The Miami Township Board of Trustees met in regular session on Tuesday, July 06, 1999 at 8:00 PM. The meeting was held at the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The pledge of allegiance was given. Miami Township Clerk, Eric C. Ferry called the role. Attending were, Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey. Mr. Humphrey made a motion to approve the June 15th and June 17th meeting minutes as presented. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Miami Township Chief of Police, R. Steven Bailey presented the Board members, clerk and administrator with the Patriot Award. This award is given by the National Committee for Employer Support of the Guard Reserve.
Mr. Ferry read a letter directed to Chief Bailey from the Clermont County Sheriff’s office. Sheriff A.J. Rodenberg, Jr. expressed sincere thanks to the Chief and the department for assistance provided by Detective T.J. Spencer in a recent homicide investigation.
Mr. Ferry read a letter from Kathy Teski, Forensic Science teacher from the Milford High School to Fire and EMS Chief, Jim Whitworth. Ms. Teski expressed thanks and appreciation for the assistance given to the class by Assistant Chief Harold Thiele.
Mr. Ferry read a letter addressed to Mr. Uecker from Don Paxton, Vice President of Brisben Companies. This was a notice that Brisben Stone Bridge, Inc. will be the general partner of a multifamily residential development in Miami Township. A public hearing to address the project will be held on July 8, 1999 at 10:00 AM at 101 East Main Street Batavia, Ohio.
Mr. Ferry read a notice of filing of petition for annexation. In accordance with Section 709.03 of the Ohio Revised Code, notice is hereby given that a petition for annexation to the City of Loveland, Ohio for 0.116 acres, more or less, in Miami Township, Clermont County, Ohio, was filed with the Board of County Commissioners of Clermont County, Ohio on July 01, 1999.
Chairperson Uecker opened the public hearing for the Woodcreek Street Lighting District. Mr. Ferry read the legal notice. The applicant, Conrad Shad of 5958 Creekview Drive in the Woodcreek subdivision presented the request. He reported a 75 percent approval from all homes in the subdivision. There were not questions from the Board. There were no adjacent property owners who wished to make a statement. There were no communications relative to the case. There were no other comments. Administrator, David Duckworth recommended approval. Mrs. Schmidt made a motion to close the case. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mrs. Schmidt made a motion to authorize advertising for bids for the street lighting of Woodcreek subdivision. Bids due August 17, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chairperson Uecker noted the Grand Opening of the Miami Meadows Park is scheduled for July 17th. Chris Mick presented the Board with an update of all planned events.
Mrs. Schmidt made a motion to pay the bills of the Township including 112 checks numbered 69982 to 70093 for a total amount of $232,751.27 plus payroll and payroll taxes for June 18th and July 02nd in the amount of $344,207.15. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented Mr. Matthew Van Sant of the Clermont Chamber of Commerce. Mr. Van Sant outlined a request from the Fort James Corporation to assign their real property tax incentives to Milford Partners, a subsidiary of Griffin Capital, the new owner of the former James River facility. The existing abatement is in effect until December 31, 2003. Mr. Don Pescara of Griffin Capital outlined their plans for the property. Mr. Chuck Lawrence of SDRC, a tenant of the property presented the view of SDRC, which is to grant the assignment. Mrs. Schmidt made a motion to assign the tax abatement from the Fort James Corporation to Milford Partners and SDRC. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule a time to interview three candidates for employment with the police department. Mrs. Schmidt made a motion to hold a special meeting on Tuesday, July 13, 1999 at 6:00 PM for the purpose of interviewing police candidates and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
At the request of Chief Bailey, Mrs. Schmidt made a motion to formally withdraw the offer of conditional employment to Shaun Embleton. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Chief Bailey requested approval to apply for COPS funding. He presented an overview of the program. The Board approved.
Mrs. Schmidt made a motion to adopt RESOLUTION 99-27 authorizing the Miami Township Police Department to apply for a grant through the DARE grants program. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Service Director, Walter Fischer presented his recommendations for the 1999 Resurfacing Program. Mrs. Schmidt made a motion to go out for bid for the 1999 Resurfacing Program. Bid opening set for August 3, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request from the Fire and EMS Department for authorization to advertise for bids for an all-wheel drive mini-van and a sport utility vehicle. Mrs. Schmidt made a motion to authorize advertising for bids for two vehicles, an all-wheel drive mini-van and a sport utility vehicle. Bid opening set for August 3, 1999. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE.:
Mr. Duckworth announced that Miami Township has been awarded an OPWC grant in the amount of $276,000.00 for the Sugar Camp Road Bank Stabilization Project-Phase II. The Township’s contribution for the project is $124,000.00. Mr. Duckworth recommended earmarking all of the Permissive Tax revenue towards road paving. This additional funding will allow the service director to take care of major concrete curb and gutter replacement throughout the township. The Board concurred.
Chief Whitworth announced he has received a notification of grant from the State Emergency Medical Services Board. The amount of the grant is $22,278.00 for the 99’-2000 grant year.
Mr. Duckworth asked Township Attorney, John Korfhagen about the disposal of worthless computer hardware, etc. Mr. Korfhagen suggested they have to be offered at public auction before disposal.
Al Fatute of the Miami Township Police Department asked if the outside investigator had reported back with a time line for the investigation. There has been no response.
There were no other public comments.
Mrs. Schmidt made a motion to go into Executive Session to discuss a personnel matter pursuant to ORC 121.22(G)(1). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to come out of Executive Session. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to renew David Duckworth’s contract with a 4.1 percent pay increase effective March 11, 1999 through March 11, 2000 and include the amendment to the contract. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 9:45 PM.
ATTEST: ____________________________________________________________
Eric C. Ferry, Clerk
Joseph W. Uecker, Chairperson