TRUSTEE MEETINGS

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC

SPECIAL MEETINGS

JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC

 

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Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.

NOTE:  While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.

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JANUARY 6, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, January 06,2004 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Fire/EMS Chief, Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mrs. Wolff made a motion to approve the minutes from the regular meeting on December 16, 2003 and the two special meetings on December 23rd and 31st, 2003. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from the Clermont County Board of Commissioners regarding Resolution 227-03/Vacation of a portion of Columbia Avenue in Miami Township. The resolution was approved December 17, 2003.

OLD BUSINESS

Reminders: Christmas Tree Recycling continues at Miami Meadows Park through January 31, 2004, dawn to dusk.

NEW BUSINESS

Miami Township Administrator, Dave Duckworth requested the Board consider removing Matt Davis, Police Sergeant, from probation, effective December 17, 2003. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize out-of-township travel for Bob Burns to attend the National Fire Service Staff and Command School in Memphis, Tennessee, March 17-24, 2004 at a cost of $2,470.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a request for authorization to increase certain zoning fees. Mr. Uecker made a motion to authorize Community Development Director, Larry Fronk to increase certain zoning fees. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to ratify the 2004-2006 IAFF Labor agreement as drafted. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-01 authorizing the Township Administrator to enter into contract for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with a second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-02 providing for pay increases for various Township employees, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to authorize a pay increase for part-time Fire/EMS employees effective February 01, 2005 for fixed shifts. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to nominate Denny Begue as their candidate for Salute to Leaders. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments

Mr. Uecker made a motion to go into Executive Session to consider the compensation of Public Employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:40 PM.

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JANUARY 20, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, January 20, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Fire and EMS Chief, Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

Chairperson Humphrey opened the Public Hearing on Case #490-Text Amendment to the "R-PUD" chapter of the Miami Township Zoning Resolution. Mr. Ferry read the legal notice, the Planning Staff report, the Planning Commission report and the Zoning Commission decision recommending approval of the request. Mr. Larry Fronk, Miami Township Planning and Development Director presented the request. There were no questions from the Trustees. There were no communications. There were no comments from anyone in attendance. The Community Development Director recommended approval of the request. Mr. Uecker made a motion to close case #490. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to accept the recommendation of the Zoning Commission and approve the text amendment to the Miami Township Zoning Resolution. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Chairperson Humphrey opened the Public Hearing on Case #491-Neyer Properties, Inc. requests a Zone Change from "O-1" Planned Office to "B-1" Neighborhood Business. Mr. Ferry ready the legal notice, the Planning Staff report, the Planning Commission report and the Zoning Commission Decision recommending approval of the request. Mr. John Stevens of Neyer Properties, Inc. presented the request to the Board. There were no questions from the Trustees. Mr. Ferry read a letter from Angela Nutley and Ronald and Thelma Hooven opposing the zoning change. There were no adjoining property owners present. Chairperson Humphrey called for comments from anyone in attendance. Ms. Jenny Young of 4828 Briar Hill Circle stated she is against the zone change. Ms. Winnie Payne of 5825 Briar Hill Circle stated she is against the zone change. Mr. John Hooven of 5824 Briar Hill Circle stated he is against the zone change. Keith Bullock of 047 Paul Vista Drive voiced his concerns about the possible increase traffic problems. Mr. Uecker made a motion to continue case #491until February 03, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to approve the minutes of the January 06, 2004 Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Ferry read a notice from the Clermont County Planning and Economic Development advising formal action will be taken on the Middletown Oaks Subdivision on January 27, 2004 at 5:00PM.

DEPARTMENT REPORTS

A representative from each department presented a recap of the previous months activities.
Community Development Larry Fronk
Community Relations Tim Pennington
Finance Eric Ferry
Fire/EMS Chief Jim Whitworth
Information Services Chris Snow
Police Chief Steve Bailey
Recreation Beth Salazar
Service Walt Fischer

OLD BUSINESS

Reminders:
Christmas Tree Recycling continues through January 31st at Miami Meadows Park, dawn to dusk.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 131 checks numbered 83680 to 83803 for a total amount of $881,021.19 plus payroll and payroll taxes for January 09, 2004 in the amount of $249,330.78. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Krystin Thihibodeau for the position of Assistant Recreation Director, full time. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Jason Watson for the position of Maintenance Worker I. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the renewal of the contract with the Loveland-Symmes Fire Department for fire protection for O'Bannionville Road at a cost of $4,000.00 and authorize Mr. Duckworth to sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to authorize Mr. Duckworth to enter into a contract with the City of Cincinnati for services provided by the Cincinnati Health Department (PEAP program). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to advertise for bids for Cemetery Lawn Maintenance with bid openings set for 2:30PM, March 11, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to advertise for bids for a new salt truck with bid openings set for 2:00PM, February 13, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to accept the resignation from the Miami Township Rural Zoning Commission of Karen Luman and to appoint Kim Brady to fill her unexpired term, ending December 2004 and to appoint Kevin Malof as the alternate to the Zoning Commission for a five-year term ending December 2008. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Keith Bullock of 947 Paul Vista Drive voiced his concerns about the light at Guinea Pike/Loveland-Miamiville not having turn lights in all four directions.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss the Purchase of Property pursuant to Section 121.22(G)(2) of the Ohio Revised Code and to consider Compensation of Public Employees pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to amend the pay schedule to include Part-Time Certified Fire Fighters and EMS personnel for a 5 percent pay increase effective 01-01-2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:00PM.

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FEBRUARY 3, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, February 03, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. First Baptist Church of Milford Reverend Don Melton gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

OLD BUSINESS

Chairperson Humphrey re-opened the Public Hearing of Zoning Case #491. Community Development Director, Larry Fronk recommended the hearing be continued due to not receiving the completed traffic study in time to review the data. Mr. Uecker made a motion to continue the Public Hearing of Zoning Case # 491 until February 17th, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mrs. Wolff made a motion to pay the bills of the Township, including 62 checks numbered 83804-83861 for the total amount of $178,205.15, plus payroll and payroll taxes for January 23, 2004 in the amount of $234,561.11. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth recommended the Board approve the following promotions, all retroactive to 01/01/04; Mark Thompson, Maintenance Worker1, Step 5 to Maintenance Worker 2, Step 3 with a new pay rate of $13.90 per hour; Joe Stubblefield, Maintenance Worker 1, Step 5 to Maintenance Worker 2, Step 3 with a new pay rate of $13.90 per hour; Valerie Allen, Maintenance Worker 2, Step 3 to Maintenance Worker 2, Step 5 with a new pay rate of $14.46 per hour. Mrs. Wolff made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board withdraw the conditional offer of employment to Jason Watson for the position of Maintenance Worker. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Julian Graves for the position of Maintenance Worker. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with three out-of-township travel requests for consideration; Todd Koehler, Crystal Reports Class, Columbus, Ohio Feb 16-17, 2004 at a cost of $997.00 and EMS Today Conference, Salt Lake City, UT, March 2-6, 2004 at a cost of $2,120.00; Walt Fischer and Mike Mantel, Annual Work Truck Show, Baltimore, MD, March 2-5, 2004 at a cost of $877.00 and Jason Peng, International Trauma Anesthesia and Critical Care Society Conference, Ft. Worth, TX, April 23-25, 2004 at a cost of $893.00. Mrs. Wolff made a motion to approve the requests. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set Public Hearings for Zoning Cases #393 and #394 and any other business that might come before the Board for February 24, 2004 at 7:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Sue Ferris of 5821 Briar Hill Circle stated her issues and concerns about the re-zoning issue addressed in Zoning Case #491. She stated she was against granting the zone change.

There were no other comments.

Mr. Uecker made a motion to go into Executive Session to discuss the purchase of Property for Public Purposes pursuant to section 121.22(G)(2) of the Ohio Revised Code and to discuss Pending or Imminent Litigation pursuant to section 121.22(G)(3). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to cancel the March 02, 2004 meeting. Mrs. Wolf
seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:30 PM.

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FEBRUARY 17, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, February 17, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Vineyard Church Pastor, Steve Caperton gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey and Mary Makley Wolff. Mrs. Wolff made a motion to approve the minutes of the February 03, 2004 meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

SPECIAL PRESENTATION

Fire and EMS Chief, Jim Whitworth presented the Community Emergency Response Team and their instructor, Firefighter Jeff Childers to the Board. Mr. Bridges presented each member of the team with a certificate of achievement for completing the class. The members are Gene Bishop, William Douglas, Helmet Geiser, Joe Gilvary, Lee Hite, Joe Pravetz, Charlie Russell, Donna Schrader, Bill Schroeder, Julia Vece, Garry Welch and Bob Wilkes. The team members presented Mr. Childers with a laser pointer and a certificate of recognition.

Note: Trustee Joseph W. Uecker arrived.

Scott and Chris Stapleton and Mark Davis of Hi Five Development presented the Board with a proposal to develop the former Thriftway property into a Family Physical Fitness facility. They asked to Board to consider a partnership.

DEPARTMENT REPORTS

A representative from each department presented a brief overview of activities for the month of January.
Community Development Larry Fronk
Community Relations Will Pennington
Finance Eric Ferry
Fire/EMS Chief Jim Whitworth
Information Services Chris Snow
Police Chief Steve Bailey
Recreation Beth Salazar
Service Walt Fischer

CORRESPONDENCE

There was no correspondence

OLD BUSINESS

Mr. Fronk suggested the Board continue the Public Hearing of Zoning case
#491. Mr. Uecker made a motion to continue the Public Hearing of Zoning case #491 until March 16, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth advised the Board one bid was received on February 13, 2004 for the salt truck. The bid was $41,360 from Kaffenberger. Mr. Uecker made a motion to accept the bid and authorize Mr. Duckworth to sign a contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to pay the bills of the Township including 191 checks numbered 83862-84049 for a total amount of $474,301.48 plus payroll and payroll taxes for February 06, 2004 in the amount of $287,207.73. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommend the Board grant probationary employment to Krystin Thibodeau for the position of Assistant Recreation Director at the rate of $36,000.00 annually, effective February 15, 2004. Mrs. Wolff made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Thomas Porter for the position of full-time Fire Fighter/Paramedic. Mrs. Wolff made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Bruce Brunette for the position of part-time Recreation Instructor. Mrs. Wolff made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the hourly rate of pay for Jeff Ngelhout, part-time Fire Fighter/EMT needs to be adjusted to $11.53 per hour effective February 15, 2004. Mrs. Wolff made a motion to approve the adjustment. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Brenda Wilson to the position of part-time Recreation Coordinator, with a pay rate of $13.00 per hour, effective February 15, 2004. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE.

Mr. Duckworth requested the Board consider approval for Todd Koehler to travel to Westminster, Colorado April 20-23, 2004 to attend the Pinpoint Technologies Summit. The cost is $1,375.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a Special Meeting on Wednesday, March 10, 2004 at 7:00 PM for the purpose of reviewing the 2004 budget and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board adopt www.miamitownshipoh.gov as our new official web address. Mrs. Wolff made a motion to adopt the new web address. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve Mr. Duckworth signing a contract with Lasertainment Productions International, Inc. for a laser show at Midsummer at the Meadows. The cost is $8,500.00, which will be paid by sponsors. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

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MARCH 16, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, March 16, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Reverend Jeff Metzger of the River Hills Christian Church gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mrs. Wolff made a motion to approve the February 17th, February 24th and March 10th minutes. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice of liquor license transfer from the Ohio Division of Liquor Control regarding Jarvco Investments Inc. to Jeffrey A. Hood DBA Jeffs Quick Stop at 367 Bridge Street.

PROCLAMATION and SPECIAL PRESENTATIONS

Mr. Uecker made a motion to adopt the following Proclamation declaring April 1, 2004 to be Retro Bill Day in the State of Ohio, Township of Miami and County of Clermont. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Sara Arson, Executive Director of the Milford-Miami Township Chamber of Commerce presented the Board with proposals for new gateway signs for various locations in the Township.

DEPARTMENT REPORTS

A representative for each department presented the Board with an overview of their departments' activities for the month of February.

OLD BUSINESS

Chairperson Humphrey opened the Public Hearing on Zoning Case #496-Richard Herzog. Mr. Ferry read the notice of Public Hearing, the Clermont County Planning Commission's recommendation to approve the request and the Miami Township Rural Zoning Commission's recommendation to approve the request. Miami Township Planning Director, Larry Fronk explained the case. Mr. Rick Herzog presented his case to the Board. There were no comments from adjoining property owners. There was no correspondence relative to the case. Mr. Fronk recommended approval of the request. Mr. Uecker made a motion to close the public portion of the public hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." The Trustees discussed the case. Mr. Uecker made a motion to approve the request to change the district from "R-2" to "B-2" with the recommendations of the Rural Zoning Commission. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Chairperson Humphrey opened the Public Hearing on Zoning Case #491-Neyer Properties. Mr. Fronk requested the Board continue the hearing on this case until the April 06, 2004 meeting. Mrs. Wolff made a motion to continue the Public Hearing on Zoning Case #491 until April 06, 2004.

Miami Township Administrator, David Duckworth notified the Board three bids were received for the Cemetery Lawn Maintenance contract. He recommended the Board accept the low bid of $29,250.00 from MAC Lawn Care & Home Maintenance, Inc. and authorize him to sign the contract on behalf of the Board. Mrs. Wolff made a motion to approve the recommendation and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to pay the bills of the Township including 226 checks numbered 84081 to 84346 for a total amount of $1,307,583.06 plus payroll and payroll taxes for February 20th and March 05, 2004 in the amount of $562,406.32. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board re-hire Clarence "Bill" Gossett for the position of Seasonal Maintenance Worker at an hourly rate of $10.92. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Steven Mark Floro and Barbara Vorwerck for the position of Recreation Instructor; to Heather Corbly, Robin Kennedy and Brooke Smith for the position of Recreation Assistant; and to Patty Hall and Gary Frank for the position of Seasonal Maintenance Worker. Mr. Uecker made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant final employment to Bruce Burnetti for the position of Recreation Instructor, effective March 17, 2004 at an hourly rate of $13.00. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve the following out-of-township travel requests; Brian Gualt and Dana Smith to attend the State Fire School in Bowling Green, Ohio from May 9 to May 14, 2004 at a cost of $1,600.00 and to send Jason Peng to the National Emergency Airway Conference 2004 in Dallas, Texas from April 23 to April 25, 2004 at a cost of $1,418.00. Mrs. Wolff made a motion to approve the out-of-township travel requests. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-04 amending the Township's 2004 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented the Board with a request from Sprint Communications to allow Cingular Wireless to co-locate on their tower. The Township will receive $424.87 per month for the co-location. Mr. Uecker made a motion to approve the request from Sprint Communications to allow Cingular Wireless to co-locate on their tower at Paxton Ramsey Park. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that the Police Department has received a request from the Fayetteville Police Department for the purchase of surplus radar equipment. Mr. Duckworth recommended the sale price of $100.00. Mrs. Wolff made a motion to approve RESOLUTION 2004-02 to sell surplus radar equipment for $100.00 to the Fayetteville Police Department. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve RESOLUTION 2004-03 extending the contract for a street lighting system for Belle Meade, Section 5/6, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that the Township is in receipt of a petition for the establishment of a street lighting district for Hunt Club, Section 7B. He recommended the Board initiate the process to establish a street lighting district for Hunt Club, Section 7B by scheduling a public hearing for this proposed lighting district on April 20, 2004 during the regularly scheduled Trustee meeting. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to modify the Rules and Regulations of the Leming House to eliminate the rental of the facility by non-residents even if employed in the Township and to change the wording to allow non-resident Township business owners' to rent the facility as long as they attend the event. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant approval for him to sign the following contracts on behalf of the Board; Cross Roads Talent Agency, Inc. for Midsummer Entertainment at a cost of $1,200.00 Mrs. Wolff approved the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Ultrasound Special Events, Inc. for Midsummer Inflatables at a cost of $11,050.00. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." State of Ohio, Department of Natural Resources for License to use Miami Scenic Trail for Gateway Plaza at a cost of $1.00. Law Director, John Korfhagen reviewed the license document. This item was tabled until a later date.

Mr. Duckworth requested the Board approve to advertise for bids for the Sugar Camp Road and Happy Hollow Road Bank Stabilization Projects. Mr. Uecker made a motion to approve advertising for bids for 1. The Sugar Camp Road Bank Stabilization Project and 2. The Happy Hollow Road Bank Stabilization Project. Bids to be opened April 19, 2004 at 2:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set a Special Meeting for April 7, 2004 at 7:00 PM for a Public Hearing of Zoning Case #492-John Hueber and 8:00 PM for a Public Hearing of Zoning Case # 498-Ron Roberts and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT There were no comments.

Mr. Uecker made a motion that after a brief recess the Board go into Executive Session to discuss purchase of property for public purposes pursuant to Section 121.22(G)(2) of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code, and to consider the employment, compensation and discipline of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to authorize counsel to sign the consent decree to settle the Grammas lawsuit. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve a three-year extension of the contract with special counsel, Larry Barbiere. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to approve discipline of Sherrie Henslee for violation of Township policy. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:33 PM.

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APRIL 6, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, April 6,2004. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Milford Assembly of God pastor, Les Sanders gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the Trustee meeting minutes of March 16, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from the Clermont County Engineer advising that Bypass 28 northbound exit ramp will be closed during construction hours April 12th through the 16th and April 19th through the 23rd.

Mr. Ferry read a request from the Ohio Division of Liquor Control for a new liquor license for L & G Entertainment dba Stilettos Night Club and Entertainment at 24 Whitney Drive. There were no objections.

Mr. Ferry read a letter from the Clermont County Board of Commissioners regarding the County's economic development efforts.

Mr. Ferry read a notice of a public meeting being held by the Clermont County Department of Community Planning and Development on April 14, 2004 at 10:00AM.

OLD BUSINESS

Continuation of Zoning Case # 491-Neyer Development. Miami Township Community Planner Larry Fronk presented his recommendation to the Board to approve the request with modifications and conditions. There were no questions from the Board. Mr. Uecker made a motion to continue in progress Zoning Case # 491 until the next regular Trustee meeting on April 20, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mrs. Wolff made a motion to pay the bills of the Township including184 checks numbered 84349 to 84521 for a total amount of $689,132.86, plus payroll and payroll taxes for March 19th and April 2nd, 2004 in the amount of $356,517.94. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, David Duckworth recommended the Board grant conditional employment to Ronald Pommert for the position of Seasonal Maintenance Worker, and to Barb Mueller, Cathy Gerhardt, Jenny Doss, Ryan Helbach and Donna Schroeder for the position of Recreation Instructors/Assistants. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant final employment to Gary Frank and Patricia Hall for the position of Seasonal Maintenance Worker at an hourly rate of $9.50, effective April 8, 2004, and to Heather Corbly for the position of Recreation Assistant at a rate of $10.00 per hour, effective April 6, 2004, and Brooke Smith for the position of Recreation Assistant at a rate of $10.00 per hour and Recreation Instructor at $15.00 per hour, effective April 6, 2004. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider approving the out-of-township travel for Walt Fischer and Randy Huneck to attend the APWA North American Snow Conference in Lexington, Kentucky, April 25-28, 2004 at a cost of $1,924.00. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-06 extending the contract for a street lighting system for the lighting district known as Hunters Valley, Section II/C, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for Romar Center, a.k.a. Sieber Subdivision. He recommended the Board schedule a public hearing for the proposed lighting district be held on May 4th during the regularly scheduled Trustees meeting. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-07 requesting a speed limit change on Cedar Drive (T-327), dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize him to sign a contract with the St. Mark's Lutheran Church for the use of a facility for Recreation events for a period of 3 months at a cost of $100.00. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-05 authorizing and approving the execution and delivery of a renewable lease-purchase agreement for the financing of the project facilities/equipment or a portion thereof and authorizing and approving the execution and delivery of various documents related to such lease. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to hold a Special Meeting of the Trustees on May 20th at 10:15 AM at the Clermont County Auditors office in Batavia for the purpose of attending the TIRC review of our TIF agreements and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a Public Hearing of Zoning Case # 497- S & S Development and any other business that may come before the Board on April 21, 2004 at 7:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Service Director, Walt Fischer requested the Board approve the Bid Opening for Playground Equipment for Community Park on May 10th at 4:00 PM. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve out of township travel for the Trustees, Clerk, and any other department head to attend the NATAT conference September 8-10, 2004 at the usual customary expenses and the Ohio Township Association Summer Conference in Marietta, Ohio, August 4-7, 2004 for the usual and customary expenses. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to go into Executive Session to discuss the purchase of property for public purposes pursuant to section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to consider the employment, compensation and discipline of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize the Township's legal counsel to enter into an agreed settlement entry and or a consent decree to settle the Grammas' lawsuit. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to amend the Township Administrator's employment agreement to provide a monthly vehicle allowance of $345.00 to be paid as regular compensation distributed equally over bi-weekly pay periods. The allowance shall increase by 3% on January 1, 2005 and each year thereafter. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:30 PM.

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APRIL 20, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, April 20, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Pastor Ron Edwards of the Pleasant Hill Baptist Church gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.
Mr. Uecker made a motion to approve the minutes from the April 06, 2004 meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from the Clermont County Auditor, Linda L. Fraley that the Budget Commission will meet on Wednesday, April 21, 2004 at 10:00AM for the purpose of considering the Budget of the Clermont County Board of Health for 2005.

PROCLAMATIONS AND SPECIAL PRESENTATIONS

Police Chief, R. Steven Bailey recognized the following citizens who have assisted the MTPD in solving crimes; Derek J. Beeker, Cynthia J. Rahm, Steven Rahm, Chris Wood, John J. Brown, Gregory P. Naro, Janet Pace, Kim Weber and Todd Slone. Each citizen received the Law Enforcement Citizens Award.

Police Chief Bailey presented the Unit Citation Award to the Citizens Police Academy Alumni Association. Mr. Lee Hite accepted the award.

Police Chief Bailey presented Meritorious Service Awards to Officer Bill Paul, Officer Savalas Kidd and Officer Kevin Petrocelli.

Police Chief Bailey presented Life Saving Awards to Officer Jamie McFarland and Officer Kevin Murray.

Police Chief Bailey presented the Patriot Award to Police Chaplain Jess Abbott. Cindy Abbott accepted the award for her husband who is on active duty in Kuwait.

Police Chief Bailey presented the Employee of the Year Award for 2003 to Officer Ed Schmid.

Police Chief noted the Miami Township Police Department has received the award of Re-Accreditation by CALEA.

DEPARTMENT REPORTS

A representative from each department presented an overview of their department's activities during March.
Community Development Larry Fronk
Community Relations Tim Pennington
Finance Eric Ferry
Fire/EMS Chief Jim Whitworth
Information Services Chris Snow
Police Chief Steve Bailey
Recreation Beth Salazar
Service Walt Fischer

OLD BUSINESS

Chairperson Humphrey re-opened Zoning Case #491. After a brief discussion by the Trustees, Mrs. Wolff made a motion to accept the Zoning Commission's recommendation on Zoning Case 491, to rezone 1.69 acres located on Wolfpen Pleasant Hill Road opposite Allen Drive from "O-1" Professional Office to "B-1" Neighborhood Business with the following modifications:
1. The applicant provides an access easement to the property located south of the subject site and work with the adjoining property owner to the south to relocate his driveway to access the proposed drive into the retail/office development.
2. Section 10.04(B) of the zoning Resolution requires drives and parking to be setback 35 feet from residential zoned land. The applicant applies for a variance from the requirement in the retail portion of the development in order to align the proposed entrance drive opposite Allen Drive.
3. The applicant provides parking space stalls that are 10 x 20 in accordance with the requirements of Chapter 23 of the Zoning Resolution.
4. The applicant provide a landscape plan for the project with emphasis on the landscaping required along the Wolfpen-Pleasant Hill Road frontage and along the southern property boundary.
5. The applicant provides a lighting plan that shows there will be no light spillage onto adjoining properties.
Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Public hearing - Hunt Club Section 7B Street Lighting District.

Chairperson Humphrey opened the Public Hearing on Street Lighting District for Hunt Club, Section 7B. Mr. Ferry read the legal notice. Miami Township Administrator presented the request on behalf of the applicant. There were no questions from the Trustees. There were no adjacent property owners present. There were no communications relative to the case. There were no other comments. Mrs. Wolff made a motion to adopt RESOLUTION 2004-08 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to re-advertise for bids for the Happy Hollow Road and Sugar Camp Road Bank Stabilization Project with the bid opening set for April 30, 2004 at 2:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Uecker made a motion to approve paying the bills of the Township including 171 checks numbered 84522-84683 for a total amount of $599,767.56 plus payroll and payroll taxes for April 16, 2004 in the amount of $276,443.99. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to grant conditional employment to Suzy Deller and Harry Scott for the position of Recreation Instructors/Assistants. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the Township has received a petition for the establishment of a street lighting district for White Gate Farm, Section 2A. He requested the Board schedule a public hearing for this proposed lighting district on May 18, 2004 during the regularly scheduled Trustee meeting. Mr. Uecker made a motion to schedule a public hearing for a street lighting district for White Gate Farm, Section 2A on May 18, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board authorize him to sign a contract with Rozzi's Famous Fireworks for the Midsummer Fireworks display. The cost is $8,500.00. Mrs. Wolff made a motion to authorize Mr. Duckworth to sign a contract in the amount of $8,500.00 with Rozzi's Famous Fireworks. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to accept the renewal proposal submitted by OTRMA for the township's property and casualty insurance through the Ohio Township Risk Management Authority. The renewal amount is $184,671.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt the Drug and Alcohol Testing Policy as presented. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Bill Fox of 5925 McPicken Drive addressed a problem with early morning noise from trash collection vehicles.

There were no other public comments.

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:45 PM.

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MAY 4, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, May 04, 2004 at 7:45PM. Pledge Chairperson Edwin H. Humphrey called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey and Mary Makley Wolff. Joseph W. Uecker was not in attendance. Mrs. Wolff made a motion to approve the minutes from the April 20th and April 21st meetings. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from the Hamilton County Board of County Commissioners requesting a meeting with the Board, either private individually or at one of the regular public meetings to discuss many vital issues that are specific to Miami Township.

Mr. Ferry read a notice from the Clermont County Auditor advising the Health charges for Miami Township for 2005 will be $180,212.29.

Mr. Ferry read a notice from the Clermont County Auditor advising the TIRC meeting will be Thursday, May 20, 2004 at 10:15 AM.

PRESENTATIONS

Miami Township Police Chief, R. Steven Bailey introduced the newest member of the Police Department to the Board. Officer Larry Wills presented Fox, the new canine officer. Fox has been trained as a patrol dog and a bomb detection dog.

OLD BUSINESS

Public Hearing-Sieber Subdivision/Romar Center Street Lighting District.
Chairperson Humphrey opened the public hearing. Mr. Ferry read the legal notice. Miami Township Administrator, David Duckworth presented the application. There were no questions from the Board. There were no adjacent property owners present. There were no communications relative to the case. There were no other statements regarding the case. Mrs. Wolff made a motion to close the public portion of the case. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2004-13 providing for the procurement of a street lighting system for Sieber Subdivision/Romar Center, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-12 amending Resolution 2001-01, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mrs. Wolff made a motion to pay the bills of the Township including 81 checks numbered 84684 to 84758 for a total amount of $99,758.29 plus payroll and payroll taxes for April 30, 2004 in the amount of $239,515.46. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to offer conditional employment to David Tennant and Jennifer Bishop for the position of Recreation Instructor/Assistant. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to offer conditional employment to Judith Sugalski for Police Records Clerk. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to grant final employment to Barbara Vorwerck for the position of Recreation Instructor, hourly pay rate of $15.00, effective May 05, 2004, to Barbara Mueller for the position of Recreation Assistant/Recreation Instructor, with corresponding hourly pay rate of $10.00 and $15.00, effective May 05, 2004, to Ronal Pommert for the position of Seasonal Maintenance Worker, hourly pay rate of $9.00, effective May 06, 2004 and to Tom Porter for the position of Full-Time Fire Fighter/Paramedic, hourly pay rate of $15.71, effective May 20, 2004. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to accept the resignation of Recreation Director, Beth Salazar effective June 05, 2004. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to authorize Mr. Duckworth to initiate the process to recruit a new Recreation Director. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to promote Jon McKinnish from Volunteer Fire Fighter/EMT to Part-Time Fire Fighter 2/EMT, hourly pay rate of $11.13, effective May 05, 2004. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that the Police Department has retired one of their canine units, aka Nico. Northcoast K-9 Incorporated of Sandusky, Ohio has expressed an interest in purchasing Nico for $2,000.00. Mrs. Wolff made a motion to adopt RESOLUTION 2004-10 disposing of surplus equipment and authorizing the sale of surplus equipment, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to approve the contract with CityWatcher.com for the purchase of a Camera System for the park for $24,703.00 and a monthly user fee of $599.94. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to approve the State of Ohio Department of Natural Resources contract for license to use Little Miami Scenic Trail for Gateway Plaza at a cost of $1.00. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-09 extending the contract for a street lighting system for the Woods at Miami Trails, Section 1, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:10 PM.

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MAY 18, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, May 18th, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Rev. Melvin Moore of the First Church of Jesus Christ gave the invocation. Miami Township Clerk, Eric C. Ferry, called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the minutes from the May 4th, 2004 meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

There was no correspondence.

PROCLAMATION

Mr. Uecker made a motion to adopt a Proclamation recognizing Total Quality Logistics, Inc. as a recipient of the Greater Cincinnati Chamber of Commerce 2004 Small Business Excellence Award. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker presented the proclamation to Ken Oaks, President of Total Quality Logistics, Inc.

DEPARTMENT REPORTS

A representative of each department presented an overview of their activities in April.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Assistant Chief Thiele
Information Services Mr. Snow
Police Chief Bailey
Recreation Mrs. Salazar
Community Resources Mrs. Huxel
Service Mr. Mantel

OLD BUSINESS

PUBLIC HEARING - WHITE FARM, SECTION 2A STREET LIGHTING DISTRICT.
Chairperson Humphrey opened the Public Hearing. Mr. Ferry read the Legal Notice. Miami Township Administrator, David Duckworth presented the request on behalf of the applicant. There were no questions from the Trustees. There were no adjacent property owner's comments. There were no communications relative to the case. There were no other comments from any person in attendance. Mr. Uecker made a motion to close the public hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adopt RESOLUTION 2004-15 providing for the procurement of a street lighting system for White Farm, Section 2A, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Bids for the Sugar Camp Road/Happy Hollow Road Bank Stabilization Projects were opened on May 10th and were forwarded to Walt Fischer for review. The following bids were received:

Fred A. Nemann Company Happy Hollow Rd. $160,000.00
Sugar Camp Rd. $485,000.00
The Righter Company, Inc. Happy Hollow Rd. $188,700.00
Sugar Camp Rd. $414,700.00
Langenheim & Thompson Happy Hollow Rd. $117,000.00
D.D.K. Construction, Inc. Happy Hollow Rd. $134,405.00
Sunesis Construction Happy Hollow Rd. $180,111.00
Sugar Camp Rd. $430,401.50
NeCamp Construction Co. Happy Hollow Rd. $153,000.00

The engineer's estimate for the Happy Hollow project was $377,438.75. The engineer's estimate for the Sugar Camp Road project was $503,353.25. Mr. Fischer recommended the Board accept the bid submitted by the Righter Company, Inc. for the Sugar Camp Road project and the bid submitted by Langenheim & Thompson for the Happy Hollow Road project. Mrs. Wolff made a motion to accept the bid submitted by the Righter Company, Inc, in the amount of $414,700.00 for the Sugar Camp Road project and the bid submitted by Langenheim & Thompson in the amount of $117,000.00 for the Happy Hollow Road project and authorize Mr. Duckworth to sign the contracts on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

One bid was received for the Community Park Playground Equipment project. The bid was opened May 10th and forwarded to Walt Fischer for review and recommendation. David Williams and Associates submitted the bid in the amount of $54,163.00. Mr. Fischer recommends the Board accept the bid. Mr. Uecker made a motion to accept the bid from David Williams and Associates in the amount of $54,163.00 and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to recommend appointing Carl Schultz to the Clermont County Planning Commission. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mrs. Wolff made a motion to pay the bills of the Township including 188 checks numbered 84759 to 84950 for the total amount of $671,425.94 plus payroll and payroll taxes for May 14, 2004 in the amount of $252,035.83. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth recommended the Board grant final employment to Steve Floro for the position of Recreation Instructor at an hourly rate of $15.00, effective May 5, 2004; to Jennifer Doss and Cathy Gerhardt for the position of Recreation Assistant/Recreation Instructor, with corresponding hourly pay rates of $10.00 and $15.00, effective May 5, 2004; and to Judith Sugalski for the position of Police Records Clerk, at an hourly rate of $13.00, effective June 7, 2004. Mrs. Wolff made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Ben Quisno for the position of Recreation Instructor, and to Kim Cronin for the position of Police Records Clerk. Mr. Uecker made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board approve an amendment to Resolution 2002-15 changing the permit fee rate from $2.00 to $50.00. A decision was tabled until further study.

Mrs. Wolff made a motion to adopt RESOLUTION 2004-18 authorizing the abatement, control, or removal of vegetation, garbage, refuse, or debris from the property at 700 Milford Hills Drive, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board adopt a formal policy on using cremation in order to minimize future conflicts over the interpretation of RC section 5101.521 for indigent burials. Mrs. Wolff made a motion to adopt RESOLUTION 2004-16 providing for the cremation of Township residents pursuant to section 5101.521 of the Ohio Revised Code, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-11 supporting the vacating of an unnamed alley that runs between First Street and Drake Alley in Miamiville, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, Mr. Uecker and Mrs. Wolff voted "AYE," Mr. Humphrey abstained.

Mr. Uecker made a motion to adopt RESOLUTION 2004-17 establishing a No Parking Zone on Werkshire Terrace, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a Public Hearing of Zoning Case #499 on June 1st, 2004 during the regular Board meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTIO 2004-19 lowering the speed limit to 25 MPH on Palomar Drive (T-2603) in the Mitchell Farm, Section 2 subdivision, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 7:40 PM.

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JUNE 1, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, June 01, 2004. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Reverend David Fruth of the Mulberry Wesleyan Church gave the invocation.

SPECIAL PRESENTATION

John Melvin of the Clermont Chamber of Commerce presented an overview of what's new within the Chamber.

Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Markley Wolff. Mr. Uecker made a motion to approve the May 18, 2004 minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control for the issuance of a liquor license to Milford Express Inc., dba Sunoco Food Mart. He noted the Township has no objections.

PROCLAMATION

Mrs. Wolff made a motion to adopt a Proclamation recognizing Bob Stevens as Frontier Days Parade Ambassador. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

OLD BUSINESS

PUBLIC HEARING-ZONING CASE # 499-URBAN DESIGN GUIDELINE TEXT AMENDMENT

Chairperson Humphrey opened the Public Hearing of Zoning Case #499. Mr. Ferry read the notice of Public Hearing, the County Recommendation, and the Zoning Commission Recommendation to approve the request. Miami Township Community Development Director, Larry Fronk presented an explanation of the case. Mr. Doug Schneider of 1699 Wilderness Ridge asked if there were restrictions to multiple space usage by one tenant. Chairperson Humphrey stated the issue was being addressed. There was no correspondence. Mr. Fronk recommended approving the text change with the modification that no single structure shall contain more than 20,000 square feet. Mr. Uecker made a motion to close the public portion of the public hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to accept the recommendation of the Rural Zoning Commission with the modification that 10.05C be modified to read "no single structure shall contain more than 20, 000 square feet." Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to pay the bills of the Township including 109 checks numbered 84951 to 85055 for the total amount of $269,046.66, plus payroll and payroll taxes for May 28, 2004 in the amount of $253,378.55. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, David Duckworth recommended the Board grant final employment to Suzy Deller for the position of Recreation Assistant/Instructor, pay rates of $10.00/$15.00 per hour, effective June 02, 2004; to Robin DeJager-Kennedy for the position of Recreation Assistant/Seasonal Maintenance worker, pay rates of $8.00/$9.50 per hour, effective June 02, 2004; to Donna Schroeder for the position of Recreation Assistant, pay rate of $10.00 per hour, effective June 02, 2004; to Michael Schell for the position of Seasonal Maintenance Worker, pay rate of $9.50 per hour, effective June 02, 2004; to Ryan Hellbach for the position of Recreation Assistant/Seasonal Maintenance Worker, pay rates of $8.00/$9.50 per hour, effective June 02, 2004; and to Kim Cronin for the position of Police Records Clerk, pay rate of $12.50 per hour, effective June 14, 2004. Mrs. Wolff made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Cindy Van Syoc for the position of Recreation Instructor/Assistant. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board withdraw the final offer of employment made on May 18, 2004 to Judith Sugalski for the position of Records Clerk. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board set a date to interview 3 candidates for the position of Recreation Director. Mr. Uecker made a motion to hold a Special Meeting on June 15th at 5:00PM for the purpose of interviewing candidates for the position of Recreation Director. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-20 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris from the following properties: 5704 Crabapple Way, 5602 Wolfpen Pleasant Hill Road, 5607 Wolfpen Pleasant Hill Road, 5828 Buckwheat Road, 5766 Crestview Lane, 6316 Thorn Tree Court, 5732 Linden Drive, 1091 Heatherstone Way, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reported the results of the TIRC meeting of May 20th. Of the 19 Miami Township tax abatement projects, 16 were recommended for continuation. It was recommended that Entek IRD International, Hosea Concrete Construction and Beaumont Machine Repair be terminated.

Mr. Duckworth requested approval of the following contracts and authorization to sign on behalf of the Board; Edwards & Kelsey, Land Use Plan, 12 months, $65,000.00. Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Santoro Engineering, Dry Run Issue 2 Pre-Eningering, $9,800.00. Mr. Uecker made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Medronic Physio-Control, Annual preventative maintenance and service on Physio monitor/defibrillators, 1 year, $7,354.80. Mrs. Wolff made a motion to approve the contract and to authorize Mr. Duckworth to sign on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Anderson Medical, Annual PM inspections on medical equipment as specified by FDA, and emergency repair service, 1 year, PM inspections $900.00, Repair service $85.00 per hour billed in quarterly increments plus $42.50/hour travel charge. Mrs. Wolff made a motion to approve the contract and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve the contract with R.D. Zande & Associates with modifications as recommended by Miami Township Law Director, John Korfhagen, for Soccer Field Topographical Survey and Site/Grading Plan, 90 days, $5,000.00 and authorize Mr. Duckworth to sign on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth reviewed the WWTP Site Selection Weighting Factors with the Board. The Board determined their preliminary evaluation criteria as follows; accessibility-5, buffer zone-10, public support-20, residential impact-30, expandability-5, and aquifer impact-30.

Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for White Gate Farm, Section 2B and recommended the Board schedule a public hearing on July 20th, during the regularly scheduled Trustee meeting. Mrs. Wolff made a motion to hold a Public Hearing for the establishment of a street lighting district for White Gate Farm, Section 2B on July 20, 2004 during the regularly scheduled Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to cancel the July 6, 2004 Trustee meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Duckworth and the Board presented Recreation Director Beth Salazar with a plaque to commemorate her service to Miami Township.

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:15 PM.

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JUNE 15, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, June 15, 2004 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Fire and EMS Chief, Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the minutes from the June 01, 2004 meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Commissioners thanking the Trustees for agreeing to participate in the Town Meeting on June 22, 2004 in Milford.

SPECIAL PRESENTATION

Mr. Brent Bradford of Meijer Inc. presented the Trustees with a check in the amount of $8,500.00 for the fireworks at the Midsummer at the Meadows event.

Mr. William B. Knepp announced there will be a second annual Christmas Parade on November 18, 2004 with an alternate date of November 23rd. Mr. Uecker made a motion to sponsor the parade. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

DEPARTMENT REPORTS

Each department presented a report of the activities for the month of May.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer

OLD BUSINESS

Mrs. Wolff made a motion to adopt RESOLUTION 2004-14 amending resolution 2002-15, changing the permit fee to $50.00 and setting a fine of $50.00 per day, up to a total of $1,000.00 for violation of this resolution including non-compliance with the permit, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to approve the amendment to the Policy and Procedure's manual for excavation within the public right of way. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 154 checks numbered 85056 to 85199 for a total amount of $260,268.45, plus payroll and payroll taxes for June 11, 2004 in the amount of $248,023.04. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth recommended the Board grant final employment to David Tennant for the position of Recreation Instructor/Assistant with hourly pay rates of $10/$15 an hour, effective July 01, 2004.
Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Jackie Langefeld for the position of Recreation Instructor. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Valerie Allen from Maintenance Worker 2, Step 5 to Maintenance Worker 3, Step 1, hourly pay of $14.84, effective June 1, 2004. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Krystin Thibodeau from Assistant Recreation Director to Recreation Director at a pay rate of $2000.00 bi-weekly, effective June 16, 2004. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt the grammatical changes in the Drug and Alcohol Free Workplace Policy. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant approval of the Fallon Research & Communications, Inc. contract for a public opinion survey at a cost of $7,000.00 and authorize him to sign on behalf of the Board. Mrs. Wolff made a motion to approve the Fallon Research & Communication, Inc. contract in the amount of $7,000.00 and authorize Mr. Duckworth to sign on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to authorize Mr. Uecker to send a letter to Miami Township Cub Scout Pack 47 releasing their charter. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mr. Marv Hudson of 5969 Pinto Place reminded the Board the Twelfth Annual St. Vincent De Paul Run for the Poor will be held June 26th.

Mr. Bill Knepp of 131 State Route 133 suggested the Board consider Lana Kingsbury as the Miami Township Poet Laureate.

There were no other public comments.

Mr. Duckworth advised the Board about a letter sent to residents by CSI regarding trash pick up. The letter suggests CSI is changing the way trash is collected because of the Township noise resolution.

Mrs. Wolff made a motion to go into Executive Session to consider the Purchase of Property pursuant to section 121.22(G)(2) of the Ohio Revised Code, to consider the employment of public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code and to discuss pending litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:45 PM.

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JULY 20, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, July 20, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given followed by an invocation given by Joseph Uecker.
Miami Township Clerk, Eric C. Ferry, called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the minutes of the regular Trustee meeting on June 15, 2004 and the special meeting on July 14, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter of appreciation from the Union Township Service Department for the assistance by the Miami Township Service Department in mowing and trimming on Barg Salt Run Road.

DEPARTMENT REPORTS

A representative from each department presented an overview of their activity reports for June.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Asst. Chief Mack
Information Services Mr. Snow
Police Chief Bailey
Recreation Mrs. Thibodeau
Service Mr. Fischer

OLD BUSINESS

Chairperson Humphrey opened the Public Hearing on the Street Lighting District for White Gate Farm, Section 2B. Mr. Ferry read the legal notice. Dave Duckworth, Miami Township Administrator, presented the request, on behalf of the applicant. There were no questions from the Trustees. There were no comments from adjacent property owners. There were no communications relative to the case. There were no comments from any person in attendance relative to the case. Chairperson Humphrey closed the public portion of the public hearing. Mr. Uecker made a motion to adopt RESOLUTION 2004-21 providing for the procurement of a street lighting system for White Farm, Section 2B, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 294 checks numbered 85200-85594 for a total of $1,017,173.29 plus payroll and payroll taxes for June 25th and July 9th, 2004 in the amount of $491,001.92. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth recommended the Board grant conditional employment to Brian Carlson, Greg Ortman and Don Wienties for the position of Part-Time Firefighter/Paramedic. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Jennifer Bishop for the position of Recreation Instructor/Assistant at pay rates of $10.00/$15.00 per hour, effective June 21, 2004; to Harry Scott and Cynthia VanSyoc for the position of Recreation Instructor/Assistant at pay rate of $10.00/$15.00 per hour, effective July 26, 2004; and to Jacqueline Langfield for the position of Recreation Instructor at a pay rate of $15.00 per hour, effective July 20, 2004. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that Stephenie Lawson, Administrative Assistant, has resigned from Township employment effective July 16, 2004. Chief Whitworth recommends two part-time employees and requests authorization to begin the search process to fill the position. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board terminate the employment of Ronald Pommert, Seasonal Maintenance Worker, effective June 23, 2004. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board withdraw the conditional offer of employment previously granted to Ben Quisno for the position of Part-Time Recreation Instructor. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-24, declaring to be public purpose certain public improvements, which are necessary for the further development of certain parcels within the Township and authorizing the execution of a Tax Incentive Agreement and establishing a Tax Increment Equivalent Fund, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve advertising for bids the following projects: Point of Source Capture Station Vehicle Exhaust System and the 2004 Road Paving project. Mrs. Wolff made a motion to approve advertising for bids for the Point of Source Capture Station Vehicle Exhaust System, bid opening to be at 4:00PM on August 2, 2004. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to approve advertising for bids for the 2004 Road Paving Project, bid opening to be at 4:15PM on August 16, 2004. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

The Trustees discussed the Park Levy that expires this year. They determined a continuing replacement levy would be the preferred direction to go.

Mr. Uecker made a motion to adopt RESOLUTION 2004-25 establishing new appropriation funds and renumbering existing appropriation funds, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to hold a Public Hearing on the creation of a street lighting district for White Gate Farm 2C/2D on August17, 2004 during the regularly scheduled Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board consider the following out-of-township travel requests; Walt Fischer and Mike Mantel to attend the APWA Annual Conference in Atlanta, Georgia, September 11-16, 2004 at a cost of $3,354.00 and Steve Rogers to attend CVSA Retrainer in Boca Raton, Florida, January 9-14, 2005 at a cost of $1,735.00. Mr. Uecker made a motion to approve the requests. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-23 authorizing the Miami Township Police Department to apply for a grant through the DARE Grants program and authorizing the Township Administrator to enter into agreement with the Ohio Attorney General's office, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to install Lonna Kingsbury as the Miami Township Poet Laureate. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve a contract with RCK Increte Systems in the amount of $22,980.00 to replace the front entrance steps and sidewalk and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize Mr. Duckworth to sign a memorandum of understanding to allow Lt. Barry Mesley and Lee Hines to participate in the Ohio Task Force One program. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to authorize Mr. Duckworth to sign the Adleta Construction contract for concrete curb repairs in the Park 50 area for a total amount of $16,625.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-26 adopting the 2005 Tax Budget, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Karen Weyer of 6091 Second Street in Miamiville thanked Mr. Fronk for helping her with the rooster problem. She discussed a problem with the irritating, loud noise in front of her home from motorcycles running up and down her street.

Terri Ralston of 1129 Glen Echo expressed her desire to see Evergreen Cemetery's gate and fence upgraded.

There were no other comments.

Mr. Uecker made a motion to go into Executive Session to consider the purchase of property pursuant to Section 121.22(G)(2) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:35 PM.

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AUGUST 3, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, August 03, 2004 at 7:00PM. Chairperson, Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Reverend Dan Bryant from the First Baptist Church of Mt. Repose gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mrs. Wolff made a motion to approve the minutes from the July 20, 2004 meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a thank you letter to the Fire and EMS departments from Mr. William Volkman.

Mr. Ferry read a thank you letter to the Fire and EMS departments from Mary Ann Lloyd.

OLD BUSINESS

Mr. Uecker made a motion to adopt RESOLUTION 2004-28 requesting County Auditor certification pursuant to Ohio Revised Code Section 5705.03, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth advised the Board that only one (1) bid was received for the Central Fire Station Vehicle Exhaust System. The bid was from Plymovent Corporation in the amount of $47,000.00. The Township will be receiving a grant from the Federal Fire ACT program in the amount of $39,600.00. Mr. Duckworth recommended the bid be accepted. Mrs. Wolff made a motion to accept the bid from Plymovent Corporation and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to pay the bills of the Township including 61 checks numbered 85595 to 85721 for a total amount of $358,373.20, plus payroll and payroll taxes for July 23, 2004 in the amount of $202,920.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Brenda Wilson to the position of Part-Time Assistant Recreation Director at a pay rate of $17.00 per hour, effective August 03, 2004 and Cathy Gerhardt to the position of Part-Time Recreation Coordinator at a pay rate of $13.00 per hour, effective August 3, 2004. Mrs. Wolff made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Justin Schuh for the position of Seasonal Maintenance Worker, pay rate of $9.50 per hour, effective August 3, 2004. Mr. Uecker made a motion to accept the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-27 establishing a new appropriations fund, FUND 51-Airway Grant Fund, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented one out-of-township travel request for the Board to consider: Larry Fronk to attend the Urban Land Institute Conference on Developing Town Centers, Urban Villages and Main Streets in San Jose, California, September 12-14, 2004 at a cost of $1,500.00. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve a contract with the Clermont County Commissioners for the Buckwheat Road Sidewalk Project for a period of 18 months at a cost of $45,000.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Karen Weyer of 6091 Second Street, Miamiville asked who to submit a noise complaint to.

There were no other public comments.

Mr. Uecker made a motion to go into Executive Session to discuss the employment of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:22 PM.

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AUGUST 17, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, August 17, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Rev. Anthony James, Supreme Council of the House of Jacob, gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mrs. Wolff made a motion to approve the minutes of the August 3rd Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Department of Liquor Control regarding a transfer of license from John Sora II, DBA Sora's BP Car Care & Towning to Sora's Towing. There were no objections.

Mr. Ferry read a letter from Clermont County Auditor, Linda L. Fraley announcing a public hearing for the purpose of reviewing Miami Township's 2005 budget will be held Tuesday, August 31, 2004 at 10:00AM.

DEPARTMENT REPORTS

Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Information Services Mr. Snow
Police Lt. Rogers
Recreation Mrs. Thibofdeau
Service Mr. Fischer

OLD BUSINESS

Chairperson Humphrey opened the Public Hearing for a lighting district for White Gate Farm, Section 2C/2D. Mr. Ferry read the legal notice. There were no questions from the Trustees, adjacent property owners or any others in attendance. There was no correspondence relative to the issue. Mr. Uecker made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2004-30 providing for the procurement of a street lighting system, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth advised the Board he has received the certification from the County Auditor regarding the current tax valuation of the Township. Mrs. Wolff made a motion to adopt RESOLUTION 2004-29 declaring the necessity for renewal of a tax levy for Park and Recreational purposes pursuant to the Ohio Revised Code sections 5705.19(H) and 5705.25, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that two (2) bids for the 2004 Road Paving project were received and opened on August 16, 2004. Bidders were; John R. Jurgensen Co. $461,609.00 and Barrett Paving Materials $423,344.68. The engineers's estimate for the project is $428,692. Mrs. Wolff made a motion to accept the bid from Barrett Paving Materials and authorize the administrator to execute contract documents upon approval from the township law director and certification of funds from the township clerk. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township, including 195 checks numbered 85722 to 85912 for the total amount of $455,312.96, plus payroll and payroll taxes for August 06, 2004 in the amount of $240,000.23. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth presented a tax abatement request for Kamphaus, Henning & Hood, CPA, Inc. After reviewing the request, He recommended the Board approve a nine (9) year, 48% abatement on real and personal property taxes. Mr. John Melvin representing the Clermont Chamber presented the Board with an overview of the history of Kamphaus, Henning & Hood, CPA, Inc. in Clermont County. Mr. Steve Hood, Managing Partner of KHH, discussed the new building they plan to construct and the future plans of KHH. Mr. Uecker made a motion to adopt RESOLUTION 2004-22 authorizing a tax abatement to Kamphaus, Henning & Hood, CPA, Inc. and HHGPR, LLC through the Rural Enterprise Zone Legislation, and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Will Menz to the full-time position of Information Systems Coordinator, effective August 17, 2004. Mrs. Wolff made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Susan Kupka for the position of Recreation Instructor and David Fischer for the position of Recreation Assistant. Mr. Uecker made a motion to accept the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to the following individuals for the position of Part-Time Fire Fighter 2/Paramedic; Brian Carlson, Gregory Ortman and Don Wientes, all at a pay rate of $12.89 per hour, all effective 08/19/2004. Mrs. Wolff made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that Part-Time FF/EMTB Jonathan McKinnish has resigned effective August 18, 2004 to attend college. Mrs. Wolff made a motion to accept the resignation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board change Police Officer Robert Bradford's employee status, from probationary employee to regular employee effective July 01, 2004, at a pay increase to $20.13 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board change Police Clerk Tammie Day's employee status, from probationary employee to regular employee effective August 03, 2004, at a pay increase to $13.52 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set September 07, 2004 at 7:00 PM to hear Zoning Cases #500 and #501. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the Center for Local Government (CLG) has created a health insurance consortium and Miami Township has been invited to join. The proposal for health insurance was reviewed by the township's health insurance committee along with the current plan proposal offering a 09/01/2004 renewal with 0% increase. The committee recommends staying with our current plan. Mrs. Wolff made a motion to accept the recommendation and authorizes the Administrator to enter into a renewal agreement with Anthem for the Township's Health Insurance. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to set October 16, 2004 as the date for the Township Public Auction. Inspection of items at 9:00AM. Actual auction starting at 10:00AM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the contract with Cross Roads Talent Agency for the Christmas Tree Lighting Event, December 4, 2004, at a cost of $1,925.00. Mr. Uecker made a motion to approve the contract. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the contract with the Clermont County Commissioners for participation in Public Safety 800 MHZ Radio System Repair at a cost of $25,000.00. Mr. Uecker made a motion to approve the contract. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Uecker made a motion to go into Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of executive session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:00PM.

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SEPTEMBER 7, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, September 07, 2004 at 7:00pm. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Reverend Jonathan Wolfgang from the Eastside Christian Church gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the August 17th meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter of thanks directed to Chief James Whitworth from Loveland-Symmes Fire Chief Otto Huber for the departments help during a train derailment on 8/31/04.

OLD BUSINESS

PUBLIC HEARING - Case 500-Roberts Engineering, 5914 Wolfpen-Pleasant Hill Road R-2 to B-2.
Chairperson Humphrey opened the Public Hearing of zoning case number 500. Mr. Ferry read the notice of Public Hearing, the County Recommendation to approve the request with conditions, and the Zoning Commission Recommendation to approve the request with conditions. Miami Township Community Development Director, Larry Fronk presented an explanation of the case. Adele Evans of Roberts Engineering presented the case on behalf of the owner. There were no comments from adjoining property owners. There were no comments from any other concerned citizens. There was no correspondence relative to this case. Mr. Fronk recommended approval of the request with the condition that the owner provide landscaping on the outside of the netting. Mr. Uecker made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." The Trustees discussed the request. Mrs. Wolff made a motion to concur with the recommendation of the Miami Township Zoning Commission granting approval with the condition that the owner provide landscaping on the outside of the netting for case 500 and other conditions set by the Clermont County Planning Commission. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC HEARING-CASE 501-AMENDMENT TO B-1 AND B-2 DISTRICTS AS IT RELATES TO CONDITONAL USES
Chairperson Humphrey opened the Public Hearing of Case 501. Mr. Ferry read the notice of public hearing, the Clermont County Planning Commission decision recommending approval of the changes, and the Rural Zoning Commission recommendation to approve the changes. Mr. Larry Fronk presented an explanation of the case to the Board. Miami Township Attorney, John Korfhagen voiced his recommendation that the Board not enforce that portion of case number 499 limiting the size of the buildings to 20,000 square feet. The Board stated this did not impact a decision on case 501. Concerned citizen Mr. Richard Hoffman of 6421 Roth Ridge Drive, Loveland asked that a decision on case 501 be delayed to allow him time to review the contents of the change with a professional planner. Tom Hoffman of 586 Wards Corner Road objected to the approval of case 499. There were no other comments. There was no correspondence relative to the case. Mr. Uecker made a motion to continue case 501 until the September 21st regularly scheduled Board meeting. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to pay the bills of the township including 130 checks numbered 85913 to 86043 for a total amount of $615,628.34 plus payroll and payroll taxes for August 20th and September 3rd in the amount of $448,226.20. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth recommended the Board offer conditional employment to Joann Lyons and Brian McKnight for the position of part-time Recreation Instructor. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant final employment to David Fischer for the position of Recreation Assistant at a pay rate of $8.00 per hour, effective September 7, 2004. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board promote Nick Scovanner to the position of FF2/Paramedic, at a pay rate of $13.35 per hour, effective 08/19/2004; Jason Stevens to the position of FF2/Paramedic at a pay rate of $13.35 per hour, effective 08/18/04; and Dustin Vinup to the position of FF2/Paramedic, at an hourly rate of $13.35, effective 08/17/2004. Mrs. Wolff made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board reinstate Jonathan McKinnish to the position of part-time FF/EMTB with no loss in time served. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-31 accepting the amounts and rates as determined by the Budget Commission for the 2005 budget and authorizing the necessary tax levies and certifying them to the County Auditor, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board grant him authorization to begin the process for two (2) Tax Increment Financing Districts. The first one is CareSpring and the second one is Branch Hill Guinea/Loveland Miamiville Road. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board schedule a public hearing on October 5, 2004 to hear the request to amend the Millbrook Farm, Section 5 lighting district. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-32 adopting the National Incident Management System (NIMS). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-33 authorizing David Duckworth, Township Administrator to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and or Local Transportation Improvement Program(s) and to execute contracts as required, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the following change orders for the Woodspoint Drive Road Project: (1) Extra item #4 - sign repair - $1,084.61; (2) Extra item #5 - soil stabilization - $30,816.00; (3) Extra item #6 - full depth paving repairs to road - $4,208.80. Total change order = $35, 293.41. Total project change order = $43,751.41. Mrs. Wolff made a motion to approve the change order 4,5 and 6. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments

Mrs. Wolff made a motion to go into Executive Session to discuss the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:45PM.

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SEPTEMBER 21, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, September 21, 2004 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. Trustee Uecker introduced Scott Cisco, a scout with Elizabeth Ann Seton's Troop 244. Mr. Cisco is working on his communication merit badge and he led the Pledge of Allegiance. Reverend Doug Damron, from the Epiphany United Methodist Church, gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the Board of Trustee meeting minutes from September 02, 2004 and September 07, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Board of County Commissioners regarding the annexation of property to the city of Loveland. Resolution number 152-04 was adopted by all three members.

Mr. Ferry read a letter from the Clermont County Board of County Commissioners regarding the vacation of an unnamed alley between First Street and Drake Alley in Miamiville. Resolution 153-04 was adopted by all three members.

PROCLAMATIONS AND SPECIAL PRESENTATIONS

Mrs. Wolff made a motion to proclaim Lana Kingsbury as Miami Township Poet Laureate. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

OLD BUSINESS

Continuation of Zoning Case #501.
Chairperson Humphrey re-opened zoning case #501 and opened the floor to comments from the audience regarding the case.
Mr. Richard Hoffman of 6421 Roth Ridge Drive, Loveland, Ohio asked if the amendments to 501 contain any square footage limits? Miami Township Attorney, John Korfhagen and Mr. Larry Fronk explained that 501 does not contain any square footage language. Mr. Hoffman challenged the Board of Trustees authority to make the changes proposed and asked the board to postpone a decision until such authority can be determined. Mr. Ferry read a letter from William A. Woodward, President of Tipton Interests, Inc. Mr. Woodward stated he would be unavailable to attend tonight's meeting, but would like to have an opportunity to review the proposed changes before the issue is put to vote. Specifically he requested a 2 week delay in the Trustee's vote on case 501. Mr. Uecker made a motion to continue zoning case #501 until October 05, 2004.

DEPARTMENT REPORTS

A representative from each department presented an overview of their activities during the month of August.
Community Development Larry Fronk
Community Relations Tim Pennington
Finance Eric Ferry
Fire/EMS Capt. Rita Burroughs
Information Services Chris Snow
Police Chief Steve Bailey
Recreation Krysten Thibodeau
Service Walt Fischer

OLD BUSINESS

Mr. Uecker made a motion to hold Trick-or-Treat night in Miami Township on October 31st from 6 to 8PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Miami Township Administrator, Dave Duckworth recommended the Board offer conditional employment to Lauri Rouse-Vertner for the position of part-time Recreation Assistant. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant employment to Brian McKnight and Susan Kupka for the position of Recreation Instructor, at a pay rate of $15.00 per hour, both effective 09/22/04. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that the start date for Will Menz, who was promoted to full-time status on August 17, 2004, needs to be amended to September 13, 2004. Mrs. Wolff made a motion to amend the start date for Will Menz to September 13, 2004. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board change part-time Police Officer Holly Souhrada from probationary employee to regular employee effective September 15, 2004, with a corresponding pay increase to $18.86 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board withdraw the offer of employment to part-time FF2/EMT Don Wientes. Mrs. Wolff made a motion to adopt the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-34 levying the special assessments for the purpose of constructing certain improvements in the Township, specifically the Branch Hill Water Project, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no other public comments.

Mr. Uecker made a motion to go into an Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to discuss the appointment and employment of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:00PM.

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OCTOBER 5, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, October 5, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Joseph Uecker gave the invocation. Miami Township Clerk, Eric C. Ferry, called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Division of Liquor Control regarding the transfer of a liquor license from Scott D. Sheppard to John H. Neal. There were no objections to the transfer.

Mr. Ferry read a thank you letter to Chief Jim Whitworth from West Chester Fire Chief James Detherage. Chief Detherage thanked the Chief and staff for support and cooperation given to West Chester on Monday, September 27, 2004.

PROCLAMATIONS & SPECIAL PRESENTATIONS

Mrs. Wolff made a motion to adopt a Proclamation honoring the actions of Robert Wilks, Lee Hite and Helmut Geiser members of CERT for their response to Hurricane Francis. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

OLD BUSINESS

Chairperson Humphrey re-opened Zoning Case #501 and asked for comments from the floor. Mr. Richard Hoffman of 6421 Roth Ridge Drive, Loveland, Ohio made several suggestions for changes in wording of the proposed amendment. Mr. John Stevens of 10336 S. Megawon, Cincinnati, Ohio expressed his concerns with the approved case #499 and how it relates to case #501. Mr. Uecker made a motion to continue case #501 until October 19, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Chairperson Humphrey opened the Public Hearing on a Street Lighting District for Millbrook Farm, Section 5. Mr. Ferry read the legal notice. Mr. Duckworth, representing the applicant presented the request to add one additional street light. There were no questions from the Trustees. There were no comments from anyone. There were no communications relative to the case. Mrs. Wolff made a motion to close the public portion of the hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2004-36 amending Millbrook Farm, Section 5 Street Lighting System, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 183 checks numbered 86113 to 86287 for the total amount of $1,140,689.15 plus payroll and payroll taxes for September 17th and October 01, 2004 in the amount of $380,633.53. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth recommended the Board formally rehire Todd Peters to the position of Police Officer, effective October 17, 2004 at the pay rate of $23.81 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Phyllis Gregory for the position of Part-Time Records Clerk for the Police Department. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board Will Menz has successfully completed his probationary period and he recommended the Board change Mr. Menz employee status from probationary to regular, effective September 24, 2004, with a corresponding pay increase to $14.56 per hour. Mr. Uecker made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant Part-Time Fire Fighter, Jay Staker a 3-month leave of absence. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that Police Officer, Bob Rose has submitted his resignation from the department effective September 28th, 2004. Officer Rose has been selected as the Blanchester, Ohio Police Chief. Mr. Uecker made a motion to accept the resignation of Bob Rose. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-35 authorizing the disposal of property including motor vehicles, road machinery, equipment, tools, and forfeited and unclaimed property via a public auction, dispensing with the second reading and with a change to section 2 stating the auction will occur on October 16, 2004. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-37 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to advertise for bids for the bike trail connection project with a bid opening date of October 29th, 2004 at 4:00PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-38 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt the Conservation Easement. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board award the Highway Rock Salt Bid to North American Salt. Mr. Uecker made a motion to accept the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments

Mr. Uecker made a motion to go into Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:10 PM.

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OCTOBER 19, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, October 19, 2004 at 7:00 Pm. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Rev. Don Melton, of the First Baptist Church of Milford gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the Board of Trustee October 05, 2004 meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from the Division of Liquor Control regarding a transfer of license from D Dan Inc dba Mr. DS Bar & Grill to M & H Bars LLC dba Mingles Bar & Grill. There were no objections.

Mr. Ferry read a notice from the Division of Liquor Control regarding a transfer of license from Kroger Limited Partnership LLP to Kroger Co. for the store at 1093 SR28 Bypass. There were no objections.

Mr. Ferry read a letter from the Clermont County Board of Commissioners advising the Clermont County Sewer District will hold a public involvement meeting for the placement of a 2 million gallon elevated water tank on Tuesday, November 9, 2004 at 5:30 PM at 2381 Clermont Center Drive, Batavia.

DEPARTMENT REPORTS

Monthly reports were presented to the Board by a representative from each department.
Community Development Larry Fronk
Community Relations Tim Pennington
Finance Eric Ferry
Fire/EMS Jim Whitworth
Information Services Chris Snow
Police Steve Bailey
Recreation Krystin Thibodeau
Service Walt Fischer

OLD BUSINESS

Mr. Humphrey continued Zoning Case # 501. Mr. Fronk provided the Board with copies of the revised Chapters 10 and 11 of the Zoning Resolution as they relate to Conditional Uses in the Business Zoning Districts. He recommended the Board approve Case 501 as revised. Mr. Uecker made a motion to adopt the recommendations pursuant to case 501 with the changes incorporated in the final draft. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator Dave Duckworth reported the Township Auction last Saturday was a success. The auction netted $11,495.75

NEW BUSINESS

Mrs. Wolff made a motion to pay the bills of the Township including 192 checks numbered 86288 to 86475 for the total amount of $565,390.85, plus payroll and payroll taxes for October 15, 2004 in the amount of $238,999.19. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board consider a final offer of employment for Lauri RouseVertner for the position of Recreation Assistant, effective October 20, 2004 with a pay rate of $10.00 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board change PT FF2 Brian Mungan's employee status from probationary to regular part-time, effective October 10, 2004, with a corresponding pay increase to $13.35 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-39, amending Resolution 2001-01, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board the Township is in receipt of a petition for the establishment of a street lighting district for Ashton Woods, Section 4. He requested the Board schedule a public hearing for this proposed lighting district on November 16, 2004 during the regularly scheduled Trustee meeting. Mr. Uecker made a motion to approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to change the November 02, 2004 meeting to November 03, 2004. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Uecker made a motion to go into Executive Session to consider the purchase of property pursuant to Section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent Litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to authorize Mr. Duckworth to enter into a contract with Duke regarding the Frequency Marketing Building. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:30PM.

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NOVEMBER 4, 2004

The Miami Township Board of Trustees met in regular session on Thursday, November 04, 2004 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Trustee Joseph W. Uecker gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the October 20, 2004 Board meeting minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a letter from the Clermont County Engineer's office advising that Beech Road will be closed from November 29, 2004 through January 21, 2005 for a water main installation.

OLD BUSINESS

Miami Township Administrator, David Duckworth advised the Board that three (3) bids were received and opened on October 29th for the Miami Township Scenic Bike Trail Connection Project. Jeffery Allen Co. $148,860.00, DER Development $157,050.00 and Trend Construction $178,000.00. Mr. Duckworth recommended the Board accept the bid from Jeffery Allen Corporation and authorize the administrator to execute contract documents upon approval from the township law director and certification of funds from the township clerk. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

NEW BUSINESS

Mrs. Wolff made a motion to approve the payment of the bills of the Township including 141 checks numbered 86477-86616 for the total amount of $442,730.63, plus payroll and payroll taxes for October 29, 2004 in the amount of $247,401.38. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board hire Phyllis Gregory to the position of Part-Time Records Clerk, effective November 22, 2004, with a pay rate of $12.50 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board hire Russ Pollard to the position of Recreation Instructor, effective November 04, 2004, with a pay rate of $15.00 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested authorization to initiate the hiring process for the full-time Maintenance Worker (Parks) position that has been vacant since Jim Lucas was promoted earlier this year. Mrs. Wolff made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth introduced Mr. Ken Oaks, President of Total Quality Logistics. Mr. Oaks presented an overview of the company's success over the past year and plans for expansion. They requested a 7-year, 60% tax abatement on both real and personal property taxes for their new building estimated at $2,064,000.00. Mr. Duckworth recommended the tax abatement request be approved. Mr. Uecker made a motion to adopt RESOLUTION 2004-40 authorizing a tax abatement to Total Quality Logistics, Inc. and Oaks Enterprises LTD through the rural enterprise zone legislation, and dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
PAGE 2004-59

Mr. Duckworth recommended the Board issue township bonds to finance two capital projects. 1. The acquisition of and construction improvements to the property known as the Dunn & Bradstreet (aka Frequency Marketing) building which is owned by Duke Realty at a cost of $2,940,000.00 which includes the cost of the building and all related improvements. 2. The construction of intersection improvements on Wolfpen-Pleasant Hill Road and Allen Drive. The cost of the intersection improvements is $310,000.00. Mrs. Wolff made a motion to adopt RESOLUTION 2004-41 authorizing the issuance and sale of not to exceed $2,940,000.00 Township Building Bonds, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2004-42 authorizing the issuance and sale of not to exceed $310,000.00 Road Improvement Bonds, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mrs. Wolff made a motion to adopt RESOLUTION 2004-43 authorizing the issuance and sale of not to exceed $3,250,000.00 various purpose limited tax general obligation bonds, series 2004, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker, State Representative Elect, presented his letter of resignation as a Miami Township Trustee effective January 02,2005, pending election certification by the Ohio Secretary of State.

Mr. Duckworth stated that with the resignation of Mr. Uecker, the Board needs to appoint a person having the qualification of an elector to fill the vacancy for the unexpired term. He requested the Board authorize a press release announcing the vacancy and an advertisement that the Board will accept letters of interest along with resumes until 4:00PM on Friday, December 03, 2004. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that a motion made on December 16, 2003 was not necessary and needs to be rescinded. Mr. Uecker made a motion to rescind the December 16, 2003 motion to authorize the transfer of $7,353.47 from the General Fund to the Tif #1 School Service Payment Fund. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to terminate the agreement with the law firm of Burreson, Bradford and Hill effective January 04, 2005. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve an out-of-township travel request to send John Zellner to the Ohio Turfgrass Conference in Columbus, December 7-10, 2004 at a cost of $1,100.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve out-of-township travel to send Trustee, Edwin H. Humphrey, Trustee, Mary Makley Wolff, Clerk, Eric C. Ferry and Administrator, David Duckworth to New York City for a bond rating meeting at a cost of $500.00. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments.

Mr. Uecker made a motion to go into Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 7:55PM.

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NOVEMBER 16, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, November 16, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Fire and EMS Chief, Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the Board of Trustee meeting minutes of November 04, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a thank you letter from Charlie Kneipp, a member of the Citizens Police Alumni Association.

Mr. Ferry read a thank you letter to Chief Jim Whitworth and Staff from West Chester Fire Chief, James Detherage for their assistance on September 27, 2004.

Mr. Ferry read a letter and accepted a check in the amount of $1,000.00 from Robert E. Baillie, Site Manager of International Paper. The donation represents their contribution toward Community Emergency Response Team equipment.

DEPARTMENT REPORTS

A representative from each department presented an overview of their activities during the month of October.
Community Development Larry Fronk
Community Relations Tim Pennington
Finance Eric Ferry
Fire/EMS Chief Jim Whitworth
Information Services Chris Snow
Police Chief Steve Bailey
Recreation Krystin Thibodeau
Service Walt Fischer

OLD BUSINESS

Public Hearing- Ashton Woods, Section 4- Street Lighting District
Chairperson Humphrey opened the public hearing. Mr. Ferry read the legal notice. Miami Township Administrator, Dave Duckworth presented the request for the owners, M/I Homes. There were no questions from the Trustees. There were no adjacent property owners present for statements. There were no communications relative to the case. There were no other public comments. Mr. Uecker made a motion to close the public hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to adopt RESOLUTION 2004-46 providing for the procurement of a street lighting system for Ashton Woods, Section 4, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth advised the Board that on November 4, 2004, the Clermont County Engineer's Office authorized the speed limit reduction to 25 MPH on the entire length of Cedar Drive in Miami Township. The service department will be posting the new signs.

Mr. Uecker made a motion to pay the bills of the Township including 159 checks numbered 86617 to 86772 in the amount of $542,141.09 plus payroll and payroll taxes for November 05, 2004 in the amount of $234,327.52. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board remove Nick Scovanner, PT FF1/EMTP, from probation effective November 7, 2004 with a base rate of $12.95 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board accept the resignations of Police Officer Travis Oaks, effective November 20, 2004 and Doris Smith, Part-Time EMT, effective October 15, 2004. Mr. Uecker made a motion to accept the resignations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Drew Thiele for the position of Part-Time Recreation Assistant and to Nancy Haines for the position of Part-Time Recreation Specialist. Mrs. Wolff made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board withdraw the conditional offer of employment previously granted to Don Wientjes for the position of Part-Time Fire Fighter/EMTP. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-44 extending the contract for a street lighting system for Miami Trails, Section II, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-45 extending the contract for a street lighting system for Council Ridge, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth requested the Board approve the Nextel contract for new cell phones at a cost of $1,090.00 and authorize him to sign the contract on behalf of the Board. Mr. Uecker made a motion to approve the Nextel contract and authorize Mr. Duckworth to sign the contract. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a Special Meeting on Monday, December 6, 2004 at 6:00PM for the purpose of interviewing applicants for the RZC and BZA Boards and any other Township business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set a public hearing for Zoning Case #502 for Tuesday, December 07, 2004 at 7:30PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

There were no public comments.

Mr. Uecker made a motion to go into Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to prepare for and review negotiations with public employees pursuant to section 121.22(G)(4) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:00PM.

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DECEMBER 7, 2004

The Miami Township Board of Trustees met in regular session at 7:00 PM on Tuesday, December 07, 2004. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Chief Jim Whitworth gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mr. Uecker made a motion to approve the minutes from the November 16, 2004 regular meeting. Mrs. Wolff seconded the motion.

CORRESPONDENCE

Mr. Ferry read a notice from the Ohio Department of Transportation regarding the Intersection Safety Project 0516.

Mr. Ferry read a notice from the Ohio Department of Transportation regarding the renumbering of State Route US 50 to US 450.

Mr. Ferry read a notice from Carolyn Green, Clermont County Recorder regarding the filing of zoning resolutions and/or amendments.

Mr. Ferry read a thank you letter from T.J. Lighthelm, Officer Commanding School for Military Health Training. The letter expressed thanks and appreciation to Assistant Fire/EMS Chief Dan Mack for officiating as the keynote speaker during the Incident Command System seminar in South Africa.

OLD BUSINESS

Mr. Humphrey made a motion to hold a Special Meeting on Monday, December 13, 2004 from 6PM to 10PM and Saturday, December 18, 2004 from 9AM to 5PM and Monday, December 20, 2004 from 6PM to 10PM to interview the candidates to fill the open Trustee position and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Chairperson Humphrey opened the Public Hearing of Zoning Case #502. Mr. Uecker made a motion to continue the public hearing until December 21, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to appoint Dr. Kim Brady to the Rural Zoning Commission and Richard Goettke for the Zoning Board of Appeals. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Miami Township Administrator, Dave Duckworth was instructed to send thank you letters to all other applicants.

NEW BUSINESS

Mr. Uecker made a motion to pay the bills of the Township including 160 checks numbered 86773 to 86985 for the total amount of $411,126.59 plus payroll and payroll taxes for November 24, 2004 in the amount of $269,643.41. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board change Tim Pennington's employee status from probationary part-time to regular part-time employee, effective November 19, 2004 with a corresponding pay increase to $14.56 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board grant conditional employment to Ken Crank for the position of Part-Time Fire Fighter 2/Paramedic and to Gary Frank for the position of Full-Time Maintenance Worker. Mr. Uecker made a motion to approve the recommendations. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth recommended the Board consider renewal of the Village of Terrace Park paramedic contract. Mr. Uecker made a motion to approve the Emergency Medical Service contract with the Village of Terrace Park and authorize Mr. Duckworth to sign the contract on behalf of the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to hold a Special Meeting on January 05, 2004 at 7:00PM for the purpose of holding Public Hearings on Zoning Cases 503, 504 and 505 and any other business that may come before the Board. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to appoint Chief Jim Whitworth and Administrator Dave Duckworth to the Miami Township Volunteer Fire fighters' Dependents Fund Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to hold three (3) Public Hearings for Street Lighting Districts for The Woods at Miami Trails, Section 11A, The Woods at Miami Trails, Section 11B and The Woods at Miami Trails, Section 12 on January 04, 2004 during the regular Trustee meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to authorize Mr. Duckworth to enter into a contract renewal with the Frank Gates Service Company for Workers' Compensation Claims Consulting and Administration for a one-year period at a cost of $7,500.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve change order #1 for the Sugar Camp Road Project. Extra item #1-large hammer rental @$14,806.85. The Township's share of the cost is $1,850.86. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-50 requesting the advance of taxes collected, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-49 declaring the pension pick-up for members of the Ohio Police and Fire Pension Fund pursuant to the Ohio Administrative code section 742-7-14(B), dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE.'

Mr. Uecker made a motion to adopt RESOLUTION 2004-48 extending the contract for a street lighting system for Chadwick Farms, dispensing with the second reading and declaring an emergency. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-47 declaring to be public purpose certain public improvements which are necessary for the further development of certain parcels within the Township and authorizing the execution of a Tax Incentive agreement and establishing a Tax Increment Equivalent Fund, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

There were no public comments

Mr. Uecker made a motion to go into Executive Session to consider the compensation of Public Employees pursuant to section 121.22(G)(1) of the Ohio Revised Code, to consider the purchase of property pursuant to section 121.22.(G)(2) of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to prepare for and review negotiations with Public Employees pursuant to section 121.22(G(4) or the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve an agreement for reimbursement for legal support services with John Korfhagen. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:50 PM.

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DECEMBER 21, 2004

The Miami Township Board of Trustees met in regular session on Tuesday, December 21, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Reverend Fred Shaw of the Trinity United Methodist Church gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff and Joseph W. Uecker. Mrs. Wolff made a motion to approve the minutes of the December 07, 2004 meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

CORRESPONDENCE

Mr. Ferry read a notice from Boy Scout Troop 244 announcing an Eagle Court of Honor will be held for Jesse Clay Coday on January 22, 2005 at 2PM at the American Legion Annex Hall.

Mr. Ferry read a notice from the Clermont County Auditor advising that requests for amended certificates for the calendar year ending December 31, 2004 be submitted by December 24, 2004.

DEPARTMENT REPORTS

A representative from each department presented an overview of activities for the month of November 2004.
Community Development Larry Fronk
Community Relations Tim Pennington
Finance Eric Ferry
Fire/EMS Chief Jim Whitworth
Information Services Chris Snow
Police Chief Steve Bailey
Recreation Krystin Thibodeau
Service Walt Fischer

OLD BUSINESS

Public Hearing-Zoning Case #502 continued from December 07, 2004.

Chairperson Humphrey opened the Public Hearing. Mr. Ferry read the notice of public hearing, the County recommendation to approve the request, the Zoning Commission recommendation for approval of the request with the condition that the applicant address all of the concerns and comments identified by the Clermont County Engineer and the Clermont County Water and Sewer district in a satisfactory manner. Mr. Fronk presented an explanation of the case. The applicant's attorney, George Pattison reviewed the application. There were no comments from concerned citizens. There was no correspondence relative to the case. The Community Development Director, Larry Fronk recommended approval of the request to change the zoning to B1 with a modification of the elimination of the conditions attached by the Zoning Commission. Mrs. Wolff made a motion to close the public portion of the case. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Mr. Uecker made a motion to accept the recommendation of the Miami Township Rural Zoning Commission concerning case 502 with the zone change to B1 with the modification of the elimination of the conditions as set forth in the notice of recommendation dated November 16, 2004. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to pay the bills of the Township including 155 checks numbered 86986 to 87136 for a total amount of $362,329.35 plus payroll and payroll taxes for December 10th and December 23, 2004 in the amount of $596,498.97. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Miami Township Administrator, Dave Duckworth recommended the Board hire Gary Frank to the position of Maintenance Worker 1 (Step 4), effective December 22, 2004 with a pay rate of $12.45 per hour. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board hire Drew Thiele for the position of Part Time Recreation Assistant, effective December 22, 2004 with a pay rate of $8.00 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth recommended the Board hire Nancy Haines for the position of Part Time Recreation Specialist, effective December 22, 2004 with a pay rate of $15.00 per hour. Mr. Uecker made a motion to approve the recommendation. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Chris Snow presented the Board with a summary of the plans to allow the use of credit cards to pay for various township fees in 2005.

Mrs. Wolff made a motion to adopt RESOLUTION 2004-51 authorizing the Clerk to issue a Then and Now Certificate for payment to Simpson Industrial Service in the amount of $36,179.37, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to renumber Resolution 2004-02 providing for pay increases for various Township employees to 2004-01A. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to adopt RESOLUTION 2004-52 authorizing the purchase of the Dun and Bradstreet property located at 6101 Meijer Drive, dispensing with the second reading. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to hold a Special Meeting of the Board on Thursday, December 23, 2004 at 4:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Mary McCarroll of 544 Cooper presented the Board with a letter outlining injuries she received at Miami Meadows Park on November 6, 2004.

Michael Collins of 5811 Monassas Run Road stated his admiration of the job Trustee Uecker has done for the Township.

Mr. Uecker made a motion to go into Executive Session, after a brief recess, to consider the compensation of public employees pursuant to section 121.22(G)(1) of the Ohio Revised Code, to consider the purchase of property pursuant to section 121.22(G)(2)of the Ohio Revised Code, to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code and to prepare for and review negotiations with public employees pursuant to section 121.22(G)(4) of the Ohio Revised Code. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Chairperson Humphrey adjourned the meeting at 9:25 PM.

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SPECIAL MEETINGS

 

FEBRUARY 24, 2004

The Miami Township Board of Trustees met in Special Session on Tuesday, February 24, 2004 at 7:00PM. The purpose of the meeting was to hold Public Hearings on Zoning Cases #493 and #495. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

PUBLIC HEARING - CASE #493-VINEYARD CHURCH

Chairperson Humphrey opened the Public Hearing of Zoning Case #493-Vineyard Church requesting a district change from "R-2" to "B-1" for the property located at 5857 Highview Drive, Milford, Ohio.
Clerk, Eric C. Ferry read the Legal Notice of Hearing, the Clermont County Planning Staff and Clermont County Planning Commission reports and the Rural Zoning Commission decision. All recommended approval of the request. Steven L. Caperton, representing Vineyard Church, formally presented the request. There were no questions from the Trustees. There were no communications relative to the case. There were no comments from adjoining property owners. There were no other comments from persons in attendance. Miami Township Community Development Director, Larry Fronk, recommended approval of the request. Mr. Uecker made a motion to close the public hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to accept the recommendation of the Zoning Commission and approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC HEARING - CASE #495-WOLFPEN FARMS

Chairperson Humphrey opened the Public Hearing of Zoning Case # 495 Wolfpen Farms requesting a district change from "A" Agricultural to "I" Planned Industrial Park, to "I" Planned Industrial Park and to "R-PUD".
Clerk, Eric C. Ferry read the Legal Notice of Hearing, the Clermont County Planning Staff and Clermont County Planning Commission reports and the Rural Zoning Commission decision. All recommended approval of the request with conditions. Joe Kramer, representing the applicant formally presented the request. Mr. Kramer answered questions from the Trustees. Mr. Ferry read a letter from Margaret M.Riehle stating she was in favor of the change request for the area to "I"-Planned Industrial but against the request to change 63 acres to "R-2"Residential with a "R-PUD" Overlay. There was no other correspondence relative to the case. Chairperson Humphrey called for adjoining property owners to comment.
David J. Lehnert of 1162 US Hwy 50 stated he was concerned with the potential storm water run off problems. Mr. Angelo Santoro of Santoro Engineering reviewed the plans to alleviate this program.
Greg Riehle of Us Hwy 50 stated he was concerned with potential traffic problems.
There were no other public comments.
Miami Township Community Development Director, Larry Fronk recommended approving the request.
Mrs. Wolff made a motion to close the public hearing. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
The Board discussed the request.
Mr. Uecker made a motion to accept the recommendation of the Rural Zoning Commission regarding zoning case #495 and approve the request. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to set a Public Hearing of Zoning Case # 496-Richard Herzog for March 16, 2004 at 7:00PM. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:05PM.

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MARCH 10, 2004

The Miami Township Board of Trustees met in Special Session on Wednesday, March 10, 2004 at 7:30 PM. The purpose of the meeting was to review the 2004 budget and any other business that may come before the Board. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

Miami Township Administrator, David Duckworth reviewed the budget.

Mr. Uecker made a motion to go into Executive Session to discuss a personnel matter pursuant to the Ohio Revised Code, section 121.22(G)(1) and to discuss the purchase of property pursuant to the Ohio Revised Code, section 121.22(G)(2). Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:00PM.

 

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APRIL 7, 2004

The Miami Township Board of Trustees met in Special Session on Wednesday April 7, 2004 for the purpose of holding a public hearing on Zoning Cases 492 and 498 and any other business that may come before the Board. Chairperson Edwin H. Humphrey called the meeting to order at 7:00 PM. The Pledge of Allegiance was given. Joe Uecker moved to appoint Larry Fronk acting Clerk for the meeting, seconded by Mary Makley Wolff. Upon roll call, all voted "AYE." Mr. Fronk called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

Mr. Humphrey opened the public hearing on Zoning Case 492 - John Hueber and Mary Harris, applicants. Mr. Fronk read the Notice of Public Hearing, the recommendation of the County Planning Commission and the recommendation of the Miami Township Rural Zoning Commission.

Mr. Fronk explained the case. The request was to rezone the property from R-1 Single Family to B-1 Neighborhood Business with a Planned Business Development Overlay. The proposed use is a Fitness Center and an office building.

The proponent, John Hueber, explained the proposed development. He stated he had OEPA approval for the on-site septic system.

There were no comments from adjoining property owners or concerned citizens. There was no correspondence relating to the case.

Mr. Fronk recommended the Trustees accept the recommendation of the Zoning Commission with the following modifications:

1. The application be modified to include a Planned Business Development Overlay.
2. The residential character of the existing buildings be carried over into the future development site through the use of brick, glass and pitched roofs.
3. The applicant maintain a 50-foot setback from the adjoining residential district in the future development area.
4. The applicant prepares and submits a lighting plan to staff for review to ensure there is no spillage of light onto adjoining properties.

Mary Wolff moved to close the public portion of the hearing, seconded by Joe Uecker. Upon roll call, all voted "AYE."

The Trustees discussed the appropriateness of the zoning, the residential character of the buildings and the control provided by the overlay district.

Mary Makley Wolff moved to accept the Zoning Commission recommendation with the four modifications recommended by Mr. Fronk, seconded by Joe Uecker. Upon roll call, all voted "AYE."

Mr. Humphrey closed the public hearing.

Mr. Humphrey opened the public hearing on Zoning Case 498 - Ron Roberts, Roberts Engineering, applicant. Mr. Fronk read the Notice of Public Hearing, the recommendation of the County Planning Commission and the recommendation of the Miami Township Rural Zoning Commission.

Mr. Fronk stated the request was to rezone 5 acres from R-1 Single Family to B-2 General Business with a Planned Business Development Overlay. The site is on SR 131 opposite the High School soccer field. The proposal is for three office/warehouse buildings.

Ms. Adele Evans, with Roberts Engineering presented the case as agent for Izzi's Home Improvement. Ms. Evans explained the plan had evolved from a previous plan reviewed by the County Planning Commission. The County recommended a more comprehensive approach to developing the five acres. The development would be constructed in three phases. In the first phase the Izzi's would use the existing house and barn. In phase two the house and barn would be demolished and the Izzi's would construct a new building. There has been no decision on the timing of the third phase.

Ms. Evans explained the rear 260 feet of the site would be left undeveloped and a conservation easement would be placed over the area. There would be additional landscaping planted. There would be no outside storage of material and no outdoor parking of construction vehicles.

Three adjoining property owners, Paul Pillon, Susan Perry and Mark Throckmorton spoke in opposition to the rezoning request. Their concerns included concern over the possible uses in the B-2 District, an insufficient buffer, particularly during the winter months, the visual impact of the development, stormwater management issues and lighting. They also stated they researched the zoning before buying their homes and felt protected that the adjoining zoning was residential.

There were no concerned citizens to address the Board.

Mr. Fronk noted there was correspondence and he read it into the record.

Mr. Fronk recommended the Trustees accept the recommendation of the Zoning Commission with the following modifications:

1. Change the rear most building as shown on the site plan from office/warehouse to office only with all parking to be in front of the building.
2. No outside storage of material or construction vehicles shall be permitted.
3. The southern most portion of the property, at a depth of at least 220 feet shall not be developed and shall be over laid with a conservation easement.
4. Building architectural elevations shall be similar to the photos submitted with the application. The office fronts of the buildings shall have varied roof lines, windows, sidewalk, and foundation plantings. The façade covering shall be masonry, wood or vinyl. Metal shall not be the predominant siding. The garage doors on the warehouse side of the building shall be painted a neutral earth tone color. The office building at the rear shall be of masonry construction with architectural characteristics of a single-family home.
5. The applicant must provide an access easement to the adjoining property to the west.
6. The applicant provide a lighting plan.

Joe Uecker moved to close the open portion of the hearing, seconded by Mary Wolff. Upon roll call, all voted "AYE."

The Trustees discussed the request. There were concerns related to the construction use of the property, impact on adjoining properties and the creeping of business zoning west on SR 131.

Joseph Uecker moved to deny the zone change request, seconded by Mary Wolff. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 8:30 PM.

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APRIL 21, 2004

The Miami Township Board of Trustees met in Special Session on Wednesday, April 21, 2004 for the purpose of holding a Public Hearing of Zoning Case #497 and any other business that may come before the Board. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

Chairperson Humphrey opened the Public Hearing of Zoning Case #497. Mr. Ferry read the Legal Notice, the recommendation of approval by the Clermont County Planning Staff, the recommendation of approval by the Clermont County Planning Commission and the recommendation of approval by the Miami Township Rural Zoning Commission. Miami Township Community Development Director, Larry Fronk reviewed the case. On behalf of the applicant, Rob Stanser of S & S Development Company presented the application. Joel Farmer of Harley Associate Architects also presented information on the architecture of the proposed project for this site. Chairperson Humphrey asked for comments from adjoining property owners. Robert Ryan of 6433 Branch Hill-Guinea Pike asked about sewage plans and if there were provisions to prevent some of the proposed units from becoming rentals. There were no comments from concerned citizens. There was no correspondence regarding the case. Miami Township Community Development Director, Larry Fronk gave his recommendation. Mr. Uecker made a motion to close the public portion of the hearing. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mr. Uecker made a motion to approve Zoning Case #497 with the condition that the applicant comply with the Clermont County Engineer's recommendations and Staff's recommendation with regard to the sidewalks. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 7:45 PM.

 

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JULY 14, 2004

The Miami Township Board of Trustees met in special session on July 14, 2004 at 7:00PM. Chairperson Edwin H. Humphrey called the meeting to order dispensing with the Pledge of Allegiance and the invocation.

Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff.

Miami Township Administrator, Dave Duckworth recommended the Board grant conditional employment to Justin Schuh for the position of seasonal park maintenance worker. Mrs. Wolff made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mr. Duckworth discussed the proposed Neyer Properties TIF agreement with the Milford School Board. Mr. Borchers, business manager for the Milford Schools called and requested that the TIF Agreement include language that would give the schools $570,746. in service payments over the life of the TIF. The School Board has never asked for service payments on prior TIF agreements, but allowed for language to retire the debt earlier than proposed. After analyzing the proposed request from the School Board, there would still be adequate funds available to pay off the debt incurred by the Township. In addition, the proposed TIF district includes Neyer Properties development and vacant land close to site. It would be changed to only include the Neyer Property Development. Mr. Duckworth asked if the Board of Trustees had a problem with the change. The Board of Trustees gave their consensus to the change.

Mr. Duckworth indicated that at the next meeting on July 20, 2004, the Board would hear a request from Kamphaus, Henning & Hood, CPA Inc. for a tax abatement. Due to some changes in Clermont County Staffing, the request was overlooked. They are required to obtain an Ohio Department Waiver since they are moving here from another community. The waiver will not be done before the 20th. Mr. Duckworth asked the Board if they would consider approving the request with the condition that the waiver is granted. The Board had no problem approving the request on a conditional basis.

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 7:45PM.

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SEPTEMBER 2, 2004

The Miami Township Board of Trustees met in a special session on Thursday, September 02, 2004 to discuss the Park Levy and any other business that may come before the board. Chairperson Edwin H. Humphrey called the meeting to order at 1:10 pm. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Miami Township Administrator, David Duckworth discussed the Park Levy Budget Projections and Project Requests for 2006-2010.

Mrs. Wolff made a motion to go into Executive Session to consider the purchase of property pursuant to section 121.22(G)(2) of the Ohio Revised Code. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 4:10 PM.

 

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DECEMBER 6, 2004

The Miami township Board of Trustees met in Special Session on Monday, December 06, 2004 at 6:00 PM. The purpose of the meeting was to interview candidates for the Zoning board of Appeals and the Rural Zoning Board and any other business that may come before the Board. Chairperson Edwin H. Humphrey called the meeting to order. Miami Township Clerk, Eric C. Ferry called the role. Attending were Edwin H. Humphrey and Joseph W. Uecker. Trustee Mary Makley Wolff was absent due to a death in the family. Mr. Uecker made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Candidates interviewed;
Gene Bishop 6:00 PM
William Buckhold 6:30 PM
Jenny Brewer 6:45 PM
Juergen Braunheim 7:00 PM
Rick Goettke 7:15 PM
Wendy Von Holle 7:30 PM
Don Lykins 7:45 PM
Tom Brand 8:15 PM
Kim Brady

Do to a medical emergency, Dr. Brady was rescheduled for an interview on Tuesday, December 07, 2004.

Mr. Uecker made a motion to come out of executive session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

With no other business to come before the Board, Chairperson Humphrey continued the meeting until 6:45 PM Tuesday, December 07, 2004

December 07, 2004

Chairperson Edwin H. Humphrey continued the Special Meeting at 6:45 PM. Mr. Ferry called the role. Attending were Edwin H. Humphrey, Joseph W. Uecker and Mary Makley Wolff. Mrs. Wolff made a motion to go into Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."

Kim Brady 6:45 PM

Mr. Uecker made a motion to come out of Executive Session. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Chairperson Humphrey adjourned the Special Meeting at 7:00PM.

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DECEMBER 13, 2004

MIAMI TOWNSHIP BOARD OF TRUSTEES
SPECIAL MEETING
DECEMBER 13,18,20,22,27,29, 2004

The Miami Township Board of Trustees met in Special Session on Monday, December 13, 2004 at 6:00PM. The purpose of the meeting was to interview candidates for the Trustee position being vacated January 02, 2005 by Joseph W. Uecker, and any other business that may come before the Board. Chairperson Edwin H. Humphrey called the meeting to order. Mary Makley Wolff made a motion to appoint Edwin H. Humphrey as acting clerk. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE.". Mr. Humphrey called the role. Attending were Edwin H. Humphrey and Mary Makley Wolff. Trustee Joseph W. Uecker was absent since he is not involved in the selection. Mrs. Wolff made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE." The following candidates were interviewed:
6:00 Kevin Malof
6:15 Edward Marcin
6:30 Lou Ethridge
6:45 Kerry Ryan
7:00 Mark Carter
7:15 Isaac Anderson
7:30 Ralph Fisch (withdrew)
7:45 Ronald McCann
8:00 Tom Yeager
8:15 Scott Herriott
8:30 Stephen Hendel
8:45 Terry Hoffman
9:00 Doug Schneider
9:15 Doug Beyer (withdrew)
9:30 David Schlagheck
9:45 Jason Adkins
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll all, both voted "AYE."
With no other business to come before the Board, Chairperson Humphrey continued the meeting until 8:45 AM Saturday, December 18, 2004.

DECEMBER 18, 2004

Chairperson Edwin H. Humphrey continued the Special Meeting at 8:40 AM. Mr. Humphrey called the role. Attending were Edwin H. Humphrey and Mary Makley Wolff. Mrs. Wolff made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE." The following candidates were interviewed:
8:45 Michael Collins
9:00 Kent Boudreau
9:15 John Donohoo
9:30 Glenn Petrosky
9:45 T.J. Redington, Jr.
10:00 Denny Begue
10:15 Steve Heck
10:30 Steve Schrader
10:45 Mary Anne Will
11:00 Ken Tracy
11:15 Richard Grant
11:30 Jean Schmidt
11:45 Eric Anderson
12:00 Dan Chilton

Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE."
PAGE 2004-68-B

With no other business to come before the Board, at 12:30 PM, Chairperson Humphrey continued the meeting until 4:00 PM Monday, December 20, 2004.

DECEMBER 20, 2004

Chairperson Edwin H. Humphrey continued the Special Meeting at 4:00PM. Mr. Humphrey called the roll. Attending were Edwin H. Humphrey and Mary Makley Wolff. Mrs. Wolff made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE." The following candidates were interviewed:
4:00 Ken Tracy
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE."
With no other business to come before the Board, Chairperson Humphrey continued the Special Meeting until 1:00 PM, Monday, December 22, 2004.

DECEMBER 22, 2004

Chairperson Edwin H. Humphrey cancelled the December 22, 2004 meeting due to inclement weather and continued the Special Meeting until 3:00 PM on December 27, 2004.

DECEMBER 27, 2004

Chairperson Edwin H. Humphrey continued the Special Meeting at 3:00PM on Monday, December 27, 2004. Mr. Humphrey called the roll. Attending were Edwin H. Humphrey and Mary Makley Wolff. Mrs. Wolff made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE." The following candidates were interviewed:
3:00 Jean Schmidt
4:00 Ron McCann
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE."
With no other business to come before the Board, at 5:30 PM, Chairperson Humphrey continued the Special Meeting until 2:00 PM on Wednesday, December 29, 2004.

DECEMBER 29, 2004

Chairperson Edwin H. Humphrey continued the Special Meeting at 2:00 PM on Wednesday, December 29, 2004. Mr. Humphrey called the roll. Attending were Edwin H. Humphrey and Mary Makley Wolff. Mrs. Wolff made a motion to go into Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE." The following candidates were interviewed:
2:00 Glenn Petrosky
3:00 Steve Heck
4:00 Denny Begue
Mrs. Wolff made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, both voted "AYE."
With no other business to come before the Board, at 5:30 PM, Chairperson Humphrey adjourned the Special Meeting.

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DECEMBER 27, 2004

The Miami Township Board of Trustees met in Special Session on Monday, December 27, 2004 at 5:00 PM. Chairperson Edwin H. Humphrey called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Edwin H. Humphrey and Mary Makley Wolff. Trustee Joseph W. Uecker was not in attendance.

Mr. Ferry presented the Board with the November financial reports.

Mrs. Wolff made a motion to approve fund transfers as listed; from the General Fund to the Lighting District Fund $809.03, from the General Fund to the TIF #1 Service Payment Fund $16,320.59, from the TIF #1 Construction Fund to TIF #1 Service Payment Fund $40,427.67, from the TIF #1 Service Payment Fund to the TIF #1 Debt Retirement Fund $49,420.00, from the TIF #1 Service Payment Fund to the TIF #1 School Service Payments $7,328.26 and from the TIF #1 Debt Retirement Fund to the TIF #1 Service Payment Fund $40.51. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-53 approving travel expenses for the Township Trustees and Township Clerk for 2005, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-54 amending the Township's 2004 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-55 adopting the Township's 2005 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-56 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-57 authorizing the Township Clerk to issue a Then and Now Certificate in the amount of $35,519.10 to cover 26 items, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-58 authorizing the compensation of the Township Trustees and Township Clerk, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion to adopt RESOLUTION 2004-59 authorizing the advance of funds, dispensing with the second reading. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. David Duckworth requested the Board approve out-of-township travel for 5 employees to attend the FDIC conference in Indianapolis, Indiana in April 2005 at a cost of $6,700.00. Mrs. Wolff made a motion to approve the request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion that Mary Makley Wolff be Chairperson for the Board in 2005. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

Mrs. Wolff made a motion that Edwin H. Humphrey be Vice-Chairperson for the Board in 2005. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."

Mr. Humphrey made a motion to hold the regular Board meetings on the first and third Tuesday of each month at 7:00PM at the Township Hall. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE."

PUBLIC COMMENT

Michael Collins of 5811 Monassas Run Road complimented the Road Department on a job well done for the snow removal this past week-end.

With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 5:30 PM.