The Miami Township Board of Trustees met in regular session on Tuesday, November 16, 1999 at 8:00 PM. The meeting took place in the Miami Township Civic building. Chairperson Joseph W. Uecker called the meeting to order. The Pledge of Allegiance was given. Jean Schmidt made a motion to appoint Miami Township Administrator, David Duckworth as acting clerk due to the absence of the clerk, Mr. Eric C. Ferry. Edwin H. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Duckworth called the role. Attending were Joseph W. Uecker, Jean Schmidt and Edwin H. Humphrey.
Mrs. Schmidt made a motion to approve the minutes of the November 4,1999 Board of Trustee meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Fire/EMS Assistant Chief, Harold Thiele reviewed the October activity report for the department. Information Systems Director, Chris Snow presented a report on the on-going system update project. Kristine Mick, Parks and Recreation Director reviewed the programs held in October and outlined the upcoming events planned for the parks. Planning and Zoning Director, Larry Fronk presented the October activity report for the department. Police Chief, R. Steven Bailey reviewed the October activity report for the police department. He noted he had received a request from the Sheriff's office for mutual aid in the guarding of Mr. Martin. Mrs. Schmidt mentioned that Chief Bailey has nominated Officer Peters for a very prestigious position with the Clermont Rotary. Mrs. Schmidt made a motion to approve the request of the Clermont County Sheriff's office for mutual aid in the guarding of Mr. Martin. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE." Mr. Walter Fischer, Service Director presented an update on the projects completed in October. He also presented a report of the activity of the Cemetery and Parks during the month.
Acting Clerk, David Duckworth announced the following sections of roadways placed into the Miami Township public road system per the Clermont County Commissioner's Journal #287 dated 11/03/1999. Hunt Club Drive (0.080) T-2665, Hunt Club Drive (0.171) T-2665, Whitegate Court (0.223) T-2666 and Foxtale Court (0.087) T-2667.
Mr. Duckworth read a notice from the Department of Community Planning and Development advising they will review zoning cases #447 and #448 on November 23, 1999.
Mr. Duckworth read a news release from the Clermont County Chief's of Police and Sheriff's Association advising that Miami Township Chief of Police, R. Steven Bailey has been elected president of the Association. He will serve a 2-year term beginning January 01, 2000.
Mr. Duckworth read a notice of a meeting for all SWOTA member trustees, clerks and administrators on Saturday, November 20th at 10:00 a.m. at the Cincinnati Marriott Northeast Hotel.
Mr. Duckworth read a news release from Chief Bailey. Police Lieutenant Stephen L. Rogers graduated on 11/05/99 from the prestigious Northwest University Traffic Institute School of Police Staff and Council.
Mr. Duckworth read a thank you letter from Annette Burns. The letter was directed to Chief Bailey and praised the service of Office K. Petrocelli.
Mr. Duckworth read letters from Randy and Suzan Thompson, Duane Griffith, Louise Schmedt, John Brumagen, Laura Hoyer and John Klug and David and Deanne Crane. These citizens each voiced a similar complaint objecting to the dirt bike racing problem in their subdivision. Mr. Fronk has scheduled a meeting with the property owners.
Mr. Duckworth opened the bids received for the Heavy Truck Lift System. Four (4) bids received. San Antonio Equipment and Hydraulic Company $21,900.00 Interstate Lift and Equipment Company $21,995.00 Automotive Resources, Inc. $27,972.00 The Phil Leak Company $24,965.00 Mr. Humphrey made a motion to accept the bids into record and turn them over to the Fire Department for review and recommendation. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board the only bid received for the Salt Truck Body was from Kaffenbarger. Mr. Fischer has reviewed the bid and recommends approval. Mr. Humphrey made a motion to approve the Kaffenbarger bid and authorize David Duckworth to sign required contracts on behalf of the Board of Trustees. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth advised the Board he has not received a confirmed date of the Cinergy Community Outreach Program.
Mr. Humphrey made a motion to adopt RESOLUTION 99-46 authorizing tax abatement to Lykins Companies, Inc. and Lykins Realty, Inc. through the rural enterprise zone legislation, and dispensing with the second reading. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE." Resolution effective December 15,1 999.
Mrs. Schmidt made a motion to pay the bills of the Township including 88 checks numbered 71129 to 71246 in the amount of $457,196.45. Plus payroll and payroll taxes for November 05,1999 in the amount of $160,178.85. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with the October finance statement for review. All signed the statement.
Mr. Duckworth advised the Board that Terrace Park is interested in contracting with Miami Township for EMS services. Mrs. Julie Rugh of the Terrace Park Council addressed this request. The Board requested Mr. Duckworth review this issue and report his findings at the next Board meeting.
Mr. Duckworth advised the Board that part-time FF/Paramedic Doug Baker has resigned effective tonight. Mrs. Schmidt made a motion to accept the resignation of Doug Baker. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a request for Out-Of-Township Travel to allow Officer T.J. Spencer to attend a seminar on "Developing Leadership Skills" in Columbus January 5 - 7, 2000. The estimated cost is $400.00. Mrs. Schmidt made a motion to approve the out of township request. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Fronk presented the Board with a copy of a Request for Qualifications (RFQ) for consultant services to conduct an access management study for a portion of SR 28. Mr. Fronk requested authorization to distribute the RFQ to local engineering firms. The Board approved the request.
Mr. Duckworth recommended the Board appoint the Brower Insurance Agency as the Township Agency of record. Mrs. Schmidt made a motion to appoint the Brower Insurance Agency as the Agent of Record to represent the Township in negotiations with the health and dental insurance providers. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request for the establishment of a lighting district for Millbrook Farms, Sections 3 & 4. Mrs. Schmidt recommended holding a public hearing on the establishment of a lighting district for Millbrook Farms, Sections 3 & 4 on December 21, 1999 during the regular Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mrs. Schmidt made a motion to hold a Special Meeting on December 27,1999 at 7:00 PM. Purpose of the meeting to interview Zoning Board Candidates, reorganization of Board and any other business that may come before the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth stated that Lykins Companies are holding an official ground breaking ceremony this Saturday at noon at the site on Wolfpen-Pleasant Hill Road and all Board members are invited.
Chairperson Uecker congratulated Jean Schmidt, who last Saturday was one of only 30 plus graduates of the Sixth Ohio Leadership Course. She was the first from Clermont County.
Miami Township Law Director, John Korfhagen, presented a report on the investigation of the letter of no confidence against Chief Steve Bailey. The investigator has concluded that there is no evidence which substantiates any charges of misconduct against the Chief of Police. Mr. Korfhagen recommends that no further action be taken by the Board because the investigation clearly demonstrates that Chief Steven Bailey is not guilty of any misconduct or any violation of township policies and procedures.
Chairperson Uecker stated that since the Board has just received the investigative report, no questions or comments about the report, the investigation, the police department or the Chief will be allowed.
Mr. John Klug of 335 Wiltsee Avenue presented the Board with another letter from a concerned resident regarding the dirt bike problem.
Mr. Randy Thompson of 6461 Branch Hill-Miamiville Road also spoke of his concern about the increased dirt bike problem in the neighborhood.
Mr. Mark Duermit of East Knollwood asked if the Board had reviewed his questions regarding the incorrect figures in a report that appeared in a local paper. Chief Bailey did not have the correct figures. Chairperson Uecker requested the report by the next regular meeting. Mr. Duermit requested a copy of the investigative report. He was told he could get it Wednesday morning during regular business hours.
There were no other public comments.
Mr. Humphrey made a motion to go into Executive Session to discuss personnel matters pursuant to ORC 121.22 (G)(1) and to discuss purchase of property pursuant to ORC 121.22 (G)(2). Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mrs. Schmidt seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Uecker adjourned the meeting at 10:25PM.
ATTEST: ___________________________________________________________________ David D. Duckworth, Acting Clerk
__________________________________________________________________________ Joseph W. Uecker, Chairperson