The Miami Township Board of Trustees met in regular session on Tuesday, February 03, 1998 at 8:00 PM in the Miami Township Civic Building. Chairperson Edwin H. Humphrey called the meeting to order . The Pledge of Allegiance was recited. Miami Township Clerk, Eric C. Ferry called the roll. Present were Edwin H. Humphrey, Joseph W. Uecker and Jean Schmidt.
Jean Schmidt made a motion to approve the minutes from the January 20, 1998 Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to approve the minutes from the January 12, 1998 and January 22, 1998 Public Hearing of case #432. Mr. Humphrey seconded the motion. Upon roll call Mr. Uecker and Mr. Humphrey voted "AYE". Mrs. Schmidt abstained.
Mr. Paul Braasch of the Clermont-Adams Solid Waste District presented several possible ways the Township could handle solid waste. He stated that Pierce Township passed a special solid waste levy per residence which pays for the waste hauling. Tate Township put out for bids franchising waste collection. Franchising is contracting for waste collection for all residents of the Township with each residence required to pay the monthly fee. Tate Township rejected all bids. Mr. Braasch suggested the Board invite imput from the citizens of the Township regarding waste collection service for the entire Township. Chairperson Humphrey asked for questions from the Public in attendance regarding waste collection. Marilyn Castelli of Rumple Waste Removal Service came forward to state that if the Township does have a focus group and invite necessary parties, Rumpke would like to be part of the group.
Mr. Ferry read two notices from the Ohio Division of Liquor Control. The Township has no objection to issuing a liquor permit to Lykins C Stores Inc dba Friends Convenience Store at 6385 Branch Hill Guinea Pike in Miami Township. The Township has no objection to issuing a liquor permit to M D W P Inc dba Whitneys at 24 Whitney Drive in Miami Township.
Mr. Ferry read a letter from the office of the Clermont County Engineer. The Clermont County Sewer District has scheduled a project that requires a limited temporary closure of Wards Corner Road. The closing will be February 3 through the 5th from 7:30AM TO 5:00PM each day.
Mr. Ferry read a letter from the Clermont County Office of Environmental Quality announcing the agenda for the Stakehold Forum on February 05, 1998.
Mr. Ferry read a fax directed to Mr. Humphrey and Mr. Uecker from Robert A. Lyon. Mr. Lyon stated "please accept my highest praise and admiration for your decision to reject the proposed Weber development as it was presented."
Mr. Ferry read a letter from David and Donna Ames of 6374 Branchill-Miamiville Road. The letter was in regards to a proposed 120 foot water tower scheduled to be constructed in their neighborhood. They stated they were upset about the tower being place in their neighborhood and would like a to know why it could not be located on a different site.
Mr. Ferry read a letter from Anita Pappalardo directed to Mrs. Schmidt. Ms. Pappalardo stated her family is concerned about the proposed water tower on Branch Hill-Miamiville Road.
Mr. David Duckworth, Miami Township Administrator advised the Board he has received a recommendation from Walter Fischer, Service Director, to award the bid for the Service Department Sign Truck Body to Kaffenbarger Truck Equipment Co. The amount of the bid is $28,600.00. Mrs. Schmidt made a motion to award the Sign Truck Body bid to Kaffenbarger Truck Equipment Co. for the amount of $28,600.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Fire Chief, James Whitworth presented an overview of a proposal for billing non-residents for emergency medical responses. Based on the recent decision by local hospitals to discontinue the practice of replacing supplies, used on patients delivered to their facilities, the department recommends the implementation of a billing program. By using an outside billing agency, the program can be implemented in a relatively short period of time with a relatively small impact on EMS operations overall.
Mr. Duckworth recommended the Board approve a limited no parking request from 1095 Michelle Trail to 1054 Marcie Drive and including all of Marla Drive. Of the 38 property owners residing in this proposed zone, 33 have signed petitions requesting a no parking zone. Mr. Robert Kruth of 1063 Marcie Lane stated he felt expanding the no parking zone would considerably ease the problems created by students parking on these residential streets .Jean Schmidt made a motion to approve RESOLUTION 98-03 establishing a No Parking zone on Marcie Lane, Michelle Trail and Marla Drive between 8AM and 2PM weekdays. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Planning and Zoning Director, Larry Fronk presented the Board with a report of a January 28, 1998 meeting he had with a company "Redirections" regarding temporary directional signs. Redirections represents Zaring, Drees, D.R. Horton, Daniel Homes, M/I Homes and Fischer Homes builders in Miami Township. Mr. Jay Stratman of the Drees Company stated the signs are extremely important to their company and they would like to work with the Township to resolve this problem. Mrs. Schmidt stated the main problem is the builders do not get permission from individual home owners to place directional signs on their property.
Mr. Duckworth requested the Board approve the Collective Bargaining Agreement with Teamsters. The Board stated they wished to see the final completed agreement before approving. Chairperson Humphrey tabled approval of the agreement until a later date.
Chairperson Humphrey reminded the Board there is a Public Hearing continuance of Rural Zoning Case # 431 at 7:00 PM on March 03, 1998.
Jean Schmidt made a motion to pay the bills of the Township including checks numbered 65725 to 65768 for a total amount of $37,183.36 and to pay payroll and payroll taxes from January 30, 1998 in the amount of $134,402.39. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a draft resolution authorizing Roundbottom Development Corporation permission to widen McClelland Road. Ron Roberts of Roberts Engineering gave an overview of the impact of this project on the public. Wayne Tiedge the developer for the Bank One property stated they have the right to develop this property using the existing access roads. After a brief discussion. Mr. Uecker made a motion to agree to the concept as presented for the widening of McClelland Road by Roundbottom Development Corporation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board set a Public Hearing for establishing a lighting district for section 2 Harvest Ridge. Mrs. Schmidt made a motion to hold a Public Hearing for the purpose of establishing a lighting district for section two of Harvest Ridge. The Public Hearing will be held during the March 03, 1998 regular Board meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Larry Fronk presented an overview of a preliminary water tower study for the tower proposed for the Sugar Camp Road area. He noted this study would be presented to the County Commissioners on February 04, 1998.
Mr. Duckworth requested authorization from the Board to advertise for bids for Cemetery Lawn Maintenance. Estimated cost is $20,000.00 He recommended opening the bids on March 03, 1998 at 8:30 PM and adding a 2nd year option clause in the contract. Mrs. Schmidt made a motion to authorize advertising for bids for Cemetery Lawn Maintenance with bids opened on March 3, 1998 at 8:30 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a draft credit card policy. Mr. Uecker made a motion to approve the Credit Card Policy as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Shelly Higgins of 6253 Forest Crest Court , Chairperson of Trifolds, requested from the Clerk a copy of the minutes from January 12 and January 22, 1998 (Public Hearing Case #432), a copy of the audio tape of both meetings , a copy of the Township's liability insurance policy and return of the original petition documents.
There were no other public comments.
Jean Schmidt made a motion to go into Executive Session to consider a personnel issue pursuant to ORC 121.22(G)(1), to discuss pending litigation pursuant to ORC 121.22(G)(3) and to discuss the collective bargaining with Teamsters and IAFF issue pursuant to ORC 121.22(G)(4). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Jean Schmidt made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "Aye."
Mrs. Schmidt asked that the record reflect she left the executive session during discussion of litigation regarding a case she has removed herself from and returned after that discussion ended.
Mr. Uecker made a motion to hold a special meeting on February 09, 1998 at 8:30 PM at the Township Hall for the purpose of going into executive session to discuss the IAFF contract and any other business of the Township that should come before the Board. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Humphrey adjourned the meeting at 11:15 PM.
ATTEST_________________________________________Eric C. Ferry, Clerk
_________________________________________Edwin H. Humphrey, Chairperson