The Miami Township Board of Trustees met in regular session at 7:30 PM on Tuesday, August 01, 2000 at the Miami Township Civic building. Chairperson Jean Schmidt called the meeting to order. She requested the Girl Scouts in attendance to lead the Pledge of Allegiance. Clerk, Eric C. Ferry called the role. Attending were Jean Schmidt, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the July 18th minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Rick Crawford, Clermont County Historian presented a brief history of Miami Township. He proposed some bicentennial marker placement sites.
The Board presented plaques of appreciation for their works at Miami Meadows Park to Girl Scouts Alicia Battelle, Karen Wellman, Briana Colton and Michelle Thompson.
Mr. Ferry read from the Clermont County Commissioners' Journal #288, Regular session 07/19/00 authorizing the release of Corbin Drive (0.188) T-2703 and Winchester Drive (0.026) T-2136 in Hunter's Ridge Farms, Block D and Katey Way (0.054) T-2704 in Hunter's Ridge Farms, Block E into the Miami Township Road System.
Mr. Ferry read a notice from the Clermont County Auditor. The Clermont County Budget Commission will meet on Monday, August 07, 2000 at 10:00 AM for the purpose of considering distribution of the Local Government and Local Government Revenue Assistance Funds.
Mr. Ferry read a notice from Carl Hartman, Clermont County Engineer advising that he will be accepting nominees for the Ohio Public Works District 10 Integrating Committee. Mr. Ferry read the memo from Dennis Krall, Issue 2 District Liaison that further explained the committee. Mrs. Schmidt made a motion to nominate Edwin H. Humphrey as the representative from Miami Township to the Ohio Public Works District 10 Integrating Committee. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a thank you note from Betty Geiger, trustee for the Ramsey/Paxton Cemetery Association. They held their association reunion at the Paxton/Ramsey Park on July 02, 2000.
Mr. Ferry read a letter to be published in the Advertiser August 2, 2000 from the Trustees and Clerk. The letter thanked Mr. Doug Lantz, Mr. Richard Porter and Milford Exempted Village Schools for their emergency assistance at the Mid-Summer at the Meadows Celebration at Miami Meadows Park on July 15, 2000. Due to the heavy rains, alternate parking was necessary and additional buses and drivers were provided to assist in shuttling people from the off-site parking lots to the park.
Mr. Ferry read an invitation from the Loveland Board of Education to the dedication of the additions to Loveland High School and New Intermediate School on Sunday, August 27, 2000 beginning at 1:30 Pm at the High School and 3:30 PM at the New Intermediate School.
Miami Township Administrator, David Duckworth recommended the Board accept the bid of $361,728.75 submitted by John R. Jurgensen for the 2000 Paving Program. Mr. Uecker made a motion to accept the bid of John R. Jurgensen in the amount of $361,728.75 for the 2000 Paving Program and authorize Mr. Duckworth to sign the contract on behalf of the board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board accept the Outdoor Emergency Warning Siren System bid submitted by Werden Electric/American Signal in the amount of $221,750.00. This is an AC/DC system with battery backup. Mr. Humphrey made a motion to accept the bid from Weden Electric/American Signal in the amount of $221,750.00 for the Outdoor Emergency Warning Siren System and have the project completed as expeditiously as possible after certification of availability of funds by the clerk. Also authorize Mr. Duckworth to sign the contract on behalf of the Board. Mr. Uecker seconded the motion. Upon roll call all voted "AYE."
Community Development Director, Larry Fronk provided the Board with an update on the status of Proposed SR 28 Intersection Improvements.
REMINDER: There will be a Public Hearing on the Draft Access Management Plan for SR 28 on August 29th at 7:30 PM at the Township Civic building.
Miami Glen's String Quartet will perform Saturday, August 12th at 8:00 PM at the Lemming House.
Mr. Humphrey made a motion to pay the bills of the Township including 128 checks numbered 73303 to 73403 for the total amount of $163,103.26 plus payroll and payroll taxes for July 28th in the amount of $174,472.67. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth notified the Board that Police Officer Matthew Wertz has resigned from his position effective July 31, 2000. Mr. Uecker made a motion to accept the resignation of Matthew Wertz. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended Police Officer Scott Ball be removed from Probationary employment status effective August 1, 2000. Mr. Humphrey made a motion to remove Police Officer Scott Ball from probationary employment status effective August 01,2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board schedule interviews with two candidates for the position of Police Officer. Mr. Humphrey made a motion to hold a Special Meeting for the purpose of interviewing two candidates for the position of Police Officer and any other business that should come before the Trustees on Wednesday, August 16th at 7:00 PM. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended Part-Time Fire Fighter Jason Beckett be promoted to Part-Time Fire Fighter2/Paramedic effective August 01, 2000. Mr. Humphrey made a motion to promote Jason Becket to Part-Time Fire Fighter 2/Paramedic at the rate of $10.24 per hour effective August 01, 2000. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth introduced Fire/EMS Chief Jim Whitworth to present a staffing proposal for part-time employees in the Fire/EMS Department. Chief Whitworth and Assistant Chief, Dan Mack presented recommendations for a new pay structure for part-time personnel. The recommendations included adding another 24-hour position at the Central Station and a 12-hour position to the North and South Stations, an increase in the hourly rate for part-time employees with an incentive for holiday work and a bonus program. Mr. Uecker asked if these proposed changes were within the departments' budget. Chief Whitworth stated they were. Mr. Humphrey made a motion to approve the following pay increases for part-time Fire Department employees effective 08/06/2000; CLASS CURRENTSTARTING RATE PROPOSEDSTARTING RATE CURRENT1-YEAR RATE PROPOSED1-YEAR RATE FF $7.89 $8.90 $8.21 $9.25 EMT $7.89 $8.90 $8.21 $9.25 MEDIC $8.55 $9.80 $8.89 $10.15 FF1/EMT $8.15 $9.50 $8.48 $9.75 FF2/EMT $8.55 $9.80 $8.89 $10.15 FF1/MEDIC $9.50 $11.00 $9.88 $11.40 FF2/MEDIC $9.85 $11.35 $10.24 $11.75 Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to change the policy for part-time Fire and EMS personnel working holidays to allow holiday hours worked to be compensated at time and a half their regular rate. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE.
Mr. Humphrey made a motion to pay a 5% bonus at the end of the year for part-time Fire and EMS employees who work more than 1,000 hours in a calendar year. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to change the staffing of Fire and EMS stations to allow adding a 24-hour position at the Central Station and a 12-hour position at both North and South Stations to be staffed by part-time personnel. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with four out-of-township travel requests. He requested authorization to send up to 4 Fire/EMS personnel to the Columbus Fire and Rescue Expo, September 9-10, 2000 in Columbus, Ohio. The anticipated cost is $590.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization requested to send Fire and EMS Captain Brian Gulat to the National Fire Academy in Emmitsburg, Maryland, August 19-20, 2000. The anticipated cost is $283.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization requested to send David Duckworth to the ICMA Annual Conference in Cincinnati, Ohio, September 17-20, 2000. The anticipated cost is $530.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." Authorization requested to send Walt Fischer to the American Public Works Congress in Louisville, Kentucky, September 10-13, 2000. The anticipated cost is $1,094.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2000-36 supporting recommendations in the Eastern Corridor Major Investment Study, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented the Board with a request to consider improving the sound system in the Trustees meeting room. The current recording system is not adequately recording the proceedings. The proposed new system will cost approximately $4,000.00. Mr. Humphrey made a motion to improve the sound system for recording not to exceed $4,000.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to hold a Special Meeting on Thursday, August 10th at 9:00 AM at the Township Hall for the purpose of a Post-Audit meeting with the State Auditors and any other business that should come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
There was a brief discussion regarding the possibility of moving the 5K Run to a different date than the Mid Summer at Miami Meadows Park. Mr. Duckworth was asked to look for other options.
Mr. William B. Knepp of 826 SR 131 #22 Milford, Ohio spoke to the Board on behalf of Meijers'. He thanked the Board and Township employees who helped make the July 1st Patriots Day a huge success. He also spoke on behalf of Miami Glen and thanked the Board for their continued support of their concerts. He outlined their upcoming events.
There were no other public comments.
Mr. Uecker made a motion to go into Executive Session to discuss pending litigation pursuant to ORC 121.22(G)(3) and to prepare for bargaining sessions with Public Employees pursuant to ORC 121.22(G)(4). Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Schmidt adjourned the meeting at 10:15 PM.
ATTEST ____________________________________________________ Eric C. Ferry, Clerk
____________________________________________________ Jean Schmidt, Chairperson