The Miami Township Board of Trustees met in regular session on Tuesday, March 02, 1999 at 8:00 PM at the Miami Township Civic Building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mrs. Schmidt made a motion to approve the February 10th public hearing minutes and the February 16th regular meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker introduced Tom (inaudible) of (inaudible) representing Scout Troop (inaudible). He is working on his citizenship in the community badge.
Mr. Ferry read a letter from Linda L. Fraley, Clermont County Auditor regarding the annual meeting of TIRC. The 1999 meeting is scheduled for Thursday, April 29th. Miami Township is scheduled for 9:45AM to 11:00 AM.
Mr. Ferry read a letter from Clermont County Engineer, Carl G. Hartman regarding a new policy on street signs and stop signs. The MUTCD was amended to allow for the placement of street name signs and stop signs on the same post.
Mr. Ferry read a letter from the Clermont County Engineer regarding the 1999 annual road mileage certification. Miami Township Board certified 123.97 miles for Miami Township effective January 01, 1999.
Mr. Ferry read a copy of a letter from the Clermont County Engineer to Mr. Ed Oakley, Bureau of Motor Vehicles regarding motor vehicle registration in Clermont County. He noted that when the 1998 and 1997 numbers are compared, it indicates all 14 townships have less registered vehicles in 1998 as compared to 1997. In addition 9 of the 13 municipalities experienced a decline. He asked for an investigation. Mrs. Schmidt agreed with the engineers and suggested the Board should also request an investigation or just express the Board’s concern.
Mr. Ferry read a notice from the Clermont County Bicentennial Celebration Committee regarding their organizational meeting. Mrs. Schmidt advised the Board she is a member of the committee.
Mr. Ferry read a letter from David L. Jones of the Dan Beard Council, B.S.A. Mr. Jones extended sincere thanks for the outstanding efforts each member of the Miami Township Fire Department exhibited during a recent fire at Camp Friedlander.
Mr. Ferry read a notice from Tina Senrud, Jr. High PTSa Chili Fest Chairperson. The event will be held March 17th at Milford Jr. High School.
Mr. Ferry read a letter directed to Mr. Joseph Uecker from Mr. Karl B. Schultz. Mr. Schultz regretfully tendered his resignation from the Miami Township Rural Zoning Commission. He is returning to active duty with the US Air Force effective March 01, 1999.
Mr. David Duckworth, Miami Township Administrator notified the Board the developer of Torrey Place, Mr. Joseph Benza has decided to delay the street lighting district request until a later date. Mrs. Schmidt made a motion to continue the Public Hearing of the Street Lighting District for Torrey Place until April 06, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has received an executed contract with the group "The Turtles" to provide the musical entertainment for the Miami Meadows Park Grand Opening on Saturday, July 17th. The Board discussed the possibility of using a radio station for promotion and also discussed the possibility of selling beer during the event.
Mr. Larry Fronk, Miami Township Planning and Zoning Director presented the Board with an update of the property maintenance code project. The Board discussed the pros and cons of adopting a property maintenance code for the Township with John Korfhagen, Miami Township attorney. Mrs. Schmidt asked for a new copy of the BOCA by the next meeting. Mr. Duckworth explained the current procedure for nuisance abatement problems. It was decided to have a draft prepared with the modifications for review.
Chairperson Uecker reminded the Board the March 16th Trustee meeting has been changed to March 23rd at 8:00 PM and there will be a Special Budget Hearing on March 22nd at 7:00 PM.
Mrs. Schmidt made a motion to pay the bills of the Township including 107 checks numbered from69632 to 68739 for a total amount of $195,565.04 plus payroll and payroll taxes for February 26th in the amount of $151,286.33. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board appoint himself and Mr. Paul Knepp to the Clermont county Tax Incentive Review Council (TIRC). Mr. Humphrey made a motion to appoint David Duckworth and Paul Knepp as representatives to the TIRC for Miami Township. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to table discussion of the Communications Policy until a later meeting. The Board agreed.
Mr. Duckworth presented the Board with Out-Of-Township travel request from Chief Whitworth, Fire Chief. He requested authorization to attend the Ohio Fire Chief’s Association Winter symposium, March 9-10 at an estimated cost of $119.00. Mr. Humphrey made a motion to approve Chief Whitworth’s out-of-township travel request. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board of the need to set a date for interviews of the five candidates for Full-Time Fire/EMS positions available. Mrs. Schmidt made a motion to set interviews on March 22nd at 5:30PM and March 23rd at 6:30PM. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to offer conditional employment to Steven Maynard for the position of Police Officer. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Miami Township Service Director, Walter Fischer recommended this years "Brush Day" be held on Friday, May 21 and Saturday, May 22 at the Miami Meadows Park. He also recommended the weekend of April 30th and May 1st for the 1999 Spring Clean-Up. Mrs. Schmidt made a motion to hold Brush Day on Friday, May 21st and Saturday, May 22nd and Spring Clean-Up on Friday, April 30th and Saturday, May 1st. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fischer requested the Board set a date to receive and open Cemetery Grounds Maintenance Contract bids. Mrs. Schmidt made a motion to advertise for bid and to open bids on April 6th at 8:30 PM for the Cemetery Grounds Maintenance Contract. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth asked the Board to review an outline used at the last Citizen’s Police Academy for use at the next session on March 9th from 6:30PM to 8:00PM.
Mr. Lynn Taylor of 1075 Bridlepath Lane, Loveland came forward regarding the Woodspoint intersection realignment issue. He stated he is confused. He asked if the Board could give him some clarification on the issue. The Board members reviewed the issue of a traffic light at the Woodspoint intersection. Mrs. Schmidt spoke about the current discussions regarding using a TIF with the schools to pay for the light. Mr. Taylor suggested before final approval of the Home Depot site plan, the Township should control the issue of the traffic light improvement.
There were no other public comments.
Mrs. Schmidt made a motion to go into an Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1) and pending litigation pursuant to ORC 121.22(G)(3). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to authorize Miami Township Attorney, John Korfhagen to enter an appeal in the case of the Miami Township Board of Trustees versus the FOP. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 11:20 PM.
ATTEST: ____________________________________________________________________
Eric C. Ferry, Clerk
Joseph W. Uecker, Chairperson