TRUSTEE MEETINGS

J AN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC

SPECIAL MEETINGS

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC

Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.

NOTE: While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.

JANUARY 7, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, January 07, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given followed by the invocation. Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the December 16th, 17th, 18th and 26th, 2002 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Police Chief R. Steven Bailey gave the Oath of Office to newly promoted Sergeant Edward "Ted" Swain.

CORRESPONDENCE

There was no correspondence.

OLD BUSINESS

Miami Township Administrator, David Duckworth recommended the Board accept the bid submitted by Hi-Mark Construction Group in the amount of $29,170 for the Central Fire Station Overhead Door Replacement Project and authorize him to sign a contract on behalf of the Board. Mr. Humphrey made a motion to accept the Hi-Mark Construction Group bid of $29, 170 for the Central Fire Station Overhead Door Replacement Project and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to appoint Ike Anderson as an alternate to the Rural Zoning Commission for a period of five (5) years. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Duckworth recommended the Board grant conditional employment to Nancy Miller, Jan Beach, Lisa Venziano and Jason Pelzer for the position of part-time Recreation Counselor. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove the following police department employees from probation with appropriate effective dates; Larry Willis, September 23, 2002, Travis Oaks, September 24, 2002, Savalas Kidd, January 06, 2003 and Jamie McFarland, January 07, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Jim Lucas, Maintenance Worker I from probation effective December 24, 2002 and advanced to pay step MW1-5 ($12.77). Mr. Humphrey made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-01 providing for pay increases for various Township employees, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board clarify the term "administrative staff" as used during the last meeting when approving out-of-township travel to Dayton, Ohio for a Planning and Zoning Workshop. Miami Township Law Director, John Korfhagen would like to attend the workshop. The Board concurred Mr. Korfhagen is considered part of the administrative staff and could attend the workshop. 2003-02

Mr. Uecker made a motion to adopt RESOLUTION 2003-02 for Road Improvement, dispensing with the second reading and approve the Professional Service Agreement between Woopert LLP and Miami Township for the design of the Woodspoint Drive extension project and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-03 authorizing the sale of surplus equipment to another political subdivision and dispensing with the second reading. The equipment being two Physio Control LifePak Battery Chargers, Township inventory control numbers 12115 and 00553. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments Chairperson Wolff called for a five-minute recess.

Chairperson Wolff opened the Public Hearing of Case # 481 - Dave and Jean Crockett. Request to rezone 5 acres from "I" Planned Industrial to "R-2" Single Family Residence. Mr. Ferry read the Legal Notice. Mr. Ferry read the Planning Staff Report (recommending approval of request) Mr. Ferry read the Planning Commission Report (recommending approval) Mr. Ferry read the Zoning Commission Decision (recommending approval) The applicant, Dave and Jean Crockett presented the request to the Board. The Board questioned the applicant. Mr. Drew Mueller, an adjoining property owner, stated they have no problem with the request. There were no communications relative to the case. There were no other comments. Mr. Humphrey made a motion to close the Public Hearing of Case # 481. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the re-zoning requested in Case # 481. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 7:40PM.

JANUARY 21, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, January 21, 2003 at 7:00 PM at the Miami Township Civic Center. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Eastside Christian Church Pastor, Rex Brown gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the January 07, 2003 meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Fire and EMS Chief Jim Whitworth presented Lee Hines (who has completed his probation) with his Fire/EMS Badge and welcomed him to the Miami Township Fire and EMS Department.

Edith Martin of the Milford School Board requested the Board endorse the operating levy that will be put to the voters on February 04, 2002. Mr. Humphrey made a motion that the Miami Township Trustees endorse the Milford Schools Levy for February 04, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Darrell Baumann representing the Board of Directors of the Milford Miami Township Chamber of Commerce read a letter in support of the Milford School operating levy.

DEPARTMENT REPORTS

Each department reported the previous month's activities. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Chief Jim Whitworth Information Services Chris Snow Police Lt. Steve Rogers Recreation Beth Salazar Service Walt Fischer

CORRESPONDENCE

Mr. Ferry read a note from Vivian Franz. Ms. Franz thanked the Trustees and all who make possible the newsletter, Inside Miami Township.

OLD BUSINESS

There was no Old Business

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 147 checks numbered 79945-81101 for the total amount of $526,369.72 plus payroll and payroll taxes for December 27, 2002 and January 10, 2003 in the amount of $443,581.53. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, David Duckworth recommended the Board promote John Wagers from Part-Time FF1/EMT to Part-Time FF2/EMT, effective January 19, 2003 with a $10.60 per hour rate of pay. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Full-Time Firefighter/Paramedic Lee Hines from probation, effective January 09, 2003 with a new rate of pay of $14.96 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Part-Time FF2/Paramedic Michael Hannah from probation, effective January 08, 2003, with a new pay rate of $12.71 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented Out-of-Township travel requests for the Board to approve: Larry Fronk National City Planning Conference 03/30-04/02/03 $1905. Denver, Colorado

Ed Schmid OCPA 2003 Conference 03/31-04/02 $1290. Savalas Kidd Dublin, Ohio Glen Evans Mr. Humphrey made a motion to approve the Out-Of-Township Travel requests as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-07 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at the end of Brooklyn Lane, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk requested the Trustees consider removing a zoning condition for property located on the north side of Wards Corner Road. In 1985, the area was rezoned to Industrial with a condition that the owner of the property grant a 40' right of way along Wards Corner Road from the power line easement to I-275 for highway purposes. Carespring Health Care Management is proposing to construct their corporate offices on a two-acre site located within the area that requires right-of-way dedication. Mrs. Anne McBride representing Carespring presented their case. Law Director, John Korfhagen stated he needed to review this proposal and would present his recommendation at the February 04 regular Board meeting.

Mr. Humphrey made a motion to adopt RESOLUTION 2003-05 authorizing the issuance and sale of $995,000 Road Improvement Bonds ("Tax Increment Financing Project"), dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-04 extending the contract for a Street Lighting System for Hunter's Valley II A,B, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-08 declaring an emergency to exist and authorize the removal of snow and ice from undedicated road in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the entertainment for this year's Midsummer at the Meadows event has been tentatively booked. Blood, Sweat and Tears will perform Saturday, July 12th and Ambrosia will perform on Sunday, July 13th. Upon approval, we are required to pay 50% of the performers fees at contract signing.

Mr. Humphrey made a motion to adopt RESOLUTION 2003-06 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadow Park, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. Clarence Evans of 892 Happy Lane stated he is seeking a solution for getting water to the street. Mr. Uecker advised him he would need to talk with the Clermont County Water and Sewer Department.

Mr. Darrell Baumann of the Milford Miami Township Chamber of Commerce thanked the Township Trustees for the effort that goes into the Midsummer at the Meadows event. He stated it was a class act and the Chamber is glad to participate.

Patty Tankslay of 5638 Pleasant View Drive asked if community service workers could be used to clean up nuisance abatement properties. Mr. Fronk will look into the possibility.

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss a personnel matter for compensation of a public employee pursuant to ORC section 121.22(G)(1) and for pending litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:35PM.

FEBRUARY 4, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, February 04, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chairperson Wolff led the invocation. Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the January 21, 2003 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATIONS

Fire and EMS Chief Jim Whitworth presented awards of recognition for previous service to the community as members of the Fire and/or EMS departments. Former employees recognized were; Bob Evans, Terry Robbins, Al Carrier, Elizabeth Wyan, Mike Cayse, Tom LeMaster, Bob Johnson, Joe Lehn, Karen Lehn, Paul Lehn, Lisa McGrew, George Nunner, Kathy Stewart, Tom Lepera, Phil Cusick, Jackie Bray and Jackie Ramsey.

Police Chief Steve Bailey presented a Meritorious Service Commendation to Officer Greg Jenkins. He presented a Unit Citation Award for exceptional service in 2002 to nightshift A comprised of Sergeant Al Fatute, Officer John Swing, Officer Keith Bullock, Officer Jamie McFarland, Officer Greg Jenkins, Officer Bret Simon and Police Service dog, Nitro. Officer Nick Colliver received the Employee of the Year/Police Service Award.

CORRESPONDENCE

There was no correspondence.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 56 checks numbered 80043 to 81030 for the total amount of $87,782.01 plus payroll and payroll taxes for January 24, 2003 in the amount of $231,313.13. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to remove Elizabeth Salazar from probation effective February 04, 2003 and increase her annual salary to $54,600. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-09 amending the Township's 2002 Annual Appropriations, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Public Hearing, for the proposed lighting district for Paxton Lake, on March 4, 2003 during the regularly scheduled Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Walt Fischer, Service Director presented the 2002 Annual Township Highway System Mileage Certification for signing. The Township total certified miles for 2002 was 133.72.

Law Director, John Korfhagen determined he needed more time to review Township's authority to construct sidewalks before recommending the Board approve the sidewalk easement at the Junior High School. Chairperson Wolff asked that a final determination be completed before the next regular meeting on the 18th of February.

Mr. Humphrey made a motion to accept the revised Professional Services Agreement between Woolpert LLP and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Fire/EMS Chief Jim Whitworth presented the Board with 5 options regarding the disposition of the wrecked 1998 ambulance. He recommended Option 3 which would take the insurance settlement of $46,000, lease a squad unit until proposed purchase of two new units is accomplished, estimated cost $40,500, use the leased squad in a backup role. A decision was tabled until the next regular meeting.

Chief Whitworth reviewed the status of the Central Fire Station roof truss repair. The fact that the roof trusses are failing at the station was discovered by the construction crew working on raising the garage doors to accommodate the aerial truck. Mr. Uecker made a motion to adopt RESOLUTION 2003-11 declaring a real and present emergency in connection with the administration of Township services, in order to repair the roof at the Central Fire Station, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to authorize Chief Jim Whitworth to sign contracts on behalf of the Board for the repair of the roof at the Central Fire Station, contracts not to exceed $36,000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to go out to bid for the 2003 Cemetery Maintenance Contract with a bid opening on March 18, 2003 at 7:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. Robert Kraft of 5835 Wolfpen Road asked about the sidewalk construction proposed. He wanted to know where the sidewalk was to be constructed. Mr. Fronk stated he would show him the plans from the County. He also asked if the roof problem at the Central Fire Station couldn't be eligible for an insurance claim. The Trustees assured him they were looking into every possibility.

There were no other public comments. Mr. Humphrey made a motion to go into Executive Session to discuss pending and/or imminent litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:54 PM.

FEBRUARY 18, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, February 18, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Branch Hill Baptist Church Pastor, Joel Greer gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the February 4, 2003 Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

David Snyder representing the Clermont County High School Rowing Organization presented the Board with an overview of the rowing program. He stated the program is in need of financial support and equipment. He asked for suggestions from the Board to promote this program in Clermont County. It was suggested the group set up an information table at the Midsummer At The Meadows event and/or become a vendor at the event to raise money for the program.

Police Chief R. Steven Bailey presented the visiting Turkish Police Officers, Commissar Niyazi Ekici and Commissar Zeki Pamuk with a Certificate of Appointment as honorary Police Lieutenants in the International Bureau of the Miami Township Police Department. Each gentleman was presented with a special patch of the department and an Ohio State flag.

DEPARTMENT REPORTS

A representative of each department presented a January activity report.
Community Development Larry Fronk
Community Relations Kim Laing
Fire/EMS Chief Jim Whitworth
Information Services Chris Snow
Police Chief R. Steve Bailey
Recreation Beth Salazar
Service Walt Fischer

CORRESPONDENCE

Mr. Ferry read a notice from Boy Scout Troop 468 announcing that Nicholas A. Thiele has achieved the rank of Eagle Scout and will be recognized at a Court of Honor on March 16, 2003.

Mr. Ferry read a notice from the Ohio Department of Transportation outlining the development of a plan to fight pollution. A public meeting will be held February 24, 2003 at 2:00 pm in the ODOT auditorium in Columbus.

Mr. Ferry read a letter from Erica O'Neil, Probation Officer of the Clermont County Juvenile Court notifying the Board that Mark Bresser and Shaine Schmidtgesling were ordered by the court to pay restitution to Miami Township for damage done to the Miami Meadows Park concession stand. Both boys sent a letter of apology.

Mr. Ferry read a notice from the Clermont County Board of County Commissioners Department of Community Planning and Development advising that Zoning Case #483 will be reviewed and action taken on February 25, 2003 at 5:00pm.

OLD BUSINESS

Mr. Larry Fronk asked the Board to consider approving the sidewalk easement at the Milford Jr. High School. Mr. Uecker made a motion to accept the sidewalk easement at the Jr. High School for the sidewalk project along Wolfpen Pleasant Hill Road. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-10 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris from the property at the end of Brooklyn Avenue, Auditor's parcel # 18-25-13E-121 pursuant to section 505.87 of the Ohio Revised Code, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Chief Whitworth reviewed his recommendation to the Board regarding the disposition of the 1998 wrecked ambulance. He recommended having the squad repaired by the insurance and to lease a replacement (to be paid by insurance) during repairs, with the lease vehicle used as a backup. The Board approved Chief Whitworth's recommendation.

NEW BUSINESS

Mr. Duckworth advised the Board that Beaumont Machine Repair has acquired the former Trim Parts facility on Wolfpen-Pleasant Hill Road. They are requesting a 5-year, 50% tax abatement on personal property only. The estimated annual tax abatement is $3,514. Mr. Chris Smith of the Clermont Chamber of Commerce presented Tanya Beaumont, who gave the Board an overview of the business and the future plans. Mr. Humphrey made a motion to adopt RESOLUTION 2003-12 authorizing a 50%, 5-year personal property tax abatement to Beaumont Machine Repair, Inc. and Beaumont Lease, L.L.C. through the Rural Enterprise Zone Legislation, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider removing Susan Ollier, Part-Time FF1/Paramedic from probation effective 02/16/03, with a pay increase from $11.90 per hour to $12.23 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board offer final employment to the following individuals for the position of Part-Time Recreation Counselor, each at $15.00 per hour. Jan Beach Moberg (01/21/03), Nancy Miller (01/21/03), Michael Budkie (01/23/03, Lisa Verziano (01/23/03, and Jason Pelzer (02/01/03). Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Tracy Kuethe and Lana Kingsberry for the position of Part-Time Recreation Counselor. Mr. Humphrey made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Beth Salazar presented a proposal for new software for the Recreation Department. The software is RecTrac from Vermont Systems. The cost of the software is $13,482. She stated the program will provide improved financial record keeping and receipting, easier enrollment and tracking of attendance of programs and events and will give an improved system for reserving facilities. The Board concurred this would be a viable purchase for the department and approved the proposal.

Mr. Humphrey made a motion to hold a Special Meeting on Tuesday, March 11, 2003 at 6:00 PM for the purpose of holding a Budget Hearing to review the 2003 appropriations and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the Out-Of-Township travel request to send Fire/EMS Captain Robert Burns to the Maryland Fire Service Staff and Command School in Ocean City, Maryland March 12-19, 2003 at a cost of $2,161. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments

Mr. Humphrey made a motion to go into Executive Session after a brief recess, to discuss pending and imminent litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to go into Executive Session to discuss pending and imminent litigation pursuant to ORC section 121.22(G)(3) and to discuss the purchase of property under section 121.22(G)(2). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:29.

MARCH 4, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, March 04, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. First Baptist Church of Milford pastor, Don Melton gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were: Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the February 18, 2003 Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL ACKNOWLEDGMENT

The Trustees acknowledged Jason Peng, a full-time Fire Fighter/Paramedic for Miami Township who has been called up to report for active duty with the Navy Reserves. The Trustees thanked Jason for what he has done for the Township and for what he is doing for the country.

CORRESPONDENCE

Mr. Ferry read a notice from the Board of County Commissioners of Clermont County advising that Miami Township (all limited home rule status townships) must nominate a representative from the Township to be on the Clermont County Planning Commission. Nominations are due no later than 03/14/2003.

Mr. Ferry read a letter from Kevin A. Smith, 5730 Hilltop Way, Milford, Ohio regarding his concerns about a drainage problem on Hilltop Way. Service Director, Walt Fischer advised the Board his department is aware of the problem and is researching the matter.

Mr. Ferry read a letter from Ellen McCrate, Chili Fest Chairperson and Darrell Edwards, Principal, MJHS inviting the Trustees to attend the 6th Annual Milford Junior High PTSA on Wednesday, March 12th.

OLD BUSINESS

Chairperson Wolff opened the Public Hearing on a Street Lighting District for Paxton Lake Subdivision. Mr. Ferry read the legal notice. The applicant, Robert LaMontague of 956 Paxton Lake Drive presented the request. This application is for 49 total streetlights, 10 replacement and 39 new. There were no questions from the Trustees. Chairperson Wolff called on adjacent property owners for statements. There were none present. Mr. Ferry read communications received regarding the application. Jim Coulthard of 957 Paxton Lake Drive and William A. & Peggie Prish of 6392 Waverly Hill Lane stated they were against the application. Chairperson Wolff called on any person in attendance for statements relevant to the application. Todd Sloan of 959 Paxton Lane Drive stated he was in favor of the application. Carol Dykes of 6393 Waverly Hill Lane stated she was concerned that the cost information was not on the petition. Jackie Coulthard of 957 Paxton Lake Drive stated she is against the application. Larry Laake of 968 Paxton Lake stated he was in favor of the application. He also stated the cost was listed on the petition. Pat Gallagher of 992 Paxton Lake stated she was in favor of the application. Mr. Humphrey made a motion to close the open portion of the Public Hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve the Street Lighting District for Paxton Lake Subdivision and set March 28, 2003 at 8:15am for bid opening with bids due in the Clerk's office by 4:00 pm on the 27th. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 258 checks numbered 801031-80380 for the total amount of $861,004.75 plus payroll and payroll taxes for February 7th and February 21, 2003 in the amount of $453,577.88. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, David Duckworth and Fire and EMS Chief James Whitworth presented a request from the Medical Director, Dr. Robert Lambert, for compensation in the amount of $800 per month. Mr. Humphrey made a motion to approve the contract with Dr. Robert Lambert for services as Medical Director for Miami Township EMS at a monthly fee of $800 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider a two-year contract with David Cooper for the operation of the concession facility at Miami Meadows. Mr. Uecker made a motion to approve a 2-year contract with David Cooper for the operation of the concession facility at Miami Meadows for 2003 and 2004 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Service Director, Walt Fischer updated the Board on the Ohio EPA Phase 2 Storm Water project. The Ohio EPA issued phase 2 regulations on December 8, 1999 and set March 10, 2003 as the deadline to apply for the storm water permit. Mr. Humphrey made a motion to adopt RESOLUTION 2003-13 allowing participation in the countywide storm water management plan, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion, reluctantly. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt a Proclamation in Recognition of the 5th anniversary of Meijer establishing its business in Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that Mr. Sam Tuten, who is finishing his term as a member of the Clermont County Planning Commission, does not wish to continue on the commission. Mr. Duckworth recommended the Board consider Mr. Matt Brennan as the Township nominee for the open position. The Board tabled a decision until the March 11th special meeting.

Mr. Duckworth requested the Board consider an out-of-township travel request from Walt Fischer to attend the American Public Works Snow Conference in Quebec City, Quebec April 27-30, 2003 at a cost of $2,825. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. Marv Hudson of 5969 Pinto Place announced the St. Vincent DePaul annual 5K run for the Poor will be held Saturday, June 21,2003.

Jeff Throckmorton of 1116 Springridge Court, a member of Boy Scout Troop 128 stated he was attending the meeting as part of the requirement of citizenship in the community. He asked for a copy of the budget.

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session to discuss the purchase of property pursuant to ORC section 121.22(G)(2) and to discuss pending or imminent litigation pursuant to ORC section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize Trustee Uecker to sign on behalf of the Board, the agreement with the County for Phase 2 Storm Water. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:10 PM.

MARCH 18, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, March 18, 2003 at 7:00PM in the Miami Township Civic building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Pastor Dan Bryant from the First Baptist Church of Mt. Repose gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the March 4th regular meeting and the March 11th special meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

February Department Reports were presented to the Board.
Community Development Larry Fronk
Community Relations Kim Laing
Fire/EMS Departments Chief Jim Whitworth
Information Services Chris Snow
Police Department Chief Steve Bailey
Community Concerns Survey Report
2002Annual Report
Recreation Department Beth Salazar
Service Department Walt Fischer

CORRESPONDENCE

There was no correspondence.

OLD BUSINESS

Bid Opening - 2003 Cemetery Maintenance Contract 2 bids Received J & J Lawncare and Landscaping $26,400. Neltner's Lawn Service $24,000. Mr. Humphrey made a motion to accept the bids into the record and turn them over to the Service Director for review and recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Laing reminded the Board the Spring Litter Pick Up will take place on Saturday, April 25, 2003 from 9am to noon.

Mr. Duckworth reviewed a proposed lease of a 1997 Ford ambulance from Marke Ambulance rental. The monthly fee is $3,000. and it is estimated the Township will need to lease the vehicle for 4 months. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign the lease on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reviewed the Buckwheat Road easements. Mr. Humphrey made a motion to accept the sidewalk and roadway improvement easements. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 187 checks numbered 80381 to 80558 for a total of $602,966.16 plus payroll and payroll taxes for March 07, 2003 in the amount of $232,227.88. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Cynthia Bachman, Dolores Bartlett, Amy Swensen, Lana Clouse, and Lois Boggs-Leavens for the position of Part-Time Recreation Counselor. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Part-Time Firefighter 2/Paramedic Joshua Tirado from probation effective March 16, 2003, with a new pay rate of $12.71. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Janice Morel, Accounting Clerk from probation effective March 15, 2003 with a new pay rate of $13.23 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a request from the Service Director to advertise for 5 seasonal employees. Mr. Uecker made a motion to authorize Mr. Fischer to advertise for 5 seasonal employees. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve an out-of-township travel request for Rob Heideman to attend the National Association of School Resource Officers 2003 Conference, June 29 - July 04, 2003 in Orlando, Florida at a cost of $1,585. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-14 amending the Township's 2003 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set Zoning Case # 482-Amendment to Zoning Resolution to add Chapter 17-State Route 28 Urban Village Planned Unit Development for a Public Hearing on April 15, 2003 a t 7:15 pm during the regular Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set Zoning Case #483-Endeavor Construction-To Rezone .89 acres from "R-3" Multi-Family to "B-2" General Business for a Public Hearing on April 15, 2003 at 7:15 pm during the regular Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider increasing the Administrator's obligation authority. The Board decided to table a decision until the next meeting.

Mr. Fischer presented the Board with 4 engineering proposals for the FEMA Grant Project. He recommended McGill Smith Punshon. Mr. Humphrey made a motion to authorize the Administrator to enter into a contract with McGill Smith Punshon for engineering services for the FEMA Grant Project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments

Mr. Humphrey made a motion to go into Executive Session to discuss the compensation of a public employee pursuant to ORC Section 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Law Director, John Korfhagen brought the Trustees up to date on new legislation and how it affects the Trustees in removing obstructions from roadways.

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:33 PM.

APRIL 1, 2003

The Miami Township Board of Trustees met in regular session Tuesday, April 01, 2003 at 7:00PM at the Miami Township Civic building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Wolff called for a minute of silence to honor the men and women fighting for our freedom. Mr. Humphrey made a motion to approve the March 18, 2003 Trustee meeting minutes. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from the office of the Clermont County Engineer advising that per the request from Miami Township, Corbin Drive (T-2703) will be closed due to severe deterioration of the road surface. Repairs are expected to be completed by the end of June 2003.

OLD BUSINESS

Service Director, Walt Fischer recommended the Board award the 2-year contract for Cemetery Lawn Maintenance to Neltner's Services and waive the performance bond requirement. Mr. Humphrey made a motion to award the 2-year Cemetery Lawn Maintenance contract to Neltner's Services, waive the performance bond requirement and authorize the Township Administrator to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-15 authorizing the Township Administrator to incur obligations up to $1500.00 on behalf of the Township pursuant to section 507.11 of the Ohio Revised Code, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker noted the Board held a public hearing on the proposed Paxton Lake Street Lighting District on March 04, 2003. A competitive bid notice was published for a bid opening on March 28, 2003. One bid was received. The bidder was Cinergy. The annual cost is $16,918.80. Mr. Uecker made a motion to adopt RESOLUTION 2003-16 providing for the procurement of a street lighting system for the area known as Paxton Lake, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

REMINDERS:

Sunday, April 06, 2003 Daylight Saving Time begins Friday, April 11 & Saturday, April 12, 2003 Brush Days/Miami Meadows Park Friday, April 26 & Saturday, April 27, 2003 Free Yard Sale Weekend Saturday, April 26, 2003 Clean & Green Spring Litter Pick Up Day Friday, May 02 & Saturday, May 03, 2003 Spring Clean Up Days

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 95 checks numbered 80559 to 80660 for the total amount of $199,519.77 plus payroll and payroll taxes for March 21, 2003 in the amount of $216,559.50. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to grant conditional employment to Barbara Hite for the position of Part-Time Recreation Counselor. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to remove Joe Stubblefield, Maintenance Worker I from probation effective March 18, 2003, with a new pay rate of $12.46 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve a five-month leave of absence to Part-Time Paramedic Dede Kruse. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the multiple pay rate schedule for part-time recreation personnel Nancy Miller. Mrs. Miller will be paid $10.00 per hour for time worked as a Recreation Counselor and $15.00 per hour for time worked as an Instructor. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the contract between Miami Township and Hodge Brothers Construction for the construction of a sidewalk along Wolfpen Pleasant Hill Road at the Milford Junior High School, the total project not to exceed a cost of $14,818.00 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the contract with Cross Roads Talent Agency for Midsummer Entertainment and authorize Mr. Ferry, Township Clerk, to sign the agreement on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve advertising for bids for the Riverview Park Baseball Back Stops. The bidding documents to be set for opening on April 14, 2003 at 4:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to appoint David Duckworth and Paul Knepp as Township representatives for the Clermont County Tax Incentive Review Council (TIRC). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-17 authorizing support for the Miami Township 2003 Clean Ohio Conservation Fund application for financial assistance, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey informed the Board the Red Cross would like to use the Miamiville Station to temporarily store a trailer for a period of 4 to 6 months. During this period they will be refurbishing the trailer interior. Mr. Humphrey made a motion to approve the parking of a semi-trailer at the Miamiville Station by the Red Cross provided an agreement is made that is acceptable to the Fire Chief and Miami Township Law Director and authorize the Fire Chief to sign the agreement on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Ryan Belliston of 1702 Old Farm Drive asked how to get more information on the Clean and Green program. Mrs. Wolff advised him there was more information in the newsletter and Ms. Laing could give him more information.

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:00 PM.

APRIL 15, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, April 15, 2003 at 7:00 PM. Chairperson, Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Milford Assembly of God pastor, Les Sanders gave the invocation. Miami Township Clerk, Eric Ferry called the role. Attending were Mary Makley Wolff and Joseph W. Uecker. Mr. Humphrey was out of town. Mr. Uecker made a motion to approve the April 01, 2003 Trustee meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

The March 2003 activity reports were presented to the Board. Community Development Mr. Duckworth Community Relations Mrs. Laing Fire/EMS Chief Whitworth Information Services Mr. Snow Police Chief Bailey Recreation Mrs. Salazar Service Mr. Fischer

CORRESPONDENCE

Mr. Ferry read a notice from Linda Fraley, Clermont County Auditor, advising the Clermont County Budget Commission will meet on May 07, 2003 to consider the Budget for the Clermont County Board of Health for 2004.

OLD BUSINESS

Public Hearing on Case #482 - Amendment to Zoning Resolution to Chapter 17 Chairperson Wolff opened the public hearing of Case # 482. Mr. Ferry read the legal notice, the Planning Staff Report recommending approval of the change, the Planning Commission Report recommending approval of the change, and the Planning Commission Decision recommending approval of the change. Mr. Duckworth, representing Larry Fronk, presented the request. There were no questions from the Board. There were no communications relative to the case. There was no comment from any person in attendance. Mr. Uecker made a motion to close the public portion of case # 482. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt the recommendation of the Rural Zoning Commission approving Case #482 calling for an amendment to chapter 17 of the Zoning Resolution - the State Route 28 Urban Village Planned Unit Development. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Public Hearing on Case #483 - Endeavor Construction, LTD. Chairperson Wolff opened the public hearing of Case # 483. Mr. Ferry read the legal notice, the Planning Staff Report recommending approval of the request, the Planning Commission Report recommending approval of the request and the Zoning Commission Decision recommending approval of the request. Mr. Ron Roberts, on behalf of the applicant, presented the request. There were no questions from the Board. There were no adjoining property owners present. There were no communications relative to the case. There were no other comments. Mr. Uecker made a motion to close the public portion of case #483. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt the recommendations of the Rural Zoning Commission approving Case #483 calling for a rezoning of .89 acres from "R-3" to "B-2" for Endeavor Construction. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth, Township Administrator, recommended the Board accept the bid submitted by Mills Fence Co. in the amount of $76,440.00 for the baseball field backstops at Riverview Park. Mr. Uecker made a motion to accept the bid submitted by Mills Fence Co. in the amount of $76,440.00 for the baseball field backstops at Miami Riverview Park and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Reminders: Free Yard Sale Weekend April 25th and April 26th Clean & Green Spring Litter Pick Up April 26th Spring Clean Up Days May 2nd and May 3rd

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 163 checks numbered 80661-80817 for the total amount of $527,360.50 plus payroll and payroll taxes for April 04, 2003 in the amount of $211,283.20. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider granting employment to Lois Boggs-Leavens and Tracy Kuethe as Part-Time Recreation Instructors, both to be paid $15.00 per hour. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant conditional employment to Christopher Creg for the position of Seasonal Maintenance Worker. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a Tax Abatement Request submitted by Total Quality Logistics (TQL). Mr. Ken Oaks of TQL gave the Board an overview of his company and their plans. Mr. Uecker made a motion to adopt RESOLUTION 2003-18 authorizing a Tax Abatement to Total Quality Logistics, Inc. and Oak Enterprises LTD through the Rural Enterprise Zone legislation, and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PROCLAMATIONS

Mr. Uecker made a motion to Proclaim May 10, 2003 as Clean Car Day in Miami Township. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to Proclaim declaring AHEPA Housing Corporation a good neighbor in the Miami Township community. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Uecker made a motion to set a Public Hearing for Zoning Case #484, the Philcon Group for May 06, 2003 at 7:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize advertising for bids for the pipe required for the Woodspoint Extension Project. Bids to be received by May 2, 2003 at 2:00 PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-19 authorizing the submission of a Transportation Enhancement Grant, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for Hunt Club, Section 7A. Mr. Uecker made a motion to hold a Public Hearing on this proposed lighting district on May 20, 2003 during the regularly scheduled Trustee meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

OLD BUSINESS

Mr. Duckworth presented an update of the Branch Hill Water Project #1. The estimated project cost minus the grant is $125,000.00. All 84 lots will share in the expense, making the cost $1,488.10 per lot. The Tap-In fee is $1,955.00 per lot. The total estimated cost of the project is $289,605.00. The Branch Hill Water Project #2 is estimated to cost $67,265.00 for the 27 lots in the proposed assessment district.

PUBLIC COMMENT

There were no public comments.

Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. John Korfhagen, Miami Township Legal Counsel, discussed licensing agreements and amendments to the indemnity language. Mr. Uecker made a motion to authorize the Township Administrator to sign the contract with the Ohio Department of Public Safety and the United States Army for items of surplus to be transferred to the Miami Township Police Department and to include in the contract the clause as described by the Township attorney to the extent permitted by Ohio law. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize the Township Administrator to enter into a contract with Urban Retail Properties Company for the purpose of license to participate in the Law Enforcement Expo May 17th and 18th, 2003 with a standard Township rider attached. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:08PM.

MAY 6, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, May 06, 2003 at 7:00PM at the Miami Township civic building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given followed by the invocation lead by Fire and EMS Chief, Jim Whitworth. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the April 15th, 2003 Trustee meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from Clermont 2020, Inc. Dave Strubbe, Clean and Green Coordinator expressed thanks for the Township's involvement in the April 26th Clean and Green Pick-Up.

OLD BUSINESS

PUBLIC HEARING CASE #484 THE PHILCON GROUP

Chairperson Wolff opened the Public Hearing on Zoning Case #484-The Philcon Group. Mr. Ferry read the legal notice, the Planning Staff Report, the Planning Commission Report and the Zoning Commission Decision recommending approval of the request with the following conditions: 1. Rezone 1.17 acres of "R-1" Single Family to "B-1" Neighborhood Business. 2. Rezone .75 acres of "B-1" Neighborhood Business to "R-2" Single Family. 3. Rezone 4.09 acres from "R-1" Single Family to "R-2" Single Family and 4. Place a Planned Business Development Overlay over the "B-1" District. Brandon Philpot, President of the Philcon Group presented the request to the Board. The Trustees questioned the applicant. There were no communications relative to the case. Chairperson Wolff called on any person in attendance for a statement. James G. Gabel of 874 Murel Lane spoke in favor of approving this application. Mr. Larry Fronk, Miami Township Community Development Director, recommended the Board approve the application. Chairperson Wolff closed the public hearing. Mr. Humphrey made a motion to concur with the Rural Zoning Commissions' decision with all conditions. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, David Duckworth recommended the Board accept the bid submitted by Buckeye Culvert and Supply Company in the amount of $52,728.00 for the culvert to be used on the Woodspoint Drive project. This was the only bid submitted and has been reviewed by Pat Manger, Deputy County Engineer. Mr. Uecker made a motion to accept the bid submitted by Buckeye Culvert and Supply Company in the amount of $52,728.00 for the culvert to be used on the Woodspoint Drive project and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 268 checks numbered 80818 to 81181 for the total amount of $560,293.47 plus payroll and payroll taxes for April 18th, 2003 and May 02, 2003 in the amount of $437,869.04. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt the following Proclamation: Proclaiming May 10th, 2003, Excellent Schools Day in Miami Township whereas, Milford Exempted Village School District achieved a rating of "Excellent" on the 2002 school district ratings report cards for the second consecutive year. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt the following Proclamation: Proclaiming May 10, 2003, Excellent Schools Day in Miami Township whereas, Live Oaks Career Development Center achieved the "Transitions Endorsement" from the North Central Association Commission on Accreditation and School Improvement 2002 assessment, the highest level of accreditation awarded by the NCA CASI and places the center at the "Exemplary Performance Level." Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant employment to the following; Lonna Kingsburg for the position of Part-Time Recreation Instructor at a pay rate of $15.00 per hour. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Christopher Craig for the position of Seasonal Maintenance Worker at a pay rate of $9.50 per hour. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Bill Gossett for the position of Seasonal Maintenance Worker at a pay rate of $10.50 per hour, retroactive to April 16, 2003. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Holly Beach for the position of Seasonal Maintenance Worker at a pay rate of $10.04 per hour. Mr. Humphrey made a motion to approve the request. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant conditional employment to the following candidates: Linda Roberts and Laura Sheldon for the position of Part-Time Recreation Instructor. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reported the following resignations to the Board: Dave Alderman and Josh Tirado, both part-time Fire and EMS employees. Mr. Humphrey made a motion to accept the resignations with regret. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve adding a second seasonal maintenance employee for the service department due to the pending medical retirement of a current full-time service department employee. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider the following out-of-township travel requests: Jim Whitworth Ohio Fire Chiefs Assoc July 19-23 $970.00 Columbus, Ohio Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Jim Whitworth International Fire Chiefs Aug 20-25 $2,110.00 Dallas, Texas Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Steve Bailey FBI National Academy July 12-19 $1,625.00 Alumni Conference Colorado Springs, CO Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board accept the renewal proposal in the amount of $153,859.35 after a "Seven Year Member Credit" submitted by OTARMA for the Township's 2003 property and casualty insurance and authorize him to sign any and all documents pertaining to the insurance renewal. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with budget revisions necessary in the Police Department's 2003 budget. The revisions include replacement of three (3) unmarked vehicles at a cost of $45,000.00, a $3,000.00 increase in the Citizen's Police Academy Alumni Association budget and a $27,000.00 increase in the outside training budget, which was inadvertently recorded in the original budget as $3,000.00 when it should have been $30,000.00. The funds needed to offset these changes will come from Other Expense (Discretionary Funds) and will not increase the overall Police Department budget. Mr. Uecker made a motion to approve the budget revisions for the Police Department. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with the following contracts for approval and he requested authorization to sign on behalf of the Board. Vermont Systems, Inc. Recreation Software, License Support and Maintenance $1,875.00 annual Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." CrossRoads Talent Agency Midsummer Kidz' Zone $4,560.00 Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Orcutt & Co.CPA Lease agreement-3months $600.00 monthly Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Bruce Holiday Insurance Lease agreement-3months $600.00 monthly Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Jamie Hoover Police Training Sponsorship $3,500.00 Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker presented the first reading of RESOLUTION 2003-20 establishing standards for unregulated landfill operations.

Mr. Uecker made a motion to approve the "Lightning Safety Policy" as presented. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey asked that the policy be put on the web site as soon as possible.

PUBLIC COMMENT

John Klug of 335 Wiltsee Avenue complained about the noise and other problems caused by a dirt bike track in the Branch Hill area. Odell Owens of 443 Tarkington Lane complained about the dirt bike track.

Dennis Boehm of 6478 Branch Hill-Miamiville Road complained about the dirt bike track noise. Rick Boehm of 6474 Branch Hill-Miamiville Road complained about the dirt bike track noise. Randy Thompson of 6461 Branch Hill-Miamiville Road complained about the dirt bike track noise. Don Phillips of 6484 Branch Hill-Miamiville Road complained about the dirt bike track noise. Suzan Thompson of 6461 Branch Hill-Miamiville Road complained about the dirt bike track. Laura Hoyer of 335 Wiltsee Avenue complained about the dirt bike track noise. She asked the Board to address this problem again.

Mr. Uecker made a motion to go into Executive Session to consider the Employment and Compensation of a Public Employee pursuant to section 121.22(G)(1) of the ORC, to discuss the Purchase of Property pursuant to section 121.22(G)(2) of the ORC, and to discuss Pending or Imminent Litigation pursuant to section 121.22(G)(3) of the ORC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 10:33PM.

MAY 20, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, May 20, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given followed by an invocation from Pastor Barry Clardy of the House of Restoration. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes from the May 6, 2003 and May 15, 2003 meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Mr. Bill Knepp, representing Meijer presented the new Meijer store director Mr. Brent O. Bradford. Mr. Bradford presented the Board with a check for $8,000.00 to cover the cost of the fireworks display for Midsummer at the Meadows this July.

DEPARTMENT REPORTS

A representative presented April activity reports from each department.
Community Development Larry Fronk
Community Relations Kim Laing
Fire/EMS Jim Whitworth
Information Services Chris Snow
Police Steve Bailey
Recreation Beth Salazar
Service Walt Fischer

CORRESPONDENCE

Mr. Ferry read a letter from Lori B. Libby, Miami University requesting nominations for up to 3 representatives and alternates to serve a 3-year term on the #10 Public Works integrating Committee. Mr. Uecker made a motion to nominate Ed Humphrey. Mrs. Wolff seconded the motion. Upon roll call, Mary Makley Wolff and Joseph W. Uecker voted "AYE." Mr. Humphrey abstained.

OLD BUSINESS

Mr. Uecker made a motion to adopt RESOLUTION 2003-20 establishing standards for unregulated landfill operations. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-23 providing for water supply facilities pursuant to section 504.18 of the Ohio Revised Code, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to hold a Special Meeting on June 16, 2003 at 7:00PM as a public hearing for the Branch Hill Water Project and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

The Board determined not to accept the surplus weapons from the government.
Law Director, John Korfhagen discussed possible noise resolutions. The Board determined they would discuss this at a later meeting.

Chairperson Wolff opened the Public Hearing on a Street Lighting District for Hunt Club, Section 7A. Mr. Ferry ready the legal notice. Miami Township Administrator, David Duckworth presented the request. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to the case. There were no other comments. Mr. Humphrey made a motion to close the public portion of the hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-21 providing for the procurement of a street lighting system for the Hunt Club, Section 7A, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to authorize Mr. Duckworth to sign any necessary agreements or contracts relating to the Hunt Club, Section 7A street lighting project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

REMINDERS:
Sunday, June 8, 2003 Grand Opening of Miami Riverview Park 4:00-8:00PM. The band Second Wind will perform at 6:30PM.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 175 checks numbered 81182 to 81353 for a total amount of $236,995.05 plus payroll and payroll taxes for May 16, 2003 in the amount of $222,592.26. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Amy Swensen for the position of Recreation Counselor with a pay rate of $10.00 per hour. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Christopher Fronk for the position of Seasonal Maintenance Worker. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Mark Thompson, Maintenance Worker I, from probation effective May 11, 2003 with a pay increase from $12.46 per hour to $12.77 per hour. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider an out-of-township travel request for Steve Bailey to attend the International Association of Chief's of Police Annual Conference in Philadelphia, Pennsylvania October 20-26, 2003 at a cost of $2,215.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-22 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5607 Wolfpen Pleasant Hill Road, 5603 Wolfpen Pleasant Hill Road, 1079 Michelle Trail, 1208 Mellie Avenue, 1413 Emerson Lane and 6333 South Devonshire Drive, dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization from the Board to advertise for bids for the Woodspoint Drive Extension Project. Mr. Humphrey made a motion to authorize Mr. Duckworth to advertise for bids for the Woodspoint Drive Extension Project with bids due in the Clerk's office no later than 2:00PM June 16, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider the Rozzi's Famous Fireworks contract. Mr. Humphrey made a motion to authorize Mr. Duckworth to enter into a contract with Rozzi's Famous Fireworks to provide a fireworks display at the Midsummer at the Meadows event at a cost of $8,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider the Medtronic-Physio Control maintenance agreement. Mr. Uecker made a motion to accept the Medtronic-Physio Control maintenance agreement in the amount of $8,450.59 and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Law Director, John Korfhagen discussed the Frontier Days contract agreement. Mr. Humphrey made a motion to execute the agreement and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to set a Public Hearing for Zoning Case #485 on June 17th at 7:30PM at the Township hall. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt a Proclamation declaring the week of May 18-24, 2003 as Emergency Medical Services week in Miami Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. William B. Knepp of 826 State Route 131 #33 brought to the Boards attention the problems that have arisen after the flooding at Miami Glen. He requested the Board authorize help with the clean up by providing a dumpster and possibly bush hogging the property a couple of times.

Pam Lafton of 5120 Sugar Camp Road discussed the drainage/flooding problems on Sugar Camp Road. She requested the Board take a serious look at ways to correct the problems.

Arthur Thomas of Sugar Camp Road also discussed his concerns for the deterioration of Sugar Camp Road. He stated he feels the situation is an emergency.

Cindy Ketterer of 5092 Sugar Camp Road stated the state of Sugar Camp Road is a severe problem. She asked if there were some ways the residents could help with the process of getting funds to correct the problems

Jerry Benhase of 5089 Sugar Camp Road stated his views of the problems with drainage/flooding of Sugar Camp Road.

Robert Pratt of 5835 Wolfpen Road discussed some of the problems on his property that occurred after the heavy rains this past weekend.

Mr. Humphrey suggested the property owners enhance the drainage around their homes to help get the water away from the homes. Take care to keep sticks and branches out of the ditches.

Mr. Uecker made a motion to go into Executive Session to consider the compensation of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code, to discuss the purchase of property pursuant to Section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the contract with Wolpert LLP in the amount of $1,500.00 for extra work on the Woodspoint Extension Project and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the contract with Medicount Management Incorporated with regard to the HIPPA compliance requirements and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to amend and approve the contract with David Duckworth and to increase his salary to $86,000.00 for the period January 01, 2003 to December 31, 2003. The salary shall be retroactive. Mr. Duckworth's salary shall increase to $89,500.00 for the period January 01, 2004 to December 31, 2004. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adjust the Police Chief's salary to $80,000.00 per year, the Fire Chief's salary to $78,500.00 per year and to adjust the Development and Planning Director's salary to $66,900.00 per year with all adjustments to be made effective with the next payroll. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 10:40PM.

JUNE 3, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, June 03, 2003 at 7:00PM at the Miami Township civic building. Chairperson Mary Makley Wolff called the meeting to order. Eagle Scout, Brad Pearson, led the Pledge of Allegiance. Vineyard Church Pastor, Steve Caperton gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the May 20, 2003 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Eagle Scout, Troop 152, Brad Pearson of 612 Three Chimney Lane requested the Board approve his Eagle Scout project. He will be attaching informative plaques on many of the storm water drainage basins around the Miami watershed basin. The plaques will inform the public of the dangers to wildlife caused by dumping foreign material into the system. Mr. Pearson requested the Board fund the project. Mr. Humphrey made a motion to support Brad Pearson's Eagle Scout project to attach plaques to the storm water drainage basins in Miami Township and to fund the project in an amount not to exceed $1,500.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from Clermont County Engineer, Carl Hartman announcing his retirement due to health reasons.

OLD BUSINESS

Mr. Humphrey made a motion to adopt RESOLUTION 2003-26 declaring a necessity to appropriate certain land for public road purposes, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-27 declaring a necessity to appropriate certain land for public road purposes, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Law Director, John Korfhagen reviewed the proposed noise resolution. Laura Hoyer of 335 Wiltsee Avenue asked if the noise was coming from a distance greater than 150 feet, could she still file a complaint? After review by the Board, Mr. Humphrey made a motion to adopt RESOLUTION 2003-25 establishing standards for noise. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." This is the first reading. Second reading will be June 17, 2003 and the resolution will take effect July 18, 2003.

Mr. Duckworth, Miami Township Administrator presented an update of the Sugar Camp Road flooding problem. Mr. Uecker made a motion to authorize Mr. Duckworth to apply for a grant for a mitigation engineering study to identify sources of problems and potential solutions with a local match not to exceed $25,000.00 in Township funds. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt the Lightning Policy amendments and publish the new policy on the web site. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

REMINDERS

Sunday, June 8, 2003 Grand Opening Miami Riverview Park 4:00-8:00 PM Friday, July 11, 2003 Symphony in the Park-Miami Meadows 7:00-9:00PM Saturday, July 12,2003 Midsummer at the Meadows Sunday, July 13,2003 Midsummer at the Meadows

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 63 checks numbered 81354 to 81413 for a total amount of $176,475.28 plus payroll and payroll taxes for May 31, 2003 in the amount of $228,631.93. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Tammie Day for the position of Police Records Clerk. Mr. Humphrey made motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth announced the resignation of Willie Davis, Part-Time EMTP effective June 9, 2003. Mr. Davis has served the Township since 1987. Mr. Humphrey made a motion to accept the resignation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to the following individuals: Christopher Fronk for the position of seasonal Maintenance Worker at the pay rate of $9.50 per hour, effective June 4, 2003; Barbara Hite, for the position of Recreation Counselor at the hourly rate of $10.00; and Cynthia Bachman for the position of Recreation Counselor at the hourly rate of $10.00. Mr. Humphrey made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve the out-of-township travel request for Glenn Evans to attend the CALEA Conference in Detroit, Michigan, July 8-13, 2003 at a cost of $1,005.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a nuisance abatement resolution for the Board to consider. Mr. Humphrey made a motion to approve RESOLUTION 2003-24 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris from 638 Ibold Road, 18-25-18B-062, 5704 Crab Apple Drive, 18-46-31B-103, 5713 Crab Apple Drive, 18-46-31B-094, and 5728 East Tall Oaks, 18-46-31B-307. Dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to cancel the July 01, 2003 meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize the Administrator to sign a contract on behalf of the Board with CrossRoads Talent Agency, Inc. in the amount of $1,077. 00, for the Riverview Grand Opening. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize the Administrator to sign a MPS License agreement on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize the Administrator to sign a contract with Contract Roofing for repairs to the North Station roof, on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENTS

Marvin Hudson of 5969 Pinto Place representing St. Martin District Council St. Vincent DePaul reminded the Board the annual Run for the Poor will be held Saturday, June 21st.

Robert Pratt of 5835 Wolfpen Pleasant Hill Road asked for more information about the noise resolution. The Trustees answered his questions.

Mr. Uecker made a motion to go into Executive Session to consider the compensation of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adjust Service Director, Walt Fischer's rate of pay from $66,780.00 to $69,000.00 per year effective May 11, 2003. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Korfhagen discussed the Branch Hill water project with the Board. Mr. Uecker made a motion to authorize the Administrator to sign on behalf of the Board for the $51,000.00 Township share in the Branch Hill water project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:38 PM.

JUNE 17, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, June 17, 2003 at 7:00PM at the Miami Township civic building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Trinity United Methodist Church Pastor, Fred Shaw gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the Trustee June 03, 2003 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS A representative of each department presented activity reports for the month of May to the Board. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Department Jim Whitworth, Chief Information Services Chris Snow Police Department Steve Bailey, Chief Recreation Department Beth Salazar Service/Parks Department Walt Fischer

CORRESPONDENCE

Mr. Ferry read a notice from Beth Nevel, Director/Coordinator of the Clermont County EMA requesting participation in the Ohio State Capability Assessment for Readiness program on September 4th and 5th, 2003. The program is a self-evaluation tool to evaluate ability to respond to emergencies/disasters.

Mr. Ferry read notices from the Clermont County Planning Commission advising the formal plans for Deerfield Pointe Subdivision and Ashton Woods aka Royal Gables Subdivision have been received and will be reviewed on Tuesday, June 24, 2003 at 5:00PM.

Mr. Ferry read a letter from Lieutenant Bob Feichtner of the St. Bernard Police Department expressing appreciation for the Township participation in the Get "Hooked on Fishing, Not on Drugs" program.

PUBLIC HEARING-CASE #485

Chairperson Wolff opened the Public Hearing on Case # 485-Richard Kellerman, request to Rezone property at 1232 SR 131. Mr. Ferry read the Legal Notice. Mr. Ferry read the Planning Staff Report recommending approval of the request. Mr. Ferry read the Planning Commission Report recommending approval of the request and the Miami Township Rural Zoning Commission recommendation to approve the request with the following conditions: the applicant needs to provide a cross easement between the two properties (6686 Manila Road and 1232 SR 131). The applicant, Richard Kellerman presented the request. There were no questions from the Trustees. There were no communications relative to the case. There were no other public comments. Miami Township Community Planning Director, Larry Fronk recommended approval of the request. Mr. Humphrey made a motion to close the public portion of the case. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to uphold the recommendation of the Rural Zoning Commission and approve the request with the condition noted. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

OLD BUSINESS

Mr. Uecker made a motion to adopt RESOLUTION 2003-25 establishing standards for noise. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." The effective date will be July 17, 2003.

Miami Township Administrator, Dave Duckworth recommended the Board reject all bids submitted for the Woodspoint Drive Extension Project since all bids exceed the engineer's estimate by 10%. Mr. Fronk discussed the reasons for the higher bids. The main reason is the cost of off site dirt. Mr. Humphrey made a motion to reject all bids submitted for the Woodspoint Drive Extension Project since all bids exceeded the engineer's estimate by 10%. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to go to bid for the construction less the curb, gutter and final asphalt. Bids to be received July 8, 2003 by 4:00PM. Bids will be opened in the clerk's office in a public meeting on July 8, 2003 at 4:00PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting on July 10, 2003 at 5:00PM for the decision on the bids received for the Woodspoint Drive Extension Project and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

REMINDERS: July 01, 2003 Trustee meeting canceled July 11, 2003 Symphony in the Park at Miami Meadows Park 7-9PM July 12, 2003 Midsummer at the Meadows July 13, 2003 Midsummer at the Meadows

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 196 checks numbered 81414-81603 for the total amount of $447,400.41 plus payroll and payroll taxes for June 13, 2003 in the amount of $222,339.16. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Sanmia Toufic for the position of Part-Time Recreation Instructor. She will be teaching a French Course. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Delores Bartlett for the position of Recreation Counselor at a pay rate of $10.00 per hour effective June 17, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve the following promotions: Matt Davis to rank/position of Sergeant, effective July 01, 2003, contingent upon PERS approval of disability retirement of Sergeant James Young. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Promotion of Part-Time Officer Robert Bradford to Full-Time Probationary Police Officer, effective July 01, 2003, contingent upon PERS approval of the disability retirement of Sergeant James Young. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Police Officer Ann Morgan from probation effective June 15, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Police Officer Melissa Wahlert from probation effective June 16, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the following out-of-township travel requests; Asst. Chief Harold Thiele Incident Response to Terrorist July 20-24,2003 Captain Dean Miracle Bombings, Socorro, NM $1,340.00* Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." *The Federal Government will reimburse all but $100.00 of the travel

Board of Trustees, Nat'l Assoc. of Towns & Sept.3-5, 2003 Clerk, Department Townships Annual Conf Heads Washington, DC $5,000.00 Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant him approval to sign the Time Warner Telecom contract. The term is 3 years of Internet Access at $710.00 per month. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant him approval to sign the Planning and Development Solutions SR 28 Town Center Marketing Study agreement. The term is 6 months at a cost not to exceed $6,000.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant him approval to sign a contract with Steven Schaefer Assoc., Inc. for the North Fire Station roof engineering. Estimated time is 3 months and cost not to exceed $3,000.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize him to sign the Loveland-Symmes Fire Department, Inc contract for Fire and Emergency Medical Services for a period of one (1) year at a cost of $4,000.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board amend the Physical Fitness Program Policy to increase the monthly reimbursement to $30.00 and to allow employees to use any fitness facility. Mr. Humphrey made a motion to adopt the changes to the Physical Fitness Program Policy as proposed. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board he will be applying for a Land and Water Conservation Grant and asked for authorization to sign the application. Mr. Humphrey made a motion to adopt RESOLUTION 2003-28 authorizing the application for a Land and Water Conservation Grant and authorize Mr. Duckworth to sign on behalf of the Board. Dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to nominate Edwin H. Humphrey for the appointment to the OPWC . Ms. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to set July 10th at 5:00 PM for the Public Hearing for the 2004 Budget and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-29 supporting the exchange of State Route 28 and By-Pass 28, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the 2003 monthly financial reports to the Board. The Board signed the reports.

PUBLIC COMMENT

Tom George of 1101 Deerhaven Court discussed the neighborhood connectors. The Board stated they were looking into this matter.

Randy Thompson of 6461 Branch Hill Miamiville Road said Thank you to the Board for the noise ordinance.

There were no other public comments.

Mr. Humphrey made a motion to go into Executive Session, after a brief recess, to discuss employment compensation of a public employee pursuant to ORC 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve out-of-township travel for Walt Fischer and Mike Mantle to attend the OAPWA Conference in Columbus, Ohio at the end of June at a cost of $1,500.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:06 PM.

JULY 15, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, July 15, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Milford Church of Christ Pastor, Joe Strunk gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker.

SPECIAL PRESENTATION

Miami Township Fire and EMS Chief, Jim Whitworth honored Dave Alderman with a plaque for 26 years of service to Miami Township. Mr. Alderman worked as a volunteer firefighter and part-time firefighter. The Trustees thanked Mr. Alderman for his dedication and service.

Chief Whitworth presented a check in the amount of $775.00 from Indiana Insurance for the Senior Home Safety Program. Indiana Insurance is a chartered property and casualty underwriter's society that donates money to worthy causes.

APPROVAL OF MINUTES

Mr. Uecker made a motion to approve the minutes of the June 16th, June 17th, June 26th and July 10th meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Each department presented reports of activity for the month of June. Community Development Larry Fronk Community Relations Kim Laing Fire/EMS Department Chief Jim Whitworth Information Services Chris Snow Police Department Lt. Steve Rogers Recreation Beth Salazar Service Walt Fischer

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the issuance of a new license to T E B D Ltd at 70 SR 126 in Miami Township. Permit number 87702200005. There were no objections to the license.

Mr. Ferry read a letter from Carol S. Weinert. Ms. Weinert expressed her desire to have Miami Township change the Catch and Release policy at Miami Meadows Park to No Fishing. Chairperson Wolff stated she has spoken with Ms. Weinert, who lives in Batavia, about this issue.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 212 checks numbered 81604-81909 for a total amount of $428,732.14 plus payroll and payroll taxes for June 27th and July 11th in the amount of $457,202.30. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the Board with the June 2003 Financial Fund Report. The Board members signed the report.

Miami Township Administrator, David Duckworth recommended the Board grant conditional employment to Holly Souhrada and Keith Clonch for the position of Reserve Police Officer. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to the following individuals: Tammie Dayas for the position of Full-Time Records Clerk for the Police Department at a pay rate of $13.00 per hour effective August 01, 2003. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Lana Clouse for the position of Recreation Counselor at a pay rate of $10.00 per hour, retroactive to June 23, 2003. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Samia Toufic for the position of Recreation Instructor at a pay rate of $15.00 per hour, effective July 15, 2003. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Linda Roberts for the position of Recreation Instructor at a pay rate of $15.00 per hour, effective July 15, 2003. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Police Sergeant Ted Swain from probation effective July 01, 2003. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Joann Ulrich, Part-Time Recreation Coordinator, from probation effective June 06, 2003 and increase the pay to $13.65 per hour. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve Out-Of-Township Travel for Dean Miracle, Steve Monterosso and Steve Wyan to attend the Spartan Chassis Class in Charlotte, Michigan, August 10-14, 2003. The estimated cost is $2,440.00. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-32 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5822 Mount Vernon Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board schedule a Public Hearing for a proposed lighting district for Ashton Woods, Section 2. Mr. Humphrey made a motion to hold a Public Hearing for the proposed Ashton Woods, Section 2 lighting district on August 5, 2003 during the regular Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE.

Mr. Humphrey made a motion to adopt RESOLUTION 2003-33 authorizing the Miami Township Police Department to apply for a grant through the DARE Grants Program and authorizing the Township Administrator to enter into agreement with the Ohio Attorney General's office, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. William Knepp of 826 SR 131#33 announced that Meijer is going to try to hold a Christmas Parade again this year. The tentative date is Thursday, November 20, 2003. The alternate date is Tuesday, November 25, 2003. Mr. Humphrey made a motion that Miami Township Co-Sponsor with Meijer the Christmas Parade. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

There were no other comments.

Mr. Uecker made a motion to go into Executive Session to consider the employment of a Public Employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to direct Kim Laing to prepare a proclamation to honor Carl Hartman for his service as Clermont County Engineer. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:40 PM.

AUGUST 5, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, August 05, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chairperson Wolff gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the July 15, 2003 Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATIONS:

Police Chief Steve Bailey administered the Oath of Office to Sgt. Matthew J. Davis.

Police Chief Bailey presented the Outstanding Student Award and the Leadership Award to Officer Jamie Hooven.

Police Chief Bailey presented the Police and Fire/EMS Citizen Lifesaving Award to Lorie Purtell and John Updyke. Their combined efforts saved the life of a young child in a pool accident on July 6, 2003.

Fire/EMS Chief Jim Whitworth presented Nancy Moore of Indiana Insurance with an Award of Thanks for their donation to support the senior services program.

CORRESPONDENCE

Mr. Ferry read notices from the Ohio Division of Liquor Control regarding the transfer of a license to Shiridi Inc dba Quick ES Drive Thru at 1734 D SR131 and SKS Management LLC at 1279 SR28. There were no objections to the applications.

Mr. Ferry read a letter from the Clermont County Engineer announcing the temporary closure of a portion of Loveland Miamiville Road Monday July 21st at 7:00AM thru 7:00AM, Tuesday, September 2, 2003.

Mr. Ferry read a letter from Frederick P. Grove suggesting an ordinance against bike riding on 2-lane roads.

OLD BUSINESS

Miami Township Administrator, David Duckworth advised the Board six bids were received on August 01, 2003 for the Woodspoint Drive Extension Project. Service Director, Walt Fischer recommended the Township accept the bid submitted by DER Development in the amount of $673,849.79. The revised engineer's estimate for the project is $695,000.00. Mr. Uecker made a motion to accept the bid and award DER Development the contract for the Woodspoint Drive Extension Project and to authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC HEARING - STREET LIGHTING DISTRICT-ASHTON WOODS, SECTION 2
Mr. Ferry read the legal notice.
Mr. Duckworth presented the request.
There were no questions from the Board.
There were no comments from adjacent property owners.
There were no communications relative to the case and no other comments.
Chairperson Wolff closed the public hearing.
Mr. Uecker made a motion to adopt RESOLUTION 2003-36 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

OLD BUSINESS

Reminders: Music in the Park at Riverview Park, Sunday August 10th
a. Battle of the Bands 1:00PM-4: 30PM
b. LeRoy Ellington & the E-Funk Band 5:30PM-8: 30PM

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 143 checks numbered 81910 to 82096 for a total amount of $402,443.34 plus Payroll and Payroll taxes for July 25, 2003 in the amount of $244,289.99. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Therese Taphorn and Michael Schnell for the position of Part-Time Recreation Counselor. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Eve Stone and Vanessa Edwards for the position of Part-time Recreation Instructor. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Dustin Vinup from Fire Fighter 1/EMT to Fire Fighter 2/EMT, with a pay increase from $10.28 per hour to $10.60 per hour, effective August 03, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Mike Mantel, Maintenance Foreman from probation effective July 29, 2003 with a pay increase from $22.49 per hour to $24.06 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Curtis Amerin for the position of Seasonal Maintenance Worker, effective August 5, 2003 with a pay rate of $9.50 per hour and to Laura Sheldon for the position of Recreation Instructor, effective July 21, 2003 with a pay rate of $15.00 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider the following out-of-township travel requests:
EMPLOYEE EVENT/LOCATION DATES COST
Ed Schmid National Conference October 10-15,2003 $1,580.
On Preventing Crime
Washington, DC
Dave Duckworth Int'l City & County Sept-21-25, 2003 $1,500.
Management Assoc
Annual Conference
Charlotte, NC
Mr. Uecker made a motion to approve the out-of-township requests. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize Chief Bailey to execute a contract with the Clermont County Department of Public Safety for the LEADS data holder of records agreement. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize Mr. Duckworth to execute a one-year contract with Frank Gates Service Co. for the OTARMA Workers Comp. Group Rating Services at a cost of $31,445.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-34 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris at 5723 Buckwheat Road and 5807 Highview Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-35 establishing a new appropriations fund, Fund 50, Injury Prevention Grant (EMS), dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for White Gate Farm, Section 1. Mr. Uecker made a motion to set a Public Hearing for the establishment of a street lighting district for White Gate Farm, Section 1 on September 2, 2003 during the regularly schedule Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve advertising for bids for the 2003 Road Paving Program with a bid opening date of August 18, 2003 at 4:15PM in the Clerk's office at the Township hall. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Tracy Bryant 5751 Mt. Vernon Drive representing the community of Shenandoah Trace spoke about the flooding on August 2, 2003, which was a repeat of the May 2003 flooding She stated the drainage problems have not been corrected and asked that something be done.

Betsy Payallo of 1281 Piedmont Drive presented the Board with some pictures from the flooding of their problem that has occurred since 1997.

Darrell Shelton of 5793 Mt. Vernon Drive asked for direction to help correct this drainage problem.

Deb Shinkle of 5790 Willnean Drive asked why 5788 Willnean Drive was not included as a nuisance.

The Board of Trustees presented a slide presentation of the flooded areas on Mt. Vernon Road that occurred on August 02, 2003. Several possible factors that contributed to the flooding were discussed.

Mr. Humphrey made a motion to amend RESOLUTION 2003-34 to add the vacant lot at 5788 Willnean Drive. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Terry Hattson of 334 Wiltse Avenue asked about the guidelines for the noise resolution.

Robert Pratt of 5835 Wolfpen Road asked several questions.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to consider the employment of a Public Employee pursuant to the ORC, Section 121.22(G)(1), to discuss pending litigation pursuant to the ORC, Section 121.22(G)(3) and to discuss the purchase of property pursuant to the ORC, Section 121.22(G)(2). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize the Trustees, Clerk, Department Heads and Administrator to attend the OTA Summer Conference in Cincinnati August 6-9, 2003 at a cost not to exceed $500.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:37PM.

AUGUST 19, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, August 19, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Milford Assembly of God Pastor, Les Sanders gave the invocation. Miami Township Clerk, Eric C. Ferry is on vacation. Mr. Humphrey made a motion to appoint Miami Township Administrator, David Duckworth as acting clerk. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the August 05, 2003 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

A member from each department presented the July activity reports.

COMMUNITY DEVELOPMENT Larry Fronk
COMMUNITY RELATIONS Kim Laing
FIRE/ EMS Asst. Chief Harold Thiele
INFORMATION SERVICES Chris Snow
POLICE Lt. Steve Rogers
RECREATION Beth Salazar
SERVICE Walt Fischer

CORRESPONDENCE

Mr. Duckworth read a notice from the Ohio Division of Liquor Control for a liquor license transfer to Milford Express Inc DBA Sunoco Food Market at 1398 SR 131. There were no objections.

Mr. Duckworth read a notice from the Ohio Division of Liquor Control for a liquor license transfer to Mary Jane Wesley DBA Scooters Corner Store at 6203 Branch Hill Guinea Pike, 1st Floor. There were no objections.

Mr. Duckworth read a notice from the Clermont County Auditor advising the Clermont County Budget Commission will hold a Public Hearing at 10:00AM, Thursday, August 28, 2003 to review the 2004 budgets.

OLD BUSINESS

Mr. Duckworth reviewed the purchase of land from Home Depot to complete the Woodspoint project. Mr. Uecker made a motion to authorize Mr. Duckworth to sign an agreement to purchase the land from Home Depot to complete the Woodspoint extension project, contingent on approval of agreement by Law Director, John Korfhagen. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

REMINDERS:
Music in the Park - Community Park, Sunday, September 7, 2003

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 238 checks numbered 82097-82325 for a total amount of $612,489.46 plus payroll and payroll taxes for August 08, 2003 in the amount of $222,425.19. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the July Financial Statement for the Trustees to sign.

Mr. Duckworth recommended the Board consider the following personnel actions:
Conditional Offer of Employment
Aaron B. Warren Reserve or Part-Time or Full-Time Police Officer
Gary Ehling Part-Time Fire Fighter/Paramedic
Brian Mungan Part-Time Fire Fighter/Paramedic
Matt Todd Part-Time Fire Fighter/Paramedic
Bob Key Recreation Instructor
Lisa Wesselcamper Recreation Instructor
Mr. Humphrey made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Final Offer of Employment
Holly A. Souhrada Part-Time Police Officer 09/15/2003 $18.14 hour
Michael Schell Part-Time Recreation Counselor 08/11/2003 $ 9.00 hour
Therese Taphorn Part-Time Recreation Counselor 08/11/2003 $10.00hour
Eve Stone Part-Time Recreation Instructor 08/19/2003 $15.00 hour
Mr. Humphrey made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Employee Resignation
Jason Shanley, Part-Time Fire/EMTP has submitted his resignation effective August 30, 2003. Mr. Uecker made a motion to accept the resignation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Remove Employee from Probation
Krystin Thibodeau, Part-Time Recreation Coordinator, effective 07/08/2003 with a pay increase from $13.00 per hour to $13.65 per hour.
Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Public Hearing of Zoning Case # 486 on September 2, 2003 during the regularly scheduled Trustee meeting at 7:00PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize the Fire and EMS Department to solicit bids for EMS Patient Care Reporting Software and set a bid opening date of September 2, 2003 at 10:00AM. Mr. Humphrey made a motion to authorize the Fire and EMS Department to solicit bids for EMS Patient Care Reporting Software and set a bid opening date of September 2, 2003 at 10:00AM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve a contract with LSC to dump clean construction fill at the Miami Meadows Park. Mr. Uecker made a motion to authorize Mr. Duckworth to sign a contract with LSC to have clean construction fill dumped at the Miami Meadows Park contingent on approval of the form by Law Director, John Korfhagen. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Frank Minnick of 6216 Hickory Ridge Drive stated he was against the sewer plant project proposed for the Miamiville area. Individually Mrs. Wolff, Mr. Humphrey and Mr. Uecker agreed with Mr. Minnick.

Bob Mackey of 6113 Bett Ann Lane asked if the Trustees could write a letter to the EPA in support of a location change for the proposed sewer plant. Chairperson Wolff explained they would check into the legality.

Kelly Kolb of 411 Loveland-Miamiville Road asked if one of the Trustees could become the leader of their group, to help organize them and help present their case to the EPA and County Commissioners.

Bunny Rhoten of Mill and Main Street in Miamiville stated that Mike Zimmer of the Southwest Chapter of the EPA can be reached at 1 800-686-8930.

Terri Mackey of 6113 Bett Ann Lane stated the printed information from last nights EPA meeting could be picked up at the Camp Dennison Café and the Village Grocery in Miamiville.

EXECUTIVE SESSION

Mr. Humphrey made a motion to go into Executive Session to consider the employment of a Public Employee pursuant to section 121.22(G)(1) of the Ohio Revised Code and to discuss Pending or Imminent Litigation with the Law Director pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:30 PM.

SEPTEMBER 2, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, September 02, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chief Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the August 19th and August 20th meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATIONS

Life Scout Benjamin Bradley, Troop 244 of 5676 Cypress Way proposed a project to place labels on the storm drains in Miami Township. The project consists of location of the storm drains, recording the locations and pollution warning labeling of each. The public would be provided with flyers of information regarding the dangers of polluting the storm drains. The Trustees gave their approval of the project.

Life Scout Greg Belliston, Troop 152 of 1702 Old Farm Drive proposed a project to paint 100 fire hydrants around Miami Township. He is also working with John Zellner of Miami Township at the Riverview Park to build a retaining wall around the hydrant at the park. The Trustees gave their approval of the project.

Lana Kingsbury presented the Board with a poem honoring the work done by the Miami Township Fire, EMS and Police Departments. Mr. William Knepp of Meijer presented a statue in memory of the 09/11/01 and honoring the work done by Miami Township Fire, EMS and Police.

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the application for a transfer of liquor license from Emma M Smith DBA Smyth's Delicatessen to Miami Market, Inc. DBA Smyth's Delicatessen at 1296 SR 131. There were no objections to the transfer.

OLD BUSINESS

Chairperson Wolff opened the Public Hearing on a Street Lighting District for White Gate Farm, Section 1. Mr. Ferry read the legal notice. Miami Township Administrator, David Duckworth presented the request on behalf of the applicant Classic Properties, Inc. There were no questions from the Trustees. There were no adjacent property owners in attendance. There were no communications relative to the case. There were no other comments regarding the case. Mr. Uecker made a motion to close the pubic portion of the public hearing. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve the street lighting district and set October 7th at 1:00 PM for the bid opening. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that Service Director, Walt Fischer recommends accepting the bid from Shelly Company in the amount of $526,991.00 for the 2003 Paving Project and remove Special Item #6 from the bid reducing the cost of the project to $397,589.00. Mr. Humphrey made a motion to accept the bid from Shelly Company and authorize Mr. Duckworth to enter into a contract for the amount of $397,589.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC HEARING - CASE #486 Text Amendment to "H" Resort District

Chairperson Wolff opened the public hearing on Case # 486 - Miami Township Rural Zoning Commission Request for a Text Amendment to the "H" Resort District. Mr. Ferry read the legal notice. Mr. Ferry read the Planning Staff Report recommending approval of the request. Mr. Ferry read the Planning Commission Report recommending approval of the request. Mr. Ferry read the Zoning Commission Decision approving the request. Miami Township Planning and Development Director, Larry Fronk presented the request. There were no questions from the Trustees. There were no communications relative to the case. There were no other comments relative to the case. Mr. Fronk, Miami Township Community Development Director, recommended the request be approved. Mr. Humphrey made a motion to close the public portion of the case. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the text amendment change. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

REMINDERS:
Music in the Park - Community Park, Sunday, September 7th at 6:00PM

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 115 checks numbered 82326-82439 for the total amount of $274,282.92 plus payroll and payroll taxes for August 22, 2003 in the amount of $233,422.39. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider the following personnel actions:

CONDITIONAL OFFER OF EMPLOYMENT
William Menz Part-time Government Access Channel Coordinator
Mr. Humphrey made a motion to approve the offer. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

REMOVAL OF EMPLOYEES FROM PROBATION
Bob Foppe P/T FF2/EMT $10.98 hour August 31, 2003
Jeff Nagelhout P/T FF2/EMT $10.98 hour August 31, 2003
Lewis Ramsey P/T FF2/EMT $10.98 hour August 31, 2003
Bryan Schmidlapp PT FF2/EMT $10.98 hour August 31, 2003
Jason Stevens PT FF2/EMT $10.98 hour August 31, 2003
Dustin Vinup PT FF2/EMT $10.98 hour August 31, 2003
Mr. Humphrey made a motion to approve removing the listed employees from probation and authorize the pay rates. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-37 authorizing the abatement, control, or removal of vegetation, garbage, refuse or debris from 5704 Crab Apple Drive, 5603 Wolfpen Pleasant Hill Road, 5609 Wolfpen Pleasant Hill Road, 638 Ibold Road, 6333 Devonshire and 5822 Mt. Vernon, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-38 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the following contract:

Bethesda Healthcare Physical Fitness Training 1 year $13,500.00
Mr. Uecker made a motion to authorize the Township Administrator to enter into a contract with Bethesda Healthcare in the amount of $13,500.00 for the Fire/EMS Physical Fitness Training program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Law Director, John Korfhagen discussed a bid received from PinPoint Technology for the EMS Software Package.
Mr. Humphrey made a motion to accept the bid from PinPoint Technology for the EMS Software. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Humphrey made a motion to dispense with the meeting scheduled for September 16, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to go into Executive Session to consider the employment of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code and to consider the purchase of property pursuant to Section 121(G)(2) and to discuss pending litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize the Law Director to enter into a contract for right-of -way acquisition and easements regarding the Home Depot purchase and authorize him to file a lawsuit on/or by September 8, 2003 if agreement is not met. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize Mr. Duckworth to begin the process to hire a part-time Community Relations Coordinator. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:10 PM.

OCTOBER 7, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, October 7, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes from the September 02, 2003 regular meeting of the Board and the September 25, 2003 special meeting of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Each department presented August activity reports.

CORRESPONDENCE

There was no correspondence.

OLD BUSINESS

Mr. Duckworth advised the Board the only bid received for the White Gate Farm, Section 1 Street Lighting District was from Cinergy. The annual cost is $4,722.48. Mr. Humphrey made a motion to adopt RESOLUTION 2003-40 providing for the procurement of a street lighting system for White Gate Farm, Section 1, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a report on a Traffic Calming request for the Bramblewood Subdivision. He stated that it has been determined that speeding is not the traffic problem affecting the subdivision, it's the volume of traffic. Mr. Duckworth presented the Board with a draft Traffic Calming Policy for review.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 400 checks numbered 82440 to 82829 for the total amount of $882,682.43 plus payroll and payroll taxes for September 5th, 19th and October 3rd, 2003 in the amount of $673,764.74. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider the following personnel actions: The resignation of part-time FF/EMTB John Wagers effective September 23, 2003. Mr. Humphrey made a motion to accept the resignation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board establish the position of full-time Assistant Recreation Director. Mr. Humphrey made a motion to establish the new position of full-time Assistant Recreation Director. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize starting the process to hire a full-time Assistant Recreation Director. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant employment to Brian Mungan for the position of Part-Time FF2/Paramedic, pay rate of $12.28 per hour, effective October 8, 2003; to Vanessa Edwards for the position of Recreation Instructor, pay rate of $15.00 per hour, effective October 01, 2003 and to Felicia Wesselkamper for the position of Recreation Instructor, pay rate of $15.00 per hour, effective September 25, 2003. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant pay increases to the following Fire/EMS Department employees who recently received their Paramedic certification:
Bob Foppe, FF2/Paramedic, $12.71 per hour; Jeff Nagelhout, FF2/Paramedic, $12.71 per hour; Tom Porter, FF2/Paramedic, $12.71 per hour and Bryan Schmidlapp, FF2/Paramedic, $12.71 per hour. All rates are to be effective September 28, 2003. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt a Proclamation recognizing October 5, 2003 through October 11, 2003 as Fire Prevention Week. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to establish Friday October 31, 2003 from 6:00 p.m. to 8:00 p.m. for Trick or Treat. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Public Hearing for Zoning Case #488 on October 21st during the regular Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to change the time of the October 21st meeting and public hearing to 8:00p.m. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to change the date of the Public Hearing of Zoning Case #488 and any other business that may come before the Board to November 5, 2003 and cancel the November 4th meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Public Hearing for the proposed Ashton Woods, Section 3 Lighting District on November 5th at 7:00p.m. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Public Hearing for the proposed Ashton Woods, Section 4 Lighting District on November 5th at 7:00p.m.or thereafter. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Humphrey made a motion to go into Executive Session to consider the employment of a public employee pursuant to section 121.22(G)(1) of the ORC and to consider the purchase of property for public purposes pursuant to Section 121.22(G)(2). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 10:05 p.m.

OCTOBER 21, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, October 21, 2003 at 8:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the minutes from the October 7, 2003 meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Mr. Eric Metzger of 9817 Dallasburg Road, Loveland, Ohio presented an overview of the MRDD levy that will be on the ballot November 4th, 2003.

DEPARTMENT REPORTS

Representatives of each department presented September activity reports to the Board.

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control to transfer license 7443930 from Robert Dunbar & Co Inc dba Greenies at 1079 A-B SR 28 to Robert Dunbar & Co Inc dba Greenies at 1148 SR28. There were no objections to the transfer.

Mr. Ferry read a notice from the Clermont County Commissioners advising that a Damage Assessment Course (OEMA# G605) will be held November 13, 2003 from 8:00 AM to 5:00 PM at the Batavia Township Hall. Registration is required before November 01, 2003.

OLD BUSINESS

Reminders: Trick or Treat in Miami Township is October 31, 2003 6:00 PM to 8:00PM. The November 4th Trustee Meeting has been changed to November 5th.

The Annual Safe Halloween Party at Live Oaks is Saturday, October 25th from 12 Noon to 3:00 PM.

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 146 checks numbered 82830 to 82973 for the total amount of $240,969.71 plus payroll and payroll taxes for October 17, 2003 in the amount of $217,107.07. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Personnel Actions. Mr. Duckworth recommended the Board grant employment to Aaron B. Waren for the position of Reserve Police Officer effective November 4, 2003; to Keith Clonch for the position of Reserve Police Officer effective November 11, 2003; and to Robert Key for the position of Part-Time Recreation Instructor, $15.00 hourly, effective September 22, 2003. Mr. Humphrey made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to start the process to hire a replacement Maintenance Worker. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Maintenance Worker James Lucas from Maintenance Worker 1 to Maintenance Worker 3 with a pay increase from $12.77 to $14.13 per hour, effective October 26, 2003. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board accept the resignation of Kim Laing, Community Relations Coordinator effective October 31, 2003 and Kristie Bednarik, Part-Time FF/EMPT effective October 21, 2003. Mr. Humphrey made a motion to accept the resignations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board set a date for interviewing candidates for the Part-Time Community Relations Coordinator. Mr. Humphrey made a motion to set a Special Meeting for October 28, 2003 at 6:00 PM for the purpose of interviewing candidates for the Part-Time Community Relations Coordinator position and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to sign a contract with CrossRoads Talent Agency in the amount of $1,925.00 for the Christmas Tree Lighting and the Cookies with Santa programs. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to sign a contract with Strobel Plumbing, Ltd. in the amount of $15,000.00 for the Branch Hill Water Assessment Project. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-42 extending the contract for a Street Lighting System for the Lighting District known as Millbrook Farms, Section 1 as authorized by section 515.081 of the Ohio Revised Code. Dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommend the Board not terminate the Entek IRD International, now known as Rockwell Automation Entek, tax abatement agreement. Mr. Humphrey made a motion to continue the tax abatement agreement with Entek IRD International. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-41 disposing of surplus equipment and authorizing the sale of surplus equipment (two 1996 Ford Crown Victoria and one 1997 Ford Crown Victoria) vehicles for $500.00 each to the New Vienna Police Department, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Humphrey made a motion to go into Executive Session to consider the employment of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code, to consider the purchase of property for public purposes pursuant to section 121.22(G)(2) of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to prepare for, conduct, or review negotiations or bargaining sessions with public employees pursuant to section 121.22(G)(4) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of executive session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to offer conditional employment to Cindy Huxel for the position of Community Resource Director. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to pay the registration and related expenses for any Township employee to attend the Preserving the American Dream Conference to be held on November 17 in Cincinnati, Ohio. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 10:37 PM.

NOVEMBER 5, 2003

The Miami Township Board of Trustees met on Wednesday, November 5, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chairperson Wolff called for a moment of silence in memory of Bill Over. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the October 21st and October 28th minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Miami Township Police Chief, R. Steven Bailey issued the Oath of Office to Holly Souhrada, Aaron, Warren, and Keith Clonch.

CORRESPONDENCE

Mr. Ferry read a letter from the Ohio EPA to the city of Milford approving the sludge management plan for the city of Milford.

Mr. Ferry read a notice from the Ohio Department of Taxation advising of a continued decline in Personal Property Taxable values.

Mr. Ferry read a letter from the Clermont County Engineer advising that Branch Hill Guinea near Murle Lane will be closed from November 5 through November 14, 2003 for road improvements.

Mr. Ferry read a letter from the Clermont County Engineer advising that Dry Run Road will be closed nightly November 2 through November 7, 2003 for sewer improvements. The road will be closed between 10PM and 5AM.

Mr. Ferry read a letter from Little Miami Incorporated to the Clermont County Commissioners stating their opposition to the proposed wastewater treatment plant on Horner Run.

OLD BUSINESS

Public Hearing - Zoning Case # 488 Easley Drive Chairperson Wolff opened the public hearing of case #488. Mr. Ferry read the legal notice, the planning staff report recommending approval of the request, the Zoning Commission decision to recommend approval of the request. Miami Township Planning and Development director, Larry Fronk presented the request to the Trustees on behalf of the applicant. There were no questions from the Board. There were no communications relative to the case. There were no comments from persons in attendance. Mr. Humphrey made a motion to close the public portion of case #488. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to approve the Zoning Commissions recommendation to change from R2 to B2. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Public Hearing - Lighting District-Ashton Woods, Section 3 Chairperson Wolff opened the public portion the public hearing. Mr. Ferry read the legal notice. Mr. Duckworth, Miami Township Administrator, presented the request to the Trustees. There were no questions or comments relative to the case. Mr. Humphrey made a motion to close the public hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Humphrey made a motion to adopt RESOLUTION 2003-45 providing for the procurement of a street lighting system for Ashton Woods, Section 3. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 91 checks numbered 82974-83058 for the total amount of $781,332.79 plus payroll and payroll taxes for October 31, 2003 in the amount of $240,220.84. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Cindy Huxel for the position of Part-Time Community Resource Director, effective November 6, 2003 at a pay rate of $15.00 per hour and authorize him to enter into an employment agreement with Ms. Huxel. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Brenda Wilson for the position of part-time Recreation Assistant effective November 7, 2003 at a pay rate of $10.00 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Nick Scovanner from Volunteer to Part-time FF1/EMT at a pay rate of $10.28 per hour, effective October 6, 2003. Mr. Uecker made a motion to approve the promotion. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider an Out-Of-Township Travel Request for John Zellner to attend the Ohio Turf Grass Conference in Columbus, Ohio, December 9-12, 2003 at an estimated cost of $821.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-43 delegating authority to make declarations of official intent and allocations with respect to reimbursements of temporary advances made for capital expenditures to be made from subsequent borrowings, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold Special Meetings on November 24TH, 25th and December 8th, 2003 for the purpose of interviewing candidates for positions on the Zoning Commission and Board of Zoning Appeals and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting on December 10th and 11th at 8:30 AM at the Oasis Conference Center for a visioning project and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fronk presented a request to amend the Property Maintenance Code as it relates to the maintenance of public sidewalks. Mr. Humphrey made a motion to adopt the amendment to the Property Maintenance Code, Section PM-303.0. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-44 lowering the speed limit on Hobby Horse Lane (T-425) and Jer-Les Lane (T-740) to 25 MPH and dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-46 changing the name of a street lighting district from White Gate Farm to White Farm, Section 1, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize the transfer of $9,849.05 from the General Fund to the TIF Bond Retirement Fund. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the extra work order in the amount of $6,902.00 from DER Development Company for the Woods Point Extension Project. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Wayne Loudermilk of 803 North Berwick Road asked the safety services departments to add his address to their service area. This is a new development in the Township. He also asked if there were any plans for a fire station to be located in the northern section of the Township.

Mark Sund of 802 Center Street presented the Board with information about a new web site he is creating for the Milford-Miami Township area.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to review negotiations with public employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to add a definition of contract employee to the Policy and Procedures Manual. That definition shall be; a person who is hired on a full time or part-time basis who is subject to the terms and conditions of employment as specified in a contract. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:22 PM.

NOVEMBER 18, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, November 18, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Chairperson Wolff gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of November 5, 2003. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Assistant Fire Chief, Dan Mack and Police Lieutenant, Steve Roger presented Kevin Altimier with the Miami Township Citizen Rescuer award. Also attending were Mable Sheppard from the communication center and firefighter-paramedics Jason Burbrink, David Jetter and Dana Nichols.

DEPARTMENT REPORTS

Each department presented a report of activities during the month of October 2003.

CORRESPONDENCE

Mr. Ferry read a notice of a liquor license transfer from Donna M Pelfrey DBA Buckwheat Carryout to VK Sunny Enterprises, Inc. DBA Buckwheat Carryout. There were no objections to the transfer.

Mr. Ferry read a notice from the Clermont County Board of Commissioners advising the viewing and final hearing on the proposed vacation of a portion of Columbia Avenue will be held Thursday, December 4, 2003 at 3:00PM.

Mr. Ferry read a notice from Clermont 2020, Inc. requesting the Board nominate an individual or organization from the township for the annual Salute to Leaders Awards Banquet to be held February26, 2004.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Miami Township Administrator, Dave Duckworth recommended the Board grant employment to Tim Pennington for the position of Part-Time Community Relations Coordinator, effective November 19, 2003, at a pay rate of $14.00 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth noted that last month the Board approved the promotion of Nick Scovanner from Volunteer to Part-Time FF1/EMT with an effective date of October 06, 2003 and the date should be November 6, 2003. Mr. Humphrey made a motion to correct the effective date to November 6, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board withdraw the conditional offer of employment to Gary Ehling and Matt Todd, candidates for Part-Time Firefighter/Paramedics. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize him to sign a contract with Sayre and Perry Excavation, Ltd. to do the Branch Hill Water Assessment Project in the amount of $15,000.00. Mr. Humphrey made a motion to authorize Mr. Duckworth to sign a contract with Sayre and Perry Excavation, Ltd to do the Branch Hill Water Assessment Project not to exceed $15,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize the Trustees, Clerk, Administrator and any department heads to attend the OTA Winter Conference January 28-31, 2004 and the usual expenses to be paid by the Township. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey requested the Board allow the Miamiville Civic Association to use the Miamiville Fire Station for their regular meetings. The Board discussed the issue. Chairperson Wolff asked why the Association couldn't use the Leming House? Mr. Uecker stated the building is available for use by the Township residents upon request and this is the first request. He stated the building is currently being underutilized. Mr. Humphrey made a motion to allow the Miamiville Civic Association to use the Miamiville Fire Station for meetings. Mr. Uecker seconded the motion. Upon roll call, Mr. Humphrey and Mr. Uecker voted "AYE"; Chairperson Wolff voted "NAY."

Mr. Duckworth asked the Board for direction regarding a 2004 concert by the Clermont Philharmonic. It was determined to request a concert on September 12, 2004.

PUBLIC COMMENT

There were no public comments.

Mr. Uecker made a motion to go into Executive Session to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:29 PM.

DECEMBER 2, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, December 02, 2003 at the Miami Township Administration Building. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Trustee Joseph W. Uecker led the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to approve the minutes of the regular November 18th Board meeting and the minutes of the special meetings on November 24th and 25th, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read two notices from the Ohio Division of Liquor Control to transfer liquor license to Over the Bridge Inc dba Sleepy Hollow Inn and to Haley B Construction Co LTD dba Wolfies Tavern. There were no objections.

Mr. Ferry read a notice from the Clermont County Engineer regarding a meeting on December 11,2003 to get the 2003 paving projects certified.

NEW BUSINESS

Chairperson Wolff introduced and welcomed Tim Pennington.

Mr. Uecker made a motion to pay the bills of the Township including 329 checks numbered 83059-83380 for the total amount of $628,389.40 plus payroll and payroll taxes for November 14th and 26th in the amount of $454,326.06. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry presented the October financial report for review and signing by the Board.

Miami Township Administrator, Dave Duckworth requested the Board approve Larry Fronk to attend the ARC/GIS II Workshop in Columbus, Ohio, January 14-16 at a cost of $1,600.00. Mr. Uecker made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-48 amending resolution 2003-25, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with an update of the TIF proposal to the Milford Schools.

Fire and EMS Chief Jim Whitworth presented a Part-Time Fire/EMS compensation proposal for review. The Board members determined they would review the proposal and respond at the next regular meeting.

Mr. Humphrey made a motion to approve a three-year contract extension for the period January 01, 2004 through January 01,2007 with John Korfhagen and a three-year contract extension for the same period for legal support from Burreson, Bradford and Hill. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-49 disposing of surplus equipment and authorizing the conveyance of surplus equipment to another political subdivision and dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Bob Cramer of 5764 Shirl Bar Circle stated he is a bus driver for Milford Schools and is concerned about the street parking on Deblin Drive. Cars are parked on both sides of the street and this creates a hazardous driving problem. The issues will be referred to the Safety Committee.

William B. Knepp of 826 State Route 131 #33 offered a special thanks to Lt. Cliff Rowland and the Miami Township Police Department along with the other Township staff that worked to make the Christmas parade a great success.

Mr. Uecker made a motion to go into Executive Session to consider the Purchase of Property pursuant to section 121.22(G)(2) of the Ohio Revised Code and to consider the compensation of public employees pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to come out of executive session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:42PM.

DECEMBER 16, 2003

The Miami Township Board of Trustees met in regular session on Tuesday, December 16, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Trustee Uecker gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Chairperson Wolff introduced Judge Haddad and Judge Shriver. Judge Haddad administered the Oath of Office to Eric C. Ferry to serve as Clerk of Miami Township. Judge Shriver administered the Oath of Office to Joseph W. Uecker to serve as a Trustee of Miami Township. Mr. Uecker made a motion to approve the minutes from the regular meeting on December 02, 2003 and the special meetings on December 08, 10 and 11, 2003. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

A representative from each department presented the November activity report.
Community Development Larry Fronk
Community Relations Tim Pennington
Financial Eric Ferry
Fire/EMS Jim Whitworth
Information Systems Chris Snow
Police Steve Bailey
Recreation Beth Salazar
Service Walt Fischer

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Auditor advising the Clermont County Budget Commission will meet on December 29, 2003 to issue final amended certificates. Requests need to be in by December 24, 2003.

Mr. Ferry read a letter from the Clermont County Engineer advising that Sugar Camp Road will be closed December 16-19, 2003 for sewer installation.

OLD BUSINESS

Chairperson Wolff announced that Christmas tree recycling will be held at Miami Meadow Park, December 26, 2003 to January 31, 2004 from dawn to dusk each day.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 195 checks numbered 83381 to 83575 for a total amount of $542,231.00 plus payroll and payroll taxes for December 12, 2003 in the amount of $327,663.80. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to remove Kevin Murray, Police Officer, from probation effective December 11, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to grant conditional employment to Megan Brown and Abby Brown for the position of part-time lifeguard for the Township sponsored aquatic programs at the Milford High School. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve Beth Salazar attending the National Recreation and Park Association Executive Development School in Las Cruces, New Mexico, January 15-18, 2004 at a cost of $987.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve Ross Pawlak attending the IAFF/AFC/ACE Peer Fitness Training Certification Program in Grand Rapids, Michigan, January 18-24, 2004 at a cost of $1,715.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold a Special Meeting on December 23, 2003 at 7:00PM to discuss end-of-the-year budgeting matters and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize the transfer of $1,517.33 from the General Fund to the Tif #1 Debt Retirement Fund. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize the transfer of $7,352.47 to Tif Fund #1 School Service Payment. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-52 approving the Advance of Funds, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-51 establishing a new appropriation fund (#52- Public Safety Fund), dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize Miami Township Administrator, Dave Duckworth to sign renewal documents that may be required to renew the Township's health insurance with Anthem and dental insurance with Guardian. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-47 authorizing the compensation of the Township Trustees and Township Clerk, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted aye, except Mr. Uecker, who abstained.

Mr. Humphrey made a motion to adopt RESOLUTION 2003-50 authorizing health and dental insurance for Township Trustee Joseph W. Uecker and Township Clerk, Eric C. Ferry, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted aye, except Mr. Uecker, who abstained.

Mr. Humphrey made a motion to re-appoint Paula Walker to the Board of Zoning Appeals. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to appoint Issac Anderson to the Rural Zoning Commission. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to appoint Kim Brady as alternate for the Rural Zoning Commission. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Fischer presented the Annual Township Mileage Certification for signing. The Township now has 135.08 miles of roadway.

Mr. Duckworth presented the Board with a review of the Miamiville Fire Station by Chief Jim Whitworth. Law Director, John Korfhagen stated he would review the lease. The Board asked Mr. Duckworth to contact Mr. Steve Robbins to discuss the future use of the building by Miami Township.

Mr. Uecker made a motion to appoint Edwin H. Humphrey as Chairperson effective January 01, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to appoint Joseph W. Uecker as Vice-Chairperson effective January 01, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry advised the Board the Township Association Dues are due by January 05, 2004. Mr. Uecker made a motion to approve paying the Trustees and Clerk's Township Association Dues in the amount of $180.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-53. A resolution declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in Miami Township in accordance with Ohio Revised Code 505.82, dispensing with a second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the continuation of the Honeywell contract and authorize Walt Fischer to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.
Mr. Humphrey made a motion to go into Executive Session to consider the compensation of public employees pursuant to section 121.22(G)(1) of the Ohio Revised Code and to review negotiations with public employees pursuant to section 121.22(G)(4) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:40 PM.

SPECIAL MEETINGS

MARCH 11, 2003

The Miami Township Board of Trustees met in Special Session on Tuesday, March 11, 2003 at 6:00PM at the Township hall. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. The purpose of the meeting was to review the 2003 budget and any other business that might come before the Board.

Miami Township Administrator, David Duckworth reviewed the 2003 Budget-Executive Summary with the Trustees. The Trustees discussed the budget requests and asked department heads to clarify specific line items. Mr. Duckworth advised the Board the Branch Hill water project, at an estimated cost of $175,000 this year, is not listed in the budget. When the details are available, the budget will be amended.

The Board agreed to nominate Ken Tracy as a candidate for the Clermont County Planning Commission.

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 7:30PM.

MAY 15, 2003

The Miami Township Board of Trustees met in Special Session on Thursday, May 15, 2003 at 5:30 PM at the Clermont County Engineer's Office. Chairperson Mary Makley Wolff called the meeting to order. Chairperson Wolff, acting as clerk, called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. The purpose of the meeting is to adopt a proclamation of emergency as a result of the storm damage that occurred this past weekend. Severe damage to Dry Run and Sugar Camp Roads resulted in road closures until repairs can be made. Happy Hollow and Lewis Roads also suffered damage. Mr. Uecker made a motion to adopt a Proclamation of Emergency declaring that a State of Emergency exists in the Township. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 5:35PM.

JUNE 16, 2003

The Miami Township Board of Trustees held a special meeting to allow residents to voice their objections to the Branch Hill Water Project. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry, called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker.

Albert Salzman of 383 Rule Street stated he did not want water to his properties.

Mrs. Cooms of 6682 Russell Street stated she did not want water at 6680, 6682 or 6688 Russell Street.

Glenna Strunk of 379 Wesley stated she did not want water. She stated the well on her property provided her needs.

Florence Mattingly of 381 Wesley asked about the cost. She stated not only would she have to pay higher taxes but now there would be an added fee for monthly water service. Mr. Duckworth reviewed the Project Cost.

Charlene Green of 370 Bridge Street asked where the line would come into the property.

Mr. Duckworth advised the Board he has received 3 written objections to the project. Dorothy Smith of 377 Rule Street, Frank and Emmie Chisman of 380 Rule Street and Albert C. Salzman of 383 Rule Street all stated they did not want water.

Fire and EMS Chief, Jim Whitworth discussed briefly the benefits of the water project.

There were no other public comments.

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:00PM.

JUNE 26, 2003

The Miami Township Board of Trustees met in a Special Session on Thursday, June 26th, 2003 at 5:00PM. The purpose of the meeting was to rescind bids. Chairperson Mary Makley Wolff called the meeting to order. Trustee Joseph W. Uecker made a motion to appoint Chairperson Wolff acting clerk. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Chairperson Wolff called the role. Attending were Joseph W. Uecker and Mary Makley Wolff. Edwin H. Humphrey was on vacation and not expected to attend.

Mr. Uecker made a motion to rescind bids received for the Woodspoint Road Extension Project. Chairperson Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 5:05PM.

JULY 10, 2003

The Miami Township Board of Trustees held a Special Meeting on Thursday, July 10th at 5:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker.

Miami Township Administrator, Dave Duckworth recommended the Board set Friday, August 01, 2003 at 10:00 AM for bid openings for the Woodspoint Project. Mr. Uecker made a motion to accept the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Curtis Amrein as a seasonal maintenance worker. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-30 requesting advance of taxes collected and dispensing with a second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-31 establishing new appropriation funds and dispensing with a second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the transfer of $50,154.37 from the General Fund to the Park Fund, retroactive to December 31, 2002. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the 2004 Tax Budget as prepared by the Clerk and Administrator's office. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 5:18 PM.

AUGUST 20, 2003

The Miami Township Board of Trustees held a Special Meeting on Wednesday, August 20, 2003 at 7:00PM. The purpose of the meeting was to meet with the residents of Vera Lois to discuss the desire for public sewers. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry is on vacation. Chairperson Wolff appointed Miami Township Administrator, David Duckworth as acting clerk. Mr. Duckworth called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker.

A representative from each of the Township departments presented an overview of the services they provide.

Kathryn Jackson of 857 Vera Lois Lane stated she had heard that all the current septic systems on Vera Lois will be condemned and that's why she was interested in getting on the sewer system.
Don Gerty of 838 Vera Lois Lane expressed his concerns about his current system.
Richard Gerty of 851 Jonellis Court stated he didn't want water or sewer. He discussed a water drainage problem on his property.
Russell Roush of 6730 Loveland Miamiville Road stated he would like to have the sewer system.
Jay Piper of 839 Vera Lois Lane discussed his reasons for wanting a sewer system. He said that Loveland told him they would rescind the right of the property owners on Vera Lois to tap into their water system if they did not annex to Loveland.
Nancy Morgan of 6718 Loveland-Miamiville Road asked how the residents could fight the annexation of their property.
Gordon Back of 853 Vera Lois Lane stated he was very pleased with being a part of Miami Township and did not want to be annexed to Loveland.
Carl Back of 847 Vera Lois Lane stated he was pleased with things the way they are and he does not want to be a part of Loveland.

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:30 PM.

SEPTEMBER 25, 2003

The Miami Township Board of Trustees met in a Special Session on Thursday, September 25, 2003 at 4:00 PM. The purpose of the meeting was to accept the amounts and rates as determined by the budget commission for the 2004 budget and any other business that might come before the Board. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker.

NEW BUSINESS

Personnel

Miami Township Administrator, David Duckworth requested the Board consider the following personnel action(s):
1. Grant employment to William Menz for the position of Part-Time Government Access Coordinator, effective September 24, 2003, at a pay rate of $14.00 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
2. Grant conditional employment to Brenda Wilson for the position of Part-Time Recreation Assistant. Mr. Uecker made a motion to approve the recommendation. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-39 accepting the
amounts and rates as determined by the Budget Commission for the 2004 Budget and authorizing the necessary tax levies and certifying them to the County Auditor, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Larry Fronk, Community Development Director, presented information on a proposed TIF District for the State Route 28 at Bypass 28 Development. The Board discussed the TIF.

Mr. Duckworth reviewed the 2004 Park Levy with the Board. It was determined a telephone survey should be conducted to determine possible new goals for the park system.

Mr. Ferry presented the Board with the August financial reports. The Board signed all reports.

Mr. Duckworth reviewed the opinion rendered by Law Director, John Korfhagen regarding expending public funds for a recognition party for Township employees who are returning from military service. It was determined to be allowable under ORC section 505.05. Mr. Humphrey made a motion to support 1/3 of the cost of the welcome back party for Jason Peng to recognize outstanding employee performance. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to go into Executive Session to discuss pending or imminent litigation pursuant to the ORC, section 121.22(G)(3). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 5:15 PM.

OCTOBER 28, 2003

The Miami Township Board of Trustees met in a Special Session on Thursday, September 25, 2003 at 4:00 PM. The purpose of

The Miami Township Board of Trustees met in special session on Tuesday, October 28, 2003 at 6:00PM. The purpose of the meeting was to interview candidates for the position of Community Relations Coordinator and any other business that should come before the board. Chairperson Mary Makley Wolff called the meeting to order. Mr. Humphrey made a motion to appoint Administrator, David Duckworth, as acting Clerk. Motion was seconded by Mr. Uecker. Upon roll call, all voted "Aye". Acting Clerk, Dave Duckworth called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Clerk, Eric C. Ferry, joined the meeting in progress during the first interview and assumed duties of the clerk.

The candidates interviewed; Tim Pennington 6:00 - 6:30 PM Kathleen Piech 6:45 - 7:15 PM Jenny L. Robinson 7:20 - 7:40 PM

Mr. Humphrey made a motion to come out of executive session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to offer conditional employment to Tim Pennington for the position of part-time Community Relations Coordinator. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to authorize the administrator, Dave Duckworth, to enter into a contract with Opinion Research Associates to conduct a park and recreation survey with a cost not to exceed $8,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize the administrator to send a notice of intent letter with supporting documentation to the Milford School Board for a 30 year 100% or a 10 year 75% Lowe's Tiff. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." (Lowe's and Walgreen's TIFF)

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:30 PM .

NOVEMBER 24, 2003

The Miami Township Board of Trustees met in Special Session on Monday, November 24, 2003 at 7:00PM. The purpose of the meeting was to interview candidates for the Miami Township Rural Zoning Board and Zoning Board of Appeals and any other business that may come before the Board. Chairperson Mary Makley Wolff called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to go into Executive Session to consider appointment of board members pursuant to the Ohio Revised Code section 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Candidates Interviewed Position Time Paula Walker ZBA 7:00-7:20 Dave Bockman RZC/ZBA 7:40-8:00 David Handler ZBA 8:00-8:20

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:25PM.

NOVEMBER 25, 2003

The Miami Township Board of Trustees met in Special Session on Tuesday, November 25, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. Trustee Edwin H. Humphrey made a motion to appoint Larry Fronk as acting clerk. Trustee Joseph W. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Fronk called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Humphrey made a motion to go into Executive Session to interview candidates pursuant to the Ohio Revised Code, Section 121.22(G)(1). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CANDIDATE BOARD TIME Ellen VanDuzee-Riech Zoning Commission 7:00 PM Ike Anderson Zoning Commission 7:20 PM Tom Wilkening Zoning Board of Appeals 7:40 PM Kim Brady Both Boards 8:00 PM

Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 8:15 PM.

DECEMBER 23, 2003

The Miami Township Board of Trustees met in Special Session on Tuesday, December 23, 2003 at 7:00PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker.

NEW BUSINESS

Mr. Humphrey made a motion to pay the bills of the Township including 166 checks numbered 83576 to 83679 for a total amount of $127,187.19 plus payroll and payroll taxes for December 24, 2003 in the amount of $233,558.84. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the transfer of $6,985.01 from the General Fund to the Lighting District Fund. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-59 approving the advance of funds, dispensing with the second reading. (Creditor Fund 14, Debtor Fund 50 for $2,600.00 and Creditor Fund 20, Debtor Fund 49 for $288.99.) Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-57 amending the Township's 2003 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-58 adopting the Township's 2004 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2003-54 requesting an Advance of Taxes Collected, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to adopt RESOLUTION 2003-55 declaring to be a public purpose, certain public improvements which are necessary for the further development of certain parcels within the Township and authorizing the execution of a Tax Incentive Agreement and establishing a Tax Increment Equivalent Fund, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." (State Route 28 TIF site)

Mr. Humphrey made a motion to adopt RESOLUTION 2003-56 declaring to be a public purpose, certain public improvements which are necessary for the further development of certain parcels with the Township and authorizing the execution of a Tax Incentive Agreement and establishing a Tax Increment Equivalent Fund, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." (State Route 28/Woodville Pike TIF site)

Mr. Humphrey made a motion to approve the paving extras 2003, change in design $4,000.00 and additional materials $8,100.00 for a total of $12,100.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to award Morton Salt the 2003 road salt contract at $31.39 per ton. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to set the date and time for the 2004 Board of Trustee meetings to be the first and third Tuesday of each month at 7:00 PM at the Miami Township hall. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to approve the Collective Bargaining Agreement with Teamster's Local 100 effective January 01, 2004. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 7:24 PM.

DECEMBER 31, 2003

The Miami Township Board of Trustees met in special session on December 31, 2003 at 10:00AM at the Miami Township Civic Building. Chairperson Mary Makley Wolff called the meeting to order. Chairperson Wolff appointed David Duckworth, Township Administrator, Acting Clerk for the purpose of recording minutes. Mr. Duckworth called the roll. Present were: Mary Makley Wolff and Joseph W. Uecker.

Mr. Uecker made a motion to establish the date of January 20, 2004, at 7:00PM, for zoning cases 490 and 491. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE".

With no further business to come before the Board, Chairperson Wolff adjourned the meeting at 10:05AM.

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