TRUSTEE MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
SPECIAL MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.
NOTE: While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.
JANUARY 16, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, January 16, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Kevin Johnson from the Lifespring Church of the Nazarene gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Ken Tracy. Ms. Wolff made a motion to approve the meeting minutes of the regular meeting on December 19, 2006, and the Special Trustee Meeting on December 28, 2006 and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Wendy Holden and Milford Exempted Village Schools thanking the Miami Township Police Department for a great job in directing traffic in the morning at Milford High School and playing a critical role in helping to have a successful return to school in January.
Correspondence from Representative Jean Schmidt congratulating Sgt. John Swing and Officer Kevin Murray for a great job that led to the arrest and conviction of Clinton Fuston.
Mr. Ferry also read correspondence from Tufts Funeral Home and the family of Lance Corporal William D. Spencer thanking Chief Bailey and the Miami Township Police Department for helping to welcome home Corporal Spencer, a true American patriot.
Correspondence was read from the Kellogg Company thanking Chief Bailey and the Police Department for their help and professionalism in resolving a difficulty with a former employee.
Correspondence was read from the Greater Warren County Drug Task Force to commend the actions of Sgt. Fred Fatute and Officer Jamie Hooven in their apprehension and investigation of two suspects on January 2, 2007.
Mr. Ferry read correspondence from David Wilson to the Miami Township Trustees to apologize for vandalizing the bathroom at Miami Meadows Park.
Correspondence was read from the Ohio Township Association to note to remind the Township of the 2007 dues.
Trustee Tracy congratulated Chief Bailey and the Police Department on the letters received and the job done on their recent audit.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey conducted the swearing in ceremony and administered the oath of office for Police Captains Cliff Rowland and Steve Rogers.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
September.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Fischer
OLD BUSINESS
Ms. Wolff made a motion to adopt RESOLUTION 2007-01 providing for the procurement of a street lighting system for Mills of Miami, Phase 1 dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 192 checks
numbered 93447-93638 for the total amount of $795,796.68 plus payroll and payroll taxes for December 22, 2006 in the amount of $279,062.49 and January 5, 2007 in the amount of $289,511.52. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve the sponsorship agreement with Staci R. Miller to sponsor and pay the fees for Ms. Miller to attend the Great Oaks Police Academy. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the final offer of employment to Staci Miller for the position of Police Department Part-Time Records Clerk at the rate of $12.00 per hour. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the offer of conditional employment to Michael Crawford for the position of Recreation Assistant, Brandon Lechner for the position of Recreation Assistant and Cynthia Shircliff for the position of Recreation Lead Instructor. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the final offer of employment to Karen Ilhardt for the position of Recreation Lead Instructor at a pay rate of $20.00 per hour (retroactive to 1/08/2007). Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the offer of conditional employment to Marsha Garner for the position of Police Full-Time Records Clerk. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the terminations of Jennifer Doss and Geoff Wahl of the Recreation Department effective January 16, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the removal from probation of Kent Bryant, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime - $18.39, Nighttime $15.69, effective January 1, 2007. Mr. Humphrey seconded. Upon roll call, all voted AYE.”
Mr. Humphrey moved to remove the following employees from probation effective January 1, 2007: Brad Dungan, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime - $18.39, Nighttime - $15.69; Robert Edmonds, Firefighter 2/Paramedic, Hourly Pay Rate: Base $14.44, Daytime - $18.39, Nighttime - $15.69; Trevor Frodge, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime - $18.39, Nighttime - $15.69; Mark Johnson, Firefighter 2/Paramedic, Hourly Pay Rate: Base - $14.44, Daytime $18.39, Nighttime - $15.69. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the removal from probation, effective January 1, 2007,of Chris Marsh, Firefighter 2/EMT, Hourly Pay Rate: Base - $12.47, Daytime - $16.42, Nighttime - $13.72. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the successor labor agreement with the International Association of Fire Fighters, Local #3768 and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-02 providing for the issuance of not to exceed $300,000.00 of General Obligation Bonds for making road improvements, authorizing participation in the Ohio Capital Asset Financing Program; dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt the 2007 Budget as presented, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-03 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to authorize Township Administrator, David Duckworth, to send a letter to the Clermont County Engineer indicating that the Township Board of Trustees has no objection to the Cinema Drive and Montclair Blvd. street acceptance. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with Focused Capitol Solutions, LLC for consultation services for 6 months in the amount of $6,000.00 with a $3,000.00 extension option. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with The Buxton Company for consultation services for 1 year in the amount of $50,000.00 ($25,000.00 to be paid by the Board of County Commissioners). Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-4 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion that the Board holds a public hearing to review Zoning Cases 514 & 515 and including any other business that should come before the Trustees on February 6, 2007 at 7:00 PM at the Miami Township Civic Center. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
The Board requested background information in order to choose the winner for the Township Clermont 20/20 Salute to Readers. The decision will be made at the meeting on February 6, 2007.
PUBLIC COMMENT
Zara Wood, 960 Walnut Street, Milford, addressed the Board concerning property on Brooklyn Street that abuts her property. The Brooklyn Street property is full of trash. The Board referred the matter to Mr. Fronk, Community Development Director.
Ralph Vilardo, representing Local #3768, addressed the Board to thank Chief Whitworth and Administrator Duckworth for making the new contract process as easy as possible.
Julie Young, 6360 Pawnee Ridge Drive, addressed the Board concerning the 2007 Budget.
Theresa Conover, 909 State Route #131, addressed the Board concerning the 2007 Budget.
Ms. Wolff moved to go into Executive Session to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to come out of Executive Session and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 9:50 PM.
FEBRUARY 20, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, February 20, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Ken Slaughter, pastor of the First Baptist Church of Mt. Repose, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Ken Tracy. Ms. Wolff made a motion to approve the meeting minutes of the December 11, 2006 Work Session, January 8, 2007 Work Session, the January 20, 2007 Trustees Meeting, February 12, 2007 Work Session, and February 14, 2007 Emergency Meeting. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence concerning a liquor permit, which changed the name of: Day Heights Pub LLC
1151-55 SR 131, Milford, Oh 45150 . To: Mcnamaras Irish Pub LLC. There is no objection.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
There were no proclamations or special presentations.
DEPATMENT REPORTS
A representative of each department presented a report of activities during the month of
September.
Community Development, Mr. Fronk submitted his report in absentia
Community Relations, Mr. Pennington
Finance, Mr. Ferry
Fire/EMS, Chief Whitworth
Police, Chief Bailey
Recreation, Ms. Thibodeau
Service, Mr. Fischer
OLD BUSINESS
Mr. Humphrey moved to reschedule the public hearing on Zoning Cases 514 and 515 and any other business that should come before the Board to March 6, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 323 checks numbered 93639-93961 for the total amount of $1,704,195.19 plus payroll and payroll taxes for January 13, 2007 in the amount of $317,096.96 and January 27, 2007 in the amount of $309,415.03, and February 10, 2007 in the amount of $295,415.29. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to make a final offer of employment to Brandon Lechner for the position of Part-Time Recreation Assistant, pay rate of $10.00 per hour, effective February 26, 2007 and to Marsha L. Garner for the position of Probationary Full-Time Records Clerk in the Police Department, pay rate of $15.35 per hour, effective February 26, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to make conditional offers of employment to Zachary Burchfield, Chris Burdsall, Lee Everson, James Kaldmo, Todd Wuest, and Andrew Housh for the position of Seasonal Maintenance Worker in the Service Department and to Elizabeth Veite for the position of Part-Time Recreation Coordinator. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to promote Joe Stubblefield from Maintenance Worker 2 (Step 5) to Maintenance Worker 3 (Step 1), pay rate of $17.01 per hour, effective January 1, 2007 and Patty Hall from Maintenance Worker 1(Step 5) to Maintenance Worker 2 (Step 1), pay rate of $15.00 per hour, effective January 1, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adjust the 2007 budget for the following: Increase General Fund Repairs from $15,000 to $44,400 and decrease Non-Committed Funds by $15,000; add new line item for New Buildings and Additions to TIF Fund #1 in the amount of $15,403.33 with a $15,403.33 reduction to Non-Committed Funds; and add a new line item for New Buildings and Additions to TIF Fund #2 in the amount of $16,782.61 with a $16,782.61 reduction to Non-Committed Funds. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved that the Board hold an auction on, Saturday, June 2, 2007 of surplus vehicles, machinery, tools and equipment pursuant to Section 505.10 if the Ohio Revised Code; and confiscated, seized and unclaimed property pursuant to Section 2933.41 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to set a bid opening date of March 15, 2007 at 4:00 PM for the following projects: (1) Cemetery Grounds Maintenance Project; (2) Community Park Amphitheatre/Shelter Project: (3) Civic Center HVAC Project. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to make changes to the rental agreement for the Leming House and Miami Township Civic Center with respect to Homeowner's Associations, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to authorize Mr. Duckworth to send a letter of termination, effective June 1, 2007, of the lease agreement, with Miamiville Emergency Support Services (MESS) to Steve Robbins, President MESS, and informing MESS of the intent to comply with the agreement to repair the building within the next sixty to ninety days.
Ms. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to increase the following zoning fees:
Single Family Home $400.00
Two Family Home 500.00
Multiple Family Residence 250.00/unit
New Business Permit 200.00
Applications to BZA 400.00
And to add 2 new fees:
Zoning Compliance Letter 50.00
Minor Lot Splits 50.00
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve out-of-township travel requests including two employees attending the International Trauma Life Support Emergency Care Conference in Columbus from March 1-4, 2007 at a cost of $1,550.00 and six employees to Fire Department Instructor's Conference in Indianapolis, Indiana from April 15-21, 2007 at a cost of $11,220.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the following contracts with Thelen Associates, Inc. for engineering and design services for Upper Happy Hollow Landslide Correction Project for 3 months at a cost of $7,400.00, with the Clermont County Board of Commissioners for Intergovernmental agreement for reimbursement for the Buxton Study with $25,000.00 coming from Clermont County, and with Duke Energy for street lighting on Meijer Drive for 3 years at a cost of $$69.69 per month. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-06 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-05 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
There was no public comment.
Mr. Humphrey moved to go into Executive Session to discuss the Employment and Compensation of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:45 PM.
MARCH 20, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, March 20, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Jeff Wolff, pastor of the House of Restoration, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the meeting minutes of the February 20, 2007 Trustee Meeting and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from the Board of County Commissioners acknowledging the receipt of Miami Township Zoning Cases # 517 and 518 and setting the review of the cases by The Clermont County Planning Commission Staff on Tuesday, March 27, 2007 at 5:00 p.m. in the Clermont County Engineering Conference Room, 2381 Clermont Center Drive Batavia, Ohio.
Correspondence from the Clermont County Board of Elections thanking Chief Bailey and his Officers for their efforts in helping the Board respond to the needs of the Poll Workers in getting the Ballots and other equipment back to the Board of Elections during the inclement weather on February 6, 2007 and for their presence at the polls.
Mr. Ferry read correspondence concerning two liquor permits, which the Township has, no objections to:
DVTACH LLC, DBA Bad Habit, 1296 SR28. Miami Township
Marty's Corner Store, DBA Marty's Corner Store LLC, 6203 Branch Hill Guinea Pike, Miami Township
PROCLAMATIONS AND SPECIAL PRESENTATIONS
The Miami Township Police Department presented the Miami Township Life Saving Award to Officer Brian Mehne, the Miami Township Citizen Award for Life Saving to Mr. Sean Faust, Mr. Eric Hamill and Mr. Brian Hamill. The awards were presented for their efforts in saving Ms. Sarah Cubbage from a burning automobile.
Mr. Humphrey made a motion to adopt “A Proclamation Recognizing Duke Energy For Their Response To The February 13-14 Winter Storm” and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
September.
Community Development, Mr. Fronk
Community Relations, Mr. Pennington
Finance, Mr. Ferry
Fire/EMS, Chief Whitworth
Police, Chief Bailey
Recreation, Ms. Thibodeau
Service, Mr. Fischer
OLD BUSINESS
Mr. Humphrey moved to accept the bid from AA Lawn Care & Landscape in the amount of $26,994.90 for the Cemetery Grounds Maintenance Project, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the bid from DER Development Company in the amount of $96,000.00, with the exception to change the completion date from June 30 to July 15, for the Community Park Amphitheatre/Shelter Project, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the bid submitted from DeBra Kuempel of $74,258.00 for the Civic Center HVAC Project, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve the change in the contract with Miamiville Emergency Support Services (MESS) to amend the lease agreement for inclusion of a termination clause, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 262 checks numbered 93962-94223 for the total amount of $850,729.04 plus payroll and payroll taxes for February 24, 2007 in the amount of $304,004.94 and March 10, 2007 in the amount of $297,097.35. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff, moved to make a final offers of employment to Elizabeth Veite, for the position of Part-Time Recreation Coordinator, pay rate of $10.00 per hour, Andrew Housh, for the position of Seasonal Maintenance Worker (Roads), pay rate of $10.76 per hour, and James Kaldmo, for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.35 per hour, all effective March 22, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to make conditional offers of employment to Max Whitesicle, for the position of Seasonal Maintenance Worker (Parks), and Aaron Reed for the position of Maintenance Worker 2 (Parks). Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to withdraw employment offers to Jason Jacobs and Michael Crawford for the position of Part-Time Event Staff, Recreation, and to Lee Everson for the position of Seasonal Maintenance Worker (Service), and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the resignation of Pam Temple, Administrative Assistant, Service, effective March 16, 2007 and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to remove Karen Evans, Police Records Clerk, from probation with a pay increase to $15.37 per hour, effective March 13, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-08 authorizing a tax abatement to Bryan Equipment Sales, Inc. LLC, through the rural enterprise zone legislation, and dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-09 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to amend the Zoning Fee for fences establishing a $50.00 permit fee, and Mr. Humphrey seconded. Upon roll call, all voted 'AYE.”
Mr. Humphrey made a motion to advance $20,000.00 from the General Fund to the Zoning Fund, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve a one-year contract with the Loveland- Symmes Fire Department for Fire and EMS protection on Obannonville Road in the amount of $4,000.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to hold a public hearing for Zoning Case 516 at the Special Zoning meeting previously scheduled for April 16, 2007 at 7:00 p.m. at the Miami Township Civic Center, and Ms. Wolff seconded. Upon roll call, all voted “Aye.”
Mr. Humphrey made a motion to adopt an Amendment to the Park Rules and to establish rules for the Bark Park, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to move the April 9, 2007 Work Session of the Board to Monday, April 16, 2007 starting at 11:00 a.m. for any business which should come before the Board of Trustees. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Marvin Hudson, 5969 Pinto Place, addressed the Board as a representative of the Saint Vincent DePaul Society. Mr. Hudson alerted the Board to the Society's planned annual Run for The Poor on June 16, 2007. The Board agreed.
Mike Case, graduate student at NKU, addressed the Board concerning a project on which he will be working.
Mr. Humphrey moved to go into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the Employment and Compensation of Public Employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt Resolution 2007-07 providing for pay increases for the various Township employees, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 9:40 PM.
APRIL 17, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, April 17, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Trustee Ken Tracy gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the meeting minutes of the March 20, 2007 Trustee Meeting and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Major Michael W. Reeseman, Ohio Military Reserve Commander, 11th MP BN. Major Reeseman wrote to thank Chief Whitworth and his staff for their emergency first aid and CPR training presented to his group.
Ms. Carol Marin wrote to thank Chief Whitworth and his staff for their work to save her nephew's life on Saturday March 17th at the Family Dollar Store.
Mr. Mike Budzynski wrote to thank Chief Bailey and his department for their assistance with the Pack 635 Bike Rodeo.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey presented a Meritorious Service Commendation to Officer John Pryor for his six years of work as Miami Township's agent on the Clermont County Drug Task Force.
Chief Bailey administered the oath of office to Chaplain Jeffrey Wolff.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
March.
Community Development, Mr. Fronk
Community Relations, Mr. Pennington
Financ, Mr. Ferry
Fire/EMS, Chief Whitworth
Police, Chief Bailey
Recreation, Ms. Thibodeau
Service, Mr. Mantel (for Mr. Fischer)
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 213 checks
numbered 94224-94436 for the total amount of $884,649.31 plus payroll and payroll taxes for March 24, 2007 in the amount of $297,137.65 and April 6, 2007 in the amount of $297,074.82. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff, moved to make a final offer of employment to Aaron Reed, for the position of Maintenance Worker 1 (Parks), pay rate of $14.28 per hour, effective April 17, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to make conditional offers of employment to Francis Rasfeld, Brian Nicholas and Robert J. Hirsch for the position of Probationary Full Time Police Officer and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to make conditional offers of employment to Krystal Van Cauwenberrgh, Susan Heile, Kathleen Edwards and Samantha Williams for the position of Part Time Recreation Instructor/Assistant. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to withdraw the Board's previous offer of conditional employment to Cynthia Shircliff as Part Time Recreation Instructor/Assistant, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant pay adjustments to $15.00 per hour to Drew Thiele, Emily Sowell and Heather Corbley as Recreation Instructors. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-12 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the 2007 renewal of the Township's property and casualty insurance with OTARMA in the amount of $162,898. Mr. Humphrey seconded. Upon roll call, all voted “AYE,”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-10 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-11 disposing of surplus equipment and authorizing the sale of surplus equipment by private sale, dispensing with the second reading, Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve the contract with Cross Roads Talent Agency, in the amount of $1,400.00, for talent at Midsummer.
Ms. Wolff made a motion to approve a contract with HSM Electronic Protection Services, Inc. to provide additional building security equipment at the Police and Service Departments in the amount of $6,870.00. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with Fresh Park Café & Deli as concessionaire at Miami Meadows for the four months from May 1, 2007 through September 1, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve two contracts with Santoro Engineering: the first for engineering design services for the Meijer Drive Extension Project in the amount of $22,700.00, the second for engineering design services for the Dry Run Road Bank Stabilization Project in the amount of $38,0000.00 Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to schedule a public hearing for Zoning Cases 517 and 518, along with any other business that should come before the Township, to be held on May 14, 2007 at 7:00 pm at the Miami Township Civic Center, and Ms. Wolff seconded. Upon roll call, all voted “Aye.”
Mr. Humphrey moved to approve a change order to the Civic Center Air Conditioner Project in the amount of $7,000.00, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a change order to the Loveland-Miamiville Road Drop Lane Project in the amount of $950.00, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to adopt Miami Township Customer Service Standards, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-13 amending the Township's 2007 Annual Appropriations, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Marv Hudson, 5969 Pinto Place, addressed the Board to invite the Trustees and their staff to the 2007 St. Vincent DePaul Society's “Run for the Poor”.
Mr. Humphrey moved to go into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the Employment and Compensation of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to offer conditional employment to Katie Best for the position of Recreation Assistant and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 7:58 pm.
MAY 15, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, May 15, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Trustee Ken Tracy gave the invocation. Town Crier, William Knepp, brought greetings and gifts to the Trustees from the Mayor of Holland, Michigan and officials of the Tulip Festival in Holland Michigan. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Mr. Humphrey made a motion to approve the meeting minutes of the April 17, 2007 Trustee Meeting, April 16, 2007 Work Session, and April 27, 2007 Special Meeting. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Mrs. Francine Roberts, 6015 Scotch Pine Drive, Milford, to thank Chief Bailey and his officers for the assistance they have provided directing traffic at the Milford Exempted School District sites in the mornings and afternoons.
Mr. Ferry also read correspondence for the Great Oaks Institute of Technology and Career Development to Chief Whitworth and his department. Mr. Kevin J. Hummeldorf, Fire Protection Coordinator Center for Public Safety, wrote to thank the Chief and his officers for providing the use of the aerial ladder truck for Firefighter 1 and 2 training.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
The Miami Township Trustees presented a Proclamation recognizing Peace Officers' Memorial Day, May 15, 2007, and the Members of the Miami Township Police Department.
Chief Bailey announced the Re-Accreditation of the Miami Township Police Department by CALEA. He also announced that the Miami Township Police Department has been selected as a Flag Ship Agency, an honor awarded to only 70 agencies out of 18,000 law enforcement agencies.
Chief Bailey presented awards to Officer Keith Bullock and Sergeant John Swing, as representatives of the police staff, for their achievement in receiving accreditation.
Chief Bailey also recognized Mrs. Jennifer Heideman for her work in securing the accreditation. She is the accreditation Manager.
Chief Bailey also awarded the Meritorious Service Award to Officer Kevin Murray and Officer Kent Arter for their high-speed pursuit and arrest of a suspect on December 31, 2006.
Ms. Wolff made a motion to adopt a Proclamation Establishing May, 2007 As Older Americans Month in Miami Township. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
April.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 330 checks
numbered 94437-94766 for the total amount of $1,892,752.62 plus payroll and payroll taxes for April 21, 2007 in the amount of $294, 289.39, April 30, 2007 in the amount of $1,253.60, and May 5, 2007 in the amount of $296,847.20. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff, moved to make conditional offers of employment to Emma Goetz, Jon Day and Christopher Day for the position of Recreation Volunteer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to:
1. Francis Rasfeld for the position of Probationary Full-Time Police Officer, pay rate of $21.42 per hour, effective May 27, 2007.
2. Robert Hirsch for the position of Probationary Full-Time Police Officer, pay rate of $21.42 per hour, effective May 28, 2007.
3. Brian Nicholas for the position of Probationary Full-Time Police Officer, pay rate of $21.42 per hour, effective May 29, 2007.
4. Susan Heile for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective May 16, 2007.
5. Kathleen Edwards for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective May 16, 2007.
6. Samantha Williams for the position of Recreation Instructor/Assistant, pay rate $15.00/$10.00 per hour, effective May 16, 2007.
7. Krystal Van Cauwenbergh for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective May 16, 2007.
8. Kathryn Best for the position of Recreation Assistant, pay rate of $10.00 per hour, effective May 16, 2007.
9. Todd Wuest for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.35 per hour effective May 14, 2007.
10. Zachary Burchfield for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.76 per hour, effective June 11, 2007.
11. Chris Burdsall for the position of Seasonal Maintenance Worker (Parks), pay rate of $10.35 per hour, effective May 25, 2007.
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-21 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-17 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-15 disposing of surplus property, including motor vehicles, road machinery, equipment, tools, and forfeited and unclaimed property, and authorizing the sale of surplus property, including motor vehicles, road machinery, equipment, tools, and forfeited and unclaimed property via public auction, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the following contracts:
1. UltraSound Special Events, Inc. for Midsummer inflatables at a cost of $12, 647.50.
2. Rozzi Famous Fireworks, Inc. for Midsummer Fireworks, materials, at a cost of $4,462.50.
3. Rozzi Famous Fireworks, Inc. for Midsummer Fireworks, insurance, labor, and services, at a cost of $4,462.50.
4. J. A. Geraci Construction Services, LLC, for Cottonwood Drive culvert replacement, at a cost of $23,740.00.
5. Poe Auctions, LLC, for the Township Auctioneer, at a cost of 10% of gross sales.
6. Skyhawks Sports Academy, Inc., for various summer recreation programs, which will be fee based.
7. Laffalot Summer Camp, for “Girls Only” Summer Camp, at a cost of $100 per resident and $120.00 per non-resident.
8. The American Red Cross, for Babysitting Course and On Our Own Course, at a cost of $45.00 per participant and $15.00 per participant respectively.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to authorize Change Order #1for the Community Park Shelter/Amphitheatre Project. The change would increase the density of the concrete pad and would cost an additional $10,475.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-18 extending the contract for a street lighting system, dispensing with the second reading and declaring an emergency, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”.
Ms. Wolff made a motion to adopt RESOLUTION 2007-19 extending the contract for a street lighting system, dispensing with the second reading and declaring an emergency, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-14 levying special assessments for the purpose of constructing certain improvements in the Township, dispensing with the second reading, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-20 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris, dispensing with the second reading and declaring an emergency, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-16 authorizing the removal, repair or securance of certain buildings or structures, dispensing with the second reading and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to change the regularly scheduled June Trustees Meeting to June 26, 2007 at 7:00pm, and Mr. Humphrey seconded. Upon roll call, all voted 'AYE.”
Ms. Wolff made a motion to set a bid opening date of June 14, 2007 at 4:00pm for the following projects: (1) 2007 Concrete Curb Replacement and Road Resurfacing Project; (2) Happy Hollow/Sugar Camp Road Bank Stabilization Project. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-22 approving the submission of a grant application to the Ohio Cultural Facilities Commission and authorizing the Township Administrator to sign and execute the Memorandum of Understanding, the Cooperative Use Agreement, the Cultural Facilities Construction Administration and Funding Agreement and any other necessary legal documents, and to take certain other actions, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion, which Ms. Wolff seconded to approve the following budget adjustments:
1. General Fund - Add new line item: 1000.110.0250 ADVANCES OUT
2. General Fund - Add new line item: 1000.110.0260 ADVANCES IN
3. General Fund - Add new line item: 1000.910.9999 TRANSFER OUT
4. General Fund - Add new line item: 1000.190.0170 DEBT SERVICE
5. Park Levy Fund - Add new line item: 2060.910.9999 TRANSFER OUT
6. Zoning Fund - Add new line item: 2080.710.0260 ADVANCES IN
7. Police Fund - Add new line item: 2090.210.0250 ADVANCES OUT
8. Public Safety Fund #1 (Fire/EMS) - Add new line item: 2120.910.9999 DEBT SERVICE
9. Public Safety Fund #2 (Fire/EMS) - Add new line item: 2130.220.0170 TRANSFER OUT
10. Public Safety Fund #2 (Fire/EMS) - Add new line item: 2130.910.9999 TRANSFER OUT
11. TIF Fund #1 (Kohl's) - Add new line item: 5010.910.0000 TRANSFER OUT
12. General Fund (Highways) - 1000.190.0170 DEBT SERVICE
2006 Various Purpose Bond Interest $14,707
2007 Road Bond Principal $25,000
2007 Road Bond Interest $ 7,465.28
13. General Fund (Administrative) - 1000.910.9999 TRANSFER OUT (to Debt Service)
MTCC Bond Principal $42,500
MTCC Bond Interest $66,185
2006 Various Purpose Bond Interest $14,707
2007 Road Bond Principal $25,000
2007 Road Bond Interest $ 7,465.28
14. General Fund (Administrative) - 1000.110.0250 ADVANCES OUT (Advance out to Zoning Fund) $20,000
15. General Fund (Administrative) - 1000.110.0260 ADVANCES IN (Advance in from Police Fund) $150,000
16. Park Levy Fund - 2060.910.9999 TRANSFER OUT (to Debt Service)
MTCC Bond Principal $42,500
MTCC Bond Interest $66,185.63
17. Zoning Fund - 2080.710.0260 ADVANCES IN (Advance from General Fund) $20,000
18. Police Fund - 2090.210.0250 ADVANCES OUT (Advance out to General Fund) $150,000
19. Public Safety Fund #1 (Fire/EMS) - 2120.910.9999 TRANSFER OUT (to Debt Service)
Aerial Truck Bond Principal $65,000
Aerial Truck Interest $12,658.75
20. Public Safety Fund #2 (Fire/EMS) - 2130.220.0170 DEBT SERVICE 2006
Various Purpose Bond (Ambulances) Interest $29,859.67
21. Public Safety Fund #2 (Fire/EMS) - 2130.910.9999 TRANSFER OUT (to Debt Service) 2006 Various Purpose Bond (Ambulances) Interest $29,859.67
22. TIF Fund #1 (Kohl's) - 5010.910.0000 TRANSFER OUT (to Debt Service)
2003 Road Improvement Bond Principal $40,000
2003 Road Improvement Bond Interest $37,770
Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the request by Chief Whitworth to attend the Fire Rescue International 2007 Conference in Atlanta, Ga at a cost of $1,981.00, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Zack Kitzmo, Milford Junior High School Project Citizen Class, addressed the Board of Trustees, and proposed a policy to circumscribe new development to decrease environmental impact of new development.
Elaine Scott, Drew Essig, and Andrew McDarty also of the Milford Junior High School Project Citizen Class, addressed the Board to propose a policy to address cell phone use while driving.
PUBLIC COMMENT
Marvin Hudson, 5969 Pinto Road, representing the Saint Vincent DePaul Society, spoke to the Board concerning the “Run for the Poor”, scheduled for June 16, 2007.
James D. Young, 5266 Smokey Road, Williamsburg, Oh, addressed the Board of Trustees concerning his certification, by Ohio Public Employees Retirement System, of his fitness to return to duty as a Miami Township Police Officer.
Mr. Humphrey made a motion to go into Executive Session to discuss pending or imminent legislation pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the employment, compensation and discipline of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to compensate part-time firefighters with a pay increase of 3.5 percent, effective retroactively to January 1, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 10:25 pm.
JUNE 19, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, June 19, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. The Reverend Doug Damron gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the meeting minutes of the April 16, 2007 Special Trustees Meeting; May 7, 2007 Work Session; May 14 Special Trustees Meeting; May 15, 2007 Trustees Meeting; May 31, 2007 Special Trustees Meeting and June 11, 2007 Work Session. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence form Joan M. Kiser of the Public Library thanking the Trustees and Mr. Ferry for attending the 2007 Flag Day Ceremony on June 14, 2007.
Mr. Ferry also read a thank you letter from Dan Tepe to the Trustees for allowing him to pitch in as Teen Counselor and for the plaque presented to him for his service.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Mr. Humphrey read a a Proclamation proclaiming the month of July as Parks and Recreation Month.
Chief Bailey administered the oath of office to Robert J. Hirsch, Francis H. Rasfeld, and Brian P. Nicholas, the three newest Miami Township Police Officers.
Chief Bailey recognized Sergeant Ted Swain, Officer Keith Bullock, Officer Gary Roush, Officer Ed Schmid, and Officer Brian Mehne for their participation in the high- speed pursuit and capture of a shooting suspect on February 2, 2006. They were awarded the Miami Township Police Department Meritorious Service Commendation.
Jim Petry, President of Local 3768, Miami Township Professional Firefighters, presented Mr. Lee Hite with a helmet proclaiming him as an honorary member of Local 3768. This honor is in recognition of his many and valuable hours of service to the Fire and Police Departments, the Township and Clermont County.
Mr. Tracy announced an award in recognition of Walt Fischer's service to the Township during his years as Head of the Service Department.
PUBLIC HEARING
The Miami Township Board of Trustees met for the purpose of holding a public hearing on the 2008 Tax Budget. Chairperson Kendal A. Tracy called the meeting to order. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Mr. Tracy opened the public hearing.
EXPLANATION
Mr. Ferry explained that the Clermont County Auditor requires the Tax Budget.
PUBLIC COMMENT
There was no public comment.
Chairperson Tracy closed the public hearing.
Mr. Humphrey moved to adopt the 2008 Tax Budget and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
The meeting was adjourned.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of May.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Zellner
OLD BUSINESS
Ms. Wolff moved to enter into a contract with Langenheim and Thompson in the amount of $78,000 for the Happy Hollow/Sugar Camp Road Bank Stabilization Project, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to enter into a contract with The John R. Jurgenson Company in the amount of $456,624.48 for the 2007 Concrete Curb Replacement and Road Paving Project, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 412 checks
numbered 94767-95178 for the total amount of $1,400,738.41 plus payroll and payroll taxes for May 18, 2007 in the amount of $1,545.51, payroll and payroll taxes for May 19, 2007 in the amount of $305,100.67, payroll and payroll taxes for June 2, 2007 in the amount of $314,545.63, and payroll and payroll taxes for June 16, 2007 in the amount of $305,887.54. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to offer conditional employment to:
o Ryan Meckstroth, Service Seasonal Maintenance Worker
o Kimberly Breier-Smith, Part-Time Recreation Assistant
o Shari Watford, Part-Time Recreation Instructor
o Jamie Rubenacker, Part-Time Recreation Instructor
o Amanda D. Gerding, Probationary Full-Time Police Officer
o Staci R. Miller, Probationary Full-Time Police Officer
o Matthew Gilliam, Part-Time Fire Fighter/Paramedic
o Leah Handelsman, Part-Time Fire Fighter/Paramedic
o Jason Jewett, Part-Time Fire Fighter/Paramedic
o Steven Laskey, Part-Time Fire Fighter/Paramedic
o Hanson Workman, Part-Time Fire Fighter/Paramedic
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to grant employment to:
o Rachel Hermann for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour effective June 5, 2007
o Christopher Day for the position of Recreation Volunteer, effective June 11, 2007
o Emma Goetz for the position of Recreation Volunteer, effective June 26, 2007
o Max Whiteside for the position of Seasonal Maintenance Worker, pay rate of $10.00 per hour, effective May 29, 2007
o Melissa Thompson for the position of Service Department Administrative Assistant, pay rate of $15.02 per hour, effective June 4, 2007
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to remove from probation the following:
o John Williams, Maintenance Worker l, Step l to Maintenance Worker l, Step 2, Pay rate adjustment to $13.57 per hour, effective May 28, 2007
o Charlene Case, Assistant Fiscal Officer, pay rate adjustment to $48,645 annually, effective June 19, 2007
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the 2-year employment agreement (January 1, 2007 - December 31, 2008) with David D. Duckworth, Township Administrator. Pay rate of $98,700 for 2007 and $102,154 fir 2008, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to promote Jacob Pickett from Volunteer Firefighter/EMT to Part-Time Firefighter 1/EMT, pay rates: Base-$12.08 Daytime-$16.17 Nightttime-$13.37, effective June 27, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to increase Amanda Duffy, Recreation Assistant, from $9.00 to $10.00 per hour, effective June 4, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-25 authorizing the Township Fiscal Officer to Issue A Then And Now Certificate, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a contract with Amanda D. Gerding for Police Academy Sponsorship. The contract would run from July 30, 2007 through November 14, 2007 in the amount of $4,200.00. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve a contract with LAN Solutions for information technology consulting services running from 8/1/2007-7/31/2008 in the amount of $4,875.00 per month, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Pending the approval of Legal Counsel, John Korfhagen, Mr. Humphrey moved to approve a contract with Clermont County Sheriff's Office for use of the Annex Facility with no specified length at no dollar cost. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve Contract Change Order #2 for the Community Park Shelter/Amphitheatre Project for the installation of 124' of waterline from Lemming House to the rear of the Amphitheater at a cost of $1,089.57, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to hold a public hearing for Zoning Case #519 on July 24, 2007 at 7:00pm at the Miami Township Civic Center. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the Out of Township Travel Request by Mike Mantel to attend the APWA International Public Works Congress and Exposition in San Antonio, Texas from September 8- September 13, 2007 at a cost of $2,477. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
William Knepp, #33 826 State Route 131, reported on his activities as The Miami Township Town Crier.
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:10pm.
JULY 17, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, July 17, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Fire Chief, JimWhitworth, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the minutes of the June 26, 2007 Trustees Meeting, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
There were no proclamations or special presentations.
Mr. Tracy took a moment to thank all department heads and their departments for their excellent work on Midsummer.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of June.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Zellner
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 185 checks
numbered 95179-95363 for the total amount of $484,628.08 plus payroll and payroll taxes for June 29, 2007 in the amount of $1,200.00 and payroll and payroll taxes for June 30, 2007 in the amount of $309, 946.14. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to:
o Shari Watford for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective July 11, 2007
o Jami Rubenacker for the position of Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective July 18, 2007
o Ryan Meckstroth for the position of Seasonal Maintenance Worker, pay rate of $10.00 per hour, effective July 11, 2007
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept resignations from:
o Miles Miller, Volunteer FF, effective July 5, 2007
o Phyllis Gregory, Police Clerk, effective July 15, 2007
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to terminate the following Recreation Department employees effective July 17, 2007:
o James Bearman
o Haley Breeden
o Carrie Burger
o Jessica Byrd
o Barbara Mueller
o Allison Petru
o Christine Riddell
o Donna Schroeder
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-27 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms.Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-26 authorizing adoption of an alternative method of apportionment of the Undivided Local Government and Local Government Revenue Assistance Funds. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve the easement request made by Clermont County. The easement covers .094 acres in Paxton-Ramsey Park, and is a continuation of an easement already granted by the Board of Trustees on November 14, 2006. Clermont County agrees to reimburse the Township $536 for the easement. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-29 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-30 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have and immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-31 declaring resolutions adopted pursuant to Chapter 504 ad Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-33 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-34 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-35 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-36 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-37 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-38 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-39 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-40 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-41 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-42 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-43 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-44 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-45 declaring resolutions adopted pursuant to Chapter 504 and Section 5709.73 of the Ohio Revised Code in December 2005 to have an immediate effective date, pursuant to Section 757.08 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-28 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the travel request for Dean Miracle and Steve Wyan to the Spartan Fire Truck Training Conference, Lansing, Michigan, August 5-9, 2007 at a cost of $890.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Harold Thiele, Dean Miracle, and Steve Wyan to the Indiana Fire Investigation Conference, Indianapolis, Indiana, August 19-22, 2007 at a cost of $1,897.00. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the travel request for Ed Schmid, Glenn Evans, and Melissa Wahlert to the National Conference on Crime Prevention, Atlanta, Georgia, October 2-6, 2007 at a cost of $3,210.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to hold a special Trustee Meeting on Friday, July 20, 2007 at 11:00 AM to consider the goal review session for 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
There was no public comment.
Mr. Humphrey moved to go into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the Employment of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Korfhagen addressed the Board concerning the use of the Township Lobbyist. Discussion followed concerning lobbying issues.
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 9:04 pm.
AUGUST 21, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, August 21, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The pledge of allegiance was given. Chairperson, Kendal A. Tracy, gave the invocation. Ms. Wolff made a motion to appoint Charlene Case as acting Fiscal Officer in the absence of Eric C. Ferry. Mr. Humphrey seconded. Upon roll call, all voted “AYE.” Ms. Case called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Mr. Humphrey made a motion to approve the minutes of the July 5, 2007 Work Session, July 17, 2007 Trustees Meeting, July 20, 2007 Trustees Meeting, July 24, 2007 Trustees Meeting, July 31, 2007 Trustees Meeting, August 9, 2007 Trustees Meeting, August 13, 2007 Work Session. Ms. Wolff seconded. Upon roll call, all voted “QYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Proclamations were read for Faith Church and Rivertree Church for their volunteer efforts at Midsummer.
Mr. Bill Knepp presented an update on the Town Criers Convention, which is coming to Miami Township on November 14th thru the 16th in 2007.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of June.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Ms. Case
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Zellner
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 364 checks numbered 95364-95727 for the total amount of $1,310,537.35 plus payroll and payroll taxes for July 14, 2007 in the amount of $343,719.93, payroll and payroll taxes for July 28, 2007 in the amount of $307,436.47, and payroll and payroll taxes for August 11, 2007 in the amount of $317,489.05. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
.
Ms. Wolff moved to grant employment to:
o Matthew Gilliam
o Leah Handelsman
o Jason Jewitt
o Hanson Workman
For the position of Probationary Firefighter 2/Paramedic, Base Pay Rate: $14.44, Daytime Rate: $18.53, Nighttime Rate: $15.73. All to be effective September 4, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Wolff moved to make conditional offers of employment to:
o Andrew Housh for the position of Maintenance Worker, Service
o Carol Gulick for the position of Part-Time Instructor, Recreation
o Jason Jacobs for the position of Part-Time Instructor, Recreation
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to withdraw the conditional offer of employment to Steven Laskey for the position of FF/Medic. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the promotion of Chris Marsh from FF2/EMT to FF2/Medic, pay increase to $14.95 base pay rate, $19.04 daytime rate, and $16.24 nighttime rate, effective August 22, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE,”
Ms. Wolff made a motion to change the title of Brenda Wilson from Assistant Recreation Director to Recreation Program Coordinator. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-47 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms.Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to approve Project Change Order #2 for undercutting of 225'x16' of sub-surface near Walgreen's entrance due to poor soil conditions at a cost of $5,425.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to approve Project Change Order #1 for additional concrete and pier drilling at a cost of $1,215.62. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-46 extending the contract for a street lighting system, dispensing with the second reading and declaring an emergency. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-48 committing local funds for an Ohio Cultural Facilities Grant, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve Friday, July 11, and Saturday July 12, 2008 as the dates for Midsummer 2008. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the one- year contract with Frank Gates Service Co. for Workers' Compensation Administration in the amount of $38,407.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a 30- day contract with Pasadena Development Company, LLC for demolition and removal of structures located at 5603 and 5607 Wolfpen Pleasant Hill Road at a cost $15,400.00
Ms. Wolff moved to approve the contract with the Bureau of Workers' Compensation for settlement agreement of a claim concerning Daryl Poe. The Bureau recommends a settlement between $1,000.00 and $3,000.00. Ms. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with Hamilton County EPA for a memorandum of understanding - ownership to a new MCI trailer and tow vehicle. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with Janet R. Richards and Walter James Borchelt for purchase of property located a 6343 Branch Hill-Guinea Road at a cost of $15,000.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to renew the Township's current health insurance plan with Anthem for the period September 1- September 30, 2007, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-49 authorizing an amendment to the Meyer Tax Increment Service agreement, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the travel request for Dean Miracle and Steve Wyan to the Apparatus Specifications and Vehicle Maintenance Symposium in Orlando, Florida, January 20-23, 2008 at a cost of $3,500.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Harold Thiele to the Volunteer and Combination Fire Departments Symposium, Clearwater, Florida, November 1-4, 2007 at a cost of $2,070.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the travel request for David Duckworth to the ICMA Annual Conference, Pittsburgh, Pennsylvania, October 7-10, 2007 at a cost of $1,4,10.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Melissa Thompson for the 2007 CarteGraph User Conference, Dubuque, Iowa, October 4, 2007 at a cost of $1,643.00 Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Steve Neago, 5784 Observatory Court, addressed the Board concerning and article in the August 11, 2008 Enquirer. The article referenced a large company moving into Miami Township. Mr. Neago was concerned that the company that he heard was moving in would not be a good corporate neighbor. Mr. Neago would also like public comment be included in the TV taping of the Board Meetings.
Mike Bennett, 498 Blackhaw Trail, wants to procure a variance to allow him to have more than three dogs. Mr. Bennett has show dogs and, at the present time, has seven.
Ms. Wolff moved to go into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code and to consider the Discipline of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mr. Humnphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:28 pm.
SEPTEMBER 18, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, September 18, 2007 at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. Chris Domumbrowski and Tom Bachman from Boy Scout Troop 502 led the Ppledge of Aallegiance Chairperson, Kendal A. Tracy, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the minutes of the August 21, 2007 Trustees Meeting, and Mr. Humphrey seconded. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read a letter from Ms. Leah Hosler, class of 2007, thanking the Trustees for the plaques provided to High School Seniors who had been Teen Counselors for three years.
Mr. Ferry also read a liquor permit application from Spirited Sisters, DBA as Jeffs Quick Stop to Mack Ventures. There was no objection.
Ms. Wolff moved to accept the resignation of Staci Miller as part-time police records clerk effective SpetemberSeptember 18, 2007, and Mr. Humphrey seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to grant employment to Staci Miller for the position of full-time probationary police officer, pay rate of $20.42 per hour effective September 18, 2007, and Mr. Humphrey seconded. Upon roll call, all voted "AYE."
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Police Chief Bailey administered the oath of office to Staci R. Miller.
Fire Chief Whitworth recognized Fire/EMS personnel: Todd Purtee, Jeff Childers, Todd Koehler, James Martin and Matthew Todd for their efforts in saving the life of Mr. Pete Fenboqueuch. Mr. Fenboqueuch's heart stopped and these men were able to restart it, and save his life. Mr. Fenboqueuch added his thanks to Chief Whitworth's remarks.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of August.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Ms. Case
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Zellner
OLD BUSINESS
Mr. Duckworth reported that the Health Insurance Committee is recommending a health insurance plan that combines self-insurance and Anthem. This plan will realize at least a savings of $69,136.34 from the 2007 to the 2008 plan year. Ms. Wolff moved to authorize Mr. Duckworth to enter into a contract with Anthem for health insurance and with Guardian for Dental insurance. Mr.Humphrey seconded. Upon roll call, all voted "AYE."
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 246 checks numbered 95728-95973 for the total amount of $641,230.81 plus payroll and payroll taxes for August 25, 2007 in the amount of $304,155.83, payroll and payroll taxes for August 31, 2007 in the amount of $482.04, and payroll and payroll taxes for September 8, 2007 in the amount of $310,248.58. Ms. Wolff seconded. Upon roll call, all voted "AYE."
.
Ms. Wolff moved to grant employment to:
· Jonathan Gordon
· Benjamin Gebauer
· Adam Castle
· Joe Elliott
For the position of Emergency Response Volunteers, effective September 18, 2007.
Mr. Humphrey seconded. Upon roll call, all voted "AYE."
Mr. Humphrey moved to grant employment to Andrew Housh for the position of Maintenance Worker 1, Step 2, pay rate of $13.57 per hour, effective September 19, 2007. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to withdraw the conditional offers of employment to Jake McDonald and Tim Compton for the position of Firefighter/Paramedic. Mr. Humphrey seconded. Upon roll call, all voted "AYE."
Mr. Humphrey moved to withdraw the conditional offer of employment to Kimberly Breier-Smith for the position of Recreation Assistant. Ms. Wolff seconded. Upon roll call, all voted "QYE."
Ms. Wolff moved to accept the resignation of Leah Handelsman, Part-Time Fire Fighter/Medic, effective September 17, 2007. Mr. Humphrey seconded. Upon roll call, all voted "AYE.:
Ms. Wolff made a motion to adopt RESOLUTION 2007-52 employing attorney for particular matters, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2007-51 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt budget resolutions as presented:
ACCOUNT ACCOUNT NAME TO FROM
General Fund
1000.110.0180 Other Expenses-Comm 94,832.04
1000.110.0190 Other Expenses-Non-Comm 75,000.00
1000.110.0210 State Audit Expense 19,832.04
1000.110.0035 Unemployment Comp-Admin 1,000.00
1000.110.0030 Workers' Compensation 1,000.00
1000.120.0040 Tools & Equipment 2,000.00
1000.120.0050 Supplies 2,000.00
1000.120.0120 Utilities 24,000.00
1000.910.0170 Debt Service 24,000.00
Gasoline Tax
2020.330.0050 Supplies 28,000.00
2020.330.0040 Tools & Equipment 18,000.00
2020.330.0180 Other Expenses (Comm) 10,000.00
Road & Bridge
2030.330.0120 Utilities 25,000.00
2030.330.00170 Contracts 10,000.00
2030.330.0115 Insurance - Property & Casualty 5,000.00
2030.330.0140 Buildings & Additions 5,000.00
2030.330.0180 Other Expenses - Committed 5,000.00
2030.330.0050 Supplies 4,000.00
2030.330.0115 Insurance - Property & Casualty 4,000.00
Park Fund
2060.610.0060 Repairs 5,000.00
2060.610.0120 Utilities 20,000.00
2060.610.0130 Improvement of Sites 20,000.00
2060.610.0160 Auditor & Treasurer Fees 5,000.00
Zoning Fund
2080.710.0100 Insurance - Health/Life 3,000.00
2080.710.0010 Salaries - Zoning 3,000.00
Ambulance Fund
2100.230.0120 Utilities 20,000.00
2100.230.0025 Fica/Medicare 5,590.75
2100.230.0030 Workers' Compensation 8,379.25
2100.230.0115 Insurance - Property & Casualty 3,030.00
2100.230.0160 Auditor & Treasurer Fees 3,000.00
Fire Fund
2110.220.0120 Utilities 9,000.00
2110.220.0025 Fica/Medicare 3,410.00
2110.220.0030 Workers' Compensation 5,590.00
Safety Service #1
2120.220.0020 Retirement Contributions 6,247.99
2120.220.0030 Workers' Compensation 6,247.99
Safety Service #2
2130.220.0035 Unemployment Compensation 3,000.00
2130.220.0030 Workers' Compensation 3,000.00
Totals (Memorandum Only) 245,080.03 245,080.03
Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Humphrey moved to appoint Mr. Duckworth to sign the agreement for Miami Township to participate in the 2010 census and to appoint Mr. Fronk, Community Development Director, as Liaison Officer. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Humphrey moved to approve Change Order #1 for the 2007 Road Resurfacing Project. The change order includes catch basin replacement and additional pavement milling at an additional cost of $35,344.03. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to approve the Township Fingerprinting Policy as presented, and Mr. Humphrey seconded. Upon toll call, all voted "AYE."
Mr. Humphrey moved to approve the out of town travel request for Tim Pennington to the 3CMA Annual Conference in Kansas City, Mo at a cost of $1,700.00, and Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to set October 31, 2007 from 6:00pm to 8:00pm as the official Halloween in Miami Township, and Mr. Humphrey seconded. Upon roll call, all voted "AYE."
PUBLIC COMMENT
Karen Huff, 983 Lila Avenue, came representing the Milford Miami Township Chamber of Commerce. She thanked the Township for its many years of support. She also spoke about the Fall Classic, the Chamber's golf outing. It will be held Monday, October 15th at the Oasis and the Chamber's Cover Awards, November 8th.Martin Lang, 1193 Deblin, spoke to thank the fire and police departments. He also addressed the need for sidewalks on Deblin Road.
Mr. Humphrey moved to go into Executive Session to discuss the discipline of a Public Employee pursuant to Section 121.22(g)(1) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Humphrey moved to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Humphrey moved to terminate the probationary employment of Cindy Bryant with Miami Township, and Ms. Wolff seconded. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 9:45pm.
OCTOBER 22, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, October 22, 2007, at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The Pledge of Allegiance was given. Chairperson, Kendal A. Tracy, gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the minutes of the September 18, 2007 Trustees Meeting, and the September 10, 2007 and October 1, 2007 work sessions. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Ms. Lisa Davis presented a program promoting the Renewal Levy for Clermont County MRDD. It is a .75 mill operating levy. This levy has been in place since 2003.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of September.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
Mr. Tracy mentioned that October 26, 2007 is the Battle of Miami Township, the football match up between Milford and Loveland High Schools.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 304 checks numbered 95974-96277 for the total amount of $1,331,773.47 plus payroll and payroll taxes for September 17, 2007 in the amount of $720.00, payroll and payroll taxes for September 18, 2007 in the amount of $1,289.78, payroll and payroll taxes for September 25, 2007 in the amount of $320,101.71, and payroll and payroll taxes for October 9, 2007 in the amount of $298,393.48 Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to Tony Brewer for the position of Emergency Response Volunteer, effective October 22, 2007 and to Jason Jacobs for the position of Recreation Instructor (Tae Kwon Do), pay rate of $25.00 per hour, effective October 22, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to adjust the pay rates of Sheri Watford, Recreation Instructor, from $20.00 per hour to $25.00 per hour and Andrew Thiele, Recreation Assistant, from $9.00 per hour to $10.00 per hour effective October 22, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the resignations of Don Snider, Volunteer Fire Fighter/EMT, effective July 23, 2007 and Keith Clonch, Part-Time Fire Fighter/Medic, effective September 24, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to grant conditional employment to:
o David Brown, Part-Time Firefighter 2/EMT
o Greg Lang, Part-Time Firefighter 1/EMT
o Shane Matthews, Part-Time Firefighter 1/EMT
o Robert Rogers, Part-Time Firefighter 2/EMT
o John Seckel, Part-Time Firefighter 1/EMT
o Joseph Stoffolano, Part-Time Firefighter 2/Paramedic
o Eric Wagner, Part-Time Firefighter 2/Paramedic
Ms. Wolff seconded. Upon roll call, all voted “AYE”.
Mr. Humphrey made a motion to adopt RESOLUTION 2007-57 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-53 accepting the amounts and rates as determined by the Budget Commission for the 2008 budget and authorizing the necessary tax levies and certifying them to the County Auditor, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-54 authorizing execution of Intergovernmental Agreement by and between Miami Township, acting through its Board Of Trustees, and The Clermont County Transportation Improvement District, and dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the recommendations made by Chief Whitworth for Miami Township continuity of government planning, to appoint Chief Whitworth the Continuity of Government Program Manager/Planner and Chief Bailey as Deputy Program Manager, and to direct the Program Manager and Township Administrator to bring a plan with a timeline and budget to the Trustees no later than January 1, 2008. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-55 authorizing the abatement, control, or removal of vegetation, garbage, refuse, or debris, dispensing with the second reading and declaring an emergency. The two properties are located at 1203 Linda Lane, Tax ID #18-40-12A016A and 5711 Crab Apple Way, Tax ID# 18-46-31B095. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-56 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency. The speed limits will be lowered from 55MPH to 25MPH on the following streets:
o Millbrook Lane (extension)
o Oakland Drive (extension)
o Pleasant Valley Court
o Stockton Court
o Hunterwood Lane
o Shallowbrook Court
o Windy Hollow Court
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with CrossRoads Talent Agency for entertainment at the Tree Lighting Event on December 1, 2007 in the amount of $1,350.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with the American Red Cross for an instructor and materials for a 4-week babysitting course at a cost of $45.00 per participant. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the contract with the American Red Cross for an instructor and materials for the one-day “On Your Own” course at a cost of $15.00 per participant. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a contract with Milford Youth Football and Milford Football Club to reimburse the Township for improvements the Township will make to the football fields. The two organizations will reimburse the Township up to $60,000.00 in increments of $6,000.00 per year. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to approve RESOLUTION 2007-58 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “Aye.”
PUBLIC COMMENT
Bill Knepp reported on the upcoming Town Crier Event.
Mr. Duckworth added one contract. A contract with Honeywell Electronic Protective Services for installation of security monitoring equipment at the Miami Township Annex Building, 5501 Pleasant Hill Road, at a cost of $1,440.00. Mr. Humphrey moved to accept the contract and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to go into Executive Session to discuss the discipline of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code, pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code, and to prepare for bargaining sessions with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to come out of Executive Session, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 8:40 PM.
NOVEMBER 20, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, November 20, 2007, at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. Boy Scouts, Joe Hansmen and Matt Dumbrowsky, led the Pledge of Allegiance. Jeff Metzger gave the invocation. Miami Township Fiscal Officer, Eric C. Ferry, called the roll. Attending were Edwin H. Humphrey, Mary Makley Wolff, and Kendal A. Tracy. Ms. Wolff made a motion to approve the minutes of the October 22, 2007 Trustees Meeting, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Trustees Mary Wolff and Edwin Humphrey presented the Victory Bell to the Milford High School Football Team for its win in the first annual Battle of Miami Township.
Chief Bailey presented the Good Neighbor Award to Christopher Cloney for alerting the police department to two offenders who were attempting to break into a vacant house in his neighborhood. Police Officers were able to apprehend them, and this was directly related to Mr. Cloney's actions.
Officer Kevin Petrocelli invited the community to support the seventh annual Shop With A Cop program.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of October.
Community Development Mr. Fronk was absent
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 239 checks numbered 96278-96516 for the total amount of $758,725.95 plus payroll and payroll taxes for October 20, 2007, in the amount of $319,366.22, payroll and payroll taxes for October 30, 2007, in the amount of $5,652.24, and payroll and payroll taxes for November 3, 2007, in the amount of $298,361.91. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to Carol Gulick, for the position of Recreation Instructor, effective November 20, 2007, pay rate of $15.00 per hour. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to terminate the employment of Emily Sowell, Recreation Department, effective November 20, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to end the probationary period for Police Officer Kyle Ball, effective October 16, 2007. Also, to end the probationary period and promote Maintenance Worker Aaron Reed to Maintenance Worker 1, Step 5 at the pay rate of $14.59 per hour, effective October 19, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to modify the Police Department Table of Organization by creating a fifth Sergeant's position, creating a fourth investigator position, eliminating three positions of Community Policing Officers, and creating two positions of Crime Prevention/Community Relations Officer all effective December 20. 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-61 authorizing a tax abatement to Penn Station, Inc. Through the Rural Enterprise Zone legislation, and dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “
Aye.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-59 authorizing the Township Fiscal Officer to issue a Then and Now Certificate, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the following budget adjustments:
From To
General Fund
1000.110.0190 Other Expenses (Non-Comm) $40,000.00
1000.110.0180 Other Expenses (Comm) $40,000.00
Gasoline Tax Fund
2020.330.0050 Supplies 15,000.00
2020.330.0040 Tools & Equipment 15,000.00
Permissive Tax Fund
2040.330.0070 Purchased Services 50,000.00
2040.330.0050 Supplies & Materials 50,000.00
Cemetery Fund
2050.410.0070 Contracts 1,985.75
2050.410.0060 Repairs 1,985.75
Park Fund
2060.610.0130 Improvements of Sites 20,000.00
. 2060.610.0050 Supplies 20,000.00
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-60 lowering the speed limit on certain streets in Miami Township, dispensing with the second reading and declaring an emergency. The speed limits will be lowered to 25MPH on the following streets:
o Deerwoods Drive
o Greywolf Court
o Whitecat Court
o Fox Hunt Court
o Miamilake Drive
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to set December 18, 2007, 5:30pm, Miami Township Civic Center, as the public hearing date for Zoning Case 520-Text Amendment, Chapter 20, Adult Entertainment. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to hold a special Trustee Meeting to interview Zoning Board applicants, and any other business that should come before the Board, on December 22, 2007 at 9:00am, at the Miami Township Civic Center. Ms. Wolff seconded. Upon toll call, all voted “Aye.”
Ms. Wolff made a motion to approve RESOLUTION 2007-62 supporting House Bill 108 dispensing with the second reading. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with the Board of County Commissioners for a partnership with the County Engineer on the Dry Run Road Project, running from November 20, 2007 through December 30, 2008, at a cost of $63,000.00 plus any amount greater than $300,000.00. Ms. Wolff also moved to approve a contract with Murray Bros. Shows, Inc for Midsummer Festival rides, running from July 11 through July 13, 2008, at no cost (the Township will receive twenty percent of the gross ride receipts). Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to hold a Special Trustee Meeting on Monday, November 26, 2007 at 7:00pm to review the Dry Run Road improvements with the residents and any other business that should come before the Board. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to hold a Special Trustee Meeting for work session for budget discussion and any other business that should come before the Board on December 17, 2007 at 10:00am until 1:00 at Miami Township Civic Center. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Martin Lang, 1193 Devlin Drive, addressed the Board to request sidewalks on Devlin Drive and to bring potholes on Devlin Drive to the Board's attention.
Keith Bullock, 6657 Paxton Guinea Road, addressed the Board concerning an inaccurate article in the Cincinnati Enquirer.
Mr. Humphrey moved to go into Executive Session to discuss the discipline of a Public Employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code, pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code, and to prepare for bargaining sessions with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 9:40pm.
DECEMBER 18, 2007
The Miami Township Board of Trustees met in regular session on Tuesday, December 18, 2007, at 7:00 PM. Chairperson Kendal A. Tracy called the meeting to order. The Boy Scouts gave the Pledge of Allegiance. Reverend Anthony James gave the invocation. Fiscal Officer, Eric Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Edwin H. Humphrey and Ken Tracy. Ms. Wolff made a motion to approve the meeting minutes of November 20, 2007 and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Trustee Wolff read a proclamation honoring Captain Steve Casper for his military service.
Ms. Wolff moved to hire Amanda Gerding as a Probationary Police Officer, $21.42 an hour, effective December 18, 2007. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Chief Bailey swore Amanda Gerding in as a full-time Police Officer effective December 18, 2007
Basketball trophies were unveiled that will be presented to the winners of the women and men's cross-town shoot-out between Loveland and Milford high schools. The two games will be played in January, 2008.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of November.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Humphrey made a motion to pay the bills of the Township including 247 checks numbered 96517-96763 for the total amount of $961,621.11 plus payroll and payroll taxes for November 17, 2007, in the amount of $318,560.95, payroll and payroll taxes for December 1, 2007, in the amount of $315,819.38, payroll and payroll taxes for December 1, 2007, in the amount of $58,335.64, payroll and payroll taxes for December 1, 2007 in the amount of $22,516.34, and payroll and payroll taxes for December 1, 2007 in the amount of $1,071.20. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to:
o Greg Lang, Probationary FF 1/EMT, base pay rate: $12.08; daytime pay rate: $16.17; nighttime pay rate: $13.37, effective January 1, 2008.
o Shane Matthews, Probationary FF 2/EMT, base pay rate $12.46; daytime pay rate: $16.55; nighttime pay rate: $13.75, effective January 1, 2008.
o Joseph Stoffolano, Probationary FF 2/Paramedic, base pay rate: $14.44; daytime pay rate: $18.53; nighttime pay rate: $15.73, effective January 1, 2008.
o Eric Wagner, Probationary FF 2/Paramedic, base pay rate: $14.44: daytime pay rate: $18.53; nighttime pay rate: $15.73, effective January 1, 2008.
Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to grant conditional employment to Nathaniel Kearns as Recreation Assistant and to John Mullins as Recreation Assistant. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms.Wolff moved to withdraw conditional offers of employment to David Brown and Robert Rogers for the position of Part-Time Fire Fighter. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-65 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with Revised Code Section 505.82, Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2007-66 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the contract with Loveland-Symmes Fire Department, Inc. for O'Bannionville Road emergency services for the period 1/1/2008-12/31/2008 at a cost of $4,000.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept a contract with ThyssenKrupp Elevator Corp for a maintenance agreement covering one year at a cost of $396.00. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the contract with Rumpke, Inc. for waste removal and consolidating existing contracts for a period of three years at a cost of $12,245.00 pending Mr. Korfhagen's approval. Ms. Wolff seconded, upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the contract with CarteGraph Systems, Inc. for data conversion of 30,847 Service Department records at a cost of $2,100.00 pending Mr. Korfhagen's approval. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-64 requesting an advance of taxes collected and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to schedule a Special Meeting of the Board of Trustees on December 27, 2007 at 10:00 AM to be held at the Miami Township Civic Center. The purpose is for year-end financial matters, approval of TIF resolutions, and any other business of the Township. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to amend the Miami Township Zoning Fee Schedule to add Administrative Appeals to the Board of Zoning Appeals - $200.00, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-62 authorizing the compensation of the Township Trustees and Township Fiscal Officer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to adopt RESOLUTION 2007-63 approving travel expenses for the Township Trustees and Township Fiscal Officer, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to nominate Robert Hulley for Miami Township Salute to Leaders event, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Martin Lang spoke to thank the Township for their efforts.
Mr. Humphrey moved to go into Executive Session to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 8:30PM.
SPECIAL MEETINGS
JANUARY 8, 2007
The Miami Township Board of Trustees met in special session on January 8, 2007 at 10:00AM at the Miami Township Civic Center. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth asked that the discussion on the position of Facility Manager be tabled to the February work session.
Mr. Duckworth introduced Rick Tripp with Michael Shuster and Associates who presented a conceptual design for the proposed Community Park Amphitheatre/Shelter. Mr. Tripp anticipates having the final design completed and bidding documents ready by mid-February. Mr. Duckworth advised the Board that he should be ready to ask for authorization to bid this project at the February 20th Trustees meeting.
Mr. Duckworth advised the Board that he has received a request to have the last remaining sections of Cinema Drive and Montclair Blvd. accepted in the township road system. Prior to making a recommendation to the Board, Mr. Duckworth has requested a letter from the County Engineer indicating that these sections of roadway conform to county road construction standards. Mr. Duckworth advised the Board that he expects to make a recommendation for Board action at the January 16th Trustees meeting.
Mr. Duckworth advised the Board that he is interested in holding an internet auction for surplus township equipment. The Board requested additional information and Mr. Duckworth will do further research prior to making a recommendation to the Board for an internet auction.
Mr. Duckworth advised the Board that no sponsorship has been secured for a second Clermont Philharmonic concert in 2007.
Tim Pennington had not yet made contact with the Miamiville Civic Association to review the Welcome to Miamiville sign. He expects to have an update at the next work session.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Larry Fronk advised the Board that Tim Hershner from the Clermont County Planning Department has been invited to attend the February work session to review the Countywide Land Use Plan updating process.
Mr. Duckworth asked that the Sports Tournaments be removed from future Work Session agendas until there is new information to report.
Tim Pennington advised the Board that he is currently working on the customer service program and still expects to have it in place by the end of March, 2007.
Mr. Duckworth advised that Board that he has not had any follow-up discussions with the YMCA. He requested that this item be removed from future Work Session agendas until there is new information to report.
Mr. Duckworth advised the Board that he has not received nor heard of any power outage complaints since the last work session. He requested that this item be removed from future Work Session agendas until there is new information to report.
The Trustees reviewed updated draft policies for repairs and replacements of damaged lawn sprinklers and mailboxes caused by township snowplows. The Board is expected to take action approving these policies at the January 16th Trustees meeting.
Mr. Humphrey asked if additional tables and chairs for the Civic Center can be included in the 2007 budget. Mr. Duckworth stated that he would add this to the budget which is to be approved at the January 16th Trustees meeting.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 1:10PM.
FEBRUARY 12, 2007
The Miami Township Board of Trustees met in special session on February 12, 2007 at 11:00AM at the Miami Township Civic Center. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth provided the Board with a draft job description for the position of Facility Manager. Mr. Duckworth asked that the discussion on the position of Facility Manager be tabled to the February Trustees meeting. .
Mr. Duckworth updated the Board on the status of the Community Park Amphitheater/Shelter design. Mr. Duckworth advised the Board that he should be ready to ask for authorization to bid this project at the February 20th Trustees meeting.
Chief Bailey provided the Board with a summary of the different police facility remodeling options. After considerable discussion, the Board asked Chief Bailey to provide them with the Facility Needs Assessment.
Tim Hershner of the Clermont County Planning Department updated the Board on the status of the Countywide Land Use Plan Update. Mr. Hershner advised the Board that the county's land-use plan for Miami Township will not include the same land-use categories as the township's land-use plan but the general composite of the plan will be same. Mr. Hershner advised the Board that there will be an open house on March 8, 5pm-7pm, at the County Planning Offices for the public to review the draft countywide land use plan.
Tim Pennington advised the Board that he has received input from the Miamiville Civic Association with respect to the Welcome to Miamiville sign. The sign design is acceptable to the Miamiville Civic Association. Staff will move forward with the sign project.
Larry Fronk provided the Board with a recommendation on increasing certain zoning fees. The Board directed Mr. Duckworth to prepare a recommendation for the February 20th Trustees meeting.
Mr. Duckworth advised the Board that he does not have any new information to report on an internet auction. The Board agreed to have this item removed from future Work Session agendas until there is new information to report.
Mr. Duckworth advised the Board that no sponsorship has been secured for a second Clermont Philharmonic concert in 2007. The Board agreed to have this item removed from future Work Session agendas until there is new information to report.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Tim Pennington advised the Board that he has held two meetings with staff to design the township's customer service program and still expects to have it in place by the end of March, 2007.
Walt Fischer provided the Board with a design of a new logo for future Service Department vehicles. The Board had no objections to the new design.
Krystin Thibodeau provided the Board with a recommendation on allowing recreation department program participants to use the facility entrance on the west side of the Civic Center. The Board had no objections to this plan.
Tim Pennington updated the Board on the plans for the Bark Park Grand Opening scheduled for Saturday, April 21st. The Board had no objections to the plans.
Mike Mantel updated the Board on the status of the air conditioning unit the Civic Center. Mr. Mantel recommended that the Board consider replacing several components of the existing air conditioning unit. These changes will be more energy efficient and the future energy savings will offset the cost of the air conditioning unit. Mr. Mantel advised the Board that the cost of the project will be approximately $75,000. The Board directed Mr. Duckworth to have a recommendation prepared for the February 20th Trustees meeting assuming Mr. Mantel will have specifications and bid documents prepared.
Mr. Duckworth presented the Board with a change to the township's Facility Use Policy. The proposed change will increase the amount of time that a Homeowner's Association can reserve a facility and eliminates the requirement that they pay a $100 security deposit for their annual meetings. The Board directed Mr. Duckworth to prepare a recommendation for the February 20th Trustees meeting.
Mr. Humphrey requested that staff incorporate lights on the rear of the Civic Center when developing a new lighting plan.
Mr. Humphrey requested that the “on-hold” message for the township be updated more frequently.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 12:55PM.
FEBRUARY 14, 2007
The Miami Township Board of Trustees met in emergency session on February 14, 2007 at 2:00PM at the Miami Township Civic Center. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth updated the Board on the state of the township as a result of the ice storm that occurred on the evening of 13 February and morning of 14 February. Mr. Duckworth advised the Board that he has been communicating with the Clermont County Emergency Management Agency frequently since there are wide-spread power outages throughout the township. Beth Nevel, County EMA Director, recommended that the Board of Trustees declare a state of emergency in the event that either a state or national disaster is declared. Mr. Duckworth provided the Board with a proclamation of emergency. Mrs. Wolff made a motion to adopt the proclamation of emergency. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 2:25PM.
APRIL 16, 2007
The Miami Township Board of Trustees met in special session on April 16, 2007 at 11:00AM at the Miami Township Civic Center. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth updated the Board on the search process for the Facility Manager position. Mr. Duckworth advised the Board that he has received several resumes and that the deadline for submittal of resumes was May 4.
Mr. Duckworth updated the Board on the status of the Community Park Amphitheater/Shelter project. Mr. Duckworth advised the Board that the contractor is expected to start work within 30 days and that the project is expected to be completed by July 15.
Chief Bailey provided the Board with the Police Department Facility Needs Assessment. The Board asked Chief Bailey to provide a 10-year revenue and expense forecast for discussion at the next work session.
Mr. Fronk advised the Board that the Countywide Land Use Plan Update meeting scheduled for March 8, 2007 was cancelled and that the meeting has not been rescheduled.
Mr. Duckworth advised the Board that the Welcome to Miamiville signs will be installed within the next 2 weeks.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Mr. Duckworth provided the Board with the final draft of the Miami Township Customer Service Standards. The Board reviewed the standards and asked that they be placed on the April 17 meeting agenda for final approval.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The materials needed for the project are on order and Krystin expects project completion within 30-45 days.
Mr. Duckworth updated the Board on the status of the air conditioning unit the Civic Center. The contractor has been working since late March. Mike Mantel expects the project to be competed by mid-May.
Mr. Duckworth advised the Board that the “on-hold” message for the township has been updated and that it will be updated on a regular basis.
Mr. Duckworth presented the Board with a conceptual design for improved signage and communication in the Civic Center. Mr. Duckworth advised the Board that he will prepare a cost estimate for the project.
Trustee Wolff advised the Board that she plans on acquiring lobby furniture for the Civic Center.
Mr. Duckworth advised the Board that he will have an outdoor lighting plan prepared and plans on discussing with the Board at the May work session.
Trustee Wolff advised the Board that she does not like the location of the recycling dumpsters located in front of the annex building on Wolfpen-Pleasant Hill Road. Mr. Duckworth advised Trustee Wolff that they would explore alternative sites.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 1:05PM.
APRIL 16, 2007 (ZONING)
he Miami Township Board of Trustees met in special session on April 16, 2007 at the Miami Township Civic Center. Chairperson Kendal Tracy called the meeting to order. The Pledge of Allegiance was given. Ms. Wolff made a motion to appoint Larry Fronk as acting Fiscal Officer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.” Mr. Fronk called the role. Present were Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Notice was given that the Public Hearing is being held at 7:00 pm on April 16, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Trustees to review Miami Township Case 515, carried over from last month. The applicant is The Philcon Group.
Ms. Wolff moved to reopen zoning Case 515, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.” Ms. Wolff made a motion to close the open portion of the public hearing, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to deny Case 515, a request to rezone 4.88 acres from R2 Single Family to B1 Neighborhood Business with a planned business development overlay due to the uncertain nature of using the business zone in this particular case, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Notice was given that the Public Hearing is being held at 7:00 pm on April 16, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Case #516. The applicant is the Miller Valentine Communities Land, LLC.
Miller Valentine Communities is proposing a change from O-1 Professional Park to B-1 Neighborhood Business for the construction of an independent living facility. The property is located on the west side of Wolfpen Pleasant Hill Road approximately at St. Rt. 28 bypass and Wolfpen Pleasant Hill Road. The area is 6.359 acres.
The Clermont County Planning Commission met on February 27, 2007 and considered this case. The Commission voted to recommend denial based on the County Staff report. The Staff report made a recommendation that the application should include a planned business overlay.
COMMUNITY DEVELOPMENT DIRECTOR RECOMMENDATIONS
Mr. Fonk, Community Development Director, recommended that the Trustees continue the hearing until Miller Valentine completes the changes to the plan. Miller Valentine responded that it would take about six weeks to effect the changes and requested that some assurances be given about the zoning change.
Mr. Humphrey moved to continue Case 516 until May 14, 2007 at 7:00 pm at the Miami Township Civic Center, 6101 Meijer Drive, before the Board of Trustees. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 7:27 PM.
MAY 7, 2007
The Miami Township Board of Trustees met in work session on May 7, 2007 at 11:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
County Engineer Pat Manger updated the Board on the status of various road improvements either planned or ongoing in Miami Township.
Mr. Duckworth updated the Board on the search process for the Facility Manager position. Mr. Duckworth advised the Board that he has received 50 resumes and that he plans on conducting interviews over the course of the next 3 weeks. He anticipates making a recommendation at the June 19th Board of Trustees meeting.
Mr. Duckworth updated the Board on the status of the Community Park Amphitheater/Shelter project. Mr. Duckworth advised the Board that the contractor is expected to start work once a building permit has been issued and that the project is expected to be completed by July 15.
Mr. Duckworth advised the Board that the Welcome to Miamiville signs will be installed the week of May 7.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Mr. Duckworth advised the Board that employee training on the Miami Township Customer Service Standards will be conducted by an outside trainer. He expects the training to take place by July.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The materials needed for the project are on order and Krystin expects project completion by the end of May.
Mr. Duckworth updated the Board on the status of the air conditioning unit the Civic Center. The contractor has been working since late March. Mike Mantel expects the project to be competed by May 15.
Mr. Pennington updated the Board on the proposed information signage project for the Civic Center. He has estimated the cost for the project to be $12,000. He anticipates a 3-4 week delivery on materials.
Trustee Wolff advised the Board that she plans on acquiring lobby furniture for the Civic Center. She advised the Board that it her goal to acquire furniture from the state bid where available.
Mr. Duckworth presented the Board with a recommendation to relocate the recycling dumpsters currently located at the Annex Building to the Civic Center. Mr. Duckworth advised the Board that the relocation of the dumpsters will take place after the township auction on June 2nd.
Mr. Duckworth presented the Board with a draft proposal on the use of the newly acquired township fingerprinting software by township residents and employees of township businesses who need a background check through the Ohio Bureau of Criminal Identification. Mr. Duckworth will prepare a policy for the Board to review.
Mr. Duckworth presented the Board with a draft proposal on converting the lower level Civic Center employee break room into a public break room.
Mike Mantel reviewed a draft outdoor lighting plan for the Civic Center. Mr. Mantel will finalize his plans and request approval of a contract at a future Trustees meeting.
Chief Bailey discussed with the Board a request from the Clermont County Sheriff's Office to use the Annex Building on Wolfpen-Pleasant Hill Road for office space. Chief Bailey will submit a formal request at a future Trustees meeting.
Mr. Fronk provided the Board with a Nuisance Abatement request for two properties located at 5603 and 5607 Wolfpen-Pleasant Hill Road. Mr. Fronk recommended to the Board that the buildings located on these parcels be demolished pursuant to Section 505.86 of the Ohio Revised Code.
Mr. Humphrey made a motion to grant conditional employment to Melissa Thompson for the position of Administrative Assistant and that her start date be determined by the Service Director based upon successful completion of the required pre-employment screenings. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 1:20PM.
MAY 14, 2007
The Miami Township Board of Trustees met in special session on May 14, 2007 at the Miami Township Civic Center. Chairperson Kendal Tracy called the meeting to order. The Pledge of Allegiance was given. Ms. Wolff made a motion to appoint Larry Fronk as acting Fiscal Officer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.” Mr. Fronk called the role. Present were Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy.
OLD BUSINESS
Notice was given that the Public Hearing is being held at 7:10 pm and May 14, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Case 516, carried over from last month. The applicant is Miller Valentine Communities.
Mr. Humphrey made a motion to accept the recommendation of the Miami Township Zoning Commission that the proposed zone Change from O1 to B1 be approved with the following conditions:
1. Modify the zoning change request to include planned business development overlay for the entire 6.3 acres including the existing B1 zoning.
2. Any major modifications of the plan as defined in Chapter 27 must be reviewed and approved by the Zoning Commission.
3. The applicant must submit revised plans that show the following:
o A building that meets all setback requirements plus access easements for the property to the south.
o Parking lot light locations and photometric plans
o A revised landscape plan that is acceptable to Community Development Director, Larry Fronk.
Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
NEW BUSINESS
Notice was given that the Public Hearing is being held at 7:00 pm on, Monday May 14, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Case 517. The applicant is Extendicare Health Services. They are requesting a district change from R2 Single Family to B1 Neighborhood Business for the construction of a new 60 unit assisted living facility. Such property is located on the west side of Cook Road approximately across from Newberry Avenue, Miami Township.
The Clermont County Planning Commission met on March 27, 2007 and recommended denial of Miami Township Case #517, based on the staff report. The denial was based on the fact that the county wanted this to be a planned business district and not a space business district, and that has been accomplished through the recommendation of the Zoning Commission.
The Clermont County Zoning Commission met on April 5, 2007 and recommended approval of the request with the following conditions:
o The zone change be modified to include a planned business development overlay for the entire 3 acres.
o The applicant submit the following documents:
o A photometric plan
o Detailed drawings of the proposed parking lot lights and landscape plan in compliance with Section 2704 of the Zoning Regulations.
Township Planner explanation of the case
The site is about 3 acres surrounded on the north by condominiums of Woodcreek, directly to the west is the Arbors Nursing Home, to the south is the Clermont Nursing Home and single family residences, and directly across Cook Road is zoned B2, General Business.
The Miami Township Land Use Plan designates this area as maintaining current character. The property borders the Miami Township Town Center.
The applicant, who is the owner of the Arbors Nursing Home, is proposing a sixty unit assisted living facility. The plan is to have access to the site through both the Arbors and in from Cook Road.
The staff has reviewed the site plan and found it to be consistent with Miami Township zoning standards with exceptions as stated in the recommendations from the Clermont County Zoning Commission.
Proponent
Tom Jank, project manager spoke to explain the Extendicare plan and to answer any questions.
Adjoining Property Owners
Roger W. Fisher, 967 Newberry Avenue, came before the Board and inspected the drawings. He was interested in the placement of the entrance. He is concerned about the entrance from Cook Road.
Concerned Citizens
There was concern about the placement of the entrance, and the Board of Trustees also voiced their concern.
The Board of Trustees requested that Larry Fronk look into the entrance to the property from Cook Road. Mr. Fronk will go to the County Engineer to address this issue.
Mr. Humphrey moved to close the public discussion of the issue, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the recommendation of the Rural Zoning Commission concerning Zoning Case #517, with all modifications and recommendations included. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Notice was given that the Public Hearing is being held at 7:00 pm on Monday, May 14, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Rural Zoning Commission Case #518, a request to amend Chapters 10, 11,15, 17 and 19 of the Miami Township Zoning Resolution.
County Recommendation
The Clermont County Planning Commission met on March 27, 2007 and recommended that the amendments be approved with suggestions. Mr. Fronk has included those suggestions in the amendments as presented.
Miami Township Zoning Commission Recommendations
The Zoning Commission recommends that the amendments be approved with the condition that suggestions from the Clermont County Planning Commission be included and typographical errors in Section 2706 be corrected.
Amendments
Amendments to Chapters 10 & 11 revise section 10.01 (L) (1) Permit Uses as it relates to housing as part of a mixed-use district. The Township is recommending a gross density cap of 6 units per acre. This is the same density cap as the R-3 Multi-family zoning.
The amendment to Chapter 15 - Residential Planned Unit Development would change the setbacks for corner lots. The recommendation is to increase the maximum setback for corner lots to be 25 feet.
The amendment to Chapter 17 -SR 28 Urban Village Planned Unit Development revises section 17.05 (I) Signs. The amendment would read as follows:
“All commercial and office uses must submit signage plans in general compliance with the requirements and standards set forth in Section 24.13 of the Zoning Resolution. The Zoning Commission shall review and approve the signage plans as part of the Chapter 27-Site Plan Review at which time appropriate standards shall be determined for the signage plans that are based on the character of the State Route 28 Urban Village and further the purpose of the district as a mixed used walkable community.”
The amendment to Chapter 19 - Planned Business Development Overlay District adds a provision for the review of major and minor modifications to a site plan approved under the Planned Business Development Overlay Chapter.
Recommendation
Staff is recommending that the Zoning Commission recommend to the Board of Trustees approval of the proposed Zoning Resolution Amendments with the corrections as noted above.
Mr. Humphrey made a motion to accept the recommendation of the Miami Township Rural Zoning Commission concerning Case #518 with the conditions as stated. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 7:50 PM.
MAY 31, 2007
The Miami Township Board of Trustees met in Special Session on Thursday, May 31, 2007 at 10:00 AM. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. On roll call, all vote AYE. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey. Chairperson Tracy dispensed with the Pledge of Allegiance and Invocation.
Mr. Duckworth presented the Board with Resolution 2007-23, a resolution amend Resolution 2007-15. The purpose of this resolution is to add new items to the auction list.
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 10:15 A.M.
JUNE 11, 2007
The Miami Township Board of Trustees met in work session on June 11, 2007 at 11:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth updated the Board on the status of the Community Park Amphitheater/Shelter project. Mr. Duckworth advised the Board that the contractor began working on June 1 is expected to be completed by July 15.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Mr. Duckworth advised the Board that employee training on the Miami Township Customer Service Standards will be conducted by an outside trainer and the training will occur in late July/early August.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The materials needed for the project are on order and Krystin expects project completion by the end of June.
Mike Mantel updated the Board on the status of the air conditioning unit the Civic Center. Mr. Mantel advised the Board that the new unit is now operating at 100% capacity.
Mr. Pennington updated the Board on the proposed information signage project for the Civic Center. Most of the equipment has been ordered. He expects completion within 30-60 days.
Trustee Wolff advised the Board that the lobby furniture will be ordered and purchased within the next 30-60 days.
Mr. Duckworth advised the Board that recycling dumpsters currently located at the Annex Building will be moved to the Civic Center on or near June 18th.
Mr. Duckworth advised the Board that the minor construction project in the lower level break room has been completed. The CPAAA has expressed an interest in coordinating and managing the vending machines to be located in the break room.
Mike Mantel updated the Board on the outdoor lighting plan for the Civic Center. The majority of the lighting equipment has been ordered and a contractor has been selected to install the lighting. The Board did concur on the style of wall-mounted lights and these will be ordered by Mr. Mantel.
The Board agreed to hold the Holiday Parade this November. Meijer has committed $8,500 towards the parade as the presenting sponsor.
Mr. Duckworth advised the Board that he plans to include in the 2008 budget proposal funds to renovate the lower level of the Civic Center.
Mr. Fronk provided the Board with a Nuisance Abatement request for fourteen properties located throughout the township. Mr. Humphrey made a motion to adopt Resolution 2007-24, a resolution authorizing the abatement, control or removal of vegetation, garbage, refuse or debris for the fourteen properties referenced in the resolution. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 12:35PM.
JULY 5, 2007
The Miami Township Board of Trustees met in work session on July 5, 2007 at 10:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mike Mantel asked for Board input on the annual Trash Day's program. Mr. Mantel proposed that the Board reduce the number of Trash Day's from two weekends per year to one week end per year. The Board did not accept Mr. Mantel's proposal therefore no changes made to the Trash Day's program. The Board did direct Mr. Mantel to examine the feasibility of 4 individual Trash Days in 2008 as opposed to two weekends.
Mike Mantel asked for Board input on drainage projects performed by property owners. Mr. Mantel voiced his concern over the volume of drainage ditches being piped throughout the township. The Board directed Mr. Mantel to draft a policy governing private drainage tile projects within the right-of-way.
Mr. Mantel advised the Board that the Amphitheatre project would be completed by July 15th.
Mr. Duckworth advised the Board that the final design of the Meijer Drive extension project was completed. Mr. Duckworth advised the Board that he was going to arrange a meeting with adjoining property owners for the purpose of discussing a possible road assessment project. Mr. Duckworth advised the Board that this project would be constructed in 2008.
Mr. Humphrey updated the Board on the status of the distribution of the Local Government Assistance Funds. Mr. Humphrey advised the Board that a draft resolution approving the distribution of these funds was currently being circulated for adoption by township's and municipalities in Clermont County. Mr. Duckworth advised the Board that he would have the resolution ready for Board action at the July 17th Trustees meeting.
Mr. Duckworth asked the Board to approve offers of conditional employment to the following individuals for the position of volunteer firefighter: Tim Compton, Jonathan Gordon, Justin Allen, Benjamin Gebauer, Jake McDonald, Adam Castle, Joe Elliott.
JULY 20, 2007
The Miami Township Board of Trustees met in Special Session on Friday, July 20, 2007 at 11:00AM. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. On roll call, all vote AYE. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey. Chairperson Tracy dispensed with the Pledge of Allegiance and Invocation.
Mr. Humphrey made a motion to go into executive session to discuss the employment, of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mrs. Wolff seconded. Upon roll call, all voted “AYE.”
Mrs. Wolff made a motion to come out of executive session, Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey made a motion to recess the meeting at 11:45AM. Mrs. Wolff seconded. Upon roll call, all voted “AYE.”
The Board reconvened the meeting at 12:55PM.
The Board reviewed department goals for the Police Department and Service Department.
The Board set a date for a special meeting to continue reviewing department goals for all other township department for Tuesday, July 31, 2007 at 11:00AM at the Miami Township Civic Center.
The Board reviewed a list of potential legislative issues submitted by the Coalition of Large Ohio Urban Townships (CLOUT). The Board identified four issues that the Township Administrator and Law Director are to discuss with the township's lobbyist.
Mr. Humphrey advised the Board that he was contacted by Becky Plocha of Clermont 2020 requesting the use of a township facility for a computer recycling program to be held on Saturday, August 18. The Board unanimously agreed to allow the use of the Township Service Garage for this event.
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 1:50PM.
JULY 24, 2007
The Miami Township Board of Trustees met in special session on July 24, 2007 at the Miami Township Civic Center. Chairperson Kendal Tracy called the meeting to order. The Pledge of Allegiance was given. Fiscal Officer called the role. Present were Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Tracy recused himself from the public hearing and left the building. Vice-chairman, Mary Makley will preside over the hearing.
Notice was given that the Public Hearing is being held at 7:00 pm on Tuesday, July 24, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Case 519, Doug Portman /IOS Properties..
The Clermont County Planning Commission at its meeting on May 22, 2007 voted to recommend approval for the zoning change.
The Clermont County Commissioners did not adopt the staff recommendation.
Miami Township Rural Commission voted to recommend approval on June 7, 2007 with the following conditions:
1. The applicant submit a revised plan showing the additional parking as required.
2. The applicant submit a revised landscape plan that shows the landscape buffers
3. The applicant prepare and submit a photometric plan
These submissions should be made before the Trustees Public Hearing.
The Miami Township Rural Zoning Commission did not adopt the Community Development Director's recommendation to deny the case.
Community Development Director's explanation of Case 519
The applicant is requesting the rezoning of a one-acre parcel from R-1 Single Family Residence to “O-1” Professional Office. The property is located at 564 Wards Corner Road. The predominant zoning in the area is “R-1” Single Family and the predominant land use is single-family homes. However, the subject lot is located in a transition area with office and commercial uses to the west.
The 2005 VISION2025 Plan has designated this area as “Maintain Present Character.” The character of the area is predominantly single-family residential. The applicant has not provided any evidence that the character of the area has changed to justify a zone change.
The applicant is requesting a two-story building from the front and side but will appear as a one-story building from the rear due to a slope to the property. The building is similar to the existing building, on the site, in design and building materials. The two buildings will share a common access on Wards Corner Road. The applicant is proposing a mound system; there is no sanitary sewer system in the area.
PROPONENT
Doug Portman, 6321 Pine Cove Lane, addressed the Board. His practice is in the current building and has outgrown the space. He wishes to build another building to address this problem. His desire is to stay within the township. He said that he tried to speak with the neighbors to address their concerns. He feels that the building would be an asset to Miami Township.
ADJOINING PROPERTY OWNERS
Kenneth Owens, 568 Wards Corner Road, spoke opposing the building - citing traffic and lack of sewers.
Al Grill, 518 Blackhawk Trail, spoke in opposition. He feels that storm water will be a problem due to parking lot paving and lack of storm and sanitary sewers.
Mike Shraer, 555 Wards Corner Road, addressed the Board in opposition to the zone change. He feels that it will devalue the adjoining properties.
Bill Urban, 557 Wards Corner Road, is in opposition to the rezoning. He does not want an office building in his front yard.
Chris Combs, 6385 Indian Oaks, opposes the rezoning. He feels that the original VISION2025 Plan should be kept in place.
Sue Lewis, 547 Blackhawk Trail, agrees with those in opposition. She also adds that the property was residential when the owners bought it, and that there are other buildings that are available in the area. She is concerned about commercial creep. She would like to keep commercial development to original plans.
David Good, 6379 Pawnee Ridge, reiterates the opposition to the development. He wants a workshop for those interested, and a new plan developed because this is a crucial area. He wants the Board to adopt Mr. Fronk's proposal.
CONCERNED CITIZENS
Martha Clark, 6348 Pawnee Ridge, she is in opposition to the rezoning.
Spencer Bomar, 709 Deer Trail Court, spoke in favor of the rezoning. He thinks that the building would blend in with the neighborhood and would be an asset. He doesn't think that the building is creating traffic problems, but that the proximity of residential development to the Interstate is what creates traffic.
Diane Bomar, 709 Trail Court, is also in favor of rezoning the area. She thinks that the commercial problems are from a BP station in the area. She thinks that the building would be esthetically pleasing and an asset.
Lori Martin, 547 Kickapoo Circle, is opposed to the building.
Bill Murray, 6205 Hickory Ridge Drive, is opposed to the rezoning due to his fear of commercial creep.
Gary Huber, 1410 Gibson Road, addressed the Board in favor of the development. He feels that the building would bring healthcare to the neighborhood, is attractive, and offers benefit to the area tax basis.
Linda Evans, 885 Miami Ridge Drive, is also in favor of the building. She doesn't feel that the building would necessarily bring property values down, and would not increase the traffic through the residential area. She believes that it would be an asset to the area.
James Leonard, 547 Kickapoo Circle, is opposed to the rezoning due to commercial creep. He doesn't dislike the building; he just doesn't want commercial development.
Arlene Wise, 224 Riva Ridge Court, Loveland, is an employee of Dou Portman. She spoke in favor of the development, and to the necessity of growing the space to meet the demand of the business.
Julie Young, 6360 Pawnee Ridge Drive, spoke in opposition to the development. She says that adequate notification was not provided of the meeting.
Ann Kime, 8095 Winters Lane, is in favor of the development. She feels that the healthcare offered would be an asset to the Township.
Stacy Mellett, 6805 Fairwind Court, is in favor of the rezoning. She likes the idea of the medical care being close, and feels that the development is attractive and would be an asset.
Mike Herrman, 6739 Miamiwoods Drive, is in favor of the rezoning. He likes the idea that Doug Portman wants to invest in his home community.
Carl Schwartz, 1646 Fairway Crest, spoke in favor of the new building. He feels that it brings jobs, increased tax base and increased services to the Township.
Pat McMahon, 6366 Pawnee Ridge, is opposed to the rezoning. She wants to stick with the original vision.
Jim Breyer, 6376 Pawnee Ridge Drive, is opposed to the rezoning. He sees no reason for the new building.
Theresa Conover, 909 St. Rt. 131, is opposed to the rezoning. She thinks that it is a bad idea for planning purposes.
Emmet Winslow, 6366 Pawnee Ridge, is opposed to the rezoning.
Ann Sabo, 1620 Fairway Crest, is in favor of the rezoning.
Rodney J. Sabo, 1620 Fairway Crest, is in favor of the rezoning.
Betty Breyer, 6376 Pawnee Ridge Drive, spoke in opposition to the building.
Bob Evans, 885 Miami Ridge, addressed the Trustees in favor of the building. He views it as a positive for the community.
Ken Kanar, 6417 Pleasant Run, is opposed to the building. He feels that the building is under planned.
Valerie Ervin, 6724 Loveland Miamiville Road, is opposed to the rezoning.
Tonnie Gear, 5948 Price Road, is in favor of the rezoning.
CORRESPONDENCE
Mr. Ferry read the following correspondence:
o Ronald Smith, 607 Woodburn Lane, Loveland, Oh, is in favor of the rezoning.
o David Chase, Pleasant Run, Loveland, Oh, is in favor of the building.
o Marjorie Blair, 6583, Trailwoods Drive, Loveland, Oh is in favor of the rezoning.
o Brian and Amy Ewald, 964 Palomar Road, Loveland, Oh are in support of the rezoning.
Community Development Director Recommendations
There are a number of issues:
1. What is potential land use on a parcel-by parcel bases.
2. A plan of land use for the corridor should be developed to remove uncertainty about the encroachment of commercial development on the area.
3. The Zoning Commission recommended approval on completing a revised parking plan, revised landscaping plan, and a photometric plan.
The Community Development Director recommends that the rezoning request be denied.
Mr. Humphrey moved to close the open portion of the meeting, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Hr. Humphrey believes that the building is pleasing, but is against the zoning change. Hw said that he feels there is already a transitional zoned office space between the business and residential and that the office space should not be extended further. He feels that the Township should stay with the VISION2025 Plan.
Ms. Wolff is opposed to the zoning change. She is proud of the VISION2025 Plan, but feels that it must be periodically updated. The community will continue to grow. She was glad to hear the diverse viewpoints given with a level of civilization. She also feels that it is time to stop the commercial creep in the area.
Mr. Humphrey made a motion to overturn the Zoning Commission's recommendation and deny the zoning change. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
JULY 31, 2007
The Miami Township Board of Trustees met in Special Session on Tuesday, July 31, 2007 at 11:00AM. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. On roll call, all vote AYE. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey. Chairperson Tracy dispensed with the Pledge of Allegiance and Invocation.
The Board reviewed department goals for the Service Department, Community Relations Department, Community Development Department, Recreation Department.
The Board set a date for a special meeting to continue reviewing department goals for all other township department for Thursday, August 9, 2007 at 11:30AM at the Miami Township Civic Center.
The Board directed Mr. Duckworth to contact Miami Glen to find out the status of the lease agreement for the property located on US 50.
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 1:10PM.
AUGUST 9, 2007
The Miami Township Board of Trustees met in Special Session on Thursday, August 9, 2007 at 11:00AM. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. On roll call, all vote AYE. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey. Chairperson Tracy dispensed with the Pledge of Allegiance and Invocation.
The Board reviewed department goals for the Fire/EMS Department and Administration Department.
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 12:25PM.
AUGUST 13, 2007
The Miami Township Board of Trustees met in work session on August 13, 2007 at 10:00AM at the Miami Township Civic Center. The work session took place in the Training/Conference Room. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Mr. Pennington informed the Board that employee training on the Miami Township Customer Service Standards took place on July 28. Fourteen staff members attended the training. The new township customer service guidelines are now in use.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The final sign has been ordered and should be installed within the next 30 days.
Mr. Pennington updated the Board on the information signage project for the Civic Center. All of the equipment has been installed. There are still a few minor issues to be worked out all of which will be addressed through training.
Mr. Duckworth advised the Board that the lobby furniture has been ordered and delivery is expected within 45 days.
Mike Mantel updated the Board on the status of the outdoor lighting project at the Civic Center. The majority of the pole mounted lighting has been installed. The remaining lights should be installed within the next 2-3 weeks.
Chief Whitworth provided the Board with a presentation on Continuity of Government. This is an essential function of emergency management which deals with maintaining government operations after a major disaster. Chief Whitworth will provide the Board with a recommendation over the course of the next few months specific to approving a Continuity of Government plan for Miami Township.
Mr. Duckworth discussed a proposal and subsequent recommendation to add a third day at next year's Midsummer. The Board agreed with the recommendation and directed Mr. Duckworth to place this on the agenda for the final approval at the August 21st Trustees meeting.
Mr. Duckworth made a recommendation to promote James Lucas from Maintenance Worker 3 to Facilities Maintenance Supervisor, effective August 13, 2008, pay rate of $24.50 per hour. Mrs. Wolff made a motion to promote James Lucas from Maintenance Worker 3 to Facilities Maintenance Supervisor, effective August 13, 2008, pay rate of $24.50 per hour. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”.
County Engineer Pat Manger and Clermont County Transportation Improvement District (TID) Secretary Steve Wharton updated the Board on the TID projects that are planned in Miami Township. Mr. Manger and Mr. Wharton advised the Board that the Miami Township projects are part of a larger county pool of projects. Resources from Miami Township will be added to the pool of resources from the County Commissioners, County Engineer and Union Township. The purpose of the pooling approach is to use these funds to leverage other funds from the State of Ohio and Federal government.
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 12:40PM.
SEPTEMBER 10, 2007
The Miami Township Board of Trustees met in work session on September 10, 2007 at 11:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ken Tracy called the meeting to order. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE". Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The final sign was delivered but the color was incorrect. Expect shipment of new sign on September 16.
Mr. Duckworth advised the Board that the delivery of the lobby furniture is expected by September 19.
Mike Mantel updated the Board on the status of the outdoor lighting project at the Civic Center. The remaining lights should be installed within the next 2-3 weeks.
Tim Pennington discussed a proposal to implement a community-wide emergency notification system. This system would notify township residents by telephone recording of an emergency situation or pending situation. Mr. Pennington presented the Board with a cost proposal and draft operating policy. Mr. Humphrey advised the Board that a similar system was being considered by the regional urban area security initiative of which he is a member. Mr. Humphrey asked the Board to table the proposal until he can do further research as to the status of the regional system.
Larry Fronk provided the Board with a Nuisance Abatement request for four properties located throughout the township. Mr. Humphrey made a motion to adopt Resolution 2007-50, a resolution authorizing the abatement, control or removal of vegetation, garbage, refuse or debris for the fourteen properties referenced in the resolution. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE".
Mr. Duckworth advised the Board that the Midland Atlantic Company has informally asked the township to create a tax increment financing (TIF) district for the property on the north side of State Route 28 near Buckwheat Road (former Putt-N-Fun site). The project to be funded through the TIF district would be an extension of Buckwheat Road north of State Route 28. By
extending Buckwheat Road, the internal roadway network linking Meijer, Home Depot and Kohl's would be extended through to Buckwheat Road. Mr. Duckworth was directed to present this project to the Clermont County Transportation Improvement District as a possible SR 28 corridor project.
Mr. Fronk updated the Board on the 2010 Census preparation. Mr. Fronk advised the Board that The US Census Bureau has invited Miami Township to participate in the 2010 Decennial Census Local Update of Census Addresses (LUCA) Program. This program is an effort by the Census Bureau to ensure their address list is as accurate as possible. Miami Township participated in this program prior to the 2000 Census. Mr. Fronk will prepare a recommendation for Board action at the September 18th Trustees meeting.
Mr. Duckworth asked the Board to change the date of the October work session. The Board changed the date of the October work session from October 15th to October 1st.
Chief Bailey asked the Board to withdraw its offer to sell a surplus vehicle to the South Bloomfield, Ohio police department. Mr. Humphrey made a motion to withdraw the township's offer to sell a surplus police vehicle to the South Bloomfield, Ohio police department. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE".
The Board reviewed updated goals and objectives of the Recreation Department.
MIAMI TOWNSHIP BOARD OF TRUSTEES
WORK SESSION
September 10, 2007
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 1:05PM.
OCTOBER 1, 2007
The Miami Township Board of Trustees met in work session on October 1, 2007 at 3:00PM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ken Tracy called the meeting to order. Mr. Humphrey made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted "AYE". Mr. Duckworth called the roll. Present were: Ken Tracy, Mary Makley Wolff and Edwin H. Humphrey.
Mr. Duckworth provided the Board with an update on the plans and activities of the Clermont County Transportation Improvement District.
Krystin Thibodeau updated the Board on the recreation entrance on the west side of the Civic Center. The final sign was delivered but the color was incorrect. Expect shipment of new sign within 30 days.
Mr. Duckworth advised the Board that the delivery of the lobby furniture is scheduled for October 5.
Mike Mantel updated the Board on the status of the outdoor lighting project at the Civic Center. The remaining lights should be installed within the next 2-3 weeks.
Mr. Humphrey advised the Board that the regional community emergency notification system discussed at the last work session is likely to be a 2008 project. Mr. Humphrey is in the process of inquiring if the township can obtain the system at an earlier date.
Mr. Duckworth advised the Board that the township's records management policy and records retention schedules have been amended pursuant to House Bill 9 and will be submitted to the township's Records Commission for approval.
Mr. Mantel updated the Board on the status of the township's road paving program. Mr. Mantel advised the Board that he was able to get a very competitive price for asphalt to repave a portion of the Miami Meadows Park drive. The rest of the road paving work should be completed by the end of October.
Mr. Duckworth asked the Board to consider allowing the township to link its website to commercial websites. Mr. Korfhagen advised the Board that he did not believe this was permitted but would conduct a legal review of the statutes.
Krystin Thibodeau asked the Board to consider implementing a policy governing the use of township parks for fund raising events such as a 5K. Ms. Thibodeau expressed concern about allowing the use of township parks for these type of events without having a policy adopted and fee established to offset the cost of township personnel and equipment needed at the event. The Board directed Ms. Thibodeau to prepare a draft policy.
Mr. Humphrey made a motion to go into executive session to discuss the employment of a public employee pursuant to Section 121.22(G)(1) of the Ohio Revised Code. Mrs. Wolff seconded. Upon roll call, all voted "AYE."
Mrs. Wolff made a motion to come out of executive session, Mr. Humphrey seconded. Upon roll call, all voted "AYE."
With no further business to come before the Board, Chairperson Tracy adjourned the meeting at 4:45PM.
DECEMBER 18, 2007
The Miami Township Board of Trustees met in special session on December 18, 2007 at 5:30 PM in the Miami Township Civic Center. Chairperson Kendal Tracy called the meeting to order. The Pledge of Allegiance was given. Mr. Humphrey moved to appoint Larry Fronk as Fiscal Officer, and Ms. Wolff seconded. Upon roll call, all voted “AYE.” Mr. Fronk called the roll. Attending were Trustees Mary Makley Wolff, Edwin H. Humphrey, and Ken Tracy.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Notice was given that the Public Hearing is being held at 5:30 pm, December 18, 2007 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Board of Trustees to review Miami Township Case 520, Miami Township Zoning Commission Text Amendment, Chapter 20 Adult Entertainment.
Mr. Fronk read the notice of public hearing, the County recommendation and the Zoning Commission recommendation. Both Boards recommended that the text amendment on adult entertainment be approved.
Mr. Fronk presented the proposed amendment and explained the changes from the existing standards. The primary differences are in location standards. Adult Entertainment or Sexually Oriented Businesses will be permitted only in the “1” Planned Industrial Park District. They will no longer be permitted in the “B-1' Neighborhood Business District or the “B-2” General Business District. Any Sexually Oriented Business must also meet locational requirements by maintaining a given distance from residential, churches, schools, day care facilities, libraries, parks, or any recreational facility that is attended by persons under the age of eighteen (18). The draft regulations provide a distance of 750 feet.
PUBLIC COMMENT
There was no public comment or correspondence.
Ms. Wolff moved to close the public portion of the hearing, seconded by Mr. Humphrey. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to accept the Zoning Commission recommendation to approve the text amendment to Chapter 20 of the Zoning Resolution pertaining to Adult Entertainment, seconded by Ms. Wolff. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 5:45 pm.
DECEMBER 22, 2007
The Miami Township Board of Trustees met in special session on December 22, 2007 at 9:00 am in the Miami Township Civic Center. Chairperson Kendal Tracy called the meeting to order. Ms. Wolff moved to appoint Larry Fronk as Fiscal Officer, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.” Mr. Fronk called the roll. Attending were Trustees Mary Makley Wolff, Edwin H. Humphrey, and Ken Tracy.
Mr. Humphrey made a motion to go into Executive Session for the purpose of interviewing potential Zoning Commission and Board of Zoning Appeals candidates, seconded by Ms. Wolff. Upon roll call, all voted “AYE.”
Mr. Tracy left the meeting during Executive Session.
Ms. Wolff moved to come out of Executive Session. Mr. Humphrey seconded. Upon roll call, Ms. Wolff and Mr. Humphrey approved
With no other business to come before the Board, the meeting was adjourned at 9:50 am.
DECEMBER 27, 2007
he Miami Township Board of Trustees met in special session on December 27, 2007 at 10:00 AM in the Miami Township Civic Center. Chairperson Kendal Tracy called the meeting to order. The Pledge of Allegiance was given. Mr. Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey, and Ken Tracy.
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
There were no proclamations or presentation
OLD BUSINESS
There was no old business.
NEW BUSINESS
Ms. Wolff moved to accept the resignation of Brian Nicholas, Full-Time Probationary Police Officer, effective December 21, 2007, and Mr. Humphrey seconded. Upon roll call, all voted “QYE.”
Ms. Wolff moved to make an offer of conditional employment to Cathy DeDiemar for the position of Probationary Part-Time Records Clerk in the Police Department, and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Mr. Humphrey moved to approve the following budget adjustments:
General Fund From To
1000.110.190 Other Expenses 14,000.00
1000.110.0180 Other Expenses (Comm) 14.000.00
1000.120.0180 Other Expenses (Comm) 2,080.00
1000.110.190 Other Expenses (Non-comm) 4,500.00
1000.120.0120 Utilities 6,580.00
1000.110.0190 Other Expenses (Non-comm) 14,900.00
1000.110.0100 Insurance Health & Life 14.900.00
1000.110.0190 Other Expenses (Non-comm) 200.00
1000.110.0200 Burial Expenses 200.00
Road & Bridge
2030.330.0070 Contracts 16.500.00
2030.330.0100 Insurance Health & Life 16,500.00
Zoning
2080.710.0100 Insurance Health & Life 1,800.00
2080.710.0025 Medicare & Fica 1,800.00
2080.710.0020 Retirement Contributions 200.00
2080.710.0010 Salaries 200.00
2080.710.0100 Insurance Health & Life 5,000.00
2080.710.0025 Medicare & Fica 1.000.00
2080.710.0030 Workers Compensation 800.00
2080.710.0035 Unemployment Compensation 650.00
2080.710.0010 Salaries 7,450.00
Ambulance
2100.230.0025 Fica/Medicare 10,000.00
2100.230.0010 Salaries 30,000.00
2100.230.0020 Retirement Contribution 40,000.00
Fire
2110.220.0020 Fica/Medicare 10,000.00
2110.220.0010 Salaries 25,000.00
2110.220.0020 Retirement Contributions 35,000.00
Public Safety #1
2120.210.0160 Auditor & Treasurer Fees 7,000.00
2120.210.0190 Other Expenses (Non-comm) 24,000.00
2120.210.0020 Retirement Contributions 31,000.00
2120.220.0160 Auditor & Treasurer Fees 6,000.00
2120.220.0025 Retirement Contributions 6,000.00
Public Safety #2
2130.210.0160 Auditor & Treasurer Fees 14,000.00
2130.210.0190 Other Expenses (Non-comm) 42,500.00
2130.210.0010 Salary 35,000.00
2130.210.0020 Retirement Contributions 21,500.00
2130.220.0010 Salaries 3,000.00
2130.220.0020 Retirement Contributions 3,000.00
2130.210.0190 Other Expenses (Non-comm) 6,0000.00
2130.210.0020 Retirement Contributions 6,000.00
TIF #1
5010.990.0160 Auditor & Treasurer Fees 1,745.12
5010.990.0190 Other Expenses (Non-comm) 1,745.12
TIF #2
5020.990.0160 Auditor & Treasurer Fees 1,479.80
5020.990.0190 Other Expenses (Non-comm) 1,479.80
TIF #5
5050.990.0160 Auditor & Treasurer Fees 29.57
5050.990.0190 Other Expenses (Non-comm) 29.57
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the 2008 Budget and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2007-68 adopting the Township's 2008 Annual Appropriations. Mr.. Humphrey seconded. Upon roll call, all voted “Aye.”
Mr. Humphrey made a motion to adopt RESOLUTION 2007-69 declaring to be public purpose certain public improvements which are necessary for the further development of certain parcels within the Township and authorizing the execution of a Tax Incentive Agreement and establishing a Tax Equivalent Fund. Ms. Wolff seconded. Upon roll call, all voted “AYE,”
Ms. Wolff made a motion to adopt RESOLTION 2007-70 declaring to be a public purpose certain public improvements which are necessary for the further development of certain parcels within the Township and authorizing the execution of a Tax Incentive Agreement and establishing a Tax Increment Equivalent Fund. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to re-organize the Miami Township Board of Trustees establishing Edwin H. Humphrey as the Chairperson and Mary Makley Wolff as the Vice Chairperson. Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
There was no public comment.
Mr. Humphrey moved to go into Executive Session for the purpose of Reviewing collective bargaining sessions with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code, and to consider compensation of Public Employees pursuant to Section 121.222G)(1) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Humphrey seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 11:30AM.
Eric and his wife Mary have been Miami Township residents since 1972. Eric and Mary have one grown daughter, Jennifer, and one granddaughter Malia, who also reside in Miami Township. Eric has been the Township Clerk since 1992.