TRUSTEE MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
SPECIAL MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.
NOTE: While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.
JANUARY 8, 2002
The Miami Township Board of Trustees met in regular session on January 08,2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Trustee Edwin H. Humphrey gave the invocation. Clerk, Eric C. Ferry called the roll. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes from meetings on December 18th and 27th, 2001 and January 03, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Police Chief R. Steven Bailey swore in Officer Savalas Kidd and Jamie McFarland.
CORRESPONDENCE
Mr. Ferry read two notices from the Ohio Division of Liquor Control regarding a transfer of license from BP Products North America Inc dba BP Food Mart 9346 and dba BP 28499 to BP Exploration & Oil, Inc. There were no objections.
OLD BUSINESS
Chairperson Uecker stated the Christmas tree recycling program continues through January 31st at Miami Meadows and Paxton Ramsey Parks.
NEW BUSINESS
Mr. Ferry presented the Board with November and December 2001 financial statements of fund balances for approval. The Board signed the statements.
Township Administrator, David Duckworth requested the Board offer final employment to Lee Hines for the position of Full Time Fire Fighter/Paramedic at an hourly rate of $13.49 effective January 09, 2002. Mr. Humphrey made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth requested the Board offer final employment to Michael Hannah for the position of Part-Time Fire Fighter/Paramedic at an hourly rate of $11.35 effective January 14, 2002. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth requested the Board offer conditional employment to Beth Salazar for the position of Full-Time Recreation Director. Mr. Humphrey made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended the Board withdraw the conditional offer of employment previously granted to David Stark, a candidate for Part-Time Fire Fighter. Mrs. Wolff made a motion to withdraw the conditional offer of employment previously granted to David Stark. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.
Mr. Duckworth advised the Board he has received a petition for the establishment of a street lighting district for Ashton Woods, Section 1. Mr. Humphrey made a motion to hold a Public Hearing for the establishment of a street lighting district for Ashton Woods, Section 1 on February 05, 2002 at the regular Board Meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider authorizing Dan Mack, Assistant Fire/EMS Chief, to attend the EMS Today Conference in Kansas City, Missouri March 12-16, 2002. The total cost is estimated at $1,678.24. Mrs. Wolff made a motion to approve the out-o-township travel request for Dan Mack to attend the EMS Today Conference March 12-16, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mr. Tom Sherman of 1681 Hickory Thicket Drive spoke his concerns about the construction of a new school on Mt. Zion Road. Specifically he asked about a traffic signal installation at Dry Run and State Route 131. Mr. Duckworth reviewed the process ODOT needs to approve this project. Mr. Sherman stated the road is narrow and will need improvements to support the construction traffic.
Glen McAnnally of 5543 Hoffman Road stated her property is located at the intersection of Hoffman Road and Mt. Zion Road and she is upset about the new school location due to increased traffic and other anticipated problems.
Todd Ablertz of 5547 Hoffman Road discussed his concerns about the Mt. Zion school project.
EXECUTIVE SESSION
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(2) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-01 allowing pay increases for certain Township employees, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:30 PM.
JANUARY 22, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, January 22, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Pastor Barry Clardy of House of Restoration gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes of the January 8th meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
The following gave an overview of their department activities during December 2001: Community Development Mr. Larry Fronk Community Relations Mrs. Kim Laing Information Services Mr. Chris Snow Fire/EMS Chief Jim Whitworth Police Chief Steve Bailey Recreation Mr. Dave Duckworth Service Mr. Walt Fischer
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Water and Sewer District regarding a public hearing that was held on October 24, 2001 for the SR 131, Dry Run Road, Melody Lane, Linda Way, Hilltop Way and Greimann Lane Sanitary Sewer Petition Project. The Board of County Commissioners on or about January 23, 2002 will consider this project.
OLD BUSINESS
Chairperson Uecker reminded everyone that the Christmas Tree Recycling continues at Paxton Ramsey and Miami Meadows Parks.
The Neighbor to Neighbor Community Conversation on Race will be held Wednesday, January 23, 2002, 7:00 PM at the Leming House.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 78 checks numbered 76001 to 76078 for the total amount of $128,377.20 plus payroll and payroll taxes for January 11, 2002 in the amount of $234, 101.21. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry presented the Board with the December Financial Report for approval.
Mr. Duckworth advised the Board that Beth Salazar has successfully completed all pre-employment screenings. He recommended offering final employment to Beth Salazar for the position of Recreation Director. Mrs. Wolff made a motion to offer final employment to Beth Salazar for the position of Recreation Director with her annual salary to be $52, 000.00 with an effective start date of February 04, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with one out-of-township travel request for consideration. Police Lieutenant Steve Rogers and Detective Nick Colliver request authorization to attend the MAGLOCLEN Conference in Cleveland, Ohio.
The conference will be held April 22-26, 2002. The total cost for all travel related expenditures is $1,160.00. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to hold a Special Meeting to hold a Public Hearing on February 13, 2002 at 7:00 PM in the Township Hall to hear Zoning Case # 473-Kohl's and any other business to come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.'
Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a contract with Julie T. Lusk for her services as a yoga instructor, on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the Rider for Maintenance Agreement with CarteGraph on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
Mrs. Wolff made a motion to authorize the Township Administrator, David Duckworth to enter into a contract with the City of Cincinnati for services provided by the Cincinnati Health Department for the PEAP program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that Mr. Fischer is requesting approval to hire a contractor for emergency pipe replacement on Pinto Place. Mr. Humphrey made a motion to adopt RESOLUTION 2002-02 declaring a real and present emergency in connection with the administration of Township services, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2002-03 authorizing the Township Administrator to enter into a contract for the repair of a draining pipe on Pinto Place, dispensing with the second reading and declaring an emergency.
PUBLIC COMMENT
Chris Faith of 828 Carpenter Road spoke of her concerns regarding a sexual predator who has moved into the community.
Bob Harris of 836 Carpenter Road requested the Board help support their efforts to get legislation passed to protect the public.
Eva Parker of 886 Carpenter road requested the Police offer extra patrol of the street.
Jerry Ballard of 5560 Mt. Zion Road discussed some of his concerns regarding the proposed elementary school to be built on Mt. Zion Road.
Janet Dunham of 5567 Mt. Zion Road expressed her concerns regarding the proposed school.
Donna McCormick of 6039 Carole Drive stated she has a severe problem with storm water drainage on her property.
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with an update on the video project.
Mrs. Wolff made a motion to authorize Mr. Duckworth to enter into a contract with the Ohio Department of Public Safety for the Third Grade Seat Belt Program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go back into Executive Session to discuss the purchase of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:55PM.
FEBRUARY 5, 2002
The Miami Township Board of Trustees met on Tuesday, February 05, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Trustee Mary Makley Wolff gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. . Chairperson Uecker welcomed the new Miami Township Recreation Director, Beth Salazar. Mrs. Wolff made a motion to approve the minutes from the January 15th public hearing and the January 22nd regular board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATIONS
Trustee Humphrey presented a Proclamation to the Milford Schools for achieving a rating of "Excellent" and a perfect score of 27 of 27 by the Ohio Board of Education.
Mr. John Frye, Milford School Superintendent presented an update of New Schools in Miami Township. He reviewed the sites selected and the building plans for the new schools.
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Water and Sewer District regarding the 2002 water and /or sanitary sewer construction projects.
OLD BUSINESS
Chairperson Uecker opened the Public Hearing on Street Lighting District- Ashton Woods, Section 1. Mr. Ferry read the legal notice. M/I Homes is the applicant. There were no questions from the Trustees. There were no statements from adjacent property owners. There were no communications relative to the case. There was no public comment relative to the case. Mrs. Wolff made a motion to close the Public Hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept bids for the Ashton Woods, Section 1 Street Lighting project on March 05, 2002. Bids due by 7:15pm. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve the amended FOP collective bargaining agreement and approve wage rates retroactive to January 01, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 131 checks numbered 76079 to 76209 for a total amount of $369,524.91 plus payroll and payroll taxes for January 25, 2002 in the amount of $203,777.15. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize sending Harold Thiele, Dean Miracle and Steve Monterosso to the RK Aerials facility in Fremont, Nebraska, February 11-13, 2002. The purpose of the trip is to inspect and certify the testing of the ladder on the Township's new fire apparatus currently under construction. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize sending Larry Fronk to the National Planning Conference in Chicago, IL, April 13-17, 2002, cost $1,344. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to send Harold Thiele, Dean Miracle, John Dold, Steve Monterosso, Steve Wyan and Edwin Humphrey to the Fire Department Instructor's Conference (FDIC), April 8-13, 2002 in Indianapolis, Indiana. Estimated cost: $8187. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE" except Mr. Humphrey who abstained from voting.
Mr. Humphrey made a motion to adopt RESOLUTION 2002-04 initiating an amendment to the zoning resolution, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Walter Fischer, Service Director and Larry Fronk, Planning and Development Director, briefed the Board on the township's position with respect to the proposed subdivision regulations. Mrs. Wolff made a motion to direct the Administrator and appropriate department heads to draft a letter addressing the Township's concerns with the status of the County Subdivision Regulations as they now stand. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve advertising for bids for the Miami Meadows Electrical Conduit Extension Project with bids to be opened March 5, 2002 at 7:15PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Marvin Hudson of 5969 Pinto Place representing the St. Vincent de Paul Run for the Poor race that will be held June 15, 2002, asked the Board to support the race.
Cindy Bashore of 5560 Mt. Zion Road discussed her concerns about the traffic problems with the construction of a new school on Mt. Zion Road.
Ann Benoit of 1603 Red Fox Lane expressed her concerns with the additional traffic and other safety concerns if a school is constructed on Mt. Zion Road.
There were no other public comments.
Mrs. Wolff made a motion to go into Executive Session to discuss purchase of property pursuant to ORC 121.22(G)(2).
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:20 PM.
FEBRUARY 19, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, February 19, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Pastor Les Sanders of the Milford Assembly of God gave the invocation. Pastor Sanders is also a MTPD Chaplain. Miami Township Clerk, Eric C. Ferry called the role. Attending the meeting were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the February 5, 2002 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATIONS
Nicholas Thiele of Troop 468 presented his Eagle Service Project. He requested permission to construct a storage building at the South Station to house the lawn equipment and some other seldom-used items. Mrs. Wolff made a motion to approve the concept of Nicholas Thiele's Eagle Service Project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
John Bacon of Troop 244 presented his Eagle Service Project. He requested permission to re-construct the outdoor stairwell at the Community Park. He also proposes to add some landscaping to conserve the hillside. Mr. Humphrey made a motion to approve the concept of John Bacon's Eagle Service Project. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mark Burgess of R.D. Zande presented several Riverview Park Trail Connection design sketches for consideration.
DEPARTMENT REPORTS
Each department presented an overview of the activities for their department during the month of January.
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the transfer of license # 8326633 from Emma M. Smyth dba Smyths Delicatessen to Donald J. Smyth, Est Emma S. Smyth extrx dba Smyths Delicatessen. There were no objections.
Mr. Ferry read a notice from the Clermont County Department of Community Planning and Development setting the Sieber Subdivision Formal Review for February 26, 2002.
OLD BUSINESS
Mrs. Wolff made a motion to adopt RESOLUTION 2002-06 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
PERSONNEL ACTIONS
Mr. Humphrey made a motion to accept the resignation of part-time fire fighter Dennis Rutter. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to hire David Ramsey for the position of part-time fire fighter 1/medic at an hourly rate of $11.55, effective February 20, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to hire Joshua Tirado for the position of part-time fire fighter 2/medic at an hourly rate of $11.92, effective February 20, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
OUT-OF-TOWNSHIP TRAVEL
Mrs. Wolff made a motion to approve sending Harold Thiele, Dean Miracle and David Jetter to Luverne Fire Truck Factory in Sioux Falls, South Dakota March 3-5, 2002 at a cost of $3,390.00 and sending Harold Thiele, Dean Miracle, Steve Monterosso and Steve Wyan back to Luverne Fire Truck Factory in Sioux Falls, South Dakota March 25-29 at a cost of $4,980.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize David Duckworth to sign a right-of-way easement request from Cinergy for utility lines at Riverview Park. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize David Duckworth, Administrator to enter into a contract with David Cooper for the operation of the concession facility at Miami Meadows in 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolf made a motion to adopt RESOLUTION 2002-07 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a special public meeting on Monday, March 11, 2002 for the purpose of reviewing the 2002 budget and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to advertise for bids for a grinder pump lift station at Riverview Park with bid opening to be March 19th at 7:15 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments. Mrs. Wolff made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded. Upon roll call, all voted "AYE."
Chairperson Uecker adjourned the meeting at 10:25PM.
MARCH 5, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, March 05, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Pastor Jesse Abbot gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes of the public hearing on February 13, 2002 and the regular Trustee meeting on February 19, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Chairperson Uecker recognized two scouts in attendance, Tyler Chandler and Joshua Thompson who are working on their citizenship and the community merit badges.
SPECIAL PRESENTATIONS
Police Chief R. Steven Bailey presented Matt Davis with the Police Employee of the Year award for 2001.
Mr. Jim Luecke, representing the Milford Football Club, presented the Trustees with a permanent PA system for the Miami Meadows Park.
Beth Armitage, representing the Miami Township Community Foundation, requested the support of the Miami Township Trustees.
CORRESPONDENCE
There was no correspondence.
OLD BUSINESS
Mrs. Wolff made a motion to re-open the public portion of Zoning Case # 473. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Shannon Eldridge, Manager of Real Estate Development for Kohl's answered questions from the Trustees and others in attendance. Mrs. Wolff made a motion to close the public portion of Zoning Case# 473. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the Zoning Commissions recommendation on Zoning Case # 473 with the following modifications: 1. The applicant satisfies the conditions relating to the cross access easements; the mitigation issues with the traffic impact study; compliance with the access management study and the resolution of the rear screening. 2. Access to the ReMax property and the Dentist property will be moved from the main entrance drive to the service road. 3. Kohl's recognize Miami Township as their store location for marketing and promotion. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened the only bid received on the Ashton Woods, Section 1 Street Lighting District. The bid was from Cinergy for 11-7000 lumen mercury vapor Town and Country streetlights at a monthly fee of $136.21(approximate estimate.) Mr. Humphrey made a motion to accept the bid into the record. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2002-09 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids received for the Miami Meadows Electrical Conduit Extension. Lews Electric $21,394.00 Donohoo $21,943.50 Mr. Humphrey made a motion to accept the bids into the record and turn them over to the service director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth, Miami Township Administrator requested the Board approve personnel policy revisions to sections 5 and 6. Mrs. Wolff made a motion to approve the revisions to sections 5 and 6 of the personnel policy. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Reminder: Special public meeting for reviewing 2002 budget Monday, March 11, 2002 at 7:00 PM
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 206 checks numbered 76210 to 76518 for the total amount of $341,879.79 plus payroll and payroll taxes for February 8th and 22nd, 2002 in the amount of $409,102.77. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Doug Price for the position of part-time Fire Fighter/Paramedic. Mrs. Wolff made a motion to grant conditional employment to Doug Price for the position of part-time Fire Fighter/Paramedic. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board authorize out-of-township travel to send Steve Wells, Bill Richardson, Brian Gulat and Mike Holloway to Bowling Green University Fire/EMS School May 12-17, 2002. The cost is $2,740. Mrs. Wolff made a motion to authorize the out-of-township travel request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a resolution authorizing the hiring of Gary Ostendarp as township legal counsel for the purpose of a zoning matter. Mrs. Wolff made a motion to adopt RESOLUTION 2002-08 authorizing employing Gary Ostendarp, Attorney for particular matters, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to schedule the Townships Free Yard Sale Week Ends for April 26th and 27th and September 27th and 28th, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to schedule Brush Days at Miami Meadows Park for April 19th and 20th, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to schedule Clean Up Days for May 3rd and 4th and October 4th and 5th, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the contract with Loveland-Symmes Fire Department for fire/EMS coverage to O'Bannionville Road and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss personnel matters pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:45 PM.
MARCH 19, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, March 19, 2002 at 7:00 PM. Vice Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Trustee Edwin H. Humphrey gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff and Edwin H. Humphrey. Chairperson Joseph W. Uecker arrived late due to a previous commitment. Mr. Humphrey made a motion to approve the minutes from March 05, 2002 and March 11, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATIONS
Miami Township Police Chief, R. Steven Bailey presented Lifesaving Awards to Officer Keith Bullock. Chief Bailey presented Christine Bullock with the Citizens Service Recognition award for her assistance in the July 21, 2001 incident.
Chief Bailey presented Sergeant Al Fatute with the Lifesaving Award for his action in an incident on October 8, 2001.
Chief Bailey presented Sergeant Jim Young with the Lifesaving Award for his action in an incident on December 26, 1996.
Chief Bailey recognized Dallas Boling, Andrew Elliott, Michael Beckman and Chris Young for their assistance to the Police Department. Mr. Boiling and Mr. Elliott received the 2001 Law Enforcement Citizens Award.
Chief Bailey recognized Lisa Daniels, Isaac Anderson and Tim Jeffries, graduates of the Citizens Police Academy by presenting them with Humanitarian Service Commendations.
Chairperson Joseph W. Uecker arrived.
DEPARTMENT REPORTS
Each department presented department Reports for the month of February.
CORRESPONDENCE
Mr. Ferry read a letter from the Ohio Department of Commerce advising that all permits to sell alcoholic beverages in Miami Township will expire on June 1, 2002 and every permit holder must file a renewal application.
OLD BUSINESS
Mr. Ferry opened bids received for the Riverview Park Grinder Pump Lift Station. C.J. & L Construction $18,170.00 Winelco Incorporated $21,105.00 Mr. Humphrey made a motion to accept the bids into the records and turn them over to the Service Director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Administrator, David Duckworth recommended the Board accept the bid submitted by Luce Electric Co. in the amount of $21,394.00 for the electrical conduit extension project at Miami Meadows Park. This was the lowest of two bids submitted. Mrs. Wolff made a motion to accept the bid of $21,394.00 from Luce Electric Co. for the electrical conduit extension project and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker gave the following reminders; Brush Days at Miami Meadows Park is April 19th and 20th. Spring Free Yard Sale Weekend is April 26th and 27th and Spring Clean Up Days is May 3rd and 4th.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 100 checks numbered 76519 to 76618 for the total amount of $438,322.32 plus payroll and payroll taxes for March 08, 2002 in the amount of $212,038.64. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider the following personnel actions: 1. Remove Police Officer Sherry Howard from probationary status effective March 5, 2002. Mrs. Wolff made a motion to remove Officer Howard from probationary status effective March 5, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." 2. Remove Police Officer Kent Arter from probationary status effective March 19, 2002. Mrs. Wolff made a motion to remove Officer Kent Arter from probationary status effective March 19, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." 3. Grant conditional employment to Eric Hagen for the position of seasonal maintenance worker. Mrs. Wolff made a motion to grant conditional employment to Eric Hagen as a seasonal maintenance worker. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." 4. Hire Bill Gossett and Holly Beach as seasonal maintenance workers with an effective hourly rate of pay $9.56 each effective March 19, 2002. Mrs. Wolff made a motion to hire Bill Gossett and Holly Beach as seasonal maintenance workers effective March 19, 2002 at an hourly rate of $9.56 each. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve out-of-township- travel for Walt Fischer and Randy Huneck to attend the APWA North American Snow Conference in Columbus, Ohio April 14-16, 2002. The estimated cost is $1,600.00. Mr. Humphrey made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve revisions to the Travel Policy and Credit Card Policy. Mr. Humphrey made a motion to accept the changes presented. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the revised Police Department Promotions Policy. Mrs. Wolff made a motion to approve the Revised Police Department Promotions Policy. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request from Walt Fischer for approval of construction related changes to the new restroom facility at Miami Meadows and Riverview Parks. The total cost is $23, 605.24. Mr. Humphrey made a motion to approve the construction related changes to the new restroom projects at Miami Meadows and Riverview Parks. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Meeting on the Business 28 Land Use/Redevelopment Plan and any other business that may come before the Board on April 23rd at 7:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." PAGE 2002-20
Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for Oasis Shores. He requested the Board schedule a public hearing for this proposed lighting district. Mr. Humphrey made a motion to hold a Public Hearing regarding the establishment of a street lighting district for Oasis Shores on April 16th during the regularly scheduled Trustee meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-11 amending the Township's 2002 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Mr. Robert Adams of 5710 East Tall Oaks Drive asked why there is a new no parking sign at the end of Longfield Drive where it meets Tall Oaks Drive. Chairperson Uecker advised Mr. Adams to give his name and number to Mr. Fischer, who will research the matter.
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to the ORC 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:44PM.
APRIL 2, 2002
The Miami Township Board of Trustees met in regular session on Tuesday; April 02, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Pastor Marcus Atha from the Epiphany Methodist Church gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the March 19, 2002 Board meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Chris Smith of the Clermont Chamber of Commerce presented the Board with an "Economic Development Overview."
CORRESPONDENCE
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor regarding the Landisc Project. The project involves the collection of digital photo images for all commercial and residential properties in Clermont County.
Mr. Ferry read a letter for Carl G. Hartman, Clermont County Engineer advising the Board the bridge on Smith Road is in need of repairs. Smith Road will be closed starting at 8:30 A.M. Monday, April 8, 2002. The repairs should be completed by 5:00 P.M. on Friday April 19, 2002.
OLD BUSINESS
Administrator Dave Duckworth recommended the Board accept the bid submitted by C J & L Construction Co. in the amount of $18,170 for the grinder pump lift station project at Riverview Park. This was the lowest of two bids received. Mr. Humphrey made a motion to accept the bid submitted by C J & L Construction Co. in the amount of $18,170 for the grinder pump lift station project at Riverview Park and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
REMINDERS
Brush Days at Miami Meadows Park, April 19 and 20, 2002 Business 28 Land Use/Redevelopment Plan, April 23, 2002, 7:30 PM Spring Free Yard Sale Weekend, April 26 and 27, 2002 Spring Clean Up Days, May 3 and 4, 2002
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 147 checks numbered 76619 to 76765 for the total amount of $306,819.97 plus payroll and payroll taxes for March 22, 2002 in the amount of $200,133.64. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Veronica Brannen, Barbara Brown, Beverly Cooke, Terry Diercks, Julie Dunigan, Christy Foster, Kelly Foster, Glen George, Kay Heile, Pat Hoffman, Rebecca Hupp, Emily Keiser, Doug King, Peggy Macko, Keith McFarland, Al Rountree, Jeff Schumacher, Maureen Sorenson, Ailsha Stiteler, Alan Tabe and Patty Wolf for the position of part-time seasonal recreation counselors. Mr. Humphrey made a motion to accept the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board Maintenance worker Scott McIlwee has resigned his position effective April 05, 2002. Mr. Humphrey made a motion to accept the resignation into the record. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case #474- Shaw Farms and any other business that may come before the Board at 7:00 PM on April 22, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to re-appoint Administrator Dave Duckworth and Mr. Paul Knepp to the Clermont County Tax Incentive Review Council (TIRC) for 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-13 approving the distribution of funds from the sale of Anthem stock, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-12 approving a sub-grant recipient contract for the Branch Hill Walter Project, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reviewed a program the Ohio Bureau of Workers' Compensation (BWC0 is sponsoring called the Drug-Free Workplace Program (DFWP). Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the application for the DFWP on behalf of the Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to open Playground Equipment Bids for Miami Riverview Park on May 7th at 7:15 PM. Mrs. Wolff seconded the motion Upon roll call, all voted "AYE."
PUBLIC COMMENT There were no public comments
Mrs. Wolff made a motion to go into Executive Session to discuss purchase of property pursuant to ORC 121.22(G)(2) and to discuss pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to purchase the Carr property and to authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:43PM.
APRIL 16, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, April 16, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Fire and EMS Chief, James Whitworth gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the April 2, 2002 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Mr. William B. Knepp presented the Board members with a token of thanks for their continued support and gave a brief update on the activities of Miami Glen.
DEPARTMENT REPORTS
Each department presented the March activities reports. There were no questions from the Trustees.
CORRESPONDENCE
Mr. Ferry advised the Board the following roads have been placed into the Miami Township public road system; Weber Oaks-Section 1 T-167 0.096 T-2767 0.253 Weber Oaks-Section 2 T-2768 0.028 T-167 0.112 Mueller Meadow-Section 3 T-2768 0.138
Mr. Ferry read notices from the Clermont County Department of Community Planning and Development stating the following Miami Township Zoning Cases, #476, # 477, #478 and #479 will be reviewed and action taken on April 23, 2002.
Mr. Ferry read formal notices of the Department of Community Planning and Developments receipt of subdivision plans for Sieber Subdivision, Eagles Pointe at the Oasis, Section One and Hawthorne Meadows, Section Three.
OLD BUSINESS-PUBLIC HEARING
Chairperson Uecker opened the Public Hearing on the Oasis Shores Lighting District. Mr. Ferry read the legal notice. Mr. Duckworth presented the request on behalf of the applicant. There were no questions from the Trustees. There were no statements from adjacent property owners, no communications relative to the case, and no public comments relative to the case. Mrs. Wolff made a motion to close the public hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the establishment of the lighting district and advertise for bids with bid opening on May 7th at 7:15PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
REMINDERS Brush Days Miami Meadows Park April 19th and 20th Business 28 Land/Use Redevelopment Plan April 23rd 7:00PM Spring Free Yard Sale Weekend April 26th and 27th Spring Clean Up Days May 3rd and 4th
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 163 checks numbered 76766 to 76928 for the total amount of $258,942.38 plus payroll and payroll taxes for April 05, 2002 in the amount of $199,324.27. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Administrator, David Duckworth presented Terry Van Meter, Jackie Coleman and Doug Campbell of Unigraphics Solutions, Inc. (UGS). UGS acquired SDRC on August 31, 2001 and now requests the assignment of the tax exemption benefits from SDRC to UGS. Mrs. Wolff made a motion to amend and assign the REZ agreement from SDRC to UGS. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2002-16 authorizing the assignment of the tax exemption benefits of a tax abatement agreement to Unigraphics Solutions, Inc. and dispense with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Ann Morgan as a probationary police officer or reserve police officer. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Melissa Wahlert as a probationary police officer or reserve police officer. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Mike Herald as a probationary police officer or reserve police officer. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Gregg Dearhammer as a seasonal recreation counselor. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Jeff Farrar as a seasonal recreation counselor. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Joe Leta as a seasonal recreation counselor. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Eric Hagen as seasonal maintenance worker effective April 22, 2002 with an hourly rate of pay at $9.56. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the following out-of-township travel requests for the Board to consider: Jim Whitworth International Fire Chief Association Annual Conference Kansas City, Missouri August 21-17, 2002 cost: $2,065. Mr. Humphrey made a motion to approve the travel request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mike Henderson International Police Bike Conference Orem, Utah May 8-12, 2002 cost: $1,660. Mr. Humphrey made a motion to approve the travel request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the Government Access Channel Policies. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-14 employing Lawrence E. Barbiere, an attorney with the firm Schroeder, Maundrell, Barbiere and Powers for particular matters, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to terminate our agreement with attorney Peter Tamborski, an attorney with the firm Thompson, Hine and Flory effective April 16, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board modify the Leming House rules to increase the number of rentals by an individual or organization to 4 per month. He also recommended adding two rules. 1. Taping, tacking, or affixing anything to the walls, doors or ceiling of the Leming House is prohibited. 2. Candles, unless they are the type that are contained in glass and float on water, are prohibited. Mr. Humphrey made a motion to adopt the Leming House rules to increase the number of rentals by an individual or organization to 5 per month and to prohibit the use of candles unless they are the type that are contained in glass and float on water. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-15 requiring a permit for excavation within Township right-of-way, dispensing with the second reading and with modification of section 1-E to read as follows: Require the applicant to post a maintenance bond in an amount sufficient to satisfy anticipated Township costs associated with the excavation or repair of the Township road or right-of-way, with sureties to the satisfaction of the Board, conditioned upon the performance of all conditions to such permit. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth submitted a contract for the Board to consider from the Board of County Commissioners for the purchase of mobile data computers for the police department. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign on behalf of the Board the contract with the Clermont County Commissioners for the purchase of mobile data computers for the police department. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to apply for the Ohio Bureau of Workers' Compensation Premium Discount Program. Mr. Humphrey authorized Mr. Duckworth to apply for the O.B.W.C. Premium discount Program. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the following Proclamation: Proclamation Recognizing the Month of May Motorcycle Awareness Month in Miami Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chief Whitworth presented the Board with change orders on the two new fire vehicles. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the change orders as requested. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker reminded the Board that Thursday May 2nd is National Day of Prayer.
PUBLIC COMMENT
There were no public comments
Mrs. Wolff made a motion to go into Executive Session to consider the purchase or sale of property pursuant to ORC 121.22(G)(2) and to discuss specialized details of security arrangement pursuant to ORC 121.22(G)(6). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:26 PM.
MAY 7, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, May 07, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order and led the Pledge of Allegiance. Fire and EMS Chief Jim Whitworth gave the invocation. Clerk, Eric C. Ferry called the roll. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes from the April 16th, April 22nd and April 23rd meetings. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control advising a new license is requested by Vita Enterprises LLC dba Mama Vitas. There were no objections.
Mr. Ferry read a letter from State Representative Jean Schmidt. She sent a Commendation and State of Ohio flag to commemorate the 100th anniversary of the flag.
Mr. Ferry read a notice from the Clermont County Auditor advising the Budget Commission will meet on Wednesday, May 8th at 10:00 AM for the purpose of considering the budget of the Clermont County Board of Health for 2003.
Mr. Ferry read a notice from the Clermont County Engineer advising the speed limit has been reduced to 35 and 40 MPH on Mt. Zion Road.
OLD BUSINESS
Reminders: County Commissioners Town Meeting Thursday, May 9th at 7:00 PM at the Leming House. Mr. Humphrey made a motion to hold a Special Meeting of the Trustees on Thursday May 9th, 2002 at 7:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 322 checks numbered 77081 - 77413 for the total amount of $797,971.30 plus payroll and payroll taxes for April 19th and May 03rd in the amount of $411,455.55. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth recommended the Board grant conditional employment to Christopher Kells for the position of Maintenance Worker. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Joann Ulrich for the position of Seasonal Recreation Counselor. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Veronica Brannen as a seasonal recreation counselor at a rate of $25.00 per hour effective May 7, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Terry Diercks and Gregg Dearhammer as seasonal recreation counselors at a rate of $10.00 per hour effective May 07, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.
Mr. Duckworth advised the Board of the resignation of part-time EMT Marilyn (Mert) Siebert. She has served the township for the past 13 years. Mr. Humphrey made a motion to accept the resignation of Mrs. Siebert. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board of the resignation of part-time Recreation Coordinator Pam Hering. Mr. Humphrey made a motion to accept the resignation of Mrs. Hering. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the process to advertise for a new part-time Recreation Coordinator. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested permission to advertise for a Service Foreman as a result of John Poe's pending retirement. Mrs. Wolff made a motion to authorize the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
OLD BUSINESS
Bid Opening: 7:15 PM -Playground Equipment -Miami Riverview Park
David Williams & Associates $ 73,971.00 Don Walsh & Associates $ 41,284.00 Mr. Humphrey made a motion to accept the bids into the records and submit them to the Service Director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Bid Opening: 7:15PM - Street Lighting District - Oasis Shores
Cinergy $ 146.65 monthly estimate Mr. Humphrey made a motion to accept the bid into the records. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-19 providing for the procurement of a street lighting system for Oasis Shores, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Duckworth requested the Board renew the township's property and casualty insurance through the Ohio Township Risk Management Authority (OTARMA) and increase the deductible from $250 to $1000. Mr. Humphrey made a motion to renew the township's property and casualty insurance through OTARMA and increase the deductible to $1000. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve RESOLUTION 2002-17 supporting the 2002 Clean Ohio Conservation Fund application for financial assistance, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
Mr. Duckworth advised the Board a petition for the establishment of a street lighting district for Eagles Pointe at the Oasis, Section 1 has been received. There are 47 lots in Section 1, all owned by the developer, Zicka Walker Homes. Mr. Humphrey made a motion to hold a public hearing for the establishment of a street lighting district for Eagles Pointe at the Oasis, Section 1 on June 4, 2002 during the regular scheduled meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported on the TIRC meeting on April 15th. The TIRC recommended each jurisdiction make contact with the companies who are "noncompliant" and amend the agreements accordingly. Mr. Duckworth will be meeting with the "noncompliant" companies in Miami Township to evaluate the current condition of the company and will make a recommendation to the Board on what action should be taken with respect to the tax abatement agreement by the second meeting in June.
Mrs. Wolff made a motion to adopt a Proclamation establishing May 12th through 18th, 2002 as Police Week. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt a Proclamation establishing May 11th, 2002 as Milford School Days. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve advertising for bids for a new salt truck with a bid opening June 18th, 2002 at 7:15PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-18 authorizing the Township Administrator to enter into a contract with the Board of Education of Milford Exempted Village School District for the use of school facilities, grounds and transportation in connection with recreational and community events sponsored by Miami Township, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Marvin Hudson of 5969 Pinto Place discussed the run to be held on June 12th at 9AM. There were no other public comments.
Mrs. Wolff made a motion to go into Executive Session to discuss purchase or sale of property, pursuant to ORC 121.22(G)(2) and pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a contract for fiscal and management consulting services from Don Donohoo and Associates. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to change the November 5th, 2002 to Wednesday, November 6th, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker adjourned the meeting at 8:25PM.
MAY 21, 2002
The Miami Township Board of Trustees met in regular session at 8:00 PM on Tuesday, May 21, 2002. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Fire/EMS Chief Jim Whitworth gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the Trustee Meeting minutes of May 07, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Chairperson Uecker recognized Life Scout Scott Tyler of Troop 468.
Mr. William Knepp representing Miami Glen and the Miami Township Meijer store manager, Roger Bolby announced this year they would provide the fireworks for Midsummer at the Meadows. Mr. Knepp stated they would hold Patriot's Day on June 30th at Miami Glen. Mr. Knepp also requested permission to hold a Holiday Christmas Parade on Thursday, December 5th 2002 starting at 7:00 PM. Mr. Bolby outlined the parade plans. Mrs. Wolff made a motion to hold the first lighted Miami Township Holiday Christmas Parade on Thursday, December 5th, 2002 starting at 7:00 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PROCLAMATIONS
Mr. Humphrey made a motion to adopt a Proclamation establishing May 19 to 25, 2002 as National Public Works Week. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt a Proclamation establishing May 19 to 25, 2002 as Emergency Medical Services Week. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Police Chief R. Steven Bailey recognized the Miami Township Police Explorer Post 426 for their performance in the annual spring competition on April 28, 2002.
Chief Bailey recognized Officer Roy Tissot for his service to Miami Township for over 20 years. He will be the first officer to retire from the Police Department. Officer Tissot was promoted to the rank of Sergeant.
Vice Chairperson Wolff recognized Sue Craig. Mrs. Craig is here representing the League of Women Voters as part of a group called the Observer Core.
DEPARTMENT REPORTS
Department reports were presented. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Jim Whitworth Information Services Chris Snow Police Steve Bailey Recreation Beth Salazar Service Walt Fischer
CORRESPONDENCE
Mr. Ferry read a thank you letter from the Clermont County Board of Commissioners.
Mr. Ferry read a notice from Clermont County Auditor, Linda L. Fraley advising the health charges for Miami Township for 2003 will be $171,859.25.
Mr. Ferry read a letter from the Ohio Public works Commission regarding a Grants Workshop that will be held Thursday, May 30, 220 at the Planning/Engineering Conference Room at 2379/2381 Clermont Center Drive from 5 to 7 PM.
Reminder: Concert in the Park June 9th, 2002 5:30 PM
OLD BUSINESS
Miami Township Administrator, David Duckworth recommended the Board accept the bid submitted by David Williams & Associates in the amount of $73,971 for the playground equipment at Miami Riverview Park. Also he recommended the Board reject the bid submitted by Don Walsh and Associates, as it was incomplete and non-compliant. Mrs. Wolff made a motion to reject the bid submitted by Don Walsh and Associates. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the bid submitted by David Williams & Associates in the amount of $73,971 for the playground equipment at Miami Riverview Park and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 162 checks numbered 77414-77575 for the total amount of $292,266.26 plus payroll and payroll taxes for May 17th, 2002 in the amount of $207,769.73. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with personnel actions to consider. Mrs. Wolff made a motion to grant conditional employment to James Lucas for the position of Maintenance Worker. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to rescind the conditional offer of employment made to Christopher Kells. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to formally hire Ann Morgan for the position of Police Officer, effective June 15th, 2002, at a pay rate of $17.28 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to formerly hire Melissa Wahlert for the position of Police Officer, effective June 16, 2002, at a pay rate of $17.28 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to formally hire Michael Herald for the position of Police Officer, effective June 17, 2002, at a pay rate of $17.28 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to promote Roy Tissot to the position of Police Sergeant, effective May 22, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to remove the following employees from probation; Jason Peng (05/14/02); Keith Clonch (05/15/02); Jason Beckett (05/16/02); Doug Tieman (05/17/02); Dan Berkebile (05/18/02); Carol Jordan (05/19/02); Todd Koehler (05/20/02) and Robert Young (05/21/02). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the out-of-township travel requests. Mrs. Wolff made a motion to approve the request for Jim Whitworth to attend the Ohio Fire Chief's Conference in Columbus, Ohio, July 18-24, 2002 at an estimated cost of $1200.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to approve the request for Steve Bailey to attend the CALEA Conference in Portland, Oregon, November 12-17, 2002 at an estimated cost of $2,000. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to approve the request for Steve Bailey to attend the FBI National Academy Alumni Annual Conference and Workshop in Baltimore, Maryland, July 13-17, 2002 at an estimated cost of $1,765.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to sign a contract on behalf of the Board, with Cross Roads Talent Agency for the Midsummer at the Meadows Kidz' Zone Entertainment at a cost of $5,045. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to sign a contract on behalf of the Board, with Rozzi's Fireworks for the Midsummer fireworks. Cost: $7,875.00. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to sign a Personal Services Contract with Michael Benet on behalf of the Board. Cost: $1,000.00. Mr. Humphrey made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Planning and Development Director, Larry Fronk requested approval of the SR 28 Redevelopment/Transformation Plan. Mr. Humphrey made a motion to formally adopt the SR 28 Redevelopment/Transformation Plan. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk requested the Board set dates for two zoning hearings. Mr. Humphrey made a motion to set Public Hearings for Zoning Case 475 on June 19th at 7:00 PM and set Public Hearings for Zoning Case 476 on June 19th at 7:30 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE".
Mr. Humphrey made a motion to authorize the Law Director to settle the Worker's Compensation case filed by Mary Jo Schram. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to consider purchase or sale of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:15 PM.
JUNE 4, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, June 04, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Eastside Christian Church Pastor, Rex Brown gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the May 21st meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding a class A permit applied for by LaGuacamaya Inc. There were no objections to the issuance of the permit.
OLD BUSINESS
Public Hearing - Lighting District - Eagles Pointe at the Oasis, Section 1 Chairperson Uecker opened the public portion of the Public Hearing. There was no correspondence relative to the application. Chairperson Uecker opened the floor to public comment. There were no public comments. Mr. Humphrey made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to go out for bids for the street lighting district with a bid opening on July 16, 2002 at 7:15 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-22 ordering the removal of an obstruction to a Township ditch, drain or watercourse pursuant to Ohio Revised Code section 5589.06, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
REMINDERS; June 9th, Music in the Park, Community Park, 5:30pm-8: 30pm July 12th & 13th, Midsummer at the Meadows, Miami Meadows Park June 1st, Miami Township went on the air with Community Cable. June 5th Ribbon Cutting and opening of the Skate Park at 4:00 PM. NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 133 checks numbered 77576-77708 for the total amount of $179,637.70 plus payroll and payroll taxes for May 31, 2002 in the amount of $221,999.62. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth recommended the board formally hire James Lucas for the position of Maintenance Worker I at an hourly rate of $11.75, effective June 24, 2002. Mrs. Wolff made a motion to approve the hiring of James Lucas as stated above. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire the following individuals for the position of Seasonal Recreation Counselors, effective June 04, 2002; Emily Keiser ($10/hr), Maureen Sorensen ($10/hr), Douglas King ($15/hr), Kay Heile ($10/hr), Patricia Wolf ($10/hr), Kelly foster ($15/hr), Margaret Macko ($10/hr), Barbara Brown ($10/hr), Alisha Stiteler($8/hr) and James Bearman ($7/hr). Mrs. Wolff made a motion to approve the recommendations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Allen Tabe as a seasonal recreation counselor at $15/hr retroactive to May 6, 2002. Mr. Humphrey made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the Out-of-Township travel requests for the Trustees, Clerk and Administrator to attend the Ohio Township Association Summer Conference in Dayton, Ohio. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-20 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris on the following properties in Miami Township; 5596 Betty Lane, 5613 Betty Lane, 5786 Willnean Drive, 5769 Lynne Clara Drive and 1025 Anthony Lane, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
Mr. Humphrey made a motion to approve the technical service support agreement for the Medtronic Physio-Control Corp. cardiac monitors, battery packs, and the monitor/defibrillator/pacemaker units used by the Fire & EMS Department and authorize Mr. Duckworth to sign the agreement on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to set July 2nd at 7:00 PM for the Public Hearing of Zoning Case # 478 during the regular Trustee meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-21 authorizing the Miami Township Rural Zoning Commission to execute a contract with KZF Design, Inc. for the professional services in connection with the Old State Route 28 Redevelopment/ Town Center plan, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested authorization to go out for bid for the 2002 Township road-resurfacing project. Mr. Humphrey made a motion to advertise for bids for the resurfacing projects of 2002 with a bid opening at 7:15 PM on July 16th. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENTS
Jim Ferguson of 645 Loveland-Miamiville Road stated he feels a person who files a complaint against a Township resident should be identified.
Rhonda Dannemann of 1276 Ronnie Lane stated she wished to file a complaint of harassment against a police officer. Mr. Duckworth agreed to meet with her after the meeting.
There were no other pubic comments.
Mr. Humphrey made a motion to go into Executive Session to consider the purchase or sale of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.'
With no other business to come before the Board, Chairperson Uecker adjoined the meeting at 8:50PM.
JUNE 18, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, June 18th at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Chairperson Uecker gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the minutes from the June 4th and June 10th meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
The May Department activity reports were presented by; Community Planning & Development Larry Fronk Community Relations Kim Laing Fire/EMS Jim Whitworth Information Services Chris Snow Police Steve Bailey Recreation Beth Salazar Service Walt Fischer
CORRESPONDENCE
Mr. Ferry read a notice from the Clermont County Board of Commissioners advising they sent a copy of the executed sub-grant recipient contract by and between the Clermont County Board of Commissioners and the Miami Township Trustees.
Mr. Ferry read a notice from the Clermont County Board of Commissioners advising they have received the formal plan for Pine Creek.
OLD BUSINESS Bid Opening
Mr. Ferry opened the one (1) bid received for a salt truck.
Kaffenbarger $47,250.00 Mr. Humphrey made a motion to accept the bid and submit it to the Service Director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth presented his report on a Citizen's complaint. His finding is the complaint is unsubstantiated and no further action will be taken.
Event Reminder: Midsummer at the Meadows Miami Meadows Park July 12th and 13th.
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 242 checks numbered 77638-77880 for a total amount of $560,764.41 plus payroll and payroll taxes for June 14th in the amount of $213,429.84. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider formally hiring Zachary Rawling as a Seasonal Maintenance Worker at a pay rate of $9.00 per hour, effective June 10, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board consider hiring JoAnn Ulrich as a Part-Time Recreation Coordinator at a pay rate of $13.00 per hour, effective June 06, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board consider hiring the following individuals for the position of Seasonal Recreation Counselors; Jeff Schumacher at $15.00 per hour, effective June 10th, Kathy Mileski at $10.00 per hour, effective June 5th, Susan Sagan at $15.00 per hour, effective June 17th and Rebecca Hupp at $15.00 per hour, effective June 10th. Mrs. Wolff made a motion to approve the recommendations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Krystin Thibodeau for the position of Par-Time Recreation Coordinator. Mr. Humphrey made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PROCLAMATION
Mrs. Wolff made a motion to adopt the following Proclamation: Congratulating the Milford High School Baseball Team for their outstanding season and post-season accomplishments. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CEREMONIAL OATH OF OFFICE
Police Chief R. Steven Bailey administered the Oath of Office to three new Police Officers; Officer Ann Morgan, Officer Melissa Wahlert and Officer Mike Herald. Retired Police Officer Roy Tissot presented his badge number (35) to Melissa Wahlert.
NEW BUSINESS
Mr. Duckworth asked the Board to consider a request to send Gen Bischoff for FireHouse Software Training in Pittsburgh, Pennsylvania November 14-26, 2002. The estimated cost is $1,215.00. Mr. Humphrey made a motion to approve the out-of-township-travel request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-24 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5607 Wolfpen Pleasant Hill Road 18-24-11B-100, 5607 Wolfpen Pleasant Hill Road 18-24-11B-092 and 5807 Highview Drive 18-40-34-023, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-23 authorizing the Miami Township Board of Trustees to apply for a grant through the State of Ohio Nature Works Program, dispensing with the second reading and authorizing David Duckworth, Miami Township Administrator to execute and file the application. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the following contract on behalf of the Board; Brandsetter Carroll Inc, Architect services-Central Fire Station Improvements $3,420., Amkus Rescue Systems, Hydraulic Rescue equipment inspection and maintenance $1,750. and Contract Sweepers and Equipment for Midsummer clean up, $3,000. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE"
Mr. Duckworth advised the Board the Safe Communities Grant Application needs to be submitted by July 01, 2002. Mr. William Boyd will be retiring at the end of the month and the Board needs to hire Mr. Mark Scranton as the Safe Communities Coordinator at $17.50 per hour. Mrs. Wolff made a motion to hire Mark Scranton as Safe Communities Coordinator at $17.50 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to authorize Mr. Duckworth to submit all forms and applications required for the Safe Communities Grant and sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENTS
James Miller of 1093 Klondyke Road asked for the Township web site address. He also asked what the Pine Creek Formal Review was. Mr. Fronk and Mr. Humphrey indicated it was the process of approving new subdivision plans.
There were no other public comments.
Mrs. Wolff made a motion to go into Executive Session to consider a Personnel Action pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:58PM.
JULY 2, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, July 02, 2002 at the Miami Township Civic Center at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Police Chief, R. Steven Bailey gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the June 18th regular meeting minutes and the June 19th public hearing meeting minutes as presented. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a notice from the Ohio Division of Liquor Control of the transfer from Lykins C. Stores, Inc to V C 1 Acquisitions LLC. There were no objections.
Mr. Ferry read a notice of Filing of Annexation of 4.9382 acres of land, more or less to the City of Loveland.
Mr. Ferry read a letter advising the Township will receive a refund of approximately $131,189.85 in mid-November. They're requesting the Township invest at least a portion of the refund in the worker's compensation program.
OLD BUSINESS
Public Hearing - Case # 478 - John Suhar, NCARB
Chairperson Uecker opened the Public Hearing of Zoning Case # 478. Mr. Ferry read the legal notice. Mr. Ferry read the Clermont County Planning Staff Report and the Clermont County Planning Commission report recommending approval of the case. Mr. Ferry read the Miami Township Rural Zoning Commission report recommending denial of the case. Mr. John Suhar, representing the applicant, presented the request to change the zoning from R-2 Single Family to R-3 Multi-Family with a R-PUD overlay on 23.47 acres located on the north side of SR 28, west of Donna Jay Drive. Mr. Joe Trauth, Jr. representing Grammas Development discussed the land use issues. There were no questions from the Trustees at this time. Chairperson Uecker called on adjoining property owners for comments. Tim Callahan of 6133 Callahan Court stated he opposes the zone change. Bob Wendel of 6234 Shagbark Drive stated he opposes the zone change. Joan Whalen of 1330 Prayview Court stated she opposes the zone change. Mary Wendel of 6234 Shagbark Drive stated she opposes the zone change. Michael Hardin of 1332 Prayview Court stated he opposes the zone change. Andrea Callahan of 6133 Callahan Courts stated she opposes the zone change.
Chairperson Uecker called on any person in attendance for comments. The following people spoke against the zone change. The main objection is the increased traffic problems. Jennifer Black of 763 Wards Corner Road stated she opposes the zone change. David Pack of 1345 Prayview Court stated he opposes the zone change. Tim Scott of 6250 Forest Crest stated he opposes the zone change. Tom Curry of 6340 Hickorybark Drive stated he opposes the zone change. Jim Bush of 6232 Shagbark Drive stated he opposes the zone change. Judy Alten of 6074 Donna Jay Drive stated she opposes the zone change. Mitchell Graham of 6087 Donna Jay Drive stated he opposes the zone change. Sandy Scott of 6250 Forest Crest stated she is against the zone change. John Rearick of 1206 Sovereign Drive stated he opposes the zone change. Michael Marshall of 6088 Donna Jay Drive stated he opposes the zone change.
Robert J. Wieman of 6155 Crest Valley Lane stated he opposes the zone change. Pam Curry of 6340 Hickorybark Drive stated she opposes the zone change. Ed Alten of 6074 Donna Jay Drive stated he opposes the zone change. Rob Walters of 1342 Prayview Court stated he opposes the zone change. Ron Gulasken of 6466 Park Wood Court stated he opposes the zone change. Kathleen Kefauver of 1200 Sovereign Drive stated she opposes the zone change. Randy Row on behalf of John Suhar supported the integrity and quality of Mr. Suhars' other projects. Alice Kougios of 10705 Willowoods Drive spoke of the need for the type of project that is proposed. Mark Thompson of 1050 Cooks Crossing Drive spoke on behalf of John Suhar.
Mr. Ferry announced the following persons submitted letters in opposition to the planned zone change; Kenneth M. and Mary M. Foster, Scott R. Noll, Barbara Lucideuberger, Jeff and Shelly Higgins, Carol and John Rearick and Mr. & Mrs. Michael E. Ruff.
Mr. John Suhar discussed the project.
Mrs. Wolff made a motion to close the public portion of Zoning Case # 478. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to uphold the decision of the Rural Zoning Commissions decision to deny the zone change request, case # 478. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
State Representative Jean Schmidt presented a legislative update.
REMINDERS
July 12th and 13th, Midsummer at the Meadows, Miami Meadows Park
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 185 checks numbered 77811 - 78072 for the total amount of $222,772.08 plus payroll and payroll taxes for June 28th in the amount of $213,987.79. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the final offer of employment to Krystine Thibodeau as part-time recreation coordinator at $13.00 per hour pay rate, effective July 8, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to offer conditional employment to Mike Mantle for the position of road forman. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to offer conditional part-time employment as Fire Fighter/EMT to Paul Amiott, Stephen Downey, Bob Foppe, Janna Girardi, William Heitker, Jeffrey Hill, James Lee, Jeff Nagelhout, Ryan Pollit, Lewis Ramsey, Bryan Schmidlap, Jason Shanley, Jason Stevens, Dustin Vinup and John Wagers. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE"
Mr. Humphrey made a motion to offer conditional employment for the position of part-time Fire Fighter/Paramedic to Connie Scheben and Joseph Tvrdy. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case # 476 - Milford School District - Zone change from Industrial to "R-2" Single Family Residential - Mt. Zion Road and any other business that may come before the Township on Monday, July 22, 2002 at 7:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case # 479 - Grasshopper Investments - Zone change from R-1 Single Family to B-1 Business - Branch Hill Guinea Pike and any other business that may come before the Township on Monday, July 29, 2002 at 7:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments
Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Uecker adjourned the meeting at 10:20 PM.
JULY 16, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, July 16th, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Fire and EMS Chief, James Whitworth gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the July 02, 2002 minutes with a correction to page 2. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Mr. Gary Meisner of Meisner & Associates presented an overview of the Eastern Corridor Land Use Vision Plan.
DEPARTMENT REPORTS
Each department presented an overview of their activity reports for June 2002. Community Development - Larry Fronk Community Relations - Kim Laing Fire/EMS- James Whitworth Information Services - Chris Snow Police - Steve Bailey Recreation - Beth Salazar Service - Walt Fischer
OLD BUSINESS
Mr. Ferry opened bids received for the 2002 Township Road Resurfacing Project. Three bids were received. Barrett Paving $459,732.92 John R. Jurgensen $394,642.62 Shelley Company $431,680.67 Mr. Humphrey made a motion to accept the bids into the record and turn them over to the Service Director for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry opened bids received for the Eagles Pointe at the Oasis, Section 1 Street Lighting District. One bid received. Cinergy Annual Fee: $3081.12 Mr. Humphrey made a motion to accept the bid into the record and turn it over to the Township Administrator for review and recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. David Duckworth, Township Administrator advised the Board he had reviewed the bid and recommends approval. Mrs. Wolff made a motion to adopt RESOLUTION 2002-25 providing for the procurement of a street lighting system for Eagles Pointe, Section 1, dispensing with the second reading and declaring and emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 82 checks numbered 78073-78158 for the total amount of $97,323.72 plus payroll and payroll taxes for July 12th in the amount of $222,586.60. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth and Mr. Fronk discussed the Tax Increment Financing Project. The project involves extending Woodspoint Drive to the proposed Kohl's store property. Mr. Andy Brossart of Seasongood and Mayer, LLC discussed the financing options the TIF District would permit.
Mr. Duckworth presented the Board with a recommendation to formally hire Julie Dunigan as a Seasonal Recreation Counselor at $10.00 per hour effective June 10th. The Board inadvertently left her off the hiring action on June 18th. Mr. Humphrey made a motion to formally hire Julie Dunigan as a Seasonal Recreation Counselor at $10.00 per hour retroactive to June 10, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-26 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5615 Kay Drive and 293 Apache Trail, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that he has received a written notice that Interior Packaging Design, LLC located at 6067 Branch Hill-Guinea Pike, is moving to a new facility at 1004 Roundbottom Road in Union Township. Mr. Humphrey made a motion that the Trustees not object to the relocation of Interior Packaging Design, LLC and instruct Mr. Duckworth to write a letter to the Clermont County Board of Commissioners regarding this decision. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-27 adopting the Township's 2003 Annual Budget with an addendum stating the Local Government Revenue and Local Government Revenue Assistant numbers are based on the alternative formula to which Miami Township objects. We feel the statutory distribution is the proper formula to use. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
PUBLIC COMMENT
There were no public comments Mrs. Wolff made a motion to go into Executive Session to consider a personnel action pursuant to ORC 121.22(G)(1) and to discuss pending litigation pursuant to ORC 121.22(G)(3) and to consider land acquisition pursuant to ORC 121.22(G)(2). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adjust the salary of Randy Huneck to $22.91 per hour effective July 21, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adjust the salary of John Zellner to $22.91 per hour effective July 21, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hire Mike Mantle for the position of Road Forman at the rate of $22.47 per hour effective July 29, 2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the board, Chairperson Uecker adjourned the meeting at 10:55PM.
AUGUST 6, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, August 06, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. The Vineyard Church Pastor, Steve Caperton, gave the invocation. Clerk Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the minutes from the regular meeting of July 16th, the public hearing of July 22nd and the public hearing from July 29th. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from the Clermont County Commissioners. They sent the Township the new Clermont County Flag.
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor that included documents to be used in comparison of the different options available for distribution of the Local Government Fund and the Local Government Revenue Assistance Fund.
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor advising the LGF and LGRAF meeting will be held August 5th.
Mr. Ferry read a letter from Lisa Kampman of 6114 Price Road regarding a water tower the County is planning to construct at 743 Loveland-Miamiville Road. She stated she was against the location.
OLD BUSINESS
Mr. Duckworth, Township Administrator, recommended the Board accept the bid submitted by John R. Jurgensen Co., in the amount of $394,642.62 for the 2002 road-paving program. He also requested authorization to sign a contract on behalf of the Board. Mr. Humphrey made a motion to accept the bid and award the contract to the John R. Jurgensen Co. for the 2002 paving program and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has prepared the necessary letter along with the supporting documents notifying the Milford School Board of the proposed creation of a TIF district. The documents will be hand delivered to John Frye on Monday, August 5, 2002. The School Board will have 45 days to respond.
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 315 checks numbered 78159 to 78466 for the total amount of $592,126.07 plus payroll and payroll taxes for July 26, 2002 in the amount of $227,276.39. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Jamie Hooven, Robert Bradford and Kevin Murray for the position of Full-Time, Part-Time or Reserve Police Officer. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded. On roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Janice Sweet for the position of Accounting Clerk. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board withdraw its previous offer of conditional employment to James Lee for the position of part-time Fire Fighter. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board give a final offer of employment to Robert Foppe as a Part-Time Fire Fighter/EMT, effective August 7, 2002 at a rate of $9.98 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board remove Full-Time Firefighter/Medic Dene Riggenbach from probation effective July 23, 2002 based on a favorable one-year anniversary performance review. His pay rate will be $24.53 pursuant to the collective bargaining agreement. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the following out-of-township travel requests for consideration: Steve Bailey CALEA Conference Nov.12-17, 2002 $1850. Portland, Oregon Rob Heideman & T.J. Spencer SRO Leadership Oct 6-12,2002 $ 480. Galveston, Texas Mrs. Wolff made a motion to approve the requests. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the Trustees, Clerk and Administrator to attend the NATAP Summer Conference, September 4-6, 2002 in Washington D.C. and the Township to pay all related expenses. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign an annual contract with Honeywell for fire alarm system inspections in multiple locations for $1,730.00 Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a one- time contract with Honeywell for door controllers and related equipment for the Service Department building and the Administration Building in the amount of $13,700.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a one- time contract with Ronald and Melanie Brubaker for an easement for the sewer line for Riverview Park in the amount of $1,500.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a contract with the Ohio Department of Natural resources for the removal of trees and stumps at Miami Meadows Park at a cost of $4,200.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a contract with the Ohio Department of Natural Resources-Civilian Conservation Corp (X2) for the removal of downed trees, re-mulch of trail and rebuilding of three headwalls at Paxton Ramsey Park at a cost of $3,400.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-33 authorizing adoption of an alternative method of apportionment of the undivided Local Government and Local Government Revenue Assistance Funds, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.
Mr. Humphrey made a motion to adopt a PROCLAMATION recognizing John Poe for 17 years of service to the Township in the Miami Township Service Department. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:25 PM.
AUGUST 20, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, August 20, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Pleasant Hill Baptist Church Pastor, Ron Edwards gave the invocation. Trustee Humphrey made a motion to appoint Miami Township Administrator, David Duckworth as Acting Clerk, as Clerk, Eric C. Ferry is on vacation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the August 6, 2002 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
A representative of each department reviewed their activity during the month of July. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Jim Whitworth, Chief Information Services Chris Snow Police Steve Bailey, Chief Recreation Beth Salazar Service Mike Mantel
CORRESPONDENCE
Mr. Duckworth read the following communications; Ohio EPA notification of the need for the Township to apply for NPDES permit coverage by March 10, 2003.
Clermont County Commissioners will hold the formal review of the Royal Gables PUD, Section Two, subdivision plan on August 27, 2002.
The Clermont County Ohio Convention and Visitors Bureau awarded Miami Township a $150.00 promotional funding grant for the Midsummer at the Meadows event.
OLD BUSINESS
Mrs. Wolff made a motion to change the date of the 2002 Auction from September 21st to October 19th beginning at 9:00 AM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Reminder: Free Yard Sale Weekend September 27th and 28th, 2002 Fall Clean Up October 4th and 4th, 2002
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 164 checks numbered 78467-78629 for a total amount of $189,425.15 plus payroll and payroll taxes for August 09, 2002 in the amount of $206,642.90. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Linda Roll as a Seasonal Recreation Counselor and Karl Smith as a Fire Fighter 2/Paramedic, part-time. Mrs. Wolff made a motion to approve the recommendations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board change the employment status of the following Seasonal Employees to Part-time Employees; Allen Tabe, Barbara Brown, Margaret Macko, Kathy Mileski, Veronica Brannen, James Bearman, Zachary Rawlings, Patricia Wolf, Alisha Steitler, Doug King, Susan Sagen, Jeff Schumacher, Maureen Sorenson, Emily Keiser, Gregg Dearhammer, Terry Dierks and Julia Dunigan. Mr. Humphrey made a motion to approve the recommendation. Mrs. Wolff seconded the motion. (noted: Patricia Wolf is not related to Mrs. Wolff) Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board withdraw its previous conditional offer of employment to the following Fire/EMS Part-Time candidates; Paul Amiott, Stephen Downey, Janna Giradi, William Hietker and Joseph Tvrdy. Mr. Humphrey made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant final employment to the following individuals; Jeffrey Hill Firefighter 1/EMT $ 9.98/Hour Effective 8/21/02 Jeffrey Nagelhout Firefighter 2/EMT $10.29/Hour 8/21/02 Ryan Politt Firefighter 1/EMT $ 9.98/Hour 8/21/02 Lewis Ramsey Firefighter 2/EMT $10.29/Hour 8/21/02 Connie Scheben Firefighter 2/Paramedic$11.92/Hour 8/21/02 Bryan Schmidlapp Firefighter 2/EMT $ 10.29/Hour 8/21/02 Jason Shanley Firefighter 1/EMT $ 9.98/Hour 8/21/02 Jason Stevens Firefighter 2/EMT $10.29/Hour 8/21/02 Dustin Vinup Firefighter 1/EMT $ 9.98/Hour 8/21/02 John Wagers Firefighter 1/EMT $ 9.98/Hour 8/21/02 Mr. Humphrey made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve out-of-township travel for Captain Bob Burns to attend the EMS Expo in Nashville, Tennessee October 02-05, 2002 at a cost of $1,107.00. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to set the Public Hearing of Zoning Case # 480 - Emma Smyth Rezone "R-1" Single Family to "B-1" Neighborhood Business for September 03, 2002 at 7:00 PM at the Township Hall. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to set a bid date of September 17, 2002 at 7:30PM for two 12-lead ECG monitor/defibrillators. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Trustee Wolff requested the Board consider the possibility of creating a Township Beautification Committee. The Board discussed the purpose of the committee, objective, qualifications, membership, terms and which township department would oversee the committee. It was determined to include this information in the fall newsletter.
Mr. Duckworth advised the Board the Township has received a petition for a Street Lighting District for The Woods at Miami Trails, Section 9. Mrs. Wolff made a motion to hold a public hearing on September 17th during the regular Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." The Township has also received a petition for a Street Lighting district for The Woods at Miami Trials, Section 10B. Mr. Humphrey made a motion to hold a public hearing on September 17th during the regular Trustee meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-34 lowering the speed limit to 25 MPR on Cottontail Drive in the Hunter's Valley subdivision (T-2287) .267 miles, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received a communication from the Clermont Philharmonic Orchestra requesting a formal commitment to a July 11,2003 date for a concert at Midsummer at the Meadows.
PUBLIC COMMENT
There were no public comments
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to discuss purchase of property pursuant to ORC 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:06PM.
SEPTEMBER 3, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, September 03, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Pastor, Barry Clardy, House of Restoration Milford Church of God gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the August 20th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from the Loveland-Symmes Fire Department Fire Chief James D. Hunter. Chief Hunter complimented the professionalism, dedication to justice and spirit of cooperation of Miami Township Police Officer Matt Davis.
PUBLIC HEARING - ZONING CASE # 480
Chairperson Uecker opened the Public Hearing on Zoning Case # 480- Emma Smyth, 1298 St. Rt. 131, Requests a District Change from "R-1" Single Family Residential to "B-1" Neighborhood Business. Clerk, Eric Ferry read the Legal Notices.
A member of the family requesting the change indicated they requested the change to confirm with the current use of the property. There were no adjoining property owners present. Mr. Ferry read a letter in favor of the change, from Slyvia and Joe Johnson of 1284 SR 131. There were no other comments. Mr. Humphrey made a motion to accept the recommendation of the Rural Zoning Commission and approve the zone change requested in case #480. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Reminders; Music in the Park September 8th at 5:30PM Free Yard Sale Weekend September 27th & 28th Fall Clean Up October 4th & 5th Township Auction October 19th
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 144 checks numbered 78630 to 78772 for a total amount of $189,425.15 plus payroll and payroll taxes in the amount of $273,270.71. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Jamie L. Hooven as a Probationary Full-Time Police Officer, effective September 28, 2002 at a rate of $17.28 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Robert Bradford as Probationary Part-Time Police Officer, effective September 29, 2002 at a rate of $17.28 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Kevin Murray as Probationary Reserve Police Officer effective September 30, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider an Out-Of-Township Travel Request to send Beth Salazar, Jo Ann Ulrich and Krystin Thibodeau of the OPRA Recreation Conference in Cincinnati, Ohio November 19th - 21, 2002. The estimated cost is $860.00. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board authorize him to enter into an agreement with the Greater Cincinnati Health Council (GCHC) for data access. The CCHC is a consortium of area hospitals that has contracted with the Greater Dayton Area Health Network (GDAHIN) to provide internet access to their website. Mrs. Wolff made a motion to authorize Mr. Duckworth to sign the agreement with GCHC on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the low bidder for road salt through SWOP4G is Morton Salt at $30.91 per ton. This is $1.93 less per ton than last year. He recommended the Board award the bid to Morton Salt. Mr. Humphrey made a motion to award the road salt bid to Morton Salt at $30.91 per ton. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to accept the Police Re-Accreditation Agreement as presented and authorize Mr. Duckworth to sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the conversion of the DARE van to a non-emergency vehicle to be used by the Citizen's Police Academy Alumni Association. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize Community Development Director, Larry Fronk to initiate the process to identify prospective applicants for the expiring terms on the Board of Zoning Appeals and Zoning Commission. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to set Trick or Treat in Miami Township for Thursday, October 31st from 6 PM to 8 PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Board discussed the programming of the government access cable channel with Mrs. Kim Laing.
PUBLIC COMMENT
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to consider Personnel Actions pursuant to ORC 121.22(G)(1). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to offer conditional employment to Joe Stubblefield as a Maintenance Worker 1. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the Service Department to advertise for maintenance workers for the park system. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to extend a final offer of employment to Janice Sweet for the position of accounting clerk effective September 18, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Ferry to attend the Clermont County Budget Commission hearing on September 11, 2002 representing the Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:48 PM.
SEPTEMBER 17, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, September 17, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Ebenezer Baptist Church Pastor, T.L. Porter gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Chairperson Uecker recognized Patrick Federle. Patrick is a member of Boy Scout Troop 244. Mrs. Wolff made a motion to approve the September 03, 2002 minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
The August activity reports were presented by each department.
Community Development Larry Fronk
Community Relations Kim Laing
Fire/EMS Chief J. Whitworth
Information Services Chris Snow
Police Chief S. Bailey
Recreation Beth Salazar
Service Walt Fischer
CORRESPONDENCE
Mr. Ferry read a letter from the Ohio Department of Transportation regarding planned improvements for the intersection of US Route 50 and Wolfpen Pleasant Hill Road.
Mr. Ferry read a letter from the Ohio EPA to Mr. Roger C. Pritchard regarding the Milford Commons apartment complex regarding a notice of violation in the sanitary lift station.
Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the transfer of a liquor license from Golden Stores, Inc to Macs Convenience Stores LLC at 1213 SR 28. There were no objections.
Mr. Ferry read a letter from the Clermont County Engineer regarding a bridge replacement and road stabilization project on Price Road. It is anticipated the project will be completed by Friday, January 10, 2003.
OLD BUSINESS
Public Hearing- Lighting District for the Woods at Miami Trails, Section 9.
Chairperson Uecker opened the public hearing for establishing a lighting district for the Woods at Miami Trails, Section 9. Mr. Ferry read the public notice of hearing. Mr. Duckworth presented the request. There were no questions from the Board. There were no questions from anyone in attendance. Mr. Humphrey made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." A decision was tabled until later.
Chairperson Uecker opened the public hearing for establishing a lighting district for the Woods at Miami Trails, Section 10B. Mr. Ferry read the public notice. There were no questions from the Board. Mr. John Wozniak of 1421 Miamiville Drive stated he was in favor of the lights. There were no other comments. Mr. Humphrey made a motion to close the public portion. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Chairperson Uecker tabled a decision until later in this meeting.
Mr. Ferry opened the only bid received for the 2 12-Lead ECG Monitor/Defibrillators at 7:30pm. Zoll Medical Corporation Total bid: $36,514.50. Mr. Humphrey made a motion to accept the bid into the records. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." If approved by Assistant Chief Mack, contract will be awarded tonight.
Mrs. Wolff made a motion to adopt RESOLUTION 2002-36 authorizing the disposal of township property via public auction. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
REMINDERS
Free Yard Sale Week-end September 27th and 28th
Fall Clean Up October 4th and 5th
Township Auction October 19th
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 132 checks numbered 78773 to 78901 for a total amount of $698,365.19 plus payroll and payroll taxes for September 06, 2002 in the amount of $212,458.60. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Joe Stubblefield as a Full-Time Maintenance Worker 1, effective September 18,2002 at $11.44 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to Roy Tissot as a Reserve Police Office, effective September 23, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant final employment to Linda Roll for the position of Part-Time Recreation Counselor, effective September 17, 2002 at $10.00 per hour. Mr. Humphrey made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board withdraw the conditional offer of employment made on August 20, 2002 to Karl Smith for the position of Part-Time Fire Fighter/EMT. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board increase the hourly pay of seasonal maintenance worker, Clarence Gossett. His current rate of pay is $9.56 per hour. The recommended rate is $10.00 per hour, retroactive to March 25, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-35 supporting the vacating of Columbia Avenue, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth discussed the possibility of creating a very imformal Skatepark Committee for the purpose of identifying problems at the skatepark. The Trustees agreed this would be a good idea and authorized Mr. Duckworth to proceed.
Mrs. Wolff made a motion to adopt RESOLUTION 2002-37 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris from the property at 6028 Mill Row, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reminded the Board of the need to accept the amounts and rates as determined by the Budget Commission for the 2003 Budget. Mr. Humphrey made a motion to adopt RESOLUTION 2002-38 accepting the amounts and rates as determined by the Budget Commission for the 2003 Budget and authorizing the necessary tax levies and certifying them to the county auditor, and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a contract with Honeywell for heat, smoke and access management in the amount of $8900.00 for the service building. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
The Board members and Mr. Duckworth discussed the TIF program. It was determined Mr. Duckworth would request a joint special meeting with the Trustees and School Board on October 8th.
Mr. Humphrey made a motion to approve the bid submitted by Zoll Medical for $36,514.50 and authorize Mr. Duckworth to sign the contracts on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments
Mr. Humphrey made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to discuss the purchase of property pursuant to ORC 121.22(G)(2) and to discuss a personnel issue pursuant to ORC 121.22(G)(1). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold bid opening for the Street Lighting District for The Woods at Miami Trails, Section 9 on October 15, 2002 at 7:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold bid opening for the Street Lighting District for The Woods at Miami Trails, Section 10B on October 15, 2002 at 7:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:52 PM.
OCTOBER 1, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, October 01, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Chairperson Uecker gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the minutes from the September 17th meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CEREMONIAL OATH OF OFFICE FOR POLICE
Police Chief Steve Bailey administered the Oath of Office to new police officers, Jamie Hooven, Robert Bradford, Kevin Murray and Roy Tissot.
CORRESPONDENCE
Mr. Ferry read a notice from OKI announcing a Transportation Improvement Program (TIP) workshop will be held on Thursday, October 24, 2002 at 9:30 a.m.
Mr. Ferry read a copy of a letter from the Clermont County Commissioners to Marilyn Mosley, Manager, Milford Commons Apartments regarding their lift station.
Mr. Ferry read a letter from Boy Scout Troop 244 announcing an Eagle Court of Honor for Jonathan Bacon on November 3rd.
OLD BUSINESS
Reminders: Fall Clean Up October 4th and 5th Concert in Park October 5th (Community Park) Township Auction October 19th Trick or Treat October 31st (6-8pm)
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 33 checks numbered 78902 to 79018 for a total amount of $109,651.60 plus Payroll and Payroll taxes for September 20, 2002 in the amount of $223,330.34. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Administrator, David Duckworth recommended the Board remove Jason Hager, Part-Time Fire Fighter 2/MEDIC from probation effective August 27, 2002 with a pay increase to $12.34 an hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider offering employees the ability to purchase I-Bonds via payroll deductions. Discussion was tabled until the October 22, 2002 meeting.
Mr. Duckworth requested the Board consider declaring the property at 6562 Branch Hill-Guinea Pike a nuisance so the unsafe structure can be demolished. Mrs. Wolff made a motion to adopt RESOLUTION 2002-43 authorizing the removal, repair or securance of certain buildings or structures dispensing with the second reading and declaring an emergency for a structure located at 6562 Branch Hill-Guinea Pike. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-39 extending the contract for the Belle Meade street lighting system, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-40 extending the contract for the Belle Meade 3A street lighting system, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-41 extending the contract for the Belle Meade 3B street lighting system, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to hold a special meeting at 7:00pm with the Milford Exempted Village School Board on October 15th, 2002 at the Five Points Building to discuss the TIF district and any other Township business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a regular Trustee meeting on October 22, 2002 at 7:00 PM replacing the regularly scheduled October 15,2002 public meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to reschedule the November 5th meeting to November 6th, due to the Election. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to reschedule the November 19,2002 meeting to November 26, 2002 at 7:00 pm at the Township Hall. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to cancel the meeting scheduled for December 3,2002. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-42 amending Resolution 2001-01, establishing standards for collection of solid waste, refuse and garbage, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." The resolution will take effect October 31, 2002.
Mr. Humphrey made a motion to approve the Ohio Seat Belt Grant Agreement and authorize Police Chief R. Steven Bailey to sign the contract on behalf of the Board.
Fire/EMS Chief, Jim Whitworth reviewed the schedule of events planned for Fire Prevention Month.
Vice-Chairperson, Mary Makley Wolff read a proclamation establishing October 6-12, 2002 as National Fire Prevention Week in Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
There were no public comments.
Mrs. Wolff made a motion to go into Executive Session to consider the purchase of property for public purposes pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:00pm.
OCTOBER 22, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, October 22, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given followed by the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the minutes of the October 1st and October 15th as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
A representative from each department presented the activity reports for September. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Services Chris Snow Police Chief Steve Bailey Recreation Beth Salazar Service Walt Fischer
OLD BUSINESS
Bid Opening - Street Lighting District- The Woods at Miami Trails, Section 9 1 bid received Cinergy Corp 5 lights $148.60 monthly Mr. Humphrey made a motion to accept the bid and turn over to the administrator, David Duckworth for review. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended approval of the bid.
Bid Opening - Street Lighting District - The Woods at Miami Trails, Section 10 1 bid received Cinergy Corp 4 lights $124.06 monthly Mr. Humphrey made a motion to accept the bid and turn over to the administrator for review. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended approval of the bid.
Mrs. Wolff made a motion to adopt RESOLUTION 2002-44 providing for the procurement of a street lighting system for the Woods at Miami Trails, Section 10B, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-45 providing for the procurement of a street lighting system for the Woods at Miami Trails, Section 9, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to make available to Township employees the I- Bond payroll deduction program, without positive or negative endorsement by the Board of the program and allow the Clerk to enter into any contracts or agreements on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth reported the 2002 Auction was successful with all item selling resulting in proceeds of $17,652.50.
REMINDERS
Trick or Treat in Miami Township October 31st 6-8PM
Mr. Humphrey made a motion to pay the bills of the Township including 244 checks numbered 79019-79257 for the total amount of $517,888.07 plus payroll and payroll taxes for October 4th and 18th in the amount of $419,761.74. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to consider the following personnel actions: 1. Part-Time Fire Fighter Tom Porter is requesting a three-month leave of absence to focus on his paramedic education. Mrs. Wolff made a motion to approve the 90 days leave of absence for Tom Porter. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
2. Police Records Clerk, Pat Banks has submitted her resignation effective November 01, 2002. Mr. Humphrey made a motion to accept Ms. Banks resignation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board Chief Bailey would like to hire a temporary employee to handle the front desk for 60 days rather than immediately fill the vacancy created by the resignation of Ms. Banks. During the 60 days, the position will be re-evaluated. Mr. Humphrey made a motion to authorize the hiring of a temporary employee for a period of 60 to handle the front desk at the police department. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
3. Grant conditional employment to Mark Thompson for the position of Full-Time Maintenance Worker 1. Mrs. Wolff made a motion to offer conditional employment to Mark Thompson for the position of Full-Time Maintenance Worker 1. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Chief Bailey to sign a contract, upon approval of the contract by Law Director, John Korfhagen, with an employment agency to hire a temporary clerk for the police department, upon. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chief Bailey requested authorization to advertise for bids for software for a Records Management System. Mr. Humphrey made a motion to authorize advertising for bids for a Records Management System software and authorize Chief Bailey to accept the bids on behalf of the Board, with bid openings on November 19th at 2:00 PM by the Clerks office. Also authorizing Chief Bailey to accept and review the bids and present a recommendation to the Board at the November 26th meeting. All contingent on the positive review by the Law Director and the Information Systems Director of the bid specifications. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the Homeland Security Grant application and other forms as required on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to schedule a Public Hearing for the proposed street lighting district for Pine Creek on November 26, 2002 during the regularly scheduled Board meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth discussed plans for the Midsummer 2003 event. The Board members discussed the types of music to provide for the event. It was determined Mr. Duckworth will see what groups are available and will report back to the Board with a proposed line-up of entertainment in the next few weeks.
Mr. Larry Fronk, Community Development Director presented the Board with an update of Kohl's conservation easement. Kohl's has expressed an interest in donating the conservation area to the Township. The OPEA has found this area must remain as permanent green space and must remain in its natural state. Mr. Korfhagen will revise the signature page and further review the contract.
Chairperson Uecker announced this Saturday from 2-4 pm, The Governor's Safe Halloween Party will be held at Live Oaks.
PUBLIC COMMENT
There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss Personnel Matters pursuant to ORC, section 121.22(G)(1), to discuss the Purchase of Property for Public Purposes pursuant to ORC, section 121.22(G)(2) and to discuss Pending Litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize the filing of charges against Lieutenant Daryl Poe pursuant to Ohio Revised Code, Section 505.491. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:34PM.
NOVEMBER 6, 2002
The Miami Township Board of Trustees met on Wednesday, November 06, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. Mr. Uecker recognized members of Troop 888. Scout Carter Hall led the Pledge of Allegiance. Chairperson Uecker read A Prayer for Our Nation by Thomas Jefferson for the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mrs. Wolff made a motion to approve the October 22, 2002 meeting minutes as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
PROCLAMATIONS
Mrs. Wolff made a motion to adopt a Proclamation declaring Meijer a Good Neighbor in Miami Township. The Board of Trustees of Miami Township does hereby proclaim Fred and Lena Meijer as honorary citizens of Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt Proclamations establishing November 6th, 2002 as International Day in Miami Township. The Board of Trustees of Miami Township does hereby proclaim Lieutenant Niyazi Ekici and Lieutenant Zeki Pumak of the Turkish National Police as honorary citizens of Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt Proclamations establishing November 6th, 2002 as International Day in Miami Township. The Board of Trustees does hereby proclaim Galina Berchenko, Nadezhda Ivanovna Uraskina, Raisa Lukmanovna Sabirova, Yekatrina Alekseyevna Kolyadina and Tatyana Gennadyevna Voronova of Russia as honorary citizens of Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from Clermont 2001,Inc. announcing the annual Salute to Leaders Awards Banquet will be held on February 26, 2003. The letter included a nomination form. The deadline to make a nomination is January 08, 2003.
OLD BUSINESS
Mr. Humphrey made a motion to adopt RESOLUTION 2002-46 ordering the removal of an unsafe building located on the property owned by Betty Brunk, 6252 Branch Hill Guinea Road, Parcel #17-25-20E-016, pursuant to section 505.86 of the Ohio Revised Code, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
The Board of Trustees discussed Kohl's/AHEPA Conservation Easement with Mr. Larry Fronk, Community Planning and Development Director and with Law Director, John Korfhagen. Mr. Humphrey made a motion to accept the Conservation Easement Agreement with Kohl's Department Stores, Inc. contingent on the payment from Kohl's of $10,000.00 and providing sufficient proof to the Miami Township Community Development Director for the requirement of the EPA and in addition, the Trustees authorized the Administrator to sign an agreement on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
REMINDERS
State Route 28 Re-Development public meeting will be held November 19th, 2002 7:00 PM.
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 108 checks numbered 79258 - 79432 for the total amount of $285,301.41 plus payroll and payroll taxes for November 01, 2002 in the amount of $218,538.50. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to increase the hourly rate of pay to $15.98 for Dough Tieman and authorize back pay from the date of hire. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to increase the hourly rate of pay to $15.98 for Dene Riggenbach and authorize back pay from the date of hire. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to formally hire Mark Thompson for the position of Full-Time Maintenance Worker I effective November 11, 2002 at $11.75 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to accept the Fire Department Lateral Entry Policy modifications as presented. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
A decision on changing the current Township policy on the use of alcoholic beverages at Township park shelters and at the Leming House was tabled until a later date.
A decision on the creation of a No Outlet Sign Policy was tabled until a later meeting.
The replacement of the front and rear bay doors (middle bay doors) at the Central Fire Station has an estimated project cost of $36,000.00 and requires competitive bidding. Mr. Duckworth requested the Board allow the bids to be received and opened at 1:30 PM November 25th outside a regular Trustee meeting. Mr. Humphrey made a motion to go out for bids for the front and rear bay doors replacement project, bids to be received and opened at 1:30 PM on November 25, 2002 at the Fire Chiefs office. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board that a state law requires the formation of a Volunteer Fire Fighters' Dependents Fund (VFFDF), chapter 146 of the Ohio Revised Code. Mr. Humphrey made a motion to establish a Volunteer Fire Fighters' Dependents Fund. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Administrator Dave Duckworth presented a memo from Larry Fronk regarding a proposed sidewalk project in front of the Milford Junior High School. The Pathways Committee has been working with the school for some time on this project. Pathways is now ready to begin and has a contractor, Hodge Brothers Construction available to do the project. The cost of the project will be $14,900.00. Pathways will be responsible for $4,100.00. the Foundation for $5,000.00 and Miami Township's share will be $5,800.00.
NOVEMBER 26, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, November 26, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was lead by Girl Scouts. Pastor Joe Strunk of the Milford Church of Christ gave the invocation. Clerk Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Mr. William Knepp presented an update on the Miami Township Old Time Holiday Season Parade. The parade will be held December 5th starting at 6:30PM. Mr. Knepp noted there are four bands participating, two color guards, and 14 floats plus much more.
SPECIAL PRESENTATION
Police Chief Steve Bailey introduced the leader of Girl Scout Troop 3516, Ms. Terry Bolten. Troop 3516 had a number of fund raising events over the year and raised over $700.00. They used the funds to purchase medical kits, muzzles and other supplies for the Miami Township Canine unit. Chief Bailey accepted the items. Both members of the canine unit were present and barked their appreciation.
APPROVAL OF MINUTES
Mrs. Wolff made a motion to approve the meeting minutes of November 6th, 2002 and the Special Meeting, November 10th, 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
DEPARTMENT REPORTS
The department reports were presented to the Board. Highlights were given by; Community Development Larry Fronk Fire/EMS Chief Jim Whitworth Information Services Chris Snow Police Chief Steve Bailey Service Department Walt Fischer
CORRESPONDENCE
Mr. Ferry read a notice from Mark Jaehnen of the Clermont County Commissioners noting the 2002 Township Road Inventory Schedule is due Thursday, December 19th at 9:30 AM.
OLD BUSINESS
Miami Township Administrator, David Duckworth advised the Board the status of the nuisance abatement of the property located at 6252 Branch Hill-Guinea Road. The building has been razed and the property no longer qualifies as a nuisance. No further Board action was required.
Mrs. Wolff made a motion to adopt RESOLUTION 2002-47 declaring this for the public purpose of certain improvements, which are necessary for the further development of certain parcels within the Township, and authorizing the execution of a Tax Incentive Agreement and establishing a Tax Increment Equivalent Fund, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to authorize the Township Administrator to sign on behalf of the Board any documents relating to the TIF. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to advertise for bids for the Central Fire Station Door Replacement Project with bid openings on December 27, 2002 at 1:30 PM in the Township Hall. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the Alcohol Use Policy governing the use of alcohol at township park shelters and the Leming house with the elimination of 3.1, renumbering and adding 3.3 stating this policy shall become effective upon its adoption. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the Traffic Control Device Policy as presented by Mr. Duckworth. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC HEARING
PINE CREEK SUBDIVISION STREET LIGHTING DISTRICT
Mr. Ferry read the legal notice. Michael Schottelkotte, a representative for Drees Homes, presented the request for the street lighting district for the Pine Creek subdivision. There were no questions from the Board. There were no adjacent property owners present. There were no communications relative to the case. There were no comments from any person in attendance. Mr. Humphrey made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2002-48 providing for the procurement of a street lighting system for Pine Creek, dispensing with the second readying and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
REMINDERS
December 3rd Trustee meeting has been canceled. December 5th - Old Time Holiday Season Parade, 6:30 PM December 7th - Holiday tree lighting and Open House, Community Park December 14th - Cookies with Santa, Community Park, noon to 2:00 PM.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 268 checks numbered 79433 - 79699 for the total amount of $889,491.15 plus payroll and payroll taxes for November 15, 2002 in the amount of $214,800.68. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board, Probationary Police Officer Mike Herald has resigned effective November 25, 2002. Mr. Humphrey made a motion to accept the resignation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Kevin Murray from Probationary Reserve Police Officer to Probationary Full-Time Police Officer effective December 11, 2002 at an hourly pay rate of $17.28. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Mike Nelson from Part-Time Firefighter 1/Paramedic to Part-Time Firefighter2/Paramedic at an hourly pay rate of $12.34 effective November 24, 2002. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold Special Meetings on December 16th and December 18th at 7:00 PM for the purpose of interviewing Zoning Commission and Board of Zoning Appeals candidates and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the Ohio Department of Transportation intends to improve the US 50/Wolfpen Pleasant Hill Road intersection and have requested comments from property owners affected. Mr. Humphrey made a motion to submit a letter strongly supporting the project. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request for out-of-township travel for the Board to consider: Steve Bailey, Steve Burgess and Bill Adams to attend the Community Oriented Approach to School Safety in Nashville, Tennessee January 28-31, 2003 at a cost of $3,057.55. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Village of Terrace Park Paramedic Contract for consideration. Mr. Humphrey made a motion to adopt the paramedic services contract with the Village of Terrace Park. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the Health/Dental Insurance Renewal for 2003. The employer-employee committee recommends renewal of the health insurance with Anthem and dental insurance with Guardian. Mrs. Wolff made a motion to renew its health insurance with Anthem and dental insurance with Guardian and authorize Mr. Duckworth to sign any renewal documents on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-49 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-50 establishing new appropriation funds, dispensing with the second reading. Those funds being: 34 COPS-Federal, 35 COPS in Shops, 36 COPS in Schools, 37 Safe Roads, 38 Safe Communities, 39 Speed Grant, 40, Seat Belt Grant, 41 Homeland Security and 42 FEMA. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-51 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board consider having the residents of Miami Township nominate a candidate for the Salute to Leaders program. Mr. Humphrey made a motion to ask the residents of Miami Township to nominate a candidate from Miami Township for the Salute to Leaders program and set a deadline for nominations of January 3,2003 at 4:30 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT
William Knepp 826 St. Rt. 131 #33
Mrs. Wolff made a motion to go into Executive Session to discuss a Personnel Matter pursuant to ORC Section 121.22(G)(1).
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Disciplinary Hearing - Lieutenant Daryl Poe
Larry Barbiere, Attorney for Miami Township read the charges against Lieutenant Daryl Poe.
Michael Minniear, Attorney for Lieutenant Poe presented the case for his client.
The following personnel were called to testify. Each attorney and members of the Board asked questions. Lieutenant Daryl Poe. Police Chief R. Steven Bailey. Corporal Glenn Evans Police Clerk Jennifer Heideman
Mr. Humphrey made a motion to go into Executive Session for the purpose of discussing a Personnel Matter pursuant to ORC section 121.22(G)(1). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion that the following discipline be instituted against Lieutenant Daryl Poe: One day suspension without pay to be scheduled by the Police Chief due to his misfeasance, non-feasance and neglect of duty in accordance with Ohio Revised Code 505.491 based upon the following Findings of Fact: 1. Lt. Daryl Poe is a police lieutenant with the Miami Township Police Department. 2. On September 23, 2002, Lt. Poe authorized Corporal Evans to travel to Somerset, Kentucky, and drove a Miami Township Police vehicle with Corporal Glenn Evans to Somerset, Kentucky, and back for the purpose of retrieving township keys and property belonging to Jennifer Heideman, a police department employee. 3. The trip took approximately 6 hours in which Lt. Poe and Corporal Evans were unavailable for their assigned duties to protect and service the citizens of Miami Township. 4. The trip to Somerset, Kentucky, was not for official purposes and was not approved by the Chief of Police. 5. The actions of Lt. Poe in approving the trip and traveling with Corporal Evans to Somerset, Kentucky, to retrieve a purse belonging to Jennifer Heideman were misfeasance, constituted a waster of Miami Township resources, were very poor judgment on the part of Lt. Poe, and impaired Miami Township in its ability to provided services to the community. 6. The actions of Lt. Poe in approving the trip and traveling to Somerset, Kentucky, with Corporal Evans violated the Miami Township Police Department procedures and Miami Township Personnel Policies and Procedures as set forth in the Notice of Charges to Police Lt. Daryl Poe signed by the Trustees on October 22, 2002. 7. The actions of Lt. Poe in approving the trip and traveling to Somerset, Kentucky, while on duty were non-feasance and neglect of duty in that neither Lt. Poe nor Corporal Evans was available to protect and serve the citizens of Miami Township during the approximately 6 hour time period during which they were traveling to and from Somerset, Kentucky. 8. Pursuant to Ohio Revised Code 505.491 and pursuant to the Miami Township Policies and Procedures, such discipline is warranted and appropriate and under the circumstances. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 12:15 AM.
Mr. Duckworth requested the Board grant contract approval for Cross Roads Talent Agency in the amount of $1,675.00 for the talent at the Tree Lighting Event on December 7, 2002 at the Leming House. Mr. Humphrey made a motion to approve the Cross Roads contract and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the 2002 Resurfacing extras as presented by Mr. Fischer at a cost of $28,097.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve out-of-township travel and all related expenses to the OTA Winter Conference in Columbus, Ohio February 5-8, 2003 for the Trustees, Clerk, Administrator, the Community Relations person and any department head who is interested. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PUBLIC COMMENT There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss Personnel Matters pursuant to ORC Section 121.22(G)(1) and to discuss Pending Litigation pursuant to ORC Section 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to grant a continuance for the public hearing for charges against Lt. Daryl Poe at the request of Lt. Poe and make the new hearing date November 26th at 8:30 PM at the Township Hall. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey reported on the TIF meeting he and Mr. Duckworth attended with the School Board. He suggested several changes be made to the TIF agreement to satisfy the School Board.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:35PM.
DECEMBER 7, 2002
The Miami Township Board of Trustees met in regular session on Tuesday, December 17, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Milford Assembly of God Pastor, Les Sanders gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the November 26th meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
SPECIAL PRESENTATION
Mr. Dean Niemyer of the Clermont County Office of Community Planning presented an overview of the Clermont County Fair Housing program.
DEPARTMENT REPORTS
Each department presented an activity report for November. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Services Chris Snow Police Chief Steve Bailey Recreation Beth Salazar Service Walt Fischer
CORRESPONDENCE
Mr. Ferry read a letter from Louis M. Ethridge, Community Planner. The letter included copies of a resolution passed by the Clermont County Board of Commissioners in support of the recommendations in the Eastern Corridor Land Use Vision Plan.
Mr. Ferry read a letter from the Clermont County Auditor, Linda L. Fraley advising the deadline for submitting amended certificates for 2002 is December 24,2002.
OLD BUSINESS
There was no old business to come before the Board.
NEW BUSINESS
Mrs. Wolff made a motion to pay the bills of the Township including 249 checks numbered 79700 - 79944 for the total amount of $777,092.20 plus payroll and payroll taxes for December 13, 2002 in the amount of $290,517.87. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Administrator, David Duckworth recommended the Board grant conditional employment to Michael Budkie for the position of part-time Recreation Counselor. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board promote Edwin Swain from Police Officer to Probationary Police Sergeant, effective December 31, 2002 at an hourly rate of $23.47. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board establish a Police Sergeant eligibility list consisting of Matt Davis, John Swing, and T.J. Spencer with eligibility list remaining in force for a period of 1 year in which any promotion to the rank of Police Sergeant will be in accordance with adopted township policy. Mrs. Wolff made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board authorize him to sign a contract with Grey Island Systems, Inc. for InterFleet Mobil Date Units for Service Department vehicles. The contract is for a period of three years. The equipment cost is $9650. Installation $3,622. and Service Contract $3600. per year for a total of $10,800. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the Grey Island Systems, Inc. contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommend the Board renew the Belle Meade, Section 4 street lighting district contract. Mrs. Wolff made a motion to adopt RESOLUTION 2002-52 extending the contract for a street lighting district known as Belle Meade, Section 4, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider an easement request from the Board of County Commissioners, through the Clermont County Engineer's office. The two easements is for a new water main that will connect the existing water distribution main on Wolfpen-Pleasant Hill Road to an existing water main on U.S. 50. The Board of County Commissioners has offered Miami Township $19,450.21 for the easements. Mrs. Wolff made a motion to grant the two easements requested by the Clermont County Board of Commissioners for 4.2 acres off Wolfpen-Pleasant Hill Road. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on December 26, 2002 at 7:00PM for the purpose of holding a Records Commission meeting, the End-Of-Year Reorganization meeting and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board an out-of-township travel request for consideration: Employee Event Date Cost Harold Thiele Fire Department Safety 01/19-23,2003 $6,016. Dean Miracle Officers Association Annual Steve Monterosso Apparatus Specification and Steve Wyan Maintenance Symposium Orlando, Fl Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case # 481 at 7:30 PM during the regular Board meeting of January 07, 2003. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve the Depository Agreement with Fifth Third Bank from January 01, 2002 to December 31, 2005 as required by the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer, Service Director, requested approval of an Extra Work authorization for David Williams and Associates, Inc. in the amount of $900.00 caused by a change in design. Mr. Humphrey made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer presented the Board with an extra work authorization for CJ & L Construction Co, Inc. in the amount of $10,016.50 for the Miami Riverview Park due to a change in design. Mr. Humphrey made a motion to authorize the extra work order. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-53, resolution participating in the countywide storm water management plan, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll all, all voted "AYE."
PUBLIC COMMENT
Mr. John (not clear on tape) stated he has many pictures of the old Miami Township area and several other people he knows have pictures and other memorabilia of the area. He asked if the Board had a suggestion for where this type of records on the history of Miami Township could be displayed.
There were no other comments.
Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC section 121.22(G)(1). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:45PM.
SPECIAL MEETINGS
JANUARY 3, 2002
The Miami Township Board of Trustees met in a special session on Thursday, January 03, 2002 at 6:00 PM for the purpose of interviewing Recreation Director candidates and any other business that may come before the Board. Chairperson Joseph W. Uecker called the meeting to order. Clerk Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Humphrey made a motion to go into executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CANDIDATE TIME
John P. Smith, Jr. 6:00 PM Rick Conrad 6:45 PM Doug Carlisle 7:45 PM Beth Salazar 8:15 PM
Mr. Humphrey made a motion to come out of executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:10 PM.
JANUARY 15, 2002
The Miami Township Board of Trustees met in a special session on Tuesday, January 15, 2002 for the purpose of holding a Public Hearing for Zoning Cases # 471 and #472. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. Mr. Uecker opened the Public Hearing on Zoning Case # 471- First Baptist Church of Milford-Zone Change Request from "R-2" Single Family to "MU" Mixed Use Institutional. Mr. Ferry read the legal notice. Mr. Ferry read the Planning Staff Report recommending approval of the application. Mr. Ferry read the Planning Commission Report and the Zoning Commission Decision, both recommending approval. Chairperson Uecker called on the applicant to present the request. Mr. Robert A. Wallace, Architect for the applicant presented the request on behalf of the First Baptist Church of Milford. The pastor of the church also spoke. The Trustees had no questions. Chairperson Uecker called for any adjoining property owners to speak. Elaine Miller of 1399 Woodville Pike asked if the language of the code would permit the building of a large office complex. Mr. Fronk responded the code as written would not permit the building of a large office building. Mrs. Miller also asked several other questions about the codes relative to this zone change and how this change will affect her property value. Bob Cafera of 1350 Woodville Pike stated he was against granting the zoning change. Sue Barkhurst of 1321 Woodville Pike stated she has concerns about granting this zoning change request, specifically the increased traffic problems. She is against granting the request. Steve James of 1354 Woodville Pike stated he was in favor of granting the zone change. He praised the church as a "good neighbor".
There were no other communications relative to the case. There were no other public comments relative to the case. Mr. Humphrey made a motion to close the public portion of the hearing of case # 471. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." The Trustees discussed the application. Mr. Humphrey made a motion to accept the recommendation of the Rural Zoning Commission to approve the zone change request from "R-2" Residence to "MU" Mixed Use Institutional with the provision that any street in Hawthorne Meadow Subdivision can not now or in the future be used for ingress or egress. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker opened the Public Hearing on Case # 472-Rodney Sabo-Zone Change from "R-1" Single Family to "O-1" Professional Office. Mr. Ferry read the legal notice. Mr. Ferry read the Planning Staff Report and Commission Reports recommending approval of the change contingent on the applicant successfully meeting the requirements of the Ohio Environmental Protection Agency for its proposed on-site mound system. Mr. Ferry read the Zoning Commission Report recommending approval of the zone change request. Chairperson Uecker asked the applicant to present the request. Rodney J. Sabo of 6409 Branch Hill Guinea Pike presented the case. There were no questions from the Board. Mr. Fronk, Director of Planning and Development reviewed his report on the proposed change. He recommended approval of the change. Chairperson Uecker called on adjoining property owners. Mr. Bruce Lewis of 547 Blackhawk Trail discussed his concerns of water run-off, a sound/site barrier and possible future changes in zoning for neighboring properties. Mr. Steve Kroger of 539 Blackhawk Trail voiced his concerns about the lighting of the parking lot, fencing and who would enforce the codes. He also wanted to know who would enforce maintenance. Carol Kroger of 539 Blackhawk Trail expressed disapproval of the zone change.
There were no communications relative to the case. Chairperson Uecker called on any person in attendance for statements regarding this proposed zone change. There were no other comments from the public. Mrs. Wolff made a motion to close the Public Hearing of Zoning Case # 472. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the recommendation of the Rural Zoning Commission to approve the requested zone change contingent on the applicant successfully meeting requirement of the Ohio Environmental Protection Agency for its proposed on-site mound system. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:25 PM.
FEBRUARY 13, 2002
The Miami Township Board of Trustees met in a special session for the purpose of a Public Hearing of Zoning Case # 473 - Kohl's Department Store.
Chairperson Uecker called the meeting to order at 7:15PM. The Pledge of Allegiance was given. Mr. Humphrey made a motion to appoint Larry Fronk as acting Clerk due to Mr. Ferry's absence. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Fronk called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Chairperson Uecker opened the Public Hearing. Mr. Fronk read the legal notice, the Planning Staff Report and the Planning Commission Report recommending approval with three conditions, 1) Applicant be issued a Section 404 permit from the Army Corp of Engineers and an individual Section 401 permit from the Ohio EPA. 2) All recommendations of the Ohio Department of Transportation be met and 3) That the applicant respond to the comments of the Clermont County Engineer assuring that drainage issues in that area would be resolved. The Rural Zoning Commission recommended approval with conditions. 1) That there be cross-access easements to both east and the west properties. 2) That a traffic light be installed on State Route 28. 3) The applicant mitigates all the issues of the traffic impact study and resolves some landscape issues at the rear of the property.
Lanie West, a representative of Wolpert, site engineers for Kohl's Department Store, presented the application for zone change. Ms. West presented site plans and design plans for the proposed project. Mr. Jack Gehrum reviewed the traffic study. There were no questions from the Board members. Chairperson Uecker called on adjoining property owners. Mr. Rick Herzog of 85 WaxWing, Reading, Ohio, owner of the miniature golf complex at 1182 and 1192 State Route 28 stated he was all for the project. His concern was that his business be included in the access to the traffic light. Mr. Dale Roe of 9075 Lucham Ridge stated he and his mother are in favor of the project. Chris McBrown of 1155 State Route 28 stated she and her husband are in favor of the project. Vicki McFadden of 1171 State Route 28 stated she and her husband are in favor of the project. There were no communications relative to the case. Chairperson Uecker called on any other person in attendance for comment. Mr. Richard Heuber stated he was in favor of the project but was concerned about access from his property. Mr. Fronk explained a proposed plan to extend the service road from the Home Depot property to the Kohl's property. Michael Marshall of 6088 Donna Jay Drive stated he was opposed to the project due to the impact of traffic before ODOT widens this section of State Route 28. Karen Budkie of 5923 Pinto Place stated she was against the project until the roadway is widened. David Pack of 1345 Prayview Court stated he was opposed to the project. Miami Township Police Chief, Steve Bailey discussed the proposed project, specifically, the addition of another traffic signal in this area. He stated he looked forward to having Kohl's in Miami Township but suggested an alternative traffic solution be sought. Michael Budkie of 5923 Pinto Place stated he was opposed to this development. Chris Duffy of 5933 Woodspoint Road asked about privacy fencing or other means of protecting the neighboring residential areas. There were no other public comments. Mrs. Wolff made a motion to close the public portion of case # 473. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Trustees discussed the request and proposed project. It was determined more time was required to review the traffic impact study and other materials.
Mr. Humphrey made a motion to continue the decision to the March 5th regular board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-05 authorizing the selling of Anthem stock. Dispensing with a second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:15PM.
MARCH 11, 2002
The Miami Township Board of Trustees met in a Special Session on Monday, March 11, 2002 for the purpose of reviewing the budget for 2002 and any other business that may come before the Board. Chairperson Joseph W. Uecker called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey. The Trustees reviewed the proposed budget. Department heads answered questions regarding specific budget requests. Mr. Duckworth advised the Trustees the final appropriations would be ready for adoption on March 19th at the regular board meeting.
Mr. Duckworth presented the Board with the resolution to allow hiring an outside accounting person to prove cash for the 2000 and 2001 audit. Mr. Humphrey made a motion to adopt RESOLUTION 2002-10 allowing for entering into a contract for outside accounting services. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:30 PM.
APRIL 22, 2002
The Miami Township Board of Trustees met in a Special Session on Monday, April 22, 2002 at 7:00 PM for the purpose of holding a Public Hearing on Zoning Case # 474 - Shawn Farm. Chairperson Joseph W. Uecker called the meeting to order at 7:00 PM. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Chairperson Uecker opened the Public Hearing case # 474- Shaw Farms request for a zone change from "I" Planned Industrial Park to "A" Agriculture.
Mr. Ferry read the legal notice, the Planning Staff Report, the Planning Commission Report, and the Zoning Commission Decision.
Gary Knepp, a representative for Shaw Farm's requested the Board grant a zone change from a planned industrial park to agriculture.
There were no questions from the Trustees. Chairperson Uecker called on adjoining property owners to speak. Mr. Dave Bockman of 5654 Wild Rose Lane spoke against the approval of the zone change request. Mr. Joe Feldhouse of 1734 SR 131 has a business adjacent to the property and requested the Trustees deny the zone change request. Chairperson Uecker called for any communications received relative to this case. Mr. Ferry advised there were no new communications. Chairperson Uecker called on any other comments relative to this case. Mr. Doug Sparks of 277A Red Bird Drive in Goshen stated he felt there was no problem with approving the zone change request. There were no other public comments
Mrs. Wolff made a motion to close the public portion of the hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Trustees discussed the proposed zone change.
Mr. Humphrey made a motion to overturn the recommendation of the Rural Zoning Commission and approve the change from "I" industrial to "A" agricultural. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 7:50 PM.
APRIL 23, 2002
The Miami Township Board of Trustees held a Public Meeting at 7:00 PM, April 23, 2002 for the presentation of the State Route 28 Redevelopment/Transformation Plan. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Larry Fronk, Miami Township Community Development director, presented the State Route 28 Redevelopment/Transformation Plan. Ron Edgerton of KZF reviewed the proposal and opened the floor to questions from the public.
Mr. Love asked about proposed lighting for the residential and commercial areas. John Embus stated he feels the Board needs to structure tax incentives to encourage new business to locate in Miami Township. Tim Morissey of 5813 Needleleaf Drive asked if the zoning requirements would be consistent through the end of the project. The Trustees advised that progress of the project would be posted on the wed site. The earliest date the Trustees will act on this proposal is May21st during the regular meeting. Other comments or questions were inaudible or unidentified.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:29 PM.
JUNE 10, 2002
The Miami Township Board of Trustees met in Special Session on Monday, June 10, 2002 at 12:00 PM at the Miami Township Civic building. Vice Chairperson, Mary Makley Wolff called the meeting to order. Vice Chairperson Wolff appointed Township Administrator, David Duckworth as Acting Clerk for the purpose of recording the minutes. Mr. Duckworth called the role. Attending were Mary Makley Wolff and Edwin H. Humphrey.
Mr. Humphrey made a motion to grant conditional employment to Zach Rawling and Martin Ely for the position of Seasonal Maintenance Workers. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no further business to come before the Board, Vice Chairperson Wolff adjourned the meeting at 12:05PM.
JUNE 19, 2002
The Miami Township Board of Trustees met in Special Session on Wednesday, June 19, 2002 for the purpose of holding Public Hearings on zoning cases #475 and #477. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
CASE# 475 - GENSTEP, INC. Rezone .67 Acres from R-2 Single Family to B-2 General Business
Chairperson Uecker opened the public hearing. Mr. Ferry read the legal notice, the Planning Staff Report, the Planning Commission Report and the Zoning Commission Decision, all recommending approval of the request with four recommendations: 1) A revised plan is submitted showing the parking lot setback increased to 15 feet; 2) A revised plan is submitted showing landscaping between the proposed parking lot and Wolfpen Pleasant Hill Road in accordance with Section 23.04 of the Zoning Resolution; 3) A revised plan is submitted showing a sidewalk along Wolfpen-Pleasant Hill Road and 4) A revised plan is submitted showing new building elevations, detailing building material, for the West and South side of the building. Mr. Jack Fielden of Roberts Engineering presented the request on behalf of the applicant. He reviewed the recommendations and felt the only problem would be with the sidewalk along Wolfpen Pleasant Hill Road. The Trustees asked questions and discussed the request. There were no adjoining property owners present. Mr. Ferry advised there were no communications relative to the case. There were no other questions or statements from the public. Mr. Humphrey made a motion to close the public portion of Case #475. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the request to rezone .67 acres from R-2 Single Family to B-2 General Business with the four recommendations listed above. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
CASE #477 - Core Resources Rezone 1 Acre from R-2 Single Family to B-1 Neighborhood Business.
Chairperson Uecker opened the Public Hearing of Case # 477. Mr. Ferry read the legal notice, the Planning Staff Report, the Planning commission Report and the Zoning Commission Decision, all recommending approval of the request. Mr. Kevin Allee of Core Resources representing the applicant presented the request. The Trustees asked questions and discussed the request. There were no adjoining property owners present. There was no correspondence relative to the request. Chris Duffy of 5933 Woodspoint Drive stated she appreciated the buffer this project is proposing. Mrs. Wolff made a motion to close Case # 477. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to accept the Zoning Commission decision to approve the request for change as submitted in Case #477. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to appoint Matthew Ely to the position of Seasonal Maintenance worker, effective June 19, 2002 at the rate of $9.00 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to accept the bid submitted by Kaffenbarger Truck Equipment in the amount of $47,250 for one (1) salt truck bed and equipment and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 7:50PM.
JULY 22, 2002
The Miami Township Board of Trustees met in a Special Session on July 22, 2002 at 7:00 PM for the purpose of holding a Public Hearing on Zoning Case # 476. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Mr. Uecker gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Mrs. Wolff made a motion to approve RESOLUTION 2002-31 authorizing the Miami Township Police Department to apply for a grant through the D.A.R.E. Grants Program and authorizing the Township Administrator to enter into an agreement with the Ohio Attorney Generals office, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Township Administrator David Duckworth advised the Board there would be a meeting on August 5, 2002 at the Clermont County Auditor's office with the Budget Commission to discuss alternate distribution of the Local Government Revenue Assistance Fund and the Local Government Revenue Fund. Mr. Humphrey made a motion to adopt RESOLUTION 2002-28 pursuant to the Ohio Revised Code, section 5705.321(C), voting to exclude the approval of a city located wholly or partially in the County with the greatest population, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-29 pursuant to the Ohio Revised Code, section 5747.5 (C), voting to exclude the approval of a city located wholly or partially in the County with the greatest population, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-30 pursuant to the Ohio Revised Code, section 5757.63(C), voting to exclude the approval of a city located wholly or partially in the County with the greatest population, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth discussed the litter problem at the Skate Park. It was determined by a consensus of the Board that the Skate Park should be closed down temporarily, whenever litter becomes a problem, at the discretion of the Administrator.
Mr. Humphrey made a motion to adopt RESOLUTION 2002-32, a resolution in support of the recommendations of the Eastern Corridor Land Use Vision Plan and dispensing with a second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE"
Chairperson Uecker opened the Public Hearing on Case # 476 - Rezoning of 27.5 acres on Mt. Zion Road from "I" Industrial to "R-2" Single Family Residence. Mr. Ferry read the legal notice, the Planning Staff Report, the Planning Commission Report, the Zoning Commission Decision all recommending approval of the application with conditions as follows: the applicant constructs all improvements as recommended by the Ohio Department of Transportation, the Clermont County Water and Sewer Department and the Clermont County Engineer.
Chairperson Uecker requested the applicant present their request. A representative of Voorhis Slone Welsh Crossland Architects for the proposed project presented the request.
Chairperson Uecker called on adjoining property owners to speak.
Cindy Bashore of 5560 Mt. Zion Road stated she was against the proposed zone change mainly because she felt it could depreciate the value of her property. Mrs. Bashore outlined many of the added expenses for the taxpayers in Miami Township if this zone change is granted. Jerry Ballard of 5560 Mt. Zion Road stated he is against the proposed zone change. Jennifer Mattei of 5586 Mt. Zion Road stated she is against the proposed zone change. She asked why the entrance couldn't be off State Route131? Todd Albertz of 5547 Hoffman Road stated he is against the proposed zone change.
Chairperson Uecker called for communications relative to the case. Mr. Ferry noted that all communications received regarding this case are dated April 2002 and are against the zone change.
Chairperson Uecker called on any person in attendance for statements relative to this case. Jennifer Brown-Witsken of 1473 State Route 131 stated she is against the zone change because of safety concerns.
Miami Township Planning and Development Director, Larry Fronk reviewed his views of the proposed change.
Mr. Humphrey asked about the wetlands area study. Has it been done? Mr. Ron Roberts, Engineer stated the study has been done and less than 2 acres are on this site. The site plan is being reconfigured to avoid tampering with the 2 acres that qualify for wetlands.
Chairperson Uecker asked the applicant if there had been any research in the feasibility of entering the property from State Route 131? John Borchers explained this has been researched and was not feasible.
Mrs. Wolff made a motion to close the public hearing of case # 476. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
The Trustee's discussed the application.
Mr. Humphrey made a motion to concur with the recommendation of the Rural Zoning Commission for the approval with conditions and those conditions are that the applicant constructs all improvements as recommended by the Ohio Department of Transportation, the Clermont County Water and Sewer Department and the Clermont County Engineer. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 8:30 PM.
JULY 29, 2002
The Miami Township Board of Trustees met in special session on July 29, 2002 for the purpose of holding a Public Hearing of Case #479 - Grasshopper Investments - Zone Change from "R-1" Single Family to "B-1" Business. Chairperson Uecker called the meeting to order. The Pledge of Allegiance was given. Chairperson Uecker gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Chairperson Uecker opened the Public Hearing.
Mr. Ferry read the Legal Notice. Mr. Ferry read the Planning Staff Report (recommending approval), the Planning Commission Report (recommending denial) and the Zoning Commission Decision (recommending the application be denied).
The applicant was not in attendance to present the request.
Mr. Larry Fronk, Miami Township Planning and Zoning Director reviewed the application.
The Trustees could ask no questions, as the applicant was unavailable.
Chairperson Uecker called on adjoining property owners to comment.
The following people stated they were against the zone change: Jennifer Black 763 Wards Corner Road Marie Boudreau 6243 North Shadow Hill Dan Flannery 6247 North Shadow Hill Patty Ashpaw 6251 North Shadow Hill Steve Corbly 6149 North Shadow Hill Debbie Yarger 6245 North Shadow Hill
Mr. Ferry summarized the 58 e-mails and a petition with 228 signatures against the zone change.
Chairperson Uecker called on any other person in attendance for statements relative to this case.
The following people spoke against the zone change: Thomas Atkins 6237 North Shadow Hill Debbie Hoffer 755 Bramblewood Drive Joe Pravetz 767 Bramblewood Drive Emma Jost 6223 North Shadow Hill Jan Lee 887 Murle Lane Bill Buckhold 821 Briar Cove Court Bob Vogt 927 Murle Lane Brenda Gable 874 Murle Lane Margaret Meyer 891 Murle Lane
The following is a list of some of the residents concerns addressed by the adjoining property owners, other residents and e-mails received:
Not consistent with Miami Township's Comprehensive Goals and Policies Insufficient buffering between business and residential Drainage and possible flooding into Bramblewood
Increased traffic on already crowded Branch Hill Guinea Pike Bramblewood Subdivision will become more of a cut through Proposed driveway at rear of development fails to meet 50 ft. setback Increased noise Lights from development shining onto residential properties Hours of operation Aesthetics of storage buildings Business next to residential defeats intent of land use plan Control growth of commercial strip developments Etc.
Mr. Humphrey made a motion to close the public portion of case# 479. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to concur with the Rural Zoning Commission decision denying the zone change for case #479. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE.'
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 7:50PM.
OCTOBER 15, 2002
The Miami Township Board of Trustees met in a Special Session with the Milford Exempted School Board on Tuesday, October 15, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Chairperson Uecker stated the purpose of the meeting was to discuss a TIF district.
Miami Township Administrator, David Duckworth introduced Mr. Larry Fronk, Miami Township Planning and Development Director. Mr. Fronk discussed the initial TIF District would be around the proposed site of the new Kohl's store.
The Board of Education members asked questions, which were answered by Mr. Duckworth and Mr. Fronk. Mr. Duckworth discussed the revenue the school district would receive if a TIF district were formed. Mr. Duckworth also discussed other possible TIF districts.
Mr. Humphrey made a motion to extend the TIF discussion with the Milford Board of Education for another 30 days. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other Township business to come before the Board, Chairperson Uecker adjourned the meeting at 9:18 PM.
NOVEMBER 10, 2002
The Miami Township Board of Trustees met in a Special Session on Sunday, November 10, 2002 at 11:00 AM. The purpose of the meeting was to discuss the proposed TIF with Kohl's. Chairperson Joseph W. Uecker called the meeting to order. Clerk, Eric C. Ferry called the roll. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Humphrey recommended the Board continue to do parallel activity on the 30 year 100% TIF and the 10 year 75% TIF with anticipated final adoption on November 26, 2002 or at the earliest possible date. He recommended the Township actively work with Kohl's now to secure the dirt for the service road project. Mr. Humphrey recommended the Board use General Fund money if needed to secure the dirt at the lowest cost. Financial consultant Andy Brossard stated the general fund could be reimbursed by the TIF once funds are generated. Mr. Humphrey recommended that if the Township fails the timing for the 30 year 100% TIF, that they pass the 10 year 75% TIF on November 26, 2002.
The Board discussed changes to be made to the 30 year 100% Kohl's TIF plan. Changes included changing the payment to the Milford Exempted Village Schools to 35% of the annual Service Payment collected from the TIF, a reduction in the size of the TIF area, the Milford Exempted Village Schools waive, by resolution on November 14th, the right to a 45 day notice for the Kohl's TIF, and other changes.
The Board agreed to follow the plan as outlined.
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 12:35 PM.
DECEMBER 16, 2002
The Miami Township Board of Trustees met in Special Session on Monday, December 16, 2002 at 7:00 PM. The purpose of the meeting was to interview candidates for positions on the Rural Zoning Commission and Board of Zoning Appeals. Vice Chair, Mary Wolff called the meeting to order. Mr. Humphrey made a motion to appoint Larry Fronk acting clerk, seconded by Ms. Wolff. Upon roll call, all voted "AYE." Acting Clerk Larry Fronk called the roll. Attending were Mary Makley Wolff and Edwin H. Humphrey. Mr. Humphrey made a motion to go into Executive Session to discuss Personnel Matters pursuant to ORC Section 121.22(G)(1). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker joined the meeting during executive session. Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." With no further business to come before the Board, Chairman Uecker adjourned the meeting at 8:50 PM.
DECEMBER 18, 2002
The Miami Township Board of Trustees met in Special Session on Wednesday, December 18, 2002 at 7:00 PM. The purpose of the meeting was to interview candidates for positions on the Rural Zoning Commission and Board of Zoning Appeals. Chair, Joseph Uecker called the meeting to order. Mr. Humphrey made a motion to appoint Larry Fronk acting clerk, seconded by Ms. Wolff. Upon roll call, all voted "AYE." Acting Clerk Larry Fronk called the roll. Attending were Joseph Uecker, Mary Makley Wolff and Edwin H. Humphrey. Ms Wolff made a motion to go into Executive Session to discuss Personnel Matters pursuant to ORC Section 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." With no further business to come before the Board, Chairman Uecker adjourned the meeting at 9:20 PM.
DECEMBER 26, 2002
The Miami Township Board of Trustees met in a Special Session on Thursday, December 26, 2002 at 7:00 PM. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Chairperson Uecker gave the invocation. Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Mary Makley Wolff and Edwin H. Humphrey.
Chairperson Uecker called the Records Commission Meeting to order. Mrs. Wolff made a motion to adopt into the Miami Township Records Commission Rules and Regulations policy the new Schedule of Records Retention and Disposition. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to provide insurance to the Trustees and Clerk for 2003 without deductible as in the past. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to establish regular Board of Trustee meetings will be held on the first and third Tuesday of each month at 7:00 PM at the Township Hall. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion that Mary Makley Wolff be named Chairperson for 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to name Edwin H. Humphrey as Vice-Chairperson. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize any Trustee, Clerk, Zoning Board members or administrative staff member who wishes to attend the Zoning and Land Use in Ohio conference on January 21, 2003 in Dayton, Ohio. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to re-appoint Lou Ethridge to the Zoning Board of Appeals. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to promote Angela McConney to the Rural Zoning Commission for five (5) years. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to appoint Issac Anderson as the alternate for the Rural Zoning Commission for five (5) years. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to rescind the appointment of Issac Anderson as the alternate for the Rural Zoning Commission until a time for the term is determined. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2002-56 requesting advance of taxes collected, dispensing with the second reading and declaring and emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt RESOLUTION 2002-55 adopting the Township's 2003 Temporary Annual Appropriations, dispensing with the second reading and declaring and emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
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MIAMI TOWNSHIP BOARD OF TRUSTEES SPECIAL MEETING DECEMBER 26, 2002
Mrs. Wolff made a motion to adopt RESOLUTION 2002-54 authorizing the compensation of the Township Trustees and Township Clerk, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to adopt the Official Amended Certificate of Estimated Resources for 2002. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve transfer of $9,774.02 from the General Fund to the Lighting District Fund. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve transfer of $270,726.57 from the General Fund to the Park Fund. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to approve transfer of $13,374.16 from the Police Fund to the Cops FAST Fund. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve transfer of $8077.00 from the Park Trust Fund to the General Fund. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to nominate Marv Hudson as the Township nominee for Clermont 2001 Award for 2003. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 7:45PM.
Eric and his wife Mary have been Miami Township residents since 1972. Eric and Mary have one grown daughter, Jennifer, and one granddaughter Malia, who also reside in Miami Township. Eric has been the Township Clerk since 1992.