2008 TRUSTEE MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
WORK SESSIONS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
SPECIAL MEETINGS
JAN | FEB | MAR | APR | MAY | JUN | JUL | AUG | SEP | OCT | NOV | DEC
Minutes of the trustee meetings are NOT posted until they are approved by the trustees. Generally, this happens at the next scheduled trustee meeting. A delay of 2 to 3 weeks is typical.
NOTE: While the minutes on the web site are intended to be complete and accurate, due to security concerns and Ohio law the minutes that are kept on paper files in the clerks office at the Miami Township Administration building are the ONLY approved minutes of Miami Township.
JANUARY 15, 2008
County Commissioner Bob Proud swore in Eric C. Ferry as Township Fiscal Officer, and Kendal A Tracy was sworn in, as Township Trustee, by Judge Jim Schriever.
The Miami Township Board of Trustees met in regular session on Tuesday January 15, 2008, at 7:00 PM. Trustee Mary M. Wolff called the meeting to order in place of Trustee Edwin C. Humphrey who was not present, due to illness. The Boy Scouts gave the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff and Ken Tracy. Mr. Tracy made a motion to approve the minutes of the Trustee Meetings for December 18, 2007 and December 27, 2007 and the minutes for the Special Trustee Meetings on December 18, 2007 and December22, 2007. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
William B. Knepp, Miami Township Town Crier, presented the report of the Town Crier for the year of 2007.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of December.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including 204 checks numbered 96764-96967 for the total amount of $811,743.02 plus payroll and payroll taxes for December 15, 2007 in the amount of $306,261.91, payroll and payroll taxes for December 29, 2007, in the amount of $308,843.62, and payroll and payroll taxes for January 3, 2008 in the amount of $1,200.00, Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to:
o Remove Bob Foppe Full-Time FF 2/Paramedic from probationary status as of January 16, 2008
o Remove Mike Mantel, Acting Service Director, from probationary status and appoint as Service Director effective January 1, 2008 with annual compensation of $75,000.00 also effective January 1, 2008.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-03 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Focused Capital Solutions, LLC for consultation/lobbying services for one year at a cost of $2,000.00 per month or $24,000.00 annually. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Great Oaks Institute of Technology and Career Development for an EMT clinical affiliation agreement with an ongoing term and no cost associated. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Southern State Community College for an EMT clinical affiliation agreement with an ongoing term and no cost associated. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with DeBra-Kuempel for the Civic Center
HVAC maintenance agreement for a period of one year at a cost of $8,260.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-02 authorizing contribution of funding to The Clermont County Transportation Improvement District pursuant to intergovernmental agreement by and between Miami Township, acting through its Board of Trustees, and The Clermont County Transportation Improvement District. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-04 authorizing the abatement of a road obstruction pursuant to Section 5547.03 of the Ohio Revised Code. Ms. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-01 authorizing the disposal of surplus property pursuant to Section 505.10 of the Ohio Revised Code, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the travel request by Larry Fronk to attend the 2008 APS National Planning Conference in Las Vegas, NV from April 26, 2008 to May 1, 2008 at a cost of $2,500.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
There was no public comment.
Mr. Tracy moved to go into Executive Session to:
o Discuss pending or imminent litigation pursuant to Section 121.22(G)(3) of the Ohio Revised Code
o Consider the sale or purchase of public property pursuant to Section 121.22(G)(2) of the Ohio Revised Code
o Consider the compensation of public employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code
o Review collective bargaining sessions with public employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code
Ms. Wolff seconded. Upon roll cal, all voted “AYE.”
Mr. Tracy moved to come out of Executive Session and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 9:00 PM.
FEBRUARY 19, 2008
he Miami Township Board of Trustees met in regular session on Tuesday February 19, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the January 25, 2008 Trustees Meeting, the January 14, 2008 Work Session, and the February 6, 2008 Special Meeting. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr.Ferry read correspondence from Woda Windy Hill Limited Partnership the purpose of which was to apprise the Board of Trustees that Woda will be a the general Partner of a residential development located in or within one-half mile radius of Miami Township.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
There were no proclamations or special presentations.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of January, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including 352 checks numbered 96908-97319 for the total amount of $1,194,711.09 plus payroll and payroll taxes for January 1, 2008 in the amount of $22,234.44, payroll and payroll taxes for January 12, 2008 in the amount of $313,757.59, payroll and payroll taxes for January 26, 2008 in the amount of $314,844.37, and payroll and payroll taxes for February 9, 2008 in the amount of $308,258.12. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to:
o Appoint Cathy DeDiemar for the position of Probationary Part-Time Police Records Clerk, effective February 25, 2008, at rate of pay of $15.35 per hour.
o Appoint Carrie Burger for the position of Recreation Specialist effective February 19, 2008 at $25.00 per hour.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to offer conditional employment to:
o Julie Bullock for the position of Recreation Assistant
o Robert Chance for the position of Volunteer Recreation Assistant
o Neil Hilderbrand for the position of Recreation Assistant
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to accept resignations from:
o Part-time FF2/Medic Jason Stevens effective January 14, 2008
o Volunteer FF/EMT-B John Redford effective January 22, 2008
Ms. Wolff seconded. Upon roll call, all voted “AY.”
Ms. Wolff moved to promote:
o Nancy Haines from Recreation Assistant to Recreation Coordinator, pay rate of $12.00 per hour, effective February 19, 2008
o Jeff Weigel from Maintenance Worker 5 to Road Maintenance Supervisor, pay rate of $27.74 per hour, effective February 19, 2008
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to grant PT FF/EMTP Jonathan McKinnish a 3-month unpaid leave of absence for the period March 1, 2008 through May 31, 2008, for personal reasons.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to withdraw the conditional offer of employment to John W. Seckel for the position of Part-Time Firefighter.
Ms. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-06 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract with Buckeye Power for preventative maintenance renewal for Township backup standby generators. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contracts with HSM Electronic Protection Services for additional card readers for EOC in the amount of $2,735.00 and a second contract for the rider for MTCC Mulberry Room fire and security changes in the amount of $2,550.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve two contracts with Flat Masters Roofing. The first for roof repairs to Miami Meadows shelter/concession facility in the amount of $15,950.00, and the second for roof repairs to Civic Center - copper roof in the amount of $17,300.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Holland Roofing for roof repairs to the Civic Center rubber roof in the amount of $15.936.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a contract with A&A Lawn Care and Landscaping for the second year option on the 2007-2008 cemetery grounds maintenance contract with the amount not to exceed $29,994.90. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Laffalot Summer Camps, LLC for Laffalot Sports and Activities Camp for Girls for one week from 6/16/2008 through 6/20/2008 at a cost of $100.00 each for residents and $125.00 each for non-residents. Ms. Wolff seconded. Upon toll call, all voted “AYE.”
Ms. Wolff moved to increase to $25.00 the fee that the Township charges for fingerprinting, and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to reappoint Mr. Duckworth and Chief Whitworth to the Volunteer Fire Fighters' Dependents Fund Board, as required under Chapter 146 of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to make the following amendments to the Facility Rental Policy:
1. Legally chartered non-profit groups who primarily serve Miami Township may reserve a room at the Civic Center or at the Leming House up to 24 times per calendar year.
2. The rental fee will be waived twice per month for usage Monday through Thursday at the Leming House and at the Civic Center between the hours of 9:00am and 4:30pm.
3. The resident fee for use of the Mulberry Room will be $200.00 plus $15.00 per hour and for non-residents $400.00 plus $15.00 per hour.
4. The Set-Up Fee for the Leming House and the Civic Center will be $100.00.
5. The Tear Down Fee for the Leming House and the Civic Center will be $100.00.
6. The half room rate of $35.00 at the Leming house and the $35.00 fee rate at the Leming House are eliminated.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint Mr. Duckworth as the designee for the four elected officials to attend the three-hour public records training program on February 27, 2008 in Sardinia, Ohio, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Todd Koehler to attend the Crystal Reporting Seminar for users of EMS Pro software in Detroit, Michigan from March 10, 2008 -March 14, 2008 at a cost of $3,060.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the travel request for five Fire/EMS employees to attend the Fire Department Instructor's Conference in Indianapolis, Indiana from April 7, 2008- April 12, 2008 at a cost of $4,548.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the travel request for Mike Mantel to attend the North American Snow Conference in Louisville, Kentucky from April 13, 2008-April 16, 2008 at a cost of $1,292.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the travel request for Cindy Huxel to attend the IEG Annual Sponsorship Conference in Chicago, Illinois from March 16, 2008-March 19, 2008 at a cost of $3,115.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-06 authorizing the Township Administrator to enter into contracts for the procurement of entertainment for a concert at Miami Meadows Park, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion that the Township will host a Town Hall Meeting for the Clermont County Commissioners at the Miami Township Civic Center, and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Martin Lang, 1193 Dublin Road, addressed the Trustees, to thank Mr. Fronk concerning the letter that Mr. Fronk sent to residents concerning sidewalks.
Ms. Wolff made a motion to go into Executive Session to:
1. Consider the Compensation of Public Employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code.
2. Consider the sale or purchase of public property pursuant to Section 121.22(G)(2) of the Ohio Revised Code.
3. Discuss pending or imminent litigation pursuant to Section 121.22(D)(3) of the Ohio Revised Code.
4. Review collective bargaining sessions with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 9:48 PM.
MARCH 18, 2008
The Miami Township Board of Trustees met in regular session on Tuesday March 18, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the February 19, 2008 Trustees Meeting, the February 11, 2008 Work Session, and the February 22, 2008 Special Meeting. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Dawn Burkhart, Bev Grothaus, Michael McCurdy, and Chief Bailey thanking Mike Mantel and the road crew for their excellent job during the snows of this winter.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey made the presentation of several annual Police Department awards:
The Civilian Service Award to Gene Bishop for his activities on the Citizens Police Academy
Officer Kent Arter for his continued and dedicated involvement with the Clermont Senior Services program in which Miami Township Police Officers visit senior citizens in the area.
Sergeant Fred Fatute, Officers Jenkins, Hirsch, and Brashear for their actions on November 14, 2007 in disarming a resident threatening suicide. This was an extremely dangerous situation and was managed by the Police personnel without injury to either the individual or the officers. The officers were awarded the Meritorious Service Commendation for a job well done.
Sergeant Jim Young, Officer Skip Rasfeld and Officer Kevin Murray for their heroic actions in dragging a severely burned citizen from his burning home were awarded the Miami Township Life Saving Award.
Captain Steve Rogers was awarded Miami Township Police Department Police Service Award Employee of the Year 2007. This was in recognition of his continued devotion to duty, continued striving for improvement of the department, and his exemplary leadership.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of February, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including 263 checks numbered 97320-97582 for the total amount of $732,297.42 plus payroll and payroll taxes for February 23, 2008 in the amount of $321,249.49, payroll and payroll taxes for February 9, 2008, in the amount of $296.16,and payroll and payroll taxes for March 8, 2008 in the amount of $318,260.98. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint:
Julie Bullock for the position of Recreation Assistant, pay rate of $10.00 per hour effective March 19, 2008.
Neil Hildebrand for the position of Recreation Assistant pay rate of $10.00 per hour, effective March 19, 2008.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant Conditional Employment to:
Matthew Waldman, Cory Scott, Stephen Wells, and Michael Koller for the position of Seasonal Maintenance Worker in the Service Department; Katie Mueller and Melissa Dunn for the position of Recreation Assistant.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to make an exception to the Township's nepotism policy and grant Condition Employment to Priyanka Bodalia and Amanda Duffy as Recreation Assistants. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to accept the resignations of Ben Gebauer, Volunteer Firefighter, effective March 13, 2008, and the following Recreation personnel effective March 18, 2008:
Brandon Lechner
Susan O'Brien
Harry Scott
Shari Watford
Samantha Williams
Chad Allen
Sean Blockland
Joy McClughen
Charles Moore
Mark Peterson
Margaret Young
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Woff moved to end the probation period of Jim Lucas, Facilities Maintenance Supervisor, effective February 13, 2008, pay adjustment form $24.50 and hour to $26.00 per hour. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-08 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Mr. Tracy seconded. Upon roll call, all voted “AYE,”
Mr. Tracy moved to adopt RESOLUTION 2008-07 extending the contract for a street lighting system for Harvest Ridge, Section 2, dispensing with the second reading, and declaring an emergency. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a transfer of $20,000 from 2030.330.0190, OTHER EXPENSES (NON-COMMITTED) to 2030.330.0070 CONTRACTS, and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-09 authorizing the sale of unneeded or obsolescent personal property no longer necessary for Township use by Internet auction pursuant to Section 505.10 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.” Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve travel requests for Chief Bailey to attend the International Conference for Police Executives, Montreal Canada, from May 3-5, 2008 at a cost of $2,467.00 and for Glenn Bischof to attend the ACS-Firehouse Software Conference, New Orleans, Louisiana, September 24-27, 2008 at a cost of $1,995.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-10 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Ms. Nancy Stewart of Mason, Ohio addressed the Board to thank the Board of Trustees for releasing the car belonging to Charles Farfsing back to the family.
Mr. Tracy moved to go into Executive Session to consider the employment and compensation of public employees pursuant to Section 121.22(G)(1) of the Ohio Revised Code and to review the security of public buildings pursuant to Section 121.22(G)(7) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-11 providing for compensation of various public employees, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 8:22 PM.
APRIL 15, 2008
The Miami Township Board of Trustees met in regular session on Tuesday April 15, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy asked for a moment of silence to remember the fallen soldiers from Milford and Miami Township. Trustee Tracy then gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the March 18, 2008 Trustees Meeting and the April 7, 2008 Work Session. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey made the presentation of Presidential Citation Awards for Volunteers in Police Service to four CPAAA volunteers:
Isaac Anderson Silver level
Robert Mounce Silver level
Daniel Brewer Bronze level
Gene Bishop Silver level
He also recognized Lisa Anderson with a plaque in appreciation of her service to the CPAAA.
Trustee Mary Wolff made a motion to adopt a proclamation declaring May 13, 2008 as Peace Officers’ Memorial Day and the week of May 11-17, 2008 as National Police Week. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Trustee Ken Tracy made a motion to adopt a proclamation recognizing Emergency Medical Services Week May 18-24, 2008. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Kyle Acus, BSA Troop 128, Milford, Ohio addressed the Board of Trustees to propose an Eagle Scout Project to improve the landscaping at Miami Meadows park with Fence and flowers. Ms. Wolff made a motion to accept the project contingent on the approval of the Service Department and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
March, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Zellner
OLD BUSINESS
There was no old business.
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including 278 checks numbered 97583-97860 for the total amount of $862,163.64 plus payroll and payroll taxes for March 22, 2008 in the amount of $329, 644.47 and payroll and payroll taxes for April 5, 2008, in the amount of $339,781.99. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint:
Megan Duffy for the position of Recreation Assistant, pay rate of $8.00 per hour, effective 4/16/08
Melissa Dunn for the position of Recreation Assistant, pay rate of $8.00 per hour, effective 4/16/09
Katie Mueller for the position of Recreation Assistant, pay rate of $8.00 per hour, effective 4/16/08
Nathanel Kearns for the position if /recreation Assistant, pay rate of $8.00 per hour, effective 4/16/08
Corey Scott for the position of Seasonal Maintenance Worker, pay rate of $10.50 per hour, effective 4/16/08
Matthew Waldman for the position of Seasonal Maintenance Worker, pay rate of $10.50 per hour, effective 4/16/08
Steven Wells for the position of Seasonal Maintenance Worker, pay rate $10.50 per hour, effective 4/16/08
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to grant Conditional Employment to:
Christi Schwieter for the position of Recreation Instructor/Assistant
Sarah Ellis for the position of Recreation Assistant
Ashley Stoker for the position of Recreation Assistant
Douglas E. Young for the position of Seasonal Maintenance Worker
Pamela Stegman for the position of Seasonal Maintenance Worker
Todd Wuest for the position of Seasonal Maintenance Worker
.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to withdraw employment offers to:
John Mullins for the position of Recreation Assistant
Robert Chance for the position of Recreation Assistant
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-13 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Ms. Wolff seconded. Upon roll call, all voted “AYE,”
Ms. Wolff made a motion to approve a contract with Public Storage, Inc for the temporary storage of miscellaneous Fire and EMS equipment for eight months at $757.00. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to approve an ongoing contract with TriHealth, Inc. for EMT student affiliation agreement with no cost associated. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the Property and Casualty Insurance renewal with OTARMA and to appoint Mr. Duckworth to sign the renewal. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to amend the Enterprise Zone Agreement for Bryan Equipment Sales, Inc. (the “EMPLOYER”) and FEB LLC. (the “DEVELOPER”). The motion would amend the legal name of the Developer to FEB Properties LLC. Ms. Wolff seconded, upon roll call, all voted “AYE.”
Ms. Wolff moved to authorize the bid for the Traffic Control System project and to set a bid opening date of May 8, 2008 at 2:00pm. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve a reimbursement of employees for attendance at Weight Watchers programs. The amount would be $156.00 for a 12-week program and $186.00 for a seventeen-week program per employee. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mrs. Wolff moved to approve out of town travel requests for:
Ross Pawlak to the Phoenix Fire Department Health, Fitness, and Safety Symposium in Phoenix, Arizona May 20-22, 2008 at a cost of $1,498
Ann Morgan and Sherri Howard to the Problem Oriented Policing Conference in Bellevue, Washington September 21-25, 2008 at a cost of $3,366.
Ms. Wolff made a motion to adopt RESOLUTION 2008-12 disposing of surplus equipment and authorizing the sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant conditional employment to Michael Kohler for the position of Seasonal Maintenance Worker and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
The Board answered several questions of the Boy Scouts in the audience.
Marvin Hudson, 5969 Pinto Place, addressed the Board representing St. Vincent DePaul and their Run for the Poor on June 14, 2008.
John Imbus, 874 St. Rt. 28, addressed the Board with an idea to add a lane to St. Rt. 28.
Perry Buffington, 819 Montclair, addressed the Board to agree with Mr. Imbus’ point.
Marie Boudreau, 6243 N. Shadow Hill Way, addressed the Board concerning zoning appeals and changes to the Philcon development project.
Marlene Grimes, 5668 Day Circle, addressed the Board to ask how the activities are chosen for Senior Citizens. She would like to teach ballroom dancing.
Mr. Tracy moved to go into Executive Session to review Collective Bargaining Sessions with Public Employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to accept the fact finder’s report and Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 8:25PM.
MAY 20, 2008
The Miami Township Board of Trustees met in regular session on Tuesday May 20, 2008 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order and led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the April 15, 2008 Trustees Meeting. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Officer Kevin Petrocelli spoke to recognize five businesses for their support of the Shop With a Cop Program. Proclamations were awarded to the following:
The Day Heights Volunteer Fire Department
Meijer
MRP Inc. of Miami Township
Fire Local 3768
The Miami Township Citizens Police Academy Alumni Assn.
Trustee Wolff made a motion to adopt a Proclamation Establishing May, 2008 As Older Americans Month in Miami Township. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
April, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
Ms. Wolff moved to accept the bid from Global Traffic Technologies, LLC in the amount of $314, 241.00 for the Traffic Control System Project. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-15 amending Resolution 2003-25, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including 354 checks numbered 97861-98214 for the total amount of $2,073,247.91 plus payroll and payroll taxes for April 19, 2008 in the amount of $327,729.29 and payroll and payroll taxes for May 03, 2008, in the amount of $317,885.43. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint:
• Ashley Stoker for the position of Recreation Assistant, pay rate of $8.00 per hour, effective May 21, 2008
• Sarah Ellis for the position of Recreation Assistant, pay rate of $8.00 per hour, effective May 21, 2008
• Priyanka Bodalia for the position of Recreation Assistant, effective May 21, 2008
• Todd Wuest for the position of Seasonal Maintenance Worker, pay rate of $10.66 per hour, effective May 21,2008
• Pamela Stegman for the position of Seasonal Maintenance Worker, pay rate of $10.50 per, effective May 21, 2008
• Douglas Young for the position of Seasonal Maintenance Worker, pay rate of $10.50 per hour, effective May 21, 2008
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to grant conditional employment to:
• Kayla Vertner for the position of Recreation Assistant
• Michael Vaught for the position of Seasonal Maintenance Worker
• James Kaldmo for the position of Seasonal Maintenance Worker
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to End Probation for:
• Andrew Housh, Maintenance Worker 1, effective March 19,2008. Approve promotion to Maintenance Worker 1(3), pay increase to $14.34 per hour
• Aaron Reed, Maintenance Worker 1, effective April 19, 2008. Approve promotion to Maintenance Worker 2(1), pay increase to $15.45 per hour
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to withdraw employment offer to:
• Michael Koller as Seasonal Maintenance Worker
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Duckworth read a message from John Zellner informing the Board of his retirement on December 19, 2008. Ms. Wolff moved to accept John Zellner’s retirement and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-21 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Ms. Wolff seconded. Upon roll call, all voted “AYE,”
Ms. Wolff made a motion to approve the following contracts:
• Rozzi, Inc. for Midsummer fireworks – materials, for 1 day at a cost of $4,462.50
• Rozzi Famous Fireworks, Inc for Midsummer fireworks – insurance, labor and services for 1 day at a cost of $4,462.50
• Cincinnati Board of Health for the Public Employee Assistance Program, for 2 years (2008&2009) at a cost of $6,598.00 annually
• Hamilton County Emergency Management Agency for the transfer of ownership to Miami Township of a 32’ mass casualty trailer (fully equipped) including gator and trailer, ($500,00-$600,000 value, with no length and no cost
• Zoll Medical Corp for an extended warranty & preventative maintenance – for Zoll Series M Defibrillators, for 1 year as a cost of $8,925.00
• Medicare for a direct deposit agreement – payment of non-resident EMS runs – authorize Chief Whitworth & Asst. Chief Mack to sign agreement, ongoing with no cost.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to set Tuesday June 17, 2008 at 5:30pm in the Trustees meeting room to hear zoning case 521 – O’Reilly Automotive. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-16 authorizing the disposal of surplus Township personal property. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-18 determining the video service provider fee to be paid by a video service provider offering video service in the Township pursuant to a video service authorization: Authorizing the Township Administrator to give notice to the video service provider of the video service provider fee. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-19 awarding a new contract for a street lighting system pursuant to Section 515.07 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-20 awarding a new contract for a street lighting system pursuant to Section 515.07 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the following adjustments to the 2008 Budget:
• TIF Fund #1 (Kohl’s): Add new line item for New Buildings & Additions in the amount of $75,000.00 for the Civic Center Lower Level Building project with a corresponding debit adjustment to Non-Committed Funds.
• RID Fund #1 (White Gate-10): Add new line item for New Buildings & Additions in the amount of $75,000.00 for the Civic Center Lower Level building project with a corresponding debit adjustment to Non-Committed Funds.
• RID #2 (Tartan Glen-10): Add new line item for New Buildings & Additions in the amount of $10,000.00 for the Civic Center Lower Level Building Project with a corresponding debit adjustment to Non-Committed Funds.
• RID Fund #3 (Deerfield Pointe-10): Add new line item for New Buildings and Additions in the amount of $25,000.00 for the Civic Center Lower Level Building Project with a corresponding debit adjustment to Non-Committed Funds.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to set a bid opening date for salt truck equipment and accessories for June11, 2008 at 3:00pm. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-17 authorizing the sale of real property to Circle M Limited. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to appoint Mike Mantel as the official Miami Township Authorized Agent for the FEMA Public Assistance Grant Program. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the following out-of-town travel requests:
• Jim Whitworth to attend the Ohio Fire Chief’s Assoc. Conference in Sandusky, Ohio, July 17-23, 2008 at a cost of $1,450.00
• Steve Bailey to attend the Annual Police Futurist Conference in Washington, DC, July 24-28, 2008 at a cost of $2,265.00
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept a donation of 3.126 acres off of US 50 from Duke & Associates. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to accept a donation of 8.25 acres off of US 50 from Duke & Associates. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Bill Knepp addressed the Board to commend the Super Senior Saturday event, and to announce Town Crier events.
Martin Land, 1193 Deblin, spoke to the Board concerning sidewalks and keeping large trucks off of Miami Township streets. He also asked for double lines to stop passing on his street.
Marvin Hudson, 5969 Pinto Place, came as chair of the St. Vincent DePaul Run for the Poor on June 14, 2008. He discussed the plans for the race.
Ms. Wolff moved to go into Executive Session to consider the compensation of Public Employees pursuant to Section 121.22 (G)(1) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to Section 121.22 (G)(3) of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 9:12pm.
JUNE 17, 2008
The Miami Township Board of Trustees met in regular session on Tuesday JuLY 19, 2008 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order and led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the May 20, 2008 Trustees Meeting. Mr. Tracy seconded. Upon roll call, all voted "AYE."
CORRESPONDENCE
Mr. Ferry read correspondence from William B. Knepp Town Crier stating he is a non-partisan citizen representative.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Mr. Mark Trout, Milford High School Athletic Director, presented new nets for Community Park Tennis Courts in thanks for allowing Milford students to use the courts.
Ms. Wolff read a proclamation recognizing the Amateur Radio Association of Clermont County. The proclamation recognized Amateur Radio Operators Appreciation Day on June 28, 2008. Mr. Tracy seconded.
Troop #502 attended the meeting to work on their Communications Merit Badge.
Troop #468 attended the meeting.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of May, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
Ms. Wolff moved to accept the bid from K. E. Rose Company for the purchase of two new salt trucks in the amount of $115,800. Mr. Tracy seconded. Upon roll call, all voted "AYE."
NEW BUSINESS
Ms.. Wolff made a motion to pay the bills of the Township including 292 checks numbered 98215-98506 for the total amount of $919,819.55 plus payroll and payroll taxes for May 17, 2008 in the amount of $322,704.38, payroll and payroll taxes for May 31, 2008, in the amount of $331,105.19, and payroll and payroll taxes for June 1, 2008 in the amount of $623.97. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to appoint Jeff Wolf, Lester Sanders and Dan Bryant for the position of Volunteer Police Chaplains, and Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy moved to grant conditional employment to:
· Christopher Day as Part-time Recreation Assistant
· Jonathan Day as Part-time Recreation Assistant
· Jamie Begley as Volunteer Tae Kwondo Helper
Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to appoint Priyanka Bodalia for the position of Recreation Assistant, $8.00 per hour, effective May 21, 2008, and Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy Moved to change Nate Kearns from $8.00 per hour to $10.00 per hour, effective April 16, 2008. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to accept the resignation of Part-Time Fire Fighter/EMTP Justin Null effective May 29, 2008 and Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to:
· End the probationary period of Melissa Thompson effective June 4, 2008 with a pay increase to $15.67 per hour
· End the probationary employment of Officer Skip Rasfeld, effective May 27, 2008 and Officer Rob Hirsch, effective May 27, 2008.
Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to grant conditional employment to William Register as Facilities Maintenance Worker, and Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to adopt RESOLUTION 2008-26 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Mr. Tracy seconded. Upon roll call, all voted "AYE,"
Mr. Tracy made a motion to adopt RESOLUTION 2008-23 authorizing sale of unneeded or obsolescent personal property no longer necessary for Township use by Internet auction pursuant to Section 505.10 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted "
AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2008-25 disposing of surplus equipment and authorizing the sale of surplus equipment by private sale, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to set a bid opening date for the Dry Run Road Bank Stabilization Project for July 9, 2008 at 3:00 pm. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy moved to set a bid opening date for the Meijer Drive Extension Project for July 9, 2008 at 3:00 pm. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to make the following changes to the Facilities Use and Rental Policy:
· The $15.00 per hour fee for the Civic Center applies to only those times when Township staff is not working.
· The refundable security deposit for the Civic Center is $200.00.
· The refundable security deposit for the Leming House is $200.00.
· A refundable security deposit is required for all events at the Leming House and Civic Center.
· If lessee fails to reimburse Miami Township for any damage over and above that covered by the security deposit, the township may pursue criminal charges against Lessee.
Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to adopt RESOLUTION 2008-24 awarding a new contract for a street lighting system pursuant to Section 515.07 of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy moved to accept the following out of town travel requests:
· Officer Kevin Petrocelli to attend the National DARE Conference, San Antonio, Texas, August 11-15, 2008 at a cost of $1,531.00
· Police Chaplains Jeff Wolf and Lesteer Sanders to attend the International Conference of Police Chaplains Annual Conference, Mobile, Al, July 7-11, 2008 at a cost of $2,979.00
Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to authorize Mr. Duckworth to execute a Group Rating Plan Enrollment application for the Township's participation in the 2009 Ohio Township Association Workers' Compensation Group Rating Program. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to set a Public Hearing for Zoning Case #522 at 6:00 pm July 15, 2008 at the Miami Township Civic Center. Ms. Wolff seconded. Upon roll call, all voted "Aye."
PUBLIC COMMENT
Martin Lang, 1193 Deblin Drive, addressed the Board to thank people working on the sidewalk idea and for the 25 mile per hour sign on Deblin. He also spoke concerning fire training and a burn building.
Ms. Wolff moved to go into Executive Session to consider the compensation of Public Employees pursuant to Section 121.22 (G)(1) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to Section 121.22 (G)(3) of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted "AYE."
With no other business to come before the Board, the meeting was adjourned at 8:30 pm.
JULY 15, 2008
The Miami Township Board of Trustees met in regular session on Tuesday July 15, 2008 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order and led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Mr. Tracy made a motion to approve the minutes of the June 17, 2008 Trustees Meeting, May 12, 2008 Work Session, and June 9, 2008 Work Session. Ms. Wolff seconded. Upon roll call, all voted "AYE."
CORRESPONDENCE
There was no correspondence.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Chief Bailey presented the Police Department Life Saving Award to Sergeant Jim Young and Officer Kyle Ball. Officer Ball and Sergeant Young answered a call to the residence of Mr. Elmer Curless. Mr.Curless was not breathing and his heart had stopped. Sergeant Young and Officer Ball continued CPR and rescue breathing for 5 minutes until the Miami Township Rescue Unit arrived. After a short period of time, Mr. Curless had a strong pulse and blood pressure. The quick and thoughtful actions of Officer Ball and Sergeant Young gave Mr. Curless a chance to survive.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of June, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
Ms. Wolff moved to accept the bid submitted by Trend Construction for the Meijer Drive Extension Project in the amount of $373,400.00. Mr. Tracy seconded. Upon roll call, all voted "AYE."
NEW BUSINESS
Ms.. Wolff made a motion to pay the bills of the Township including 245 checks numbered 98507-98751 for the total amount of $936,283.01 plus payroll and payroll taxes for June 14, 2008 in the amount of $330,725.88, payroll and payroll taxes for June 28, 2008, in the amount of $324,134.19, and payroll and payroll taxes for June 27, 2008 in the amount of $395.28. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to appoint:
· Kayla Vertner for the position of Recreation Assistant, pay rate pf $8.00 per hour, effective June 23, 2008.
· Will Register for the position of Facilities Maintenance Worker, pay rate of $13.62 per hour, effective July 20, 2008.
· Joe Elliott (from volunteer status) for the position of Part-Time Firefighter 2/EMT (Probationary), pay rates: Base - $12.04, Daytime - $15.99. Nighttime - $13.29; effective July 20, 2008.
Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy moved to grant conditional employment to:
· David Magliano as Part-time Recreation Assistant
· Kelly Wuest as Recreation Instructor/Assistant
Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to accept the resignation of Matthew Waldman, Service Department, effective May 30, 2008. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy moved to grant an unpaid leave of absence to Terry Trost, Police Department, for the period June 20, 2008 - August 19, 2008. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to promote Shane Mathews to Part-Time Firefighter 2 / Paramedic, pay rates: Base - $13.95, Daytime - $17.90, Nighttime - $15.20. effective July 16, 2008. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy moved to set a bid opening date for the 2008 Road Resurfacing Project of August 13, 2008 at 3:00PM. Ms. Wolff seconded. Upon roll call, all voted "AYE."
Mr. Tracy made a motion to adopt RESOLUTION 2008-29 authorizing the Township Fiscal Officer to issue a Then and Now Certificate for payment of various expenditures in the amount of $3.601.07. Ms. Wolff seconded. Upon roll call, all voted "AYE,"
Ms. Wolff moved to accept the amended facilities and use policy as presented. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to approve contracts with:
1. Right Stuff Software Corporation for an Electronic Time Management System in the amount of $21,000.00.
2. GovDeals, Inc. for and Internet-based auction system lasting one year at a cost of 7.5% of winning bid, not less than $5.00.
Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to approve the following out of town travel requests:
· Assistant Chief Harold Thiele, Captain Dean Miracle, and FF/EMTP Steve Wyan to attend the International Association of Arson Investigators (IAAI) Seminar, Indianapolis, Indiana, August 18-21, 2008 at a cost of $1,960.00.
· Captain Steve Rogers and Officer Scott Ball to attend the Harley-Davidson Police Motorcycle Conference in Milwaukee, Wisconsin, August 27-30, 2008 at a cost of $1,604.00.
· Officer Rob Heideman to attend the Incident Response to Terrorist Bombings in Socorro, New Mexico, October 20-23, 2008, all casts paid by U.S. Dept. of Homeland Security.
· Chief Jim Whitworth to attend the Fire Rescue International, the International Association of Fire Chiefs' Annual Conference, Denver, Colorado at a cost of $1,928.00
Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to adopt RESOLUTION 2008-28 approving the advance of $135,000.00 from the General Fund to the Road and Bridge Fund. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Mr. Tracy moved to adopt RESOLUTION 2008-27 lowering the speed limit on certain streets in Miami Township and Ms. Wolff seconded. Upon roll call, all voted "AYE."
Ms. Wolff made a motion to set a Public Hearing for Zoning Case #523 at 7:00 pm August 12, 2008 at the Miami Township Civic Center. Mr. Tracy seconded. Upon roll call, all voted "Aye."
PUBLIC COMMENT
Charles Counselmeyer, 1100 Klondyke Road, asked what to do about barking dogs. He was directed to the Police Department.
Stanley Beck, 1033 Redbird, addressed the Board to complain about a cell phone tower being erected on property next to his. He brought in literature to assert that cell phone towers are harmful to people. He would like a public hearing when cell phones are planned.
Ms. Wolff moved to go into Executive Session to consider the Purchase of Property pursuant to Section 121.22(G)(2) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to Section 121.22 (G)(3) of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted "AYE."
Ms. Wolff moved to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted "AYE."
With no other business to come before the Board, the meeting was adjourned at 8:45pm.
AUGUST 19, 2008
The Miami Township Board of Trustees met in regular session on Tuesday August 19, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the July 15, 2008 Trustees Meeting, the July 7, 2008 Work Session, and the July 15, 2008 Budget Meeting, July 15, 2008 Public Hearing Zoning Case 522. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry read correspondence from Clermont County Auditor Linda L. Fraley in regards to the Clermont County Budget Commission which will meet Friday, August 29, 2008 at 10:00 am in the Clermont County Administration Building, for the purpose of considering the 2009 Budget for the Township.
Mr. Ferry read an e-mail from Keith Swensen parking coordinator for The Dog Day’s soccer tournament. Mr. Swensen wanted to thank Chief Bailey and his Officer’s for their assistance.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
None
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of July, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Assistant Chief Mack
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
Ms. Wolff moved to accept the bid from Trend Construction in the amount of $455,580.00 for the Dry Run Road Bank Stabilization Project. Mr. Tracy seconded. Upon roll call, all voted “Aye.”
Ms. Wolff moved to accept the bid from John R. Jurgensen General Contractor in the amount of $554,136.00 for the 2008 Road Resurfacing Project. Mr. Tracy Seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including, 420 checks numbered 98752-99171 for the total amount $943,276.57 plus payroll and payroll taxes for July 12, 2008 in the amount of $370,881.59, payroll and payroll taxes for July 13, 2008 in the amount of $1200.00, payroll and payroll taxes for July 26, 2008 in the amount of $336,698.40 and payroll and payroll taxes for August 9, 2008 in the amount of $322,005.29. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the resignation of William Register Facility Maintenance Worker, effective July 22, 2008. Mr. Tracy seconded. Upon roll call, all voted “AYE.’
Mr. Duckworth informed the Board of the retirement of Bette Lucas effective January 23, 2009
Ms. Wolff moved to appoint:
• Jamie Begley as a Volunteer Tae Kwando Helper
• Christopher Day as Recreation Assistant effective July 7, 2008, pay rate $8.00 per hour.
• Jonathan Day as Recreation Assistant effective May 29, 2008, pay rate $8.00 per hour.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the terminations of:
• Phyllis Winter, effective July 22, 2008
• Daniel Tepe, effective August 19, 2008
• Claire Sowell, effective August 19, 2008
• Kelly Neago, effective August 19, 2008
• Barbara Brown, effective August 19, 2008
• Lana Clouse, effective August 19, 2008
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to offer conditional employment to Tim Glynn for the position of Park Maintenance Supervisor. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-35 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to execute a contract with LAN Solutions for Information Technology Consulting Services for 1 year (September 1, 2008 – August 31, 2009) for the amount of $5118.00 per month. Ms. Wolff seconded. Upon roll call, all voted “AYE.’
Ms. Wolff moved to enter into contract with Ohio Department of Transportation for Traffic Signal Preemption Project Agreement and Permit. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to enter into contract with K4 Architecture, LLC for Site/Engineering Analysis Fire Department Training Facility at Live Oaks for 30 days for the amount of $4000.00. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve requests for Out of Township Travel for, Marsha Garner for the Emergitech Users Conference in Cherry Valley, Ohio August 25 – 27 at a cost of $658.00, John Swing and Ted Swain for the Managing Generational Change Conference in York, PA September 21- 23 at a cost of $1745.00, Steve Bailey for the International Association of Chiefs of Police Annual Conference in San Diego, CA at a cost of $2495.00 and Dan Mack for the Annual Incident Management Symposium in Phoenix, AZ August 27-29 at a cost of $1627.00. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-36 approving the advance of funds in the amount of $25000.00 from the General Fund to the Road and Bridge Fund. This is for the expected cost of a private contractor removing downed tree limbs from the right-of-way due to this summers strong storms. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Ms. Wolff moved to approve the following adjustments to the Budget:
• General Fund – Administration: Transfer of $30,000.00 from 1000.110.0190 (Other Expenses-Non-Committed) to 1000.190.0130 (Improvement of Sites-Highways) for the Meijer Drive Road Project.
• General Fund – Administration: Transfer of $40,000.00 from 1000.110.0190 (Other Expenses-Non-Committed) to 1000.140.0130 (Improvement of Sites-Parks) for the Riverview Park Tennis/Basketball Court Project.
• General Fund – Building & Grounds: Transfer of $30,000.00 from 1000.120.0130 (Improvement of Sites) to 1000.120.0060 (Repairs) for anticipated Civic Center facility repairs.
• RID Fund #1 (White Gate-10): Approve the expenditure of $20,000.00 for road improvements to Dry Run Road from fund 6010.990.0190 (Other Expenses-Non-Committed).
• RID Fund #10 (White Gate-30): Approve the expenditure of $50,000.00 for road improvements to Dry Run Road from fund 6100.990.0190 (Other Expenses-Non-Committed).
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-34 to renew the street lighting district for Hunter’s Valley, Section 11/5 street lighting district. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-33 authorizing the disposal of surplus equipment and sale of surplus equipment to another political subdivision, dispensing with the second reading. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-32 authorizing the necessary actions to develop an opt-out natural gas aggregation program pursuant to Section 4929.26 of the Ohio Revised Code, directing the Clermont County Board of Elections to submit a ballot question to the electors. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff move to authorize Mr. Duckworth to enter into a renewal contract with Anthem at a 0% increase. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve a reimbursement plan for employee’s who have not met their out of pocket deductable for plan year October 1, 2007 to August 31, 2008. The employee’s affected will be reimbursed up to 75% of their deductable for the period of September 1, 2008 to December 31, 2008. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to authorize Mr. Duckworth to enter into a renewal contract with Guardian for the Township’s dental insurance. This plan will include an increase of 7% for a two-year commitment. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to have a meeting August 20, 2008 at 8:45 AM at the County Administration Building for the County annual TIRC meeting. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
No Public Comment
Ms. Wolff made a motion to move into Executive Session to consider the Purchase of Property Pursuant to Section 121.22(G)(2) of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session. Mr. Tracy Seconded. Upon roll call, all voted “AYE.”
With no further business to come before the Board, the meeting was adjourned at 8:20 PM.
SEPTEMBER 30, 2008
The Miami Township Board of Trustees met in regular session on Tuesday September 29, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the July 15, 2008 Work Session; August 11, 2008 Work Session; August 19, 2008 Board of Trustees Meeting, August 20, 2008 Tax Incentive Review Council Meeting and September 8, 2008 Work Session. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE: Mr. Ferry.
Mr. Ferry stated the Township has no objections issuing a liquor permit for Golden Buddha Inc. going to Kedah Inc.
PROCLAMATIONS AND SPECIAL PRESENTATIONS
• Dr. Robin White, Great Oaks Levy Renewal Presentation. Dr. White shared the accomplishments made by the education given at Great Oaks Schools. Dr. White requested the Trustees support for the Renewal Levy.
• Bill Knepp, Town Crier announced October 18, 2008 Miami Glenn will be hosting an event for Candidates and individuals who are supporting Levy’s to be available to answer questions. To be followed by musical entertainment. Mr. Knepp also presented a pin to the Trustees he created, to be given to others at the events he plans to attend.
• A presentation was given by Trustee Humphrey to the Fire Department & EMS Proclaiming Fire Prevention Week to run from October 5, 2008 through October 11, 2008.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
None
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including, 420 checks numbered 99172-99442 for the total amount $915,219.54 plus payroll and payroll taxes for August 8, 2008 in the amount of $415.98, payroll and payroll taxes for August 23, 2008 in the amount of $318,991.20, payroll and payroll taxes for September 6, 2008 in the amount of $347,820.51. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to grant employment to David Magliano for the position of Martial Arts Instructor, pay rate of $15.00 per hour, effective September 17, 2008 and Kelly Wuest for the position of Recreation Instructor/Assistant, pay rate of $15.00 / $10.00 per hour, effective September 30. 2008. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve pay adjustments for Fire/EMS-Joe Elliott, Part-Time Firefighter 2 / EMT, new pay rate: Base: $12.83, Daytime: $17.04, Nighttime: $14.16, effective July 20, 2008 and Fire/EMS-Shane Mathews, Pat-Time Firefighter 2/ Paramedic, new pay rate: Base:$14.87, Daytime: $19.08, Nighttime: $16.20, effective July 16, 2008. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to remove from probation Fire & EMS – Matt Gilliam, Part-Time Firefighter 2/Paramedic, effective September 4, 2008. New pay rate: Base: $15.40; Daytime: $19.61; Nighttime: $16.73 and Fire & EMS – Keith Workman, Part-Time Firefighter 2/Paramedic, effective September 4, 2008 new pay rate: Base: $15.40; Daytime: $19.61; Nighttime: $16.73. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the termination of:
• Recreation – Krystina Bodalia, effective September 16, 2008.
• Recreation – Gary Igo, effective September 16, 2008.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the end of Military Leave for Police – Officer Rob Hirsch, effective August 20, 2008. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to offer conditional employment to John V. Chirgwin for the position of Probationary Police Officer. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-40 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with “Crossroads Talent Agency” for the holiday event on December 6, 2008 to provide holiday entertainment, for the amount of $1,375.00. Ms. Wolff seconded. Upon roll call all voted “AYE.”
Ms. Wolff moved to approve the Budget Adjustment for: Gasoline Tax Fund: the transfer of $22,000.00 from 220.330.0190 (Other Expenses-Non-Committed) to 2020.330.0180 (Other Expenses-Committed) for roadway line striping. Mr. Tracy seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy moved to approve the Budget Adjustment for: Road & Bridge Fund: the transfer of $5,105.26 from 2030.330.0080 (Travel) to 2030.330.0070 (Contracts) for the Meijer Drive project. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Ms. Wolff moved to approve the Budget Adjustment for: Road & Bridge Fund: the transfer of $11,000.00 from 2030.330.0060 (Repairs) to 2030.330.0070 (Contracts) for the road resurfacing project. Mr. Tracy seconded. Upon the roll call, all voted “AYE.”
r. Tracy moved to approve the Budget Adjustment for: Park Fund: the transfer of $40,000.00 from 2060.610.0190 (Other Expenses-Non-Committed) to 2060.610.0050 (Supplies) for fuel. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Ms. Wolff moved to approve the Budget Adjustment for: Park Fund: the transfer of $3,100.00 from 2060.610.0190 (Other Expenses-Non Committed) to 2060.610.0130 (Improvement of Sites) for the football field renovation project. Mr. Tracy seconded. Upon the roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-38 authorizing the disposal of surplus equipment and authorizing the sale of surplus equipment to another political subdivision. Mr. Tracy seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-39 authorizing the disposal of surplus property and authorizing the sale of unneeded or obsolescent personal property no longer necessary for township use by internet auction pursuant to section 505.10 of the Ohio Revised Code. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-42 authorizing the disposal of surplus township personal property. Mr. Tracy seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-41 authorizing the adoption of The Ohio Fire Code. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy made a motion to set a hearing for Zoning Case 524, on October 21, 2008 at 6:00 PM. To include any other business that comes before the Board. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy made a motion to make October 31, 2008 Trick or Treat night between the hours of 6:00 PM and 8:00 PM. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
PUBLIC COMMENT
Gordon Lambert 6377 Ironwood Drive in Paxton Woods addressed the Board concerning a problem of drainage thorough his property.
Martin Lang 1193 Deblin Drive addressed the Board to thank Chief Whitworth for the response by the Department to his home. He wanted to ask that the plans for sidewalks were not forgotten. He expressed the need for another fire house. He expressed the need for a larger building for the Police Department. He commented about the traffic on Deblin Drive. He wanted to know if the Township could become a City.
EXECUTIVE SESSION
Ms. Wolff made a motion to move into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22 (G) (3) Of the Ohio Revised Code. Mr. Tracy seconded. Upon the roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session. Mr. Tracy Seconded. Upon roll call, all voted “AYE.”
With no further business to come before the Board, the meeting was adjourned at 8:25 PM.
OCTOBER 21, 2008
The Miami Township Board of Trustees met in regular session on Tuesday October 21, 2008, at 7:00 PM. Trustee Edwin H. Humphrey called the meeting to order. Chairperson Humphrey led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the September 30, 2008 Trustees Meeting and the October 8, 2008 Special Board of Trustees Meeting. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
Mr. Ferry.
None
PROCLAMATIONS AND SPECIAL PRESENTATIONS
(1) Good Neighbor Award – Miami Township Sew Quilters Group. The group was recognized as an outstanding community member. They donated a quilt to the Milford Public Library to be used as a fund raiser. The Library nominated the group for the Good Neighbor Award. A Proclamation was given to each of the members that were present.
(2) Fire & EMS Hurricane Deployment Presentation. Asst. Chief Dan Mack gave an overview of the deployment.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
NONE
NEW BUSINESS
Ms. Wolff made a motion to pay the bills of the Township including, 320 checks numbered 99443-99762 for the total amount $1,780,302.32 plus payroll and payroll taxes for September 18, 2008 in the amount of $3,47,359.76 and payroll and payroll taxes for October 10, 2008 in the amount of $324,621.40. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to Grant Employment to:
Police – John V. Chirgwin for the position of Probationary Police Officer, pay rate of $23.78 per hour, effective November 3, 2008.
Service - Allen Leab for the position of Park Maintenance Supervisor, pay rate of $27.00 per hour, effective November 12, 2008.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to remove from probation:
Fire & EMS – Jason Jewitt, Part-time Firefighter 2/Paaramedic, effective October 19, 2008. New pay rate: Base $15.40; Daytime: $19.61; Nighttime: $16.73.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept the resignation:
Service – Tim Glynn, Park Maintenance Supervisor, effective October 2, 2008. Mr. Tracy seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy moved to offer conditional employment to:
Fire & EMS – Matthew Brown, Steve Jackson, Jeff Moore, Darren Sandlin, Travis Smith, George Taylor for the position of Part-Time Firefighter 2/Paramedic.
Police – Ryan M. Frasher & Daniel Tobias for the position of Probationary Police Officer.
Ms. Wolff seconded. Upon Roll call all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-48 authorizing the Township Fiscal Officer to issue a Then and Now Certificate for payment of various expenditures totaling $885.89. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the contract for Medicount Management, Inc. for Non-Resident EMS billing. It is a 1 year contract with automatic renewable option. There is a Vendor charge of 8% of fees collected. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Verizon Wireless for Wireless Communications. This is a 1 year contract for $2,549.19 per month for 72 phones. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to repeal RESOLUTION 2006-61. A new Resolution (Resolution 2008-46) has been prepared which incorporates all of the original language of Resolution 2006-61 with the change to include a majority vote, rather than a unanimous vote, of the township board of trustees to deny or modify township zoning commission recommendations. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-46. RESOLUTION ESTABLISHING RULES AND REGULATIONS FOR THE CONDUCT OF MEETINGS OF THE BOARD OF TRUSTEES OF MIAMI TOWNSHIP. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-43 RESOLUTION AWARDING A NEW CONTRACT FOR A STREET LIGHTING SYSTEM PURSUANT TO SECTION 515.07 OF THE OHIO REVISED CODE. Ms. Wolff seconded. Upon roll call all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-44. RESOLUTION AWARDING A NEW CONTRACT FOR A STREET LIGHTING SYSTEM PURSUANT TO SECTION 515.07 OF THE OHIO REVISED CODE. Mr. Tracy seconded. Upon roll call all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-45. RESOLUTION AWARDING A NEW CONTRACT FOR A STREET LIGHTING SYSTEM PURSUANT TO SECTION 515.07 OF THE OHIO REVISED CODE. Ms. Wolff seconded. Upon the roll call all voted “AYE.”
Mr. Tracy made a motion to have a special meeting on November 19th at 6:00 PM to interview the 6 applicants for the Rural Zoning Commission and Board of Zoning Appeals, and any other business that comes before the Board. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Ms. Wolff moved to accept the USDOJ COPS GRANT and to authorize the Township Administrator to execute any and all documents required by the granting authority. Mr. Tracy seconded. Upon roll call all voted “AYE.”
Mr. Tracy moved to authorize approval for $8000.00 extra work by the K.E. Rose Company to supply and install a Vogel auto grease system for a new salt truck. This item was inadvertently omitted from the 2008 Salt Truck Equipment & Accessories Bid. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-47. RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION FOR THE 2009 BUDGET AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
Mr. Tracy made a motion to cancel the special meeting set for November 19th and moved to set a new date and time at the Trustees meeting on November 17, 2008. Ms. Wolff seconded. Upon the roll call, all voted “AYE.”
PUBLIC COMMENT
Robert Chaney who lives on 872 Carpenter Road, requested the Board to help him get on the mailing list for the Township News Letter. Mr. Pennington was asked to be sure Mr. Chaney received the News Letter.
Ms. Wolff made a motion to move into Executive Session to discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code.
In addition to discuss the purchase of Property Pursuant to Section 121.22(G)(2) of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to come out of Executive Session. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
With no further business to come before the Board, the meeting was adjourned at 8:25 PM.
NOVEMBER 18, 2008
The Miami Township Board of Trustees met in regular session on Tuesday November 18, 2008, at 7:00 PM. Trustee Mary Wolff called the meeting to order. Trustee Ken Tracy led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff and Ken Tracy. Mr. Tracy made a motion to approve the minutes of the October 21, 2008 Trustees Meeting, the October 14, 2008 Work Session, and the November 10, 2008 Work Session. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE: Mr. Ferry: None
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Recognition of Service for Robert Hulley, Emergency Response Volunteer
Oath of Office – Police Officer John Chirgwin
Shop with a Cop Donation
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
None
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including, 225 checks numbered 99763-99987 for the total amount $886,956.36 plus payroll and payroll taxes for October 18, 2008 in the amount of $344,185.20, payroll and payroll taxes for October 18, 2008 in the amount of $3,692.75 and payroll and payroll taxes for November 1, 2008 in the amount of $319,939.97. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to grant employment to:
Police – Ryan Frasher for the position of Probationary Police Officer, at a pay rate of $22.39 per hour, effective December 15, 2008.
Police – Daniel Tobias for the position of Probationary Police Officer, at a pay rate of $22.36 per hour, effective December 15, 2008.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to remove from probation:
Service – Jeff Weigel, Road Maintenance Supervisor, effective November 18, 2008 with a pay increase from $27.74 to $28.57.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to give Conditional Offer of Employment to:
Police – Matthew Davila for the position of Probationary Police Officer.
Fire & EMS – Jonathan Taylor Hester and James C. Gray for the position of Emergency Response Volunteer.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-52 authorizing the Township Fiscal Officer to issue a “Then and Now Certificate” for payment of various expenditures totaling $4,826.74. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to authorize Mr. Duckworth to sign a contract with Interfleet, Inc. for service and support of an Automated Vehicle Location System for Police vehicles in the amount of $22,982.40 for 36 months. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-49 authorizing the disposal of surplus equipment and authorizing the sale of surplus equipment to another political subdivision. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff made a motion to adopt RESOLUTION 2008-50 authorizing the sale of surplus materials to another political subdivision. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-53 authorizing the disposal of obsolete Township personal property. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-51 declaring an emergency to exist and authorizing the removal of snow and ice from undedicated roads in accordance with revised code section 505.82. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to authorize adjustments to the 2008 budget, and approval for the $15,000.00 expenditure for Geo-Melt (beet juice) from 2030.330.0190 Road & Bridge Fund- Other Expenses-Non Committed. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to meet on December 8, 2008 from 6:00 to 9:00 P:M for the purpose of interviewing the 6 applicants for the appointment to the Rural Zoning Commission and Board of Zoning Appeals. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Mark Lang 1193 Deblin Drive. Mr. Lang shared his disapproval of the issuing of tickets to kids walking on the street where there are no sidewalks.
Bob Rutter 6254 Hunterwood Lane. Mr. Rutter thanked Chief Bailey, Mr. Duckworth and Mr. Fronk for what they do for the community.
Mr. Tracy moved to go into Executive Session:
To Consider the Compensation of Public Employees Pursuant to Section 121.22(G) (1) of the Ohio Revised Code.
To Discuss the Purchase of Property Pursuant to Section 121.22(G) (1) of the Ohio Revised Code.
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to come out of Executive Session. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
With no further business to come before the Board, the meeting was adjourned at 8:07 P:M.
DECEMBER 16, 2008
The Miami Township Board of Trustees met in regular session on Tuesday December 16, 2008, at 7:00 PM. Trustee Mary Makley Wolff called the meeting to order. Chairperson Wolff led the Pledge of Allegiance. Vice Chairperson Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Karl Schultz. Mr. Tracy made a motion to approve the minutes of the November 18, 2008 Trustees Meeting; the December 6, 2008 Special Board of Trustees Meeting; and the December 8, 2008 Work Session. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE: Mr. Ferry.
NONE
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Swearing In Ceremony – Trustee Karl Schultz given by Judge Stephanie Wyler.
Mr. Tracy moved to Grant Employment to Matthew Davila for the position of Probationary Police Officer, effective December 16, 2008, at the pay rate of $22.49 per hour. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Swearing In Ceremony: Police Officer Ryan Frasher, Police Officer Daniel Tobias, and Police Officer Matthew Davila.
Victory Bell Presentation: Mr. Tracy presented the Bell to the Loveland School Representatives.
Anti-Bullying Proclamation: Ms. Wolff read the Proclamation. Ms. Wolff made a motion to recognize January 2009, as “Bullying Prevention Month”. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Recognition of Volunteer Paramedic Angela Myatt: Chief Whitworth Honored Angela Myatt for her Volunteer Service.
Donation from Target for Fire Fighter Challenge: The Representative from Target presented the Fire Department with a check for $5,000.00 to go toward the “Fire Fighter Challenge” event.
Recognition of Park Supervisor John Zellner upon his Retirement: The Trustees thanked Mr. Zellner for his years of service to the Township’s Parks Department. Mike Mantel also welcomed Mr. Zellner’s replacement Allen Leab.
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of November.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS: NONE
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including, 334 checks numbered 99988-100321 for the total amount $1,870,958.12 plus payroll and payroll taxes for November 15, 2008 in the amount of $339,492.47, payroll and payroll taxes for November 29, 2008 in the amount of $339,385.60 and payroll and payroll taxes for December 03, 2008 in the amount of $78,825.58. Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to grant Conditional Offer of Employment to:
Fire & EMS- Matthew Craig Brown, Andrew Hatfield, Chris Luebbe, Ryan Wessling for the position of Part-Time Firefighter 2 / EMT; Josh Dickhaus and Jacob Wedig for the position of Part-Time Firefighter 2 / Paramedic; Andrew Freyhof for the position of Emergency Response Volunteer. Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to withdraw conditional offer of employment to:
Fire & EMS – Matthew Robert Brown and George Taylor. Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Schultz made a motion to adopt RESOLUTION 2008-59 authorizing the Township Fiscal Officer to issue a Then and Now Certificate for payment of various expenditures totaling $4,334.88. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the contract with Integrys Energy Services, Inc. The contract is for Consulting Services for Governmental Aggregator Certification. The length of the contract is 24 months. Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-54 authorizing the disposal of surplus equipment and authorizing the sale of surplus equipment to another political subdivision. Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to approve the following appointments to the Zoning Commission and Board of Zoning Appeals:
Isaac Anderson for a 5-year term on the Miami Township Zoning Commission beginning January 1, 2009
Mike Weisensel for a 5-year term on the Board of Zoning Appeals beginning January 1, 2009
Harry Holbert for a 5-year term for the alternate position on the Board of Zoning Appeals beginning January 1, 2009
Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Schultz moved to approve the request from the Fiscal Office for adjustments to the 2008 budget. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-56 authorizing the compensation of the Township Trustees and Township Fiscal Officer. Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Schultz made a motion to adopt RESOLUTION 2008-57 approving travel expenses for Township Trustees and Township Fiscal Officer. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Schultz made a motion to adopt RESOLUTION 2008-55 requesting advance of taxes collected. Mr. Tracy seconded. Upon roll call all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-58 declaring to be public purpose certain public improvements which are necessary for the further development of certain parcels within the Township and authorizing the execution of a Tax Incentive Agreement and establishing a Tax Increment Equivalent Fund. Mr. Schultz seconded. Upon roll call all voted “AYE.”
Mr. Schultz moved to authorize Mr. Duckworth and Chief Whitworth to continue serving as members of the Miami Township Volunteer Fire Fighters’ Dependents Fund Board. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Bill Knepp Miami Township Town Crier, encouraged applicants for the position of Trustee to do volunteer work for the township. He also congratulated Trustee Schultz on his new position with the Township.
Ed Humphrey spoke about John Zellner’s hands on work ethic and wanted to thank him for his service.
EXECUTIVE SESSION
Mr. Tracy made a motion to move into Executive Session to discuss the purchase of Property Pursuant to Section 121.22(G)(2) of the Ohio Revised Code. To discuss Pending or Imminent Litigation Pursuant to Section 121.22(G)(3) of the Ohio Revised Code. Mr. Schultz seconded. Upon roll call, all voted “AYE.”
Mr. Schultz motioned to adjourn the meeting. Mr. Tracy seconded.
With no further business to come before the Board, the meeting was adjourned at 8:45 PM.
WORK SESSIONS
JANUARY 14, 2008
The Miami Township Board of Trustees met in work session January 14, 2008 at 10:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll.
Mr. Duckworth discussed a proposal to consider charging non-profit organizations a fee for using the Civic Center when the organization charges a fee for their respective event held at the Civic Center. After considerable debate, the Board decided against imposing a fee.
The Board reviewed 2007 goal accomplishments with all township departments with the exception of Administration.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 11:55AM.
FEBRUARY 11, 2008
The Miami Township Board of Trustees met in work session February 11, 2008 at 10:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll.
Krystin Thibodeau, Recreation Director, presented the Board of Trustees with a proposal to amend the Township Facility Use Policy. The following recommended changes were discussed: Allowing non-profit organizations use of the Leming House and Civic Center up to twenty-four (24) times per calendar year, waiving the rental fee twice per month for use Monday through Thursday, and allowing non-profit organizations to make reservations not more than ninety (90) days in advance; Adjusting the Set-Up fee from $60 to $100, Adjusting the Tear-Down Fee from $50 to $100; Eliminating the half-room rental of the Leming House; Eliminating $35 Leming House Fee; Establishing fee for Mulberry Room @ Civic Center: $200 resident/$500 non-resident. Changes to be approved by Board of Trustees at February 19th Trustees meeting.
Krystin Thibodeau, Recreation Director, presented the Board with a proposal to adjust the fees charged to non-residents for recreation programs. Ms. Thibodeau recommended that the non-resident fee be a flat rate of 25% higher than resident rates for all fee-based recreation programs. Adjustment to be approved by Board of Trustees at February 19th Trustees meeting.
Larry Fronk, Community Development Director, updated the Board on the status of the easements needed for the Buckwheat Road Sidewalk project. The Board decided to table this discussion to Executive Session at the February 19th Trustees meeting.
The Trustees asked staff to identify projects to submit for possible funding from the State of Ohio capital budget.
Mike Mantel, Service Director, updated the Board on the status of the Civic Center Lower Level remodeling project. Mr. Mantel advised the Board that the project was undergoing final plan review and the project is on target for completion by May 3rd.
Mike Mantel, Service Director, addressed the Board on the condition of the rubber roof and copper roof at the Civic Center. Both of these roofs require replacement. Mr. Duckworth will prepare a recommendation for the Board to consider at the February 19th Trustees meeting,
David Duckworth, Township Administrator, updated the Board on the status of the Clermont County Transportation Improvement projects in Miami Township. Mr. Duckworth informed the Board that the two active projects, Wolfpen-Pleasant Hill Road and Business Route 28, are in the design stage. A public involvement meeting for the Business Route 28 project will be scheduled for sometime in late February/early March.
Mike Mantel, Service Director, advised the Board that he would have a recommendation prepared for the February 19th Trustees meeting on the Road Supervisor position.
Steve Bailey, Police Chief, advised the Board that he would no longer pursue a lease of two motorcycles but would recommend that the Board purchase the motorcycles instead.
The Board of Trustees reviewed the 2008 police department goals.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:35PM.
APRIL 7, 2008
The Miami Township Board of Trustees met in work session April 7, 2008 at 11:00AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll.
Mr. Duckworth introduced Kathy Carsey with Burgess & Niple, the consultant hired by the Clermont County Transportation Improvement District for the Business 28 widening project. Ms. Carsey provided the Board with an overview of the planning efforts to date regarding the gateway and wayfinding components of the project.
Mike Mantel, Service Director, updated the Board on the status of the Civic Center Lower Level remodeling project. Mr. Mantel advised the Board that the project is on target for completion by May 3rd.
Mike Mantel, Service Director, advised the Board that a landslide condition surfaced on Klondyke Road and that an emergency repair was needed. Mr. Mantel requested a budget transfer of $20,000 from fund 2030-330-0190 (OTHER EXPENSES) to fund 2030-330-0070 (CONTRACTS) to fund the cost of the repair work. Mrs. Wolff made a motion to transfer the funds as requested. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll.
Mike Mantel, Service Director, addressed the Board on the landslide problem behind the Civic Center. Mr. Mantel advised the Board that a geo-technical engineer will be on-site on April 14th to evaluate the landslide area and that a recommended course of action would follow.
Mike Mantel, Service Director, discussed a proposal to conduct a "garage sale” in conjunction with trash days. A local non-profit organization (or multiple organizations) would benefit from the proceeds. The Board asked Mr. Mantel to provide them with more information.
Larry Fronk, Community Development Director and Krystin Thibodeau, Recreation Director, provided the Board with an overview of the “Safe Routes to School” program which is a State of Ohio initiative. The goal of this program is to encourage more pedestrian use of sidewalks and pathways. The State of Ohio does provide some funding for the construction of sidewalks and pathways. One of the program requirements is the development of a school travel plan. Mr. Fronk and Ms. Thibodeau have had preliminary conversations with school officials about the concept and the school officials have expressed an interest in working with the township on this project. The Board gave Mr. Fronk and Ms. Thibodeau approval to proceed with developing the school travel plan.
David Duckworth, Township Administrator, discussed with the Board a request he received from a business located next to the township property on US 50 in Perintown. The business is in need of dirt which they had proposed purchasing from the township. The Board advised Mr. Duckworth that they are not interested in selling any park resource, including dirt.
Mrs. Wolff expressed her concern over the fees charged by the Recreation Department for non-residents. Ms. Thibodeau advised Mrs. Wolff that she would prepare a detailed listing of all recreation events and establish the appropriate non-resident fee for each event and share this list with the Board.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:55PM.
MAY 12, 2008
The Miami Township Board of Trustees met in work session May 12, 2008 at 11:00AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mr. Tracy made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll.
Mr. Duckworth introduced Ben Cappelle of the Clermont Transportation Connection. Mr. Cappelle updated the Board on the status of a proposed fixed bus route which will serve Goshen Township, Miami Township, and Milford. Mr. Cappelle advised the Board that he expects service to begin in late 2008 or early 2009. Mr. Cappelle also asked for the township’s assistance in identifying potential bus stops on or near SR 28.
Mr. Duckworth submitted a request he received from Dr. Robert Farrell, Superintendent, Milford Exempted Village School District regarding an exemption to the township’s noise resolution. The Board directed Mr. Duckworth to prepare an amendment to Miami Township Resolution 2003-25 to exempt governments from the noise resolution, specifically noise from activities and events, to be voted on at the May 20th Board of Trustees meeting.
Mike Mantel, Service Director, updated the Board on the status of the following projects: (1) Klondyke Road Landslide Correction & Pipe Replacement; (2) Civic Center Roof Replacement; (3) Civic Center Landslide Correction; (4) Meijer Drive Extension; (5) Dry Run Road Landslide Correction. Mr. Mantel advised the Board that the 25 MPH ground mounted signs for Paxton South and Deblin Drive will be installed by the end of the month.
David Duckworth, Township Administrator, updated the Board on the status of the Clermont County Transportation Improvement projects in Miami Township. Mr. Duckworth informed the Board that the three active projects, Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 (I-275 to Castleberry Court are in the preliminary design stage.
Krystin Thibodeau, Recreation Director, provided the Board with an overview of the Super Senior Saturday event held on Saturday, May 4th. Per Ms. Thibodeau, there were 200 more seniors attending this year’s event than last year’s event which contributed to the overall success of the event.
David Duckworth, Township Administrator, provided the Board a planning update on Midsummer at the Meadows. Mr. Duckworth provided the Board with the final schedule of events which has been posted on the township website.
Larry Fronk, Community Development Director, requested that the Board take the appropriate action in declaring 17 properties a nuisance and authorizing the abatement of the nuisances pursuant to Resolution 2008-14. Mrs. Wolff made a motion to adopt Resolution 2008-14, a resolution authorizing the abatement, control, or removal of vegetation, garbage, refuse, and other debris from land in the township. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”.
David Duckworth, Township Administrator, provided the Board with the final design of the new gateway sign for I-275 @ SR 28. Mr. Tracy made a motion to approve the new sign design. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
David Duckworth, Township Administrator, presented the Board with a recommendation for Todd Koehler to attend the Zoll Data Systems Summit in Westminster, CO., May 13-16, 2008, estimated travel cost $1,492. Mrs. Wolff made a motion to approve the travel request. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”.
Krystin Thibodeau, Recreation Director, provided the Board with a report on the current recreation program fee schedule for residents vs. non-residents. Ms. Thibodeau recommended a revised fee schedule in which the charge for non-residents will be 20% greater than the resident fee rounded to the closet $5.00 increment. Mrs. Wolff made a motion to approve the new fee schedule. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”.
David Duckworth, Township Administrator, updated the Board on the status of the FOP-Sergeant’s contract negotiations. Per Mr. Duckworth, both parties have accepted the fact-finders report. Mr. Duckworth recommended that the Board approve the successor labor contract with the FOP-OLC for the police sergeants. Mr. Tracy made a motion to approve the successor labor agreement with the FOP-OLC for the police sergeants. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
David Duckworth, Township Administrator, discussed with the Board the possibility of using TIF/RID revenue for the Civic Center Lower Level project. The Board directed Mr. Duckworth to prepare a recommended budget adjustment for the May 20th meeting.
Dan Mack, Assistant Fire & EMS Chief, provided the Board with a presentation on an emergency notification system known as Code Red. This system allows for a community to alert its residents via telephone of various emergency notifications or public service announcements. The Board expressed its interest in the system but wanted additional information specific to cost, additional minutes, contract language, etc. Asst. Chief Mack advised the Board that he would attempt to get this additional information for the June work session.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 1:20PM.
JUNE 9, 2008
The Miami Township Board of Trustees met in work session June 9, 2008 at 9:00AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll.
Mike Mantel, Service Director, discussed with the Board a request he has received from Mastercraft Poured Foundations located at 1335 US 50 to relocate the gate at the township’s property located next to Mastercraft. Per Mr. Mantel, the owner of Mastercraft, Bill Rawe, requested that the gate be relocated at their expenses to reduce the number of thefts at this property. The Board had no objection to the request.
Mr. Mantel discussed with the Board a request from family members of a deceased deed holder at Evergreen Cemetery to use cemetery plots without possession of the original deed. This matter was referred to the township law director.
Mr. Mantel asked the Board for input on purchasing handicap accessible swings for the township’s park playgrounds. The Board had no objection to the purchase.
Mr. Mantel provided the Board with an update on the June 4th severe weather. His department will be assisting residents with removal of storm damaged tree limbs.
Mr. Mantel advised the Board that the Dry Run Road Bank Stabilization and Meijer Drive Extension projects are ready to go to bid. The Board will advertise for bids at the June 17th Trustees meeting.
Mr. Humphrey asked if the Service Department could pick-up the litter at the lot owned by ODOT at the corner of SR 28 & Buckwheat Road. Mr. Mantel advised the Board that his department will take of this immediately.
David Duckworth, Township Administrator, updated the Board on the status of the Clermont County Transportation Improvement projects in Miami Township. Mr. Duckworth informed the Board that the preliminary design work continues for the three active projects in Miami Township: Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 (I-275 to Castleberry Court.
Larry Fronk, Community Development Director, requested that the Board take the appropriate action in declaring 15 properties a nuisance and authorizing the abatement of the nuisances pursuant to Resolution 2008-22. Mrs. Wolff made a motion to adopt Resolution 2008-22, a resolution authorizing the abatement, control, or removal of vegetation, garbage, refuse, and other debris from land in the township. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”.
David Duckworth, Township Administrator, presented the Board with the following out-of-township travel requests: (1) Kevin Petrocelli to attend the National DARE Conference in San Antonio, TX., August 11-15, 2008, estimated travel cost $1,593; (2) Police Chaplains Jeff Wolf and Lester Sanders to attend the International Conference of Police Chaplains Annual Conference, Mobile, AL., July 7-11, 2008, estimated travel cost $2,979. The Board had no objections to these travel requests and will approve at the June 17th Trustees meeting.
Jim Whitworth, Fire & EMS Chief, provided the Board with a proposed strategy for future improvements to the McPicken Campus. The main emphasis of this strategy is on physical improvements at the campus on McPicken Drive containing the primary facilities for the Police Department, Fire & EMS Department, and Service Department. The Board had no objection to the proposed strategy noting that any physical improvements would require final Board approval.
Krystin Thibodeau, Recreation Director, provided the Board with a recommendation to amend the township facility use policy by increasing the security deposit from $100 to $200 for facility rentals. The Board had no objection to the change and will amend the policy at the June 17th Trustees meeting.
Krystin Thibodeau, Recreation Director, advised the Board that she has begun receiving requests for use of the Performance Pavilion at Community Park. Ms. Thibodeau advised the Board that there is no formal township policy governing the use of the Performance Pavilion. The Board directed Ms. Thibodeau and Mr. Duckworth to review this matter with the township law director.
David Duckworth, Township Administrator, requested Board approval of the following personnel actions: Accept voluntary resignation of Probationary Police Officer Amanda Gerding, effective June 6, 2008. Grant employment to the following: Christi Schwieter for the position Recreation Instructor/Assistant, pay rate of $15.00/$10.00 per hour, effective June 10, 2008; Michael Vaught for the position of Seasonal Maintenance Worker, pay rate of $10.50 per hour, effective June 10, 2008; James Kaldmo for the position of Seasonal Maintenance Worker, pay rate of $10.66 per hour, effective June 10, 2008.
Jim Whitworth, Fire & EMS Chief, updated the Board on the proposed training facility at the Live Oaks Career Development Campus. Per Chief Whitworth, an ongoing dialogue continues with representatives of Great Oaks and that he is confident that both parties will agree on how to best proceed with the proposed facility.
Chief Whitworth updated the Board on the status of the Code Red emergency notification system. The issue of purchasing additional minutes was resolved; however, the outstanding contract language matters are still pending.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 10:10AM.
JULY 7, 2008
The Miami Township Board of Trustees met in work session July 7, 2008 at 11:00AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”. Mr. Humphrey introduced Sean Hogan, a Boy Scout with Troop 502. Mr. Hogan attended the meeting for his merit badge.
Mike Mantel, Service Director, updated the Board on the following projects: Meijer Drive Extension and Dry Run Road. Mr. Mantel advised the Board that bids were due on both projects on July 8th. Mr. Mantel presented the Board with a report indicating the condition of the roads he has identified for repaving this year. The Board will authorize the advertisement of bids at the July 15th meeting.
Mr. Mantel requested that the Board consider advancing $135,000 from the General Fund to the Road & Bridge Fund for the purchase of salt for the upcoming winter. Mr. Mantel advised the Board that through the combination of FEMA reimbursement funds and yet to be collected private street snow removal funds, the $135,000 should be returned to the General Fund later this year. The Board directed Mr. Duckworth to prepare a resolution authorizing the advance of funds at the July 15th Trustees meeting.
Mr. Mantel discussed with the Board the status of the generator at the Civic Center. Mr. Mantel advised the Board that the generator is 20 years old and in need of replacement. Mr. Mantel will make a recommendation to the Board for a replacement generator at a future Trustees meeting.
David Duckworth, Township Administrator, updated the Board on the status of the Clermont County Transportation Improvement District (CCTID) projects in Miami Township. Mr. Duckworth informed the Board that the preliminary design work continues for the three active projects in Miami Township: Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 (I-275 to Castleberry Court. Mr. Duckworth advised the Board that the CCTID has added the US 50 corridor from SR 450 to Roundbottom Road as a project planning area.
David Duckworth, Township Administrator, presented the Board with the following out-of-township travel requests: (1) Assistant Chief Harold Thiele, Captain Dean Miracle, and FF/EMTP Steve Wyan, International Association of Arson Investigators (IAAI) Seminar, Indianapolis, Indiana, August 18 -21, 2008, est. travel cost - $1,960; (2) Captain Steve Rogers and Officer Scott Ball, Harley-Davidson Police Motorcycle Conference, Milwaukee, Wisconsin, August 27-30, 2008, est. travel cost - $1,604; (3) Officer Rob Heideman, Incident Response to Terrorist Bombings, Socorro, New Mexico, October 20-23, 2008, est. travel cost - $0.00 (all paid by US Dept. Homeland Security); (4) Jim Whitworth, Fire Rescue International, the International Association of Fire Chiefs’ Annual Conference, Denver, Colorado, August 14 – 16, 2008, est. travel cost - $1,926. The Board had no objections to these travel requests and will approve at the July 15th Trustees meeting.
David Duckworth, Township Administrator, provided the Board with information on natural gas aggregation. Under Ohio law, township’s are permitted via voter approval to become a natural gas aggregator in which residents may purchase natural gas via the township’s natural gas supplier. The Board requested further information. Mr. Duckworth requested that the Board set a special meeting for July 15th at 11:00AM to meet with representatives from Energy Alliances and Integrys Energy. Mrs. Wolff made a motion to hold a special meeting on Tuesday, July 15th at 11:00AM to meet with with representatives from Energy Alliances and Integrys Energy to discuss natural gas aggregation and any other business of the Board. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Krystin Thibodeau, Recreation Director, provided the Board with a recommendation to amend the township facility use policy by as follows: Miami Room’s A & B weekend & holiday rental to $250 resident rate and $500 non-resident rate, Miami Room A & B weekend & holiday rental to $500 resident rate and $1,000 non-resident rate and Mulberry Room to $250 resident rate and $500 non-resident rate, and to eliminate the $15 per hour fee for the periods noted above. The Board had no objections to this amendment and will approve at the July 15th Trustees meeting.
Charlene Case, Assistant Fiscal Officer, provided the Board an update on a contract for electronic time keeping. Tim Pennington, Community Relations Director, provided the Board an update on a contract for internet auctions. The Board had no objections to these contracts and will approve at the July 15th Trustees meeting.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:10PM.
AUGUST 11, 2008
The Miami Township Board of Trustees met in work session August 11, 2008 at 11:00AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mike Mantel, Service Director, updated the Board on the following projects:
Meijer Drive - Construction has begun. Road will remain open but will be one lane during most of the construction project.
Dry Run – OPWC contract has been approved by the Board of County Commissioners. The Board will need to award contract at August 19th Trustees meeting. This is the OPWC project that went out to bid in June.
2008 Paving Program – Continuing to prepare for paving. Bids to be opened on August 13th and contract awarded at August 19th Trustees meeting.
Emergency Repairs to Dry Run Road – The storm water pipe on Dry Run Road south of White Gate subdivision has failed and has created a hazardous condition. Mr. Mantel is recommending that the Board adopt a resolution declaring and emergency so the pipe can be repaired. Mrs. Wolff made a motion to adopt a resolution declaring a real and present emergency in connection with the administration of township services or the execution of duties assigned by law to any officer of the township. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”. The Board also authorized the expenditure of $60,000 in Non-Committed discretionary funds from Gas Tax fund pay for the emergency repairs to Dry Run Road.
Storm Debris Removal – Mr. Mantel would like to hire an outside contractor to remove the debris caused by the strong storms this summer. Mr. Mantel is requesting an advance from General Fund in the amount of $25,000 for the cost of the debris removal. The Board will consider this request at the August 19th Trustees meeting.
MTCC Generator – Mr. Mantel reports that in-house repairs have been made to the generator and the system will be tested later this week to determine if the rental generator is still needed. Replacement of the generator inevitable since some parts are not available.
David Duckworth, Township Administrator updated the Board on the Riverview Park Tennis Court / Basketball Court Project. Mr. Duckworth advised the Board that the revised cost of the project is $125,000. The original estimate 2 years ago was $85,000. The township has received a grant of $11,625 for the project; however, the Board will need to amend the 2008 budget to reflect the revised cost. The Board will consider this request at the August 19th Trustees meeting.
Mr. Duckworth updated the Board on the status of the Clermont County Transportation Improvement District (CCTID) projects in Miami Township. Mr. Duckworth informed the Board that the preliminary design work continues for the three active projects in Miami Township: Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 (I-275 to Castleberry Court. Mr. Duckworth advised the Board that there is an open house on Monday, August 18th for the State Route 28 - Branch Hill-Guinea Road to SR 48 project at Goshen High School. Trustee Humphrey advised the Board the CCTID is accepting engineering consulting bid for the US 50 - TechneCenter to 450 widening project.
Mr. Duckworth presented the Board with the following out-of-township travel requests: (1) Records Clerk Marsha Garner to Emergitech Users Conference, Cherry Valley, Ohio, August 25 – 27, 2008, estimated travel cost: $658; (2) Sergeant John Swing and Sergeant Ted Swain to Managing Generational Change for generation X, Y and Boomers, York, Pennsylvania, September 21 – 23, 2008, estimated travel cost: $1,745; (3) Chief Steven Bailey to International Association of Chiefs of Police Annual Conference, San Diego, CA., November 7 – 13, 2008, estimated travel cost: $2,495; (4) Asst. Fire Chief Dan Mack to the 18th Annual Incident Management Symposium presented by the Phoenix Fire Department, Phoenix, AZ, Aug. 27-29, estimated travel cost: $1,627. The Board had no objections to these travel requests and will approve at the August 19th Trustees meeting.
Mr. Duckworth updated the Board on the process to place the natural gas aggregation issue on the November ballot. Mr. Duckworth advised the Board that he has prepared a resolution which has been approved as to form by the township Law Director. The Board will consider the resolution at the August 19th Trustees meeting. Mr. Duckworth also advised the Board that Duke Energy has calculated that approximately 50% of township residents do use natural gas.
Mr. Duckworth asked the Board to consider Resolution 2008-30 authorizing the Miami Township Police Department to apply for a grant to fund the department’s DARE program. Mr. Tracy made a motion to adopt a resolution 2008-30. Mrs. Wolff seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Duckworth asked the Board to take action on the written request submitted by William Deters, an attorney representing the Loveland School District. Mr. Deters, through the Loveland Board of Education, is requesting Miami Township to become a partner in the funding of a school resource officer for the Loveland High School. The Board instructed Mr. Duckworth to send a letter to Mr. Deters advising him that Miami Township would not be participating in the funding of the school resource officer.
Mr. Duckworth presented the Board with a request from Clermont County for an easement on the township’s property located on US 50 near Sugar Camp Road. Clermont County has plans to install a 16” water main in this area which would cross a portion of the township’s property. Clermont County has requested Board of Trustees approval on the location of the proposed water line and do the trustees want monetary compensation for the easement. The Board had questions pertaining to the location of the waterline and directed Mr. Duckworth to negotiate with Clermont County on the location of the waterline and the compensation of the easement.
Assistant Chief Dan Mack updated the Board on the following Fire Department projects:
Traffic Signal Preemption Project – The Board reviewed the ODOT Agreement and Permit. They will be approved at the August 19th Trustees meeting.
Non-Resident EMS Billing – The recommended revised billing fees and new mileage fee were reviewed. The Trustees directed that Chief Whitworth notify Medicount of the new fee structure. Mr.Tracy requested figures on what percentage of EMS bills were written-off for last year;
Live Burn Facility @ Great Oaks – The approval letter from Live Oaks was presented. Mrs. Wolff brought up a concern that the letter still does not stipulate an amount for the land and the period of the “lease”. Asst. Chief Mack was directed to follow up with Live Oaks to get a commitment in writing. The consensus was this could be done concurrent with the engineering study and that the Board would approve the contract with K-4 at the August 19th Trustees meeting.
CodeRED Update – The Board was given a brief update on the status of the agreement. Still waiting for final details of the Agreement to be worked out between Law Director Korfhagen and the General Counsel for CodeRED.
Larry Fronk, Community Development Director, updates the Board on the Miami Twp Sidewalk Plan. Survey dated indicates a very large increase on number of parents who would be willing to let children walk or ride bikes to school if there were sidewalks and well marked cross-walks. Mr. Fronk would like for the Board to have an “Open House” forum to review the plan and let people comment on where they would like to have sidewalks. Mr. Tracy made a motion to hold a special meeting on September 10th in the Civic Center Lobby from 6:30PM-8:00PM for the purpose of Miami Township Sidewalk Plan Open House. Mrs. Wolff seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Fronk also reported that the School Travel Plan requires an engineering safety study be conducted. There should only be a small fee for this project. Also need to look at Deblin to see which side would be least challenging for a sidewalk and how it would effect drainage and right-of-way as residents don’t want to give up right-of way. Mr. Fronk is would also like to obtain cost estimates for sidewalks on SR 28 where it has been widened. Preliminary design has already been done by ODOT.
Mr. Duckworth advised the Board that he received a telephone call from Marvin Blade of Duke Energy to let him know Duke will be in Miami Township through middle of October clearing vegetation out their power lines. Vegetation is the #1 reason for power outages in this area and they do this every 5 years.
Trustee Ed Humphrey asked the other trustees if they are OK with adding their township e-mail addresses to their bios on the web site. There were no objections.
Trustee Tracy received a complaint about the bells at Epiphany Church being too loud, and that they go off all day long. He wanted to know if there is anything that can be done. Mr. Fronk advised the Board that he would investigate this complaint.
Mr. Duckworth submitted the following Personnel Actions for Board approval: (1) Grant a military leave for Officer Rob Hirsch. Pursuant to Section 5923 of the Ohio Revised Code, Officer Hirsch’s compensation will be the differential between what he will be paid by the military and what he earns as a township employee; (2) Promotion of James Kaldmo, Seasonal Maintenance Worker to Facility Maintenance Worker, pay rate of $13.62 per hour, effective August 4, 2008. Mrs. Wolff made a motion to approve the Personnel Actions. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Fronk advised the Board that Greycliff has been chosen as the site for the Clermont County Home Show. There is a groundbreaking ceremony on August 13th that the Trustees are invited to attend.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:50PM.
SEPTEMBER 8, 2008
The Miami Township Board of Trustees met in work session September 8, 2008 at 11:00AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mike Mantel, Service Director, updated the Board on the following projects:
Meijer Drive - Construction has begun. Road will remain open but will be one lane during most of the construction project. Project is on schedule.
Dry Run OPWC Project – Contractor expected to start on 9/22. Residents to be notified via mail.
2008 Paving Program – Continuing to prepare for paving. Project expected to start in late September.
Emergency Repairs to Dry Run Road – Projected has been completed.
Riverview Park Tennis/Basketball Court – Project has begun and expect completion in early October.
Mr. Mantel updated the Board on the status of the township’s salt supply. The township has 3,700 tons of salt in storage which the normal quantity used annually. The township has 2,500 tons on reserve if needed at a cost of $98.11 per ton which is double last year’s cost.
Mr. Mantel presented a request from the Hawthorne Meadows Homeowners Association regarding a drainage problem on their property which border Miami Meadows Park. Mr. Mantel asked the Board for permission to install a drain pipe on township property which would connect to a catch basin on their property. This will eliminate the ponding of water on both properties. The Board granted Mr. Mantel permission to install the pipe.
Mr. Duckworth updated the Board on the status of the Clermont County Transportation Improvement District (CCTID) projects in Miami Township. Mr. Duckworth informed the Board that the preliminary design work continues for the three active projects in Miami Township: Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 (I-275 to Castleberry Court. Mr. Duckworth advised the Board that there is an open house on Wednesday, October 1st for the Wolfpen-Pleasant Hill project at Milford Junior High School from 5:30PM-7:30PM.
Mr. Duckworth updated the Board on follow-up discussions with Clermont County regarding their request for an easement on township property located on US 50 near Sugar Camp Road. At the August work session, the Board expressed concerns regarding the location of the proposed water main. Both Mr. Duckworth & Mr. Mantel spoke with Clermont County officials and were advised that the proposed water main will be moved so as to interfere with any future driveway entrance into the property.
Jim Whitworth, Fire Chief, Steve Bailey, Police Chief, and Mike Mantel, Service Director led a discussion on the status of their joint campus planning project. Each department provided the Board with an overview of draft concepts for building improvements related specifically to their operations while taking into consideration the potential for shared facilities. The main purpose of this presentation was to come to consensus on three concepts. After considerable discussion, the Board asked for additional time to review the design concepts. The Board also asked for the Department Heads to identify short-term and long-term solutions.
Mr. Duckworth submitted the following Personnel Action for Board approval: Grant final employment to Tim Glynn for the position of Park Maintenance Supervisor, pay rate of $26.00 per hour, effective September 22, 2008. Mrs. Wolff made a motion to approve the Personnel Action. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Larry Fronk, Community Development Director, requested that the Board take the appropriate action in declaring 9 properties a nuisance and authorizing the abatement of the nuisances pursuant to Resolution 2008-37. Mrs. Wolff made a motion to adopt Resolution 2008-37, a resolution authorizing the abatement, control, or removal of vegetation, garbage, refuse, and other debris from land in the township. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”.
Steve Bailey, Police Chief, provided the Board with a proposal to install Automatic Vehicle Locators (AVL) on several vehicles used by the police department. This will allow the vehicles to be tracked using a Global Positioning System (GPS). AVL can improve officer safety by allowing a dispatcher or anyone monitoring the AVL to know where a unit is located as reported within 1-5 seconds of real time. This could be critical if an officer is assaulted or involved in a crash and has not reported his location by voice radio. AVL can improve efficiency by allowing dispatchers to assign the closest available unit to a call for service rather than polling officers by voice radio to determine who might be closest. Chief Bailey has submitted a contract to Law Director John Korfhagen for review. Once the contract has been approved, Chief Bailey will submit a contract approval request for Board approval.
Krystin Thibodeau, Recreation Director, presented the Board with a proposal for a soccer tournament at Miami Meadows Park in 2009. In order for this event to take place, up to 3 soccer fields would need to be taken off line this fall for restoration. This would create a hardship for the soccer organizations using the fields this fall. The Board decided not to pursue this tournament. Ms. Thibodeau also presented the Board with a proposal from a baseball organization interested in providing funding to upgrade the baseball fields at Riverview Park. In return for these funds, the organization has requested priority status in field allocation. The Board did not feel it was in the best interest of the township to enter into such an agreement.
Fire Chief Jim Whitworth updated the Board on the status of the 2007 Ohio Fire Code. Chief Whitworth advised the Board that the Fire Code had been updated and the Board may proceed with its adoption. The Board asked that this be added to the September 16 meeting agenda.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:45PM.
OCTOBER 14, 2008
The Miami Township Board of Trustees met in work session October 14, 2008 at 11:10AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mike Mantel, Service Director, updated the Board on the following projects:
Meijer Drive – Project nearly finished. Expect completion in two weeks.
Dry Run OPWC Project – Contractor has started project. Duke Energy must relocate utility poles or project will be delayed.
2008 Paving Program – Project expected to start within one week.
Riverview Park Tennis/Basketball Court – Project is nearly finished. Waiting for contractor to finish fencing and final surface.
Mr. Mantel updated the Board on the status of the township’s storm debris pick-up. Mr. Mantel reported that the project is 50% completed and he expects to be finished by the end of October.
Mr. Mantel updated the Board on a meeting he attended on October 8 hosted by FEMA (Federal Emergency Management Agency). The purpose of the meeting was to review damage estimates from the September 14th storm. This information will then be used to determine if Ohio is eligible for FEMA assistance.
Mrs. Wolff asked Mr. Mantel to look at installing bike racks at all township parks.
Mr. Mantel advised the Board that he will have a change order for the Board to approve at the October 21st meeting. This change order is for a truck greasing system for a new salt truck.
Mr. Duckworth updated the Board on the status of the Clermont County Transportation Improvement District (CCTID) projects in Miami Township. Mr. Duckworth informed the Board that the preliminary design work continues for the three active projects in Miami Township: Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 (I-275 to Castleberry Court.
Mr. Humphrey discussed the possibility of the township having a single waste collection contract instead of residents contracting for this service. Mr. Tracy and Mrs. Wolff asked that additional research be done on this request including a resident survey. Mr. Duckworth asked Tim Pennington, Community Relations Director, to develop a survey for the next township newsletter.
Mr. Humphrey discussed the possibility of the township enacting a “Jake Brake” resolution. This was referred to the police department for input.
Mr. Duckworth presented a request from the Village of Williamsburg to purchase 150 tons of salt from Miami Township. Mr. Mantel advised the Board that the township has on reserve 2500 tons of salt and that he had no objection to allowing Williamsburg to purchase 150 tons of this reserve quantity. Mr. Tracy made a motion to authorize the sale of 150 tons of salt to the Village of Williamsburg at a cost of $98.11 per ton. Mrs. Wolff seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Duckworth provided the Board with a conceptual design submitted by the Taylor family for a monument honoring their son, Lance Cpl. Bryan Taylor. The Taylor’s have requested Board permission to have the monument installed at Miami Meadows Park. The Board had no objection to this request.
Larry Fronk, Community Development Director, advised the Board that he was invited to attend a meeting on Sept. 12 to discuss a concept plan for a proposed bike path connecting the Little Miami Bike Trail in Branch Hill to Madeira via the existing CSX railroad right-of-way. Mr. Fronk advised the Board that this project is very much a concept and that further research and evaluation is needed.
Mr. Duckworth advised the Board that the dates of the 2009 Midsummer at the Meadows will be July 10-12. The Board had no objection to these dates.
Fire Chief Jim Whitworth advised the Board that the Boy Scout camp at Peterloon this past weekend was a success.
Mr. Duckworth reminded the Board of the Board of County Commissioners “Town Meeting” on Wednesday, October 22, 7:00PM at the Miami Township Civic Center.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 11:50PM.
NOVEMBER 10, 2008
The Miami Township Board of Trustees met in work session November 10, 2008 at 11:05AM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Jim Whitworth, Fire Chief, gave a brief introduction of an information technology (IT) project that he and various other department heads have been involved in over the last few months. The initial project was aimed at disaster recovery but grew into an assessment of the overall township information technology needs. Chief Whitworth then introduced Tim Rettig of LAN Solutions, the township’s Information Technology consultant. Mr. Rettig provided the Board with an overview of the township’s existing IT framework and recommendations for future IT infrastructure needs with the main emphasis on disaster recovery and network virtualization. Mr. Rettig advised the Board that the cost to fully update the township’s network to achieve the disaster recovery and network virtualization goals, the cost would be approximately $125,000. The Board directed staff to consider this project in the upcoming FY 2009 budget and to also consider a phase-in program over a two to three year period.
Mr. Duckworth advised the Board that Mike Mantel, Service Director, was out on sick leave and that he would update the Board on the following projects:
Meijer Drive – Project has been completed.
Dry Run OPWC Project – Phase 1 near Lauralwood - the pier and panel wall is complete, work continues on the under drains, curb work scheduled for this week. Final paving course and guardrail installation scheduled for the week of 11/17/08. Weather permitting Phase 1 can reopen the week of 11/21/08. Phase 2 just north of Galley Hill Rd. will close for construction the same day Phase 1 reopens.
2008 Paving Program – All sections of Beech Road, Ibold Road, Dry Run Road, & Sugar Camp Road scheduled for paving have been completed and new center line stripes installed. This year’s paving program covered just over seven miles of roadway within the township.
Riverview Park Tennis/Basketball Court – The final coats of the color surface are complete; fence instillation, basketball hoops and tennis nets are scheduled to be installed this week.
Storm Debris Clean-Up - 3 additional weeks to complete the cleanup of all township roads. To date, 3 meetings with representatives from FEMA regarding reimbursement of storm related costs have taken place and we are being told we can anticipate up to 75% of our storm related expenses to be reimbursed.
Mr. Duckworth updated the Board on the status of the Clermont County Transportation Improvement District (CCTID) projects in Miami Township. Mr. Duckworth informed the Board that the preliminary design work continues for the three active projects in Miami Township: Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 -- I-275 to Castleberry Court. Mr. Duckworth advised the Board that a public open house is scheduled on Thursday, December 11, 5:30P-7:00P, at the Milford City Hall for the SR 28 -- I-275 to Castleberry Court project.
Mr. Duckworth advised the Board that a survey will be included in the next township newsletter to obtain resident input on a centralized waste collection contract for the township. Mr. Duckworth also advised the Board that the police department was still researching the feasibility of a jake brake resolution for the township.
Mr. Duckworth advised the Board that the ballot issue for Natural Gas Aggregation passed. Mr. Duckworth will be meeting with consultants to move this project forward.
Tim Pennington, Community Relations Director, discussed a proposal to allow GovDeals.com, the township’s internet auction vendor, to allow the use credit cards for purchases of township items on their website. GovDeals then forwards the winning bid to us via regular check. The resolution authorizing internet auctions (#2008-09) states all payments must be made only by personal or certified check; therefore, the Board would need to amend Resolution 2008-09 to allow credit cards as a payment option. The Board had no objection to this proposal and directed Mr. Duckworth to prepare the necessary changes to Resolution 2008-09 for action at the Nov. 18 Board of Trustees meeting.
Mr. Duckworth requested Board approval of a grant agreement with the Ohio Department of Public Safety for a 3rd grade seat belt instruction grant for the 2009 school year. Under the terms of the grant, the Miami Township Police Department is eligible to receive up to $1,800 for seat belt instruction education. Mr. Tracy made a motion to approve the 3rd grade seat belt grant agreement. Mrs. Wolff seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Humphrey advised the Board that he would be resigning his position as township trustee on November 12, 2008 to take the vacated seat on the Clermont County Board of County Commissioners. Trustee Wolff and Trustee Tracy discussed a process to replace Mr. Humphrey. The Board established a date of December 12, 2008 to have the vacated position filled and instructed Mr. Duckworth to prepare and advertise an announcement for the vacant position to be published in local newspapers.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:20PM.
DECEMBER 8, 2008
The Miami Township Board of Trustees met in work session December 8, 2008 at 11:10AM at the Miami Township Civic Center. Chairperson Mary Makley Wolff called the meeting to order. Present were: Mary Makley Wolff and Ken Tracy. Mr. Tracy made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mrs. Wolff seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Tracy made a motion to appoint Karl B. Schultz to the position of township trustee to fill the unexpired term of Edwin H. Humphrey. Trustee Wolff seconded the motion. Trustee Wolff and Trustee Tracy welcomed Mr. Schultz to the township. Mr. Schultz thanked Mrs. Wolff and Mr. Tracy for the appointment.
Mike Mantel, Service Director, updated the Board on the following project:
Dry Run OPWC Project – Phase 1 near Lauralwood – project completed on November 26. Phase 2 just north of Galley Hill Rd. has begun.
Mr. Mantel discussed his plans this winter with respect to salting township roads during snow/ice events. Mr. Mantel would like to conserve as much salt has possible due to the high cost of salt and salt availability issues that his department is facing.
Mr. Duckworth updated the Board on the status of the Clermont County Transportation Improvement District (CCTID) projects in Miami Township. Mr. Duckworth informed the Board that the preliminary design work continues for the three active projects in Miami Township: Wolfpen-Pleasant Hill Road, Business Route 28 and SR 28 -- I-275 to Castleberry Court. Mr. Duckworth advised the Board that a public open house is scheduled on Thursday, December 11, 5:30P-7:00P, at the Milford City Hall for the SR 28 -- I-275 to Castleberry Court project.
Police Chief Steve Bailey provided the Board with a police department interim facility improvement report. This report describes the various physical improvements to the police department facility that the Chief is recommending in his 2009 budget. The Trustees will review the report and consider the funding requests during the review of the 2009 budget.
Chief Bailey provided the Board with a recommendation on the feasibility of a jake brake resolution for Miami Township. Chief Bailey is recommending that the Board not adopt such a resolution due to the limited number of complaints and limited opportunities for enforcement. The Board agreed with Chief Bailey’s recommendation but wanted to keep open the opportunity for future action if the number of complaints increase.
Mr. Duckworth advised the Board that he met with the consultants to discuss the township’s next steps in becoming a natural gas aggregator. There are two tasks that need to be completed within the next 60 days. The first task is to hire Integrys Energy as a Consultant via a contract. The contract has been submitted to John Korfhagen for review and subsequent approval at the December 16th Trustees meeting. The second task will be to schedule the two required public hearings on the Plan of Operation and Governance (“Operation Plan”) which is required in order for the township to become a certified Natural Gas Aggregator. Mr. Duckworth advised the Board that their attendance is not required for these hearings and that he would represent the township at the hearings. Mr. Duckworth recommends that these hearings take place sometime in the month of January. The Board directed Mr. Duckworth to schedule the hearings and let them know of the dates.
Mr. Duckworth discussed a preliminary plan to construct a disk golf course at Community Park. Mr. Duckworth advised the Board that he was approached by Jason Combs, a township resident, back in October who expressed interest in the disk golf course. Mr. Combs and a group of disk golf enthusiast will be doing the planning and layout of the course. Mr. Combs has asked the township to consider an expense of appx. $5,000 and to commit township resources for the actual construction of the course. Mr. Duckworth indicated that the project is a possibility in 2009. The Board expressed their support of the project and directed Mr. Duckworth to work on a final concept plan.
Larry Fronk, Community Development Director, discussed a proposed sidewalk project on the section of State Route 28 that was widened in 2007. When the widening project was designed and constructed, the Ohio Department of Transportation (ODOT) secured right-of-way for future sidewalks along this section of SR28 and also did an environmental assessment which makes the sidewalk project eligible for federal funding. CDS Associates has prepared a cost estimate for the project which is estimated at $402,209.90. The engineering cost estimate is $47,750.00. The grant will cover 80% of the construction costs. Miami Township will be responsible for the engineering costs ($47,750.00) and 20% of the construction costs ($80,500.00). Mr. Duckworth advised the Board that he has budgeted this expenditure in the 2009 budget. According to Mr. Fronk, it is possible that if this project receives funding, construction could begin in 2009.
Mr. Duckworth presented the Board with the 2009 township budget. Mr. Duckworth asked the Board to schedule a public hearing on the budget. Mr. Tracy made a motion to schedule a public hearing on the 2009 budget and to consider any other business of the township for Friday, December 19, 2008 at 11:00AM. Mrs. Wolff seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Duckworth requested that the Board schedule a special meeting to consider year-end financial matters. Mr. Tracy made a motion to schedule a special meeting for year-end financial matter and any other township business for Tuesday, December 23, 2008 at 11:00AM and to consider any other business of the township. Mrs. Wolff seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Wolff adjourned the meeting at 11:55AM.
SPECIAL MEETINGS
FEBRUARY 6, 2008
The Miami Township Board of Trustees met in special session February 6, 2008 at 10:30AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”.
The Board reviewed 2007 goal accomplishments for the Administration Department.
Mr. Tracy made a motion to go into Executive Session to review collective bargaining sessions with public employees pursuant to Section 121.22(G)(4) of the Ohio Revised Code. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to come out of Executive Session. Ms. Wolff seconded the motion. Upon roll call, all voted “AYE.”
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 11:45AM.
FEBRUARY 22, 2008
The Miami Township Board of Trustees met in special session February 22, 2008 at 2:30PM at the Miami Township Civic Center. The meeting took place in the Administrative Conference Room. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mr. Tracy made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
Mr. Tracy made a motion to adopt a successor labor agreement with the Patrol Officers of the Miami Township Police Department, Fraternal Order of Police-Ohio Labor Council. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
Mr. Duckworth recommended approval of out of township travel for Dean Miracle and Brian Gulat to attend the Fire Staff and Command School, March 12-19, 2008, in Nashville, TN. Travel cost not to exceed $4,590.00. Mr. Tracy made a motion to approve the out of township travel. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 2:40PM.
JULY 15, 2008
The Miami Township Board of Trustees met in special session on July 15, 2008 at 6:00pm at the Miami Township Civic Center. Chairperson Edwin H Humphrey called the meeting to order. The Pledge of Allegiance was given. Fiscal Officer Eric Ferry called the roll. Present were Ken Tracy, Edwin H. Tracy and Mary Makley Wolff.
OLD BUSINESS
There was no old business.
NEW BUSINESS
Notice was given that the Public Hearing is being held at 6:00 pm on Tuesday July 15, 2008 at the Miami Township Civic Building, 6101 Meijer Drive, before the Miami Township Trustees to review Miami Township Case 522, Rural Zoning Commission text amendment.
COUNTY RECOMMENDATION
The Board of County Commissioners at its regularly held meeting on May 27, 2008 the Clermont County Planning Commission voted to recommend approval of the submitted Rural Zoning Commission text amendment case.
RECOMMENDATION OF THE RURAL ZONING COMMISSION
The Miami Township Rural Zoning Commission met on Thursday, June 5, 2008 and voted to recommend to the Miami Township Board of Trustees approval of Case 522.
MR. FRONK'S EXPLANATION
The following amendments are proposed:
1. New definition of rear and side yard. The side yard would be just the side of the house and the rear yard would be the entire rear of the house.
2. Accessory uses be permitted in the side and rear yard provided that the accessory unit is behind the front line of the house.
3. If you have a corner lot, the accessory building would have to be behind the house.
4. Regulations and standards for outdoor dining with no provision for outside entertainment. This must be at least 75 feet from residential zoning district; if it does adjoin a residential zoning district, a fence and/or landscape buffer must be
erected; noise levels may not exceed basic conversation levels inside the restaurant; outdoor dining areas cannot block pedestrian traffic on the sidewalks; any outdoor dining area, in a multi-tenant building, must be at least 25 feet from the door of any adjoining tenant.
5. Parking stall size should be nine and one/half by eighteen feet when ninety degree parking is being used.
6. Shopping center tenant signs are limited to 1.5 square feet per each linear feet of tenant width. Electronic message boards must be part of a larger identification sign and may not be more than 25% of that sign. All static copy boards must have a lockable cover.
7. Over the road trucking is included as a Public Utility and shall be permitted only in industrial districts.
8. The Enforcement Chapter should be amended to state that the Community Development Director/Zoning Inspector does enforcement. (This would require that the Trustees modify the Job Description and Official Title).
Mr. Fronk recommended that the amendments be approved.
CONCERNED CITIZENS
Debbie Yargher, 6245 N. Shadow Hill Way, spoke to the Board concerning buffering outdoor dining areas.
CORRESPONDENCE
Mr. Ferry read correspondence from Marie Boudreau and Nathan Noerdecker.
Ms Wolff made a motion, and Mr. Tracy seconded, to close the open portion of the meeting. Upon roll call, all voted "AYE."
MS. Wolff made a motion to accept the Zoning Commission's recommendation concerning Zoning Case #522, with all conditions as specified. Ms. Wolff seconded. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 6:30 PM.
JULY 15, 2008
The Miami Township Board of Trustees met in special session on July 15, 2008 at the Miami Township Civic Center for the purpose of discussing the Tax Budget to be filed with the County Budget Commission pursuant to Section 5703.3 of the Ohio Revised Code.
PUBLICE COMMENT
There was no public comment.
CORRESPONDENCE
There was no correspondence
The Trustees asked about the levies. Mr. Ferry agreed to check with County concerning the levies.
Ms. Wolff moved to approve the Tax Budget with possible modifications to Schedule B and Mr. Tracy seconded. Upon roll call, all voted. "AYE."
With no other business to come before the Board, Chairperson Tracy adjourned the meeting at 6:45PM. PM.
AUGUST 12, 2008
The meeting was called to order by the Chair, Mr. Humphrey at 7:00 PM.
Mrs. Wolff made a motion to appoint Mr. Larry Fronk acting Fiscal Officer, seconded by Mr. Tracy. The motion carried unanimously.
Roll Call: All Trustees were present.
There was no Old Business
New Business
Public Hearing on Zoning Case 523, Miami Township Zoning Commission
Mr. Humphrey recused himself from the public hearing.
Mr. Fronk provided a summary of the Clermont County Planning Commission recommendation and the Miami Township Zoning Commission Recommendation. Mr. Fronk then provided an overview of the case. He stated the case was an amendment to the Miamiville Planned Development Overlay District. The amendment had three parts:
· Reducing the side yard setback from 10 feet to seven feet
· Eliminating the standard that requires 15 feet between buildings
· Clarifying the parking standards apply only to commercial development
There was no correspondence and no citizens in attendance to comment on the case.
Mr. Fronk recommended the proposed amendment be approved.
Mr. Tracy moved to close the open portion of the public hearing, seconded by Mrs. Wolff. The motion carried unanimously.
Mr. Tracy moved to accept the recommendation of the Zoning Commission and Mr. Fronk and approve Case 523 a text amendment to the Miamiville Planned Development Overlay, seconded by Mrs. Wolff. The motion carried unanimously.
There being no further business to come before the Board, Mrs. Wolff adjourned the meeting at 7:05 PM.
AUGUST 20, 2008
The Miami Township Board of Trustees met in special session on August 20, 2008 at 9:10AM at the Clermont County Administration Building. Chairperson Ed Humphrey called the meeting to order. Mr. Tracy made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. On roll call, all vote AYE. Mr. Duckworth called the roll. Present were: Edwin H. Humphrey and Ken Tracy.
Chief Deputy Auditor Chuck Tilbury opened the meeting of the Miami Township-Clermont Tax Incentive Review Council. The following tax abatement agreements in the Clermont Northeastern School District were reviewed: Lykins Companies, Inc./Lykins Realty, Inc.; Hueber Bros. and Jada Real Estate Holdings; TQL, Inc./Oaks Enterprises Ltd.#1; TQL, Inc./Oaks Enterprises Ltd.#2; Kamphaus, Henning and Hood, CPA/HHGPR, LLC; Penn Station; Cintas; Technology Flavors & Fragrances. Mr. Tilbury noted that the Technology Flavors & Fragrances tax abatement expired at the end of 2007. Mr. Humphrey questioned the employment numbers for TQL and Hueber Bros. Mr. Tilbury explained that Hueber Bros. was down 33 jobs due to the downturn in home construction. Mr. Tilbury explained that TQL moved its headquarters to Union Township thus all new jobs were relocated. TQL still maintains an office in Miami Township and does have plans to hire new employees for this site but not until they outgrown their Union Township facility.
The following tax abatement agreements in the Milford Exempted Village School District were reviewed: International Paper #1; International Paper #2; Bryan Equipment Sales. Mr. Tilbury noted that the International Paper #1 tax abatement expired at the end of 2007. Andy Kuchta, Clermont County Economic Development Director reviewed correspondence his office received from International Paper in regards to the employment numbers at the Phase III location. The initial employment projection at this facility was 220 full-time jobs. The current employment level is 184. International Paper has requested at 15% reduction in their tax exemption due to their reduced employment. The TIRC did vote on the International Paper request and the vote was affirmative. Mr. Tilbury asked Miami Township to prepare the necessary documents to reflect the 15% reduction.
Mr. Tilbury asked Mr. Duckworth to provide a summary of the Tax Increment Financing (TIF) Districts in Miami Township for calendar year 2007. Mr. Duckworth provided a summary of each TIF District based on the data submitted in the 2007 Annual TIF Reports submitted to the Ohio Department of Development. Mr. Tilbury asked that a motion be made to continue the TIF districts in Miami Township. Mr. Tracy made a motion to continue the TIF districts in Miami Township. Mr. Humphrey seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 9:45AM.
SEPTEMBER 14, 2008
The Miami Township Board of Trustees met in emergency session on September 14, 2008 at 7:00PM at the Miami Township Civic Center. Chairperson Wolff called the meeting to order. Mrs. Wolff was advised that Mr. Humphrey would not be attending but was briefed on the phone on the status of the township as a result of the storm. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll. Present were: Mary Makley Wolff and Ken Tracy.
Mr. Duckworth and Chief Whitworth updated the Board on the state of the township as a result of the wind storm that occurred throughout the day on September 14. Mr. Duckworth advised the Board that he has been communicating with the Clermont County Emergency Management Agency frequently since there was wide-spread damage and power outages throughout the township. Beth Nevel, County EMA Director, recommended that the Board of Trustees declare a state of emergency in the event that either a state or national disaster is declared. Mrs. Wolff made a motion to adopt a proclamation of emergency as a result of the September 14, 2008 wind storm. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Wolff adjourned the meeting at 7:25PM.
OCTOBER 8, 2008
The Miami Township Board of Trustees met in special session October 8, 2008 at 2:00PM at the Miami Township Civic Center. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mr. Tracy made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mrs. Wolff seconded the motion. Upon roll call, all voted “AYE”.
Mike Mantel, Service Director, asked the Board to grant conditional employment to Allen N. Leab for the position of Park Maintenance Supervisor. Mr. Tracy made a motion to grant conditional employment to Allen N. Leab for the position of Park Maintenance Supervisor. Mrs. Wollff seconded the motion. Upon roll call, all voted “AYE”.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 2:10PM.
DECEMBER 5, 2008
The Miami Township Board of Trustees met in special session December 5, 2008 at 2:00PM at the Miami Township Civic Center. Chairperson Mary Makley Wolff called the meeting to order. Present were: Mary Makley Wolff and Ken Tracy.
The Board interviewed the following individuals for the position of township trustee to replace Ed Humphrey who resigned on November 12, 2008: 10:00 a.m. Karl Schultz, 11:00 a.m. Dave Dinkgrave; 12:00 p.m. Tom Jones, 1:00 p.m. Andy Storch.
With no further business to come before the Board, Chairperson Wolff adjourned the meeting at 2:00PM.
DECEMBER 6, 2008
The Miami Township Board of Trustees met in special session December 6, 2008 at 9:00AM at the Miami Township Civic Center. Chairperson Mary Makley Wolff called the meeting to order. Present were: Mary Makley Wolff and Ken Tracy.
The Board interviewed the following individuals for the position of township trustee to replace Ed Humphrey who resigned on November 12, 2008: 9:00 a.m. Kathy Lorenz, 10:00 a.m. Pete Tamborsky.
With no further business to come before the Board, Chairperson Wolff adjourned the meeting at 11:00AM.
DECEMBER 19, 2008
The Miami Township Board of Trustees met in Special Session on Friday, December 19, 2009 at 11:00AM to review the proposed 2009 Annual Budget. Chairperson Mary Makley Wolff called the meeting to order. Mr. Tracy made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Schultz seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Chairperson Wolff asked Miami Township Administrator, David Duckworth to present the 2009 proposed budget. Mr. Duckworth provided the Board with his executive summary of the budget including estimated 2009 revenues. The Board then reviewed the proposed budget by fund, asking questions of the department directors.
Mr. Duckworth advised the Board that he will make the necessary changes to the budget and present the Board with a final 2009 budget and appropriations resolution for a special meeting he has requested to held on December 23rd.
Mr. Schultz made a motion to schedule a special meeting for Tuesday, December 23rd at 11:00AM to amend the 2008 annual appropriations, approve the 2009 annual appropriations and any other business of the Board of Trustees. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Chairperson Wolff adjourned the meeting at 1:50PM.
DECEMBER 23, 2008
The Miami Township Board of Trustees met in Special Session on Tuesday, December 23, 2009 at 11:00AM. Chairperson Mary Makley Wolff called the meeting to order. Mr. Tracy made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Schultz seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Duckworth advised the Board that changes to the township’s 2008 appropriations were needed as a result of individual line-item adjustments and increases and/or decreases in revenue. Mr. Duckworth presented the Board with Resolution 2008-61, a resolution amending the township’s 2008 annual appropriations. Mr. Schultz made a motion to adopt resolution 2008-61, a resolution amending the township’s 2008 annual appropriations. Mr. Tracy seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Duckworth advised the Board that he made the necessary changes to the budget from last Friday’s budget hearing and that the budget is ready to be approved. Mr. Tracy made a motion to approve the 2009 budget. Mr. Schultz seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Duckworth presented the Board with Resolution 2009-62, a resolution adopting the township’s 2009 temporary appropriations. Mr. Duckworth advised the Board that the township’s 2009 appropriations is being adopted as a temporary measure since final end-of-year balances and estimated 2009 revenue will not be known until sometime in January, 2009. The temporary appropriations will suffice for expenditures starting January 1, 2009. Mr. Tracy made a motion to adopt resolution 2008-62, a resolution amending the township’s 2009 temporary appropriations. Mr. Schultz seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Mr. Duckworth provided the Board with Resolution 2008-60, a resolution providing for the compensation of township employees. Mr. Duckworth advised the Board that this is resolution that we adopt each year which sets for the compensation rates for all township employees. Mr. Tracy made a motion to adopt resolution 2008-60, a resolution providing for the compensation of township employees. Mr. Schultz seconded the motion. Mr. Duckworth called the roll. Upon roll call, all voted “AYE”.
Chairperson Wolff adjourned the meeting at 11:45AM.
Eric and his wife Mary have been Miami Township residents since 1972. Eric and Mary have one grown daughter, Jennifer, and one granddaughter Malia, who also reside in Miami Township. Eric has been the Township Clerk since 1992.