motion to go into Executive Session to prepare for Collective Bargaining Session pursuant to ORC 121.22(G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting.

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DECEMBER 5, 2000

The Miami Township Board of Trustees met in regular session on Tuesday, December 05,2000 at 7:30 PM. The Pledge of Allegiance was given. Chairperson Jean Schmidt called the meeting to order. Miami Township Clerk Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the November 13th Public Hearing, November 14th Regular Meeting and November 21st Special Meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

The Trustees recognized the members of the Citizens Recreation Advisory Committee for a job well done. Each member was presented with an award plaque.

CORRESPONDENCE

Mr. Ferry read from the Clermont County Commissioners' Journal # 288, Regular Session 11/08/00. The following roads have been placed into the Miami Township Road System; Paxton Lake Drive (0.175) T-2500, Baywood Cove (0.033) T-2707 and Harbor Cove (0.031) T-2708.

Mr. Ferry read a letter from Paul Berringer of the Clermont S.W.C.D regarding the Dry Hydrant Program.

OLD BUSINESS

Mr. Ferry opened the only bid received for a street lighting district for Wardwood Estates. Cinergy proposed a one- time cost of $777.33 plus $3,827.28 annually. Mr. Uecker made a motion to accept the bid into the record. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2000-56 providing for the procurement of a street lighting system, dispensing with the second reading and declaring and emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry opened bids received for the Sugar Camp Road Landslide Correction Project; Sunesis Construction $ 252,607.25 Rand Construction 393,390.00 Fred A. Neiman Company 250,151.00 The Righter Company 249,768.75 Mr. Uecker made a motion to accept the bids into the record and submit them to the Service Director for review and recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 205 checks numbered 74304 to 74508 for the total amount of $647,871.91 plus payroll and payroll taxes for December 01, 2000 in the amount of $208,348.56. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider offering conditional employment to Bradley Moore, B. Dene Riggenbach and Donald Wegman as part-time Fire Fighter/Paramedics. Mr. Humphrey made a motion to offer conditional employment as part-time Fire Fighter/Paramedics to Bradley Moore, B. Dene Riggenbach and Donald Wegman. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to send Lt. Steve Rogers to a discipline investigation training program December 12, 2000 in Vandalia, Ohio. The total cost is $140.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider a speed limit reduction on the following streets; T-658 Blackburn Drive .343 miles Blackburn Acres T-2578 Woodlake Court .129 miles Woods at Miami Trails T-2521 Scotch Pine Drive .271 miles Torrey Pines T-2523 Longleaf Drive .093 miles Torrey Pines T-2522 Asutrian Court .081 miles Torrey Pines T-2154 Sovereign Drive .153 miles Forest Knoll T-2544 Forest Crest Court .058 miles Forest Knoll T-2546 Park Wood Court .180 miles Forest Knoll T-2084 Briar Cove Court .098 miles Bramble Wood Acres T-2401 Whitney Drive .142 miles Park 50 TechneCenter T-2579 Ridgewood Drive .299 miles The Woods at Miami Trails Mr. Uecker made a motion to adopt RESOLUTION 2000-57 lowering the speed limit to 25 MPH on certain streets (names above) in Miami Township, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth discussed the Health and Dental Insurance Renewal. The health increase amounts to 14% with the dental increase at 5%. The Board members agreed to renew the health and dental insurance contract with Anthem. Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into such contracts as required to renew the Township's health and dental insurance programs. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chief Jim Whitworth presented a Paramedic Contract with the Village of Terrace Park for the Boards' consideration. He reported on the proposed changes to the contract; which include a two (2) year contract (the old contract was one (1) year) and a fee schedule adjustment. Miami Township Legal Advisor, John Korfhagen has reviewed and approved the contract. Mr. Humphrey and Mr. Uecker concurred the fee adjustment was not acceptable. The 2- year contract was agreeable with the rates remaining the same as the previous contract. Chief Whitworth advised he would present the conditions to Terrace Park and report back to the Board.

Mr. Uecker made a motion to re-appoint Wayne Loudermilk to the Zoning Board of Appeals and T.J. Siberski to the Rural Zoning Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider adopting a revised Credit Card Policy. Mr. Humphrey made a motion to approve the revised Credit Card Policy. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reviewed the COPS Hiring Grant and asked the Board to review John Korfhagen's opinion of participating in the program. Mr. Uecker made a motion to accept the COPS Hiring Program Grant and have Chairperson Schmidt sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize him to enter into contracts for entertainment at the 2001 Midsummer at the Meadows event. Currently we have received a contract from the agent representing Chuck Negron formerly of Three Dog Night and we are awaiting a contract from the Lovin' Spoonful. Mr. Uecker made a motion to adopt RESOLUTION 2000-54 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Larry Fronk advised the Board that the Township has received Transportation Enhancement Grants for sidewalk improvements. These are matching grants and the Township share is $71,000.00 that will be paid out over the 2001 and 2002 budget years. A letter of commitment from the Township is required. Mr. Humphrey made a motion to have a letter prepared committing the Township to supply $71,000.00 in matching funds for these grants. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Humphrey and Mrs. Schmidt voted "AYE" while Mr. Uecker abstained.

Mr. Duckworth presented the Board with an Emergency Snow Removal resolution for review. Mr. Humphrey made a motion to adopt RESOLUTION 2000-55 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with Ohio Revised Code section 505.82, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board he has received a written notice that Husky Injection Molding Systems, Inc. located at 6279 Tri-Ridge Blvd., Suite 208, has requested a tax abatement from the city of Milford. The company is moving to a new 55, 000 square foot facility in the Milford Commerce Park. The Board concurred there would be no objection to the move.

Mr. Ferry requested the Board approve payment of dues for 2001 for the Clermont County Township Association for Trustees and Clerk. Mr. Humphrey made a motion to approve payment of dues for 2001 for the Clermont County Township Association for the Trustees and Clerk in the amount of $40.00 per member. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve out-of-Township travel for the OTA Winter Conference February 7-10, 2001 for the Trustees, Clerk and Township Administrator. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth asked the Board to review what can be done to resolve a continuing problem with the time of garbage collection in the Township. Law Director, John Korfhagen discussed the options available to the Board. It was determined that Mr. Korfhagen should draft a resolution in the legislative mode requesting hours of operation on Township streets for garbage collection.

PUBLIC COMMENT

Mr. Steve Neagel of 5784 Observation Court observed he has a problem with BFI/CSI picking up their garbage between 3 and 4 am each Tuesday.

Claire Gilbert of 6705 Branch Hill-Guinea Road stated she was upset about a communication tower that is on the Kirkle property and now she has heard that the State of Ohio was going to erect another tower on the property. She asked if there was anything that can be done to stop the State? Mr. Fronk was asked to look into this situation.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to prepare for Collective Bargaining Session pursuant to ORC 121.22 (G)(4) and to discuss personnel matters pursuant to ORC 121.22 (G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt the new Training policy with the addition of a maximum amount to be paid in any one year to be equal to tuition for in-state tuition at University of Cincinnati as of December 01st of each year. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Me. Uecker made a motion to adopt the Nepotism Policy as written. Mrs. Schmidt seconded the motion. Upon roll call, Mrs. Schmidt and Mr. Uecker voted "AYE." Mr. Humphrey voted "NO."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:25 PM.

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DECEMBER 14, 2000

The Miami Township Board of Trustees met in regular session on December 14,2000 at 7:00 PM. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the November 14th, December 4th and December 5th meeting minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATIONS

The Board of Trustees and Mr. Ferry presented a special award to Bradley Henderson. Mr. Henderson is a resident of Miami Township and was selected as a 2001 Rhodes scholar. He is the first recipient of this award in the greater Cincinnati area.

Dave Frisby of the Milford Football Club presented the Board with a plaque and special thanks for allowing Miami Meadows to be the home of the Milford Football Club.

The Board of Trustees welcomed Police Chief R. Steven Bailey back and congratulated him on completing the 11-week FBI course. Chief Bailey presented the Board members with a certificate of recognition from the FBI Academy. He also presented them with a pin making them honorary FBI class members.

Mrs. Schmidt asked that people keep in mind the Chowning family during this season of good will and giving. The family lost their home and personal belongings to a fire today.

DEPARTMENT REPORTS

Larry Fronk, Director of Community Development presented the November Zoning and Development report with an amendment that the Romar Villa Mobile Home Park/Lowes district change has been withdrawn for now.

Community Relations Director, Kim Laing presented an update of projects completed in November and an overview of upcoming projects. November press releases were at their highest with 45.

Fire and EMS, Assistant Chief Mack presented the November incidents report and updated the Board on the fire this afternoon with a special word of thanks to our mutual aid departments.

Chris Snow, Information Services Manager presented the Board with a review of November results.

Recreation Director, Kris Mick reviewed the November park events with an amendment of a recently added event on January 20 at 11:30 am - A Polar Bear Hunt at Miami Meadows.

Police Chief Steve Bailey reviewed the November activity report for the Police Department drawing attention to 33 success stories involving the police personnel.

Service Director, Walt Fischer presented the Service Department Activities report for November while the rest of the department is preparing to be called out this evening due to the inclement weather.

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Engineer, which lists the schedule for tour of all county roads. This will begin in February 2001, and the Trustees or any staff member is invited to participate in the tour.

Mr. Ferry read a letter from Captain Robert Burns and his wife Annette commending Captain John Dold, Ralph Vilardo, Steve Wyan, and Jim Petry for assistance in removing a fallen tree from his yard while he is out with back surgery.

OLD BUSINESS

Mr. Ferry opened the three bids for Beech Road. One bid was submitted from Security Fence for $31,996.80 for a new guardrail or a used guardrail for $25,985.60. Lake Erie Construction Company bid $33,960 for new rail and $29, 299.20 for used rail. And lastly, DEW Construction submitted $36,880 for new rail and $29,124.80 for used rail. Mr. Humphrey made a motion to accept the bids into the records and submit them to the Service Director for review and recommendation. Mr. Uecker seconded. Upon roll call, all voted "AYE."

Mr. Ferry stated that there will be a Public Hearing for street lighting, Tuesday December 19th at 7:30 pm at the Miami Township Civic building, to hear any and all proof offered by any and all parties affected concerning Millbrook Farms section 5 street lighting followed by Estates at Miami Trails Phase 3 street lighting. Mrs. Schmidt explained that there was no applicant in the audience for this request, but Mr. Duckworth usually is the applicant for Millbrook Farms although it must be noted that the developer has requested the lighting with the cost to be passed on to the homeowners. This project will go out for public bid. There were no questions from any of the Trustees and no adjacent property owners present to make a statement regarding this request. There was also no communications received relative to this case. A motion was then made by Mr. Humphrey to close this case. Upon roll call, all voted "AYE." Also a motion was made by Mr. Humphrey to set a bid opening for the street lighting district at Millbrook Farms at 8 o'clock pm., January 16th. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt then mentioned a public hearing for Miami Trails Phase 3 street lighting. Also, Mrs. Schmidt noted that the developer again made this request, with the cost passed on to the homeowners. It was noted that no persons or homeowners were present to make any statements so a motion was made to close the case. Upon roll call, all voted "AVE." Mr. Humphrey made a motion to approve bids due 8 o'clock, January 16th. The motion was seconded by Mr. Uecker. Upon roll call, all voted "AYE."

Mrs. Schmidt then presented Mr. Fischer, the Township Service director to make recommendations on the Sugar Camp Road bank stabilization project. After the bids were reviewed, he recommends that the project be awarded to the Righter Company out of Columbus, Ohio for $249,768.75 due to their low bid as well as their stellar reputation with ODOT for this type of work. Mr. Fischer recommends that the Trustees authorize the administrator to enter into a contract with this company. Mr. Uecker made the motion to accept the recommendation of the service director and accept the bid by the Righter Company of $249,768.75 as well as to authorize the administrator to enter into a contract with this company. Mr. Humphrey seconded the motions. Upon roll call, all voted "AYE."

Mrs. Schmidt questioned Assistant Chief Dan Mack about the Paramedic Contract with the Village of Terrace Park regarding if the contract was ready to present. Assistant Chief Mack states that the mayor of Terrace Park has signed this contract and they are awaiting a decision by this board. Chief Whitworth has discussed the contract with Assistant Chief Mack and advises Mr. Korfhagen, the Township solicitor to review this revised contract, which will be set-aside for this purpose. The change involved keeping the previous year 2000 rate schedule.

Resolution for operational hours on garbage collection was presented by Mrs. Schmidt and addressed by Mr. Fischer. The hours of operation would be 6 o'clock in the morning to 7 o'clock in the evening would be garbage collection service in the Township. Mr. Humphrey agrees that this would be an appropriate action due to complaints lodged regarding 3 am trash pick up. This is the first reading. All Trustees were present, with Mr. Uecker moving to adopt the motion to accept the resolution as read by Mrs. Schmidt. Mr. Humphrey seconded the motion and all trustees voted, "AYE" upon roll call. The second reading will take place at the January 2nd, 2001 meeting.

Mr. Fronk, Director of Community Development presented information due to a concern regarding the State of Ohio placing a telecommunication tower site in northern Miami Township. Mr. Todd Barnhouse, Public Relations Manager for the MARCS (Multi-Agency Radio Communication System) addressed the issue by stating that their consultant was directed to find

three alternative sites. Also, whenever possible co-location with Nextel sites will be implemented if feasible whenever frequency interference isn't a problem. Mr. Barnhouse stated that it would be over a year before they start construction in southwest Ohio, and the State will work with local governments in selecting the final sites. Also, a water tower may be built in the same area and this may be a viable solution. Mr. Fronk will further investigate this issue. No questions were submitted.

Getting back to the Terrace Park contract, Mr. Korfhagen has now reviewed the document and Mr. Humphrey has made a motion to authorize the administrator to sign this contract with Terrace Park for EMS Paramedic Service on behalf of the board. The motion was seconded by Mr. Uecker. Upon roll call, all voted "AYE."

NEW BUSINESS

Mrs. Schmidt asked if the financial statement could be presented and it was available and presented by Mr. Ferry.

Mr. Humphrey made a motion to offer conditional employment to Marvin Johnson as Probationary Police Officer. Mr. Uecker seconded the motion. Upon roll call, all voted, AYE." Also, Chief Whitworth has requested Mr. Duckworth to request authorization to initiate the process to hire four full-time fire fighter/paramedics. One position is a replacement for Harry Scott, who recently resigned and the other three positions are new hires. Detailed information was provided in an additional document. Mr. Humphrey concurred, and all Trustees agreed with Mr. Humphrey upon roll.

Mr. Humphrey made a motion to approve one out-of-Township travel for Mr. Larry Fronk to attend the 2001 National Planning Conference in New Orleans, held March 10 through the 14th not to exceed $1600. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt directed the Christmas tree recycling program over to Mr. Fischer who stated that press releases were sent out. The recycling will take place in the daylight hours at the Miami Meadows and Paxton Ramsey Parks. There will be signs at the parks to identify the proper areas for recycling. Trees will be taken until the end of January. No questions were presented, but Mr. Humphrey commented on what a good service this was in being provided to the residents.

Mrs. Schmidt stated that Miami Township would celebrate its Bicentennial next year. Mr. Uecker asked Mrs. Laing to find out exactly when the Township was established, which turns out to be February 25, 1801. However, it was called Obanion Township after the surveyor John Obanion. The name was changed to Miami Township in 1803 due to the location along the Little Miami River and also the Miami Indian tribe who were here before the area was settled. If we celebrate using the 1801 date then we can essentially say that we were one of the original 5 Townships in Clermont County. Also, Obanion Township included part of Goshen Township. Suggestions include a cookie brigade by Mrs. Schmidt, a garden party at Lemming House by Mr. Uecker, or also something in conjunction with Miami Meadows yearly event. Also, a reenactment of the 1801 settling would be an idea. A motion was made to set aside February 25th date as the kick off of this celebration with a resolution that Mrs. Laing will present this motion to Mr. Duckworth

Mr. Fischer, the Service director was at the engineer's office to get the Township ODOT annual road certification. He received seventeen roads or extensions, totaling 1.92 miles and the through the past year the service department has been taking inventory of the roads systematically. We have located 3 roads that we have collected money for but have not been maintaining and have now reclassified these roads as class X. We now total 130.46 miles, which is the largest road inventory in this county.

Mr. Duckworth has asked for a special meeting on December 27 and Mr. Humphrey presented the motion for a general meeting on that date at 7pm. The purpose of the meeting will be to address budget and reorganization, transfers of funds and other business. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt opened the meeting for anyone to come forward with any public comments. No one came forward.

Assistant Chief Mack presented a SCBA specs and recommendations document to go out for bid. Mr. Humphrey then explained the function of these breathing apparatus to the board. Assistant Chief Mack went on to explain the advantages of this proposal for each firefighter. A motion was put forth by Mr. Humphrey to accept bids for SCBA (29 units, 36 additional air bottles plus face pieces) to be opened at 8:15 pm. on January 16 on 2001. The motion was seconded by Mr. Uecker. Upon roll, all voted "AYE."

With all members in agreement, Mrs. Schmidt moved to adjourn the meeting at 8:35.

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SPECIAL MEETINGS

JANUARY 12, 2000

The Miami Township Board of Trustees met in special session on Wednesday, January 12, 2000 at the Miami Township civic building. The purpose of the meeting was to interview firefighter/paramedic candidates and conduct any other business of the Township that should come before the Board. Chairperson Jean Schmidt called the meeting to order at 7:00 PM. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. The Pledge of Allegiance was given. Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Candidates interviewed: Steve Poppe 7:00 - 7:20 PM Brad Weesner 7:30 - 7:50 PM Catherine Brehm 7:50 - 8:05 PM Tim Steinman 8:05 - 8:15 PM James Petry 8:20 - 8:40 PM

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve a conditional offer of employment to James Petry for the position of firefighter/paramedic. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to establish an eligibility list for full time Fire/EMS service. The order of candidates, Catherine Brehm, Steve Poppe, Tim Steinman and Brad Weesner to be valid for six months. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to go into Executive Session to discuss pending and threatened litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:00 PM.

 

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JANUARY 20, 2000

The Miami Township Board of Trustees met in special session on January 20, 2000 at 1:00PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. Chairperson Schmidt appointed David Duckworth, Township Administrator, Acting Clerk for the purpose of recording minutes. Mr. Duckworth called the roll. Present were: Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

The Board of Trustees met with Doug Corwon and Tom Worley of the State Employment Relations Board (SERB). The purpose of the meeting was to discuss the mediation of a labor-management issue.

With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 3:00PM.

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FEBRUARY 15, 2000

The Miami Township Board of Trustees met in Special Session on Tuesday, February 15, 2000 at 6:00 PM for the purpose of reviewing the 2000 budget. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

The Trustees discussed the proposed 2000 budget with each department head. They agreed to review the budget for approval at a later date.

The Board discussed the use of automated external defibrillators. The Board is in agreement that the Township should purchase these units at a later date.

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 7:30 PM.

 

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FEBRUARY 28, 2000 #1

The Miami Township Board of Trustees held a Special Meeting on Monday, February 28,2000 at 7:15 PM. The purpose of the meeting was to interview a police officer candidate. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Police Officer Candidate interviewed was Matthew Wertz.

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board at this time, Chairperson Schmidt adjourned the meeting at 7:45 PM.

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FEBRUAR 28, 2000 #2

The Miami Township Board of Trustees met in special session on Wednesday, January 12, 2000 at the Miami Township civic building. The purpose of the meeting was to interview firefighter/paramedic candidates and conduct any other business of the Township that should come before the Board. Chairperson Jean Schmidt called the meeting to order at 7:00 PM. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. The Pledge of Allegiance was given. Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Candidates interviewed: Steve Poppe 7:00 - 7:20 PM Brad Weesner 7:30 - 7:50 PM Catherine Brehm 7:50 - 8:05 PM Tim Steinman 8:05 - 8:15 PM James Petry 8:20 - 8:40 PM

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve a conditional offer of employment to James Petry for the position of firefighter/paramedic. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to establish an eligibility list for full time Fire/EMS service. The order of candidates, Catherine Brehm, Steve Poppe, Tim Steinman and Brad Weesner to be valid for six months. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to go into Executive Session to discuss pending and threatened litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:00 PM.

 

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MARCH 15, 2000

The Miami Township Board of Trustees met in Special Session on Wednesday, March 15, 2000 at 6:00 PM. The purpose of the meeting was to interview candidates for the positions of Recreation Coordinator and Maintenance Worker I.

Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

Mr. Uecker made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Recreation Coordinator candidates interviewed;

Janet Gora 6:00 - 6:25 PM

Linda Taylor 6:30 - 6:50 PM

Pamela Hering 6:55 - 7:15 PM

Maintenance Worker I candidates interviewed;

Billy Young 7:30 - 7:45 PM

Donald Lehrter 7:50 - 8:05 PM

Mark Marasco 8:10 - 8:30 PM

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to make a conditional offer of employment to Pamela Hering for the position of part-time Recreation Coordinator. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to make a conditional offer of employment to Mark Marasco for the position of Maintenance Worker I. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:45 PM.

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MARCH 28, 2000

The Miami Township Board of Trustees met in Special Session on March 28, 2000 at 7:00PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. Chairperson Schmidt appointed David Duckworth, Township Administrator, Acting Clerk for the purpose of recording minutes. Mr. Duckworth called the role. Present were: Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

Mr. Uecker made a motion to go into Executive Session to discuss personnel matters pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all members voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all members voted "AYE."

Mr. Uecker made a motion to grant conditional employment to Kimberly Laing for the position of part-time Community Relations Coordinator. Mr. Humphrey seconded the motion. Upon roll call, all members voted "AYE."

Mr. Uecker made a motion to accept the bid submitted by Mills Fence, Inc. for the construction of baseball backstops at Miami Meadows Park and to authorize the Township Administrator to enter into a contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all members voted "AYE."

Mr. Humphrey made a motion to grant final employment to Pamela Herring for the position of part-time Recreation Coordinator at the hourly rate of $12.00, effective March 29, 2000. Mr. Uecker seconded the motion. Upon roll call, all members voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:35PM.

 

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APRIL 20, 2000

The Miami Township Board of Trustees met in special session on Thursday, April 20,2000 at 6:30 PM. The purpose of the meeting was to hold public hearings on zoning cases number 450- Core Resources, district zone change from "B" residence to "B-1" neighborhood business and case number 451- Tim and Andrea Callahan-district change from "B-2" business to "B" residential. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

Chairperson Schmidt opened the hearing on Case #451-Tim and Andrea Callahan of 6133 Callahan Court, Loveland, Ohio are requesting a district change from "B-2" Business to "B" Residential. Mr. Ferry read the legal notice. Mr. Ferry read the Planning Staff report, the Planning Commission report and the Planning Commission Decision, all recommending approval of the request. The applicant, Andrea Callahan presented the request to the Board. There were no questions from the Board. Chairperson Schmidt called on adjoining property owners to speak. There were none present. There were no communications relative to this case. There were no other comments from those in attendance. Mr. Uecker made a motion to close case 451. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the recommendation of the Rural Zoning Commission and approve the request to change 6133 Callahan Court from "B-2" Business to "B" Residential. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Chairperson Schmidt advised Ms. Callahan that the request has been approved and will be effective in 30 days.

Chairperson Schmidt opened the hearing on Case # 450- Core Resources. Mr. Ferry read the legal notice. Mr. Ferry read the Planning Staff report recommending approval with one condition; The site plan be modified to move the parking a sufficient distance from the SR 28 right-of-way to provide the required 15' greenbelt. Mr. Ferry read the Planning Commission report and the Zoning Commission decision. The applicant, David Kitzmiller of 2278 Lavren Close, Cincinnati, Ohio 45244 presented the request to the Board. There were no questions from the Board. Larry Fronk, Miami Township Community Development Director presented his opinion that this request should be approved with the modification listed above. There were no adjoining property owners present. There were no communications relative to the case. There were no other comments from anyone in attendance. Mr. Uecker made a motion to close case #450. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve the zoning request from "B"Residence to "B-1" Neighborhood Business with the condition; that the site plan be modified to move the parking a sufficient distance from SR 28 right-of-way to provide the required 15' greenbelt. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Chairperson Schmidt advised Mr. Kitzmiller that the request has been approved and digging may begin in 30 days.

Chairperson Schmidt adjourned the meeting at 7:00 PM.

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APRIL 25, 2000

The Miami Township Board of Trustees met in Special Session on Tuesday, April 25,2000 at 7:00pm at the Miami Township civic building. Chairperson Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Chairperson, Edwin H. Humphrey and Joseph W. Uecker. The purpose of the meeting was to conduct interviews of candidates for the position of Administrative Assistant to the Service Department. Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

1st Candidate interviewed Lu Ann Hart

2ndCandidate interviewed Linda Walters

Mr. Humphrey made a motion to come out of executive session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to offer Lu Ann Hart a conditional offer of employment for the position of Administrative Assistant for the Service Department. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:00pm.

 

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JUNE 6, 2000

The Miami Township Board of Trustees met in Special Session at 7:00 PM on June 06, 2000 for the purpose of holding a Public Hearing of Zoning Case # 454. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Schmidt opened the hearing. Mr. Ferry read the legal notice, the planning staff report, the planning commission report and the zoning commission decision. The applicant, Miami Township for R. Ledford request a zoning change from "B" Residence to "B-2" General Business. Chairperson Schmidt called on adjoining property owners in attendance to speak. There were no adjoining property owners present. Mr. Ferry reported there were no communications relative to the case. There were no other comments. Mr. Humphrey made a motion to close the public portion of zoning case # 454. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the Rural Zoning Commission recommendation for case #454 and grant the zoning change as requested. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt adjourned the meeting at 7:15PM.

 

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JUNE 7, 2000

The Miami Township Board of Trustees met in Special Session on Wednesday, June 07, 2000 at 7:00 PM. Vice-Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Mr. Humphrey announced that Chairperson Jean Schmidt was absent. She had excused herself from this case, as a member of her family is involved. Mr. Ferry called the role. Attending were Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey opened the hearing on Case #452-Hoffman-Parrott & Strawser Partnership "C" Multi-Family Residence to "R-PUD" Planned Unit Development. Mr. Ferry read the Legal Notice of Public Hearing. Vice-Chairperson Humphrey announced that Mr. Larry Fronk, Director of Community Planning has received a letter from Hoffman-Parrott & Strawser stating they withdraw their application for the PUD zone change of the 59 acres at the terminus of Hilltop Way. Vice-Chairperson Humphrey closed the public hearing. With no other business to come before the Board, Vice-Chairperson Humphrey adjourned the meeting at 7:10 PM.

 

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JUNE 15, 2000

The Miami Township Board of Trustees met in special session on June 15, 2000 at 7:30PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order. Chairperson Schmidt appointed David Duckworth, Township Administrator, Acting Clerk for the purpose of recording minutes. Mr. Duckworth called the roll. Present were: Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

Mr. Humphrey made a motion to go into Executive Session to consider the discipline of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE".

With no further business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:30PM.

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JULY 3, 2000

The Miami Township Board of Trustees met in Special Session on Monday, July 03, 2000 at 7:00 PM. The purpose of the meeting was to interview candidates for the positions of Police Park Patrol Officer and Service Department Administrative Assistant.

Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Chairperson, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

1st Interview Terry Davis Park Patrol Officer candidate

2nd Interview Pamela Temple Administrative Assistant candidate

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hire Terry Davis as a Park Patrol Officer at the rate of $15.67 per hour with a starting date of July 17, 2000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to offer conditional employment to Pamela Temple as Administrative Assistant for the Service Department. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize Administrator David Duckworth to enter into and sign on behalf of the Board a contract with Sandra Ward for the purchase of property located at 6750 Branch Hill-Guinea Road. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the contract between Miami Township and the Clermont Senior Services, Inc. for their use of the Lemming House and authorize Mr. Duckworth to sign the agreement on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the purchase of a pick-up truck for the Service Department. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:10 PM.

 

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AUGUST 10, 2000

The Miami Township Board of Trustees met in special session on Thursday, August 10, 2000 at 9:00 AM at the Township Civic building. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt and Edwin H. Humphrey. Joseph W. Uecker was on vacation. The purpose of the meeting was a post audit review of findings of the State Auditor.

At the direction of the Deputy Auditor, Mr. Humphrey made a motion to go into Executive Session to discuss findings pursuant to ORC 121.22(G)(5). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:40 AM.

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AUGUST 16, 2000

The Miami Township Board of Trustees met in Special Session on Wednesday, August 16th at 7:00 PM. The purpose of the meeting was to interview Police Officer candidates. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Police Officer Candidate Brian Mehne was interviewed at 7:05 PM.

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hire Brian Mehne as a Police Officer. His starting date is set to be September 05, 2000 at the rate of $ 15.67 per hour. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 7:30 PM.

 

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AUGUST 29, 2000

The Miami Township Board of Trustees met in special session, Tuesday, August 29, 2000 at 7:30 PM at the Miami Township Civic Building. Chairperson Jean Schmidt called the meeting to order with the Pledge of Allegiance. Miami Township, Acting Clerk, Larry Fronk called the roll. Attending the meeting were Jean Schmidt, Joseph W Uecker and Edwin H Humphrey.

Special Presentation

Miami Township Community Development Director, Larry Fronk, provided background on the State Route 28 Access Management Study. He stated the importance of the study in light of the anticipated widening of SR 28 fro the Bypass to Branch Hill Guinea Pike. He further stated that widening the highway would not ensure smooth traffic movements along SR 28. Controlling turning movements and driveway locations are just as important as widening the road. Mr. Fronk then discussed the planning and public participation process used through the study and read the names of the individuals that served on the SR 28 Access Management Task Force. Next Mr. Fronk introduced Ron Edgerton, Project Manager and Chief Planner for KZF, Incorporated, the consulting firm conducting the study.

Mr. Edgerton presented an overview of the access management study by explaining the study area, the existing zoning and land use, and the future land use within the study area. It explained that all these factors were critical in developing the proposed access management plan. Mr. Edgerton then introduced John Wiley, a traffic engineer with KZF, Incorporated. Mr. Wiley prepared the access management plan.

Mr. Wiley, using a copy of the plan, explained the purpose of access management and the specific details of the State Route 28 plan. He explained the desire to realign some roads to provide more efficient intersections and explained the proposals for combining driveways and providing cross access between properties. Mr. Wiley also explained the plan would be implemented through voluntary cooperation of the property owners and through the re-development of property in the future.

At the conclusion of the presentation Chairperson Jean Schmidt recessed the meeting at 8:15 PM to permit the residents in attendance to view the plans and ask individual questions relating to specific properties.

At 8:45 PM Chairperson Jean Schmidt reconvened the meeting and asked if anyone in attendance had any questions or comments.

Mr. Kevin Fleischmann asked why the widening of State Route 28 ended at Branch Hill Guinea and did not continue to Donna Jay.

Ms. Connie Land, owner of the Wine Connection asked about the proposed closure of driveways at her business. She has four drives and three are proposed to be closed. She was told the closing of drives near the intersection will be determined by ODOT and the closing of any other drives would only by done with voluntary cooperation with the property owner.

Keith Stewart, owner of Superior Homes, told the Board about the many accidents he has seen in front of his property and the need to improve the situation.

Several residents that live on Roan Road and Pinto Place complained about access to and from their subdivision. Mr. Fronk explained a meeting was held with residents of their subdivision and a vast majority of the residents want no change to the current access.

NEW BUSINESS

Mr. Humphrey moved to authorize Mr. Duckworth, Administrator to execute a contract with Pease for the repair of Fire Apparatus. Seconded by Mr. Uecker. Upon roll call, all voted "aye."

Mr. Humphrey moved to set a special Trustees meeting for Tuesday, September 12, 2000 at 8:00 PM for the purpose of meeting with Mark Burgess to discuss park design issues and any other business to come before the Board. Seconded by Mr. Uecker. Upon roll call, all voted "aye."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:25 PM.

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OCTOBER 9, 2000

UBLIC HEARING -CASE #456 MIAMIVILLE PLANNED DEVELOPMENT OVERLAY The Miami Township Board of Trustees met in Special Session on Monday, October 9, 2000 at 8:00 PM for the purpose of holding Public Hearings on Zoning Cases #455 and #456. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey recused himself from the hearing of case # 456, as he is a resident of Miamiville. Chairperson Schmidt opened the Public Hearing on Case # 456 - Miamiville Planned Development Overlay. Mr. Ferry read the legal notice, the Planning Staff Report, the Planning Commission Report and the Zoning Commission Decision. Larry Fronk, Miami Township Community Development Director, presented the proposed change. There were no questions from the Trustees. Chairperson Schmidt called on adjoining property owners to speak. Susan Hardin of 100 First Street asked for clarification of the wording of the proposed change. John Good at 336 Front Street stated he has no objection to the way the overlay was written. David Maryo of 340 Center Street stated he felt the overlay would be a benefit to the town. There were no communications relative to the case. There were no other comments regarding the case.

Mr. Uecker made a motion to close the public portion of Case #456. Mrs. Schmidt seconded the motion. Upon roll call, Mr. Uecker voted "AYE." Mrs. Schmidt voted "AYE."

Mr. Uecker made a motion to accept the recommendations of the Township Rural Zoning Commission with the minor exception of paragraph two to read Miamiville is a residential neighborhood in Miami Township with neighborhood commercial activity. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."

PUBLIC HEARING - CASE# 455 Erpenbeck Company - Oasis Townhomes Chairperson Jean Schmidt recused herself from hearing this case because her family is an adjoining property owner. Vice-Chairperson Edwin H. Humphrey called the meeting to order. Mr. Humphrey opened the Hearing on Case #456-Erpenbeck Company-Oasis Townhomes. Mr. Ferry read the legal notice, the Planning Staff report, the Planning Commission Report and the Zoning Commission Decision. The applicant, Erpenbeck Development was not present. Mr. Fronk advised the Board the applicant was aware of the time of the hearing. Mr. Fronk reiterated the facts of the request. Vice-Chairperson Humphreycalled for adjoining property owners to speak. Tom Sutton of 795 Andrea Drive asked about the lake, the structures and costs of the units. He stated he felt the traffic impact study was not complete or impartially prepared. Another concern of adjoining property owners is the water pressure problems and sewage problems. He asked if there had been a study of the impact on the fire department and police department for this size development. Will the school systems be impacted?

Bill Bowers of 6568 Oasis Drive stated he and several other families are concerned that granting this request would set a dangerous precedent in this are of the township.

Bob Powell of 6467 Brittany Lane expressed his concerns about granting this change request. He stated he felt that granting this request, which would increase the density would lead to more problems in the future development in the area.

Craig Bushman 0f 801 Andrea Drive voiced his concerns and requested the board deny the request.

William Knott of 6300 Paxton Woods Drive asked the Board to think about their own homes and how they would like this project to be next to them.

Vice-Chairperson Humphrey asked if there were any other comments.

Jim Ferguson of 645 Loveland-Miamiville Road agreed with the previous speakers and urged the Board to consider a plan to make future developers due full impact studies on the resources before presenting the plans for consideration.

Mr. Ferry received letters opposing the zoning change request from; Carr W. Wright, John and Rebecca Rooney, Leland C. Lynch, Susan R. Eppley, Craig Bushman and Teresa Stone, William and Elaine Weyand, Robert and Mary Brockman, Paul and Jean Cannon, Patricia Barton, Thomas Barton, Gary and Karen Boggs, Keith and Sally Kurz, James Meditto, June Menditto, Fred and Theodora Tasch, Kathryn Rizzo, Robert Benza, Larry and Connie Snyder, Gary Wilson, Barbara Wilson, Robert Benza and Kenneth and Mary Dees.

Mr. Uecker made a motion to close the public portion of Public Hearing #455. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to accept the recommendation of the Rural Zoning Commission and deny the application of the Erpenbeck Compnay- Case #455 due to the incompatibility with the surrounding area and the matter of density. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Vice Chairperson Humphrey called for a brief recess.

Mr. Uecker made a motion to change the date of the public hearing for the Estates of Miami Trails-Phase III Lighting District from October 17th to November 14th during the regular meeting of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting of the Board of Trustees on Thursday, October 12th at 5:00 PM at Judge Diott's office in Cincinnati in Executive Session regarding pending litigation and any other business that may come before the township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 9:15 PM.

 

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NOVEMBER 21, 2000

The Miami Township Board of Trustees met in Special session on Tuesday, November 21, 2000 at 7:00 PM. The purpose of the meeting was to interview candidates for the Miami Township Zoning Board of Appeals. Chairperson Jean Schmidt called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Candidates Interviewed;

Wayne Loudermilk 7:00-7:15PM

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt adjourned the meeting at 7:20 PM.

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DECEMBER 4, 2000

The Miami Township Board of Trustees met in Special Session on Monday, December 04, 2000 at 6:30 PM for the purpose of interviewing Zoning Board candidates and any other business that may come before the Board. Chairperson Jean Schmidt called the meeting to order. Do to the absence of Clerk, Eric Ferry, Chairperson Schmidt appointed Mr. Ed Humphrey as Acting Clerk. Mr. Humphrey called the role. Attending were Jean Schmidt, Joseph W. Uecker and Ed Humphrey.

Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon role call, all voted “AYE.”

Candidates interviewed;

Nelson Smith RZC 6:30 PM

Timothy Ritchie RZC or ZBA 6:45 PM

Tom George RZC or ZBA 7:00 PM

David Maryo RZC 7:15 PM

Louis Ethridge RZC 7:30 PM

T.J. Siberski RZC 7:45 PM

David Chase RZC 8:00 PM

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted “AYE.”

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 8:50 PM.

 

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DECEMBER 14, 2000

The Miami Township Board of Trustees met in Special Session on December 14th, 2000 at 7:00 PM for the purpose of holding a Public Hearing on Zoning Case # 460 and # 461. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Schmidt opened Case # 460 - Pack Family Partnership. Miami Township Community Development Director, Larry Fronk advised the Board he has received a letter asking for a 30-day extension. Mr. Jim Watson, representing the property owners and future proposed property owners asked for the 30-day extension for time to work out some issues. There were no questions from the Board. Mr. Uecker made a motion to continue the Public Hearing on Zoning Case # 460 and any other business that may come before the Board on January 15th at 7:00 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Chairperson Schmidt opened the Public Hearing on Zoning Case # 461 - Romar Villa. Mr. Fronk notified the Board the applicant has requested a continuance of this hearing. Mr. Jake Sieber of 829 Highway 28 with Romar Villa requested a 90-day extension to work out sanitary sewer problems on the property. Mr. Humphrey made a motion to continue the Public Hearing on Zoning Case #461 and any other business to come before the Board on March 13, 2001 at 7:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting on December 21,2000 at 7:00 PM. Purpose of the meeting is to interview candidates for Mrs. Schmidt's replacement and any other business that may come before the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk requested the Board to authorize members of the Miami Township Rural Zoning Board and the Zoning Board of Appeals to attend a Planning and Zoning Workshop on January 26,2001 in Cincinnati, Ohio. Mr. Uecker made a motion to approve the payment of registration fees for the zoning boards and any Trustee or administration personnel that wish to attend. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 7:15 PM.

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DECEMBER 20, 2000

The Miami Township Board of Trustees met in special session on December 20, 2000 at 7:00 PM. The purpose of the meeting was to interview candidates for the Trustee seat, which will be vacated January 2, 2001 by Jean Schmidt. Mrs. Schmidt did not attend the meeting. Vice Chairperson Edwin H. Humphrey called the meeting to order. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The following candidates were interviewed,

Joy Hansbauer 7:00 – 7:30 PM

Doug Lantz 7:30 – 8:00 PM

Gary Waits 8:00 – 8:30 PM

Jay Longworth 8:30 – 9:00 PM

Bob Woodruff 9:00 – 9:30 PM

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Mr. Humphrey adjourned the meeting at 9:45PM.

 

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DECEMBER 21, 2000

The Miami Township Board of Trustees met in special session on December 21, 2000 at 7:00 PM. The purpose of the meeting was to interview candidates for the Trustee seat, which will be vacated January 2, 2001 by Jean Schmidt. Mrs. Schmidt did not attend the meeting. Vice Chairperson Edwin H. Humphrey called the meeting to order. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." The following candidates were interviewed,

Tim Halevan 7:00 – 7:30 PM

Mary Wolff 7:30 – 8:00 PM

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Mr. Humphrey adjourned the meeting at 8:15PM.

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DECEMBER 27, 2000

he Miami Township Board of Trustees held a Special Meeting on December 27,2000 at 7:30 PM. Chairperson Jean Schmidt called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker.

SPECIAL PRESENTATION

Mr. William Knepp presented Jean Schmidt with a plaque and a poem reading saluting her work for the Township.

OLD BUSINESS

Miami Township Administrator, David Duckworth recommended that the Board accept the bid submitted by Security Fence Co. in the amount of $27,985.60 for the guardrail project for Beech Road and Ibold Road. Mr. Humphrey made a motion to accept the bid from Security Fence Co. for the Beech Road and Ibold guardrail project and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt the Firefighter Collective Bargaining Contract. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Humphrey made a motion to adopt RESOLUTION 2000-59 amending the Township's 2000 Annual Appropriations, dispensing with the second reading and declaring an emergency. This includes transferring the Cemetery Bequest Fund to the Cemetery Fund, the Park Trust Fund transferred to the General Fund and the OPWC Fund to the Road and Bridge Fund. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve transfer of $17, 527.55 from the General Fund to the Lighting District Fund to cover expenses for 2000.

Mr. Humphrey made a motion to adopt RESOLUTION 2000-60 approving the Township's 2001 Temporary Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Schmidt tendered her resignation effective January 02, 2001. Mr. Uecker made a motion to accept Mrs. Schmidt's resignation. Mr. Uecker seconded the motion. Upon roll call, Mr. Humphrey and Mr. Uecker voted "AYE." Mrs. Schmidt abstained.

Mr. Uecker made a motion to appoint Mary Makley Wolff to serve the unexpired term of Trustee Jean Schmidt. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt abstained.

REORGANIZATION OF BOARD

Mr. Humphrey made a motion to hold regular meetings the first and third Tuesday of each month at 8:00 PM at the Miami Township Civic building. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt abstained.

Mr. Humphrey made a motion under Ohio Revised Code 505.24 allowing annual compensation to Trustees and Clerk at the maximum rates allowed by low for 2001 payable monthly. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt abstained.

Mr. Uecker made a motion to adopt RESOLUTION 2000-61 authorizing health and dental insurance to be provided to Township Trustee Mary Makley Wolff, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey turned the meeting over to the Clerk, Eric Ferry. Mr. Uecker made a motion that the 2001 Chairperson be Edwin H. Humphrey. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion that the 2001 Vice Chairperson be Joseph W. Uecker. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker congratulated Mrs. Wolff on her appointment to the Board. Mrs. Wolff stated she was excited to be selected and looking forward to working with the Board in the new year.

Mr. Uecker presented Mrs. Schmidt with a Certificate of Appreciation plaque for her years of service to the Township.

PUBLIC COMMENTS Mr. Paul Knepp thanked Mrs. Schmidt for her service to the business and residents of the Township. He also thanked the Service Department for the great job they've been doing the past two weeks. He welcomed Mary Makley Wolff and commended the Board on their selection.

Mr. William Knepp spoke of 3 wishes for Miami Township. 1. In 2001 the completion and dedication of the Miami Glen Amphitheatre will take place. 2. A new name for the Township and 3. The Township would become incorporated.

With no other business to come before the Board Vice Chairperson Humphrey adjourned the meeting at 7:45PM.