The Miami Township Board of Trustees met in regular session on Tuesday, February 18, 2003 at 7:00 PM. Chairperson Mary Makley Wolff called the meeting to order. The Pledge of Allegiance was given. Branch Hill Baptist Church Pastor, Joel Greer gave the invocation. Miami Township Clerk, Eric C. Ferry called the roll. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the minutes of the February 4, 2003 Board meeting. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
David Snyder representing the Clermont County High School Rowing Organization presented the Board with an overview of the rowing program. He stated the program is in need of financial support and equipment. He asked for suggestions from the Board to promote this program in Clermont County. It was suggested the group set up an information table at the Midsummer At The Meadows event and/or become a vendor at the event to raise money for the program.
Police Chief R. Steven Bailey presented the visiting Turkish Police Officers, Commissar Niyazi Ekici and Commissar Zeki Pamuk with a Certificate of Appointment as honorary Police Lieutenants in the International Bureau of the Miami Township Police Department. Each gentleman was presented with a special patch of the department and an Ohio State flag.
A representative of each department presented a January activity report.
Community Development Larry Fronk
Community Relations Kim Laing
Fire/EMS Chief Jim Whitworth
Information Services Chris Snow
Police Chief R. Steve Bailey
Recreation Beth Salazar
Service Walt Fischer
Mr. Ferry read a notice from Boy Scout Troop 468 announcing that Nicholas A. Thiele has achieved the rank of Eagle Scout and will be recognized at a Court of Honor on March 16, 2003.
Mr. Ferry read a notice from the Ohio Department of Transportation outlining the development of a plan to fight pollution. A public meeting will be held February 24, 2003 at 2:00 pm in the ODOT auditorium in Columbus.
Mr. Ferry read a letter from Erica O'Neil, Probation Officer of the Clermont County Juvenile Court notifying the Board that Mark Bresser and Shaine Schmidtgesling were ordered by the court to pay restitution to Miami Township for damage done to the Miami Meadows Park concession stand. Both boys sent a letter of apology.
Mr. Ferry read a notice from the Clermont County Board of County Commissioners Department of Community Planning and Development advising that Zoning Case #483 will be reviewed and action taken on February 25, 2003 at 5:00pm.
Mr. Larry Fronk asked the Board to consider approving the sidewalk easement at the Milford Jr. High School. Mr. Uecker made a motion to accept the sidewalk easement at the Jr. High School for the sidewalk project along Wolfpen Pleasant Hill Road. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-10 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris from the property at the end of Brooklyn Avenue, Auditor's parcel # 18-25-13E-121 pursuant to section 505.87 of the Ohio Revised Code, dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Chief Whitworth reviewed his recommendation to the Board regarding the disposition of the 1998 wrecked ambulance. He recommended having the squad repaired by the insurance and to lease a replacement (to be paid by insurance) during repairs, with the lease vehicle used as a backup. The Board approved Chief Whitworth's recommendation.
Mr. Duckworth advised the Board that Beaumont Machine Repair has acquired the former Trim Parts facility on Wolfpen-Pleasant Hill Road. They are requesting a 5-year, 50% tax abatement on personal property only. The estimated annual tax abatement is $3,514. Mr. Chris Smith of the Clermont Chamber of Commerce presented Tanya Beaumont, who gave the Board an overview of the business and the future plans. Mr. Humphrey made a motion to adopt RESOLUTION 2003-12 authorizing a 50%, 5-year personal property tax abatement to Beaumont Machine Repair, Inc. and Beaumont Lease, L.L.C. through the Rural Enterprise Zone Legislation, and dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board consider removing Susan Ollier, Part-Time FF1/Paramedic from probation effective 02/16/03, with a pay increase from $11.90 per hour to $12.23 per hour. Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board offer final employment to the following individuals for the position of Part-Time Recreation Counselor, each at $15.00 per hour. Jan Beach Moberg (01/21/03), Nancy Miller (01/21/03), Michael Budkie (01/23/03, Lisa Verziano (01/23/03, and Jason Pelzer (02/01/03). Mr. Humphrey made a motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Tracy Kuethe and Lana Kingsberry for the position of Part-Time Recreation Counselor. Mr. Humphrey made a motion to accept the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Beth Salazar presented a proposal for new software for the Recreation Department. The software is RecTrac from Vermont Systems. The cost of the software is $13,482. She stated the program will provide improved financial record keeping and receipting, easier enrollment and tracking of attendance of programs and events and will give an improved system for reserving facilities. The Board concurred this would be a viable purchase for the department and approved the proposal.
Mr. Humphrey made a motion to hold a Special Meeting on Tuesday, March 11, 2003 at 6:00 PM for the purpose of holding a Budget Hearing to review the 2003 appropriations and any other business that may come before the Board. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth requested the Board approve the Out-Of-Township travel request to send Fire/EMS Captain Robert Burns to the Maryland Fire Service Staff and Command School in Ocean City, Maryland March 12-19, 2003 at a cost of $2,161. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
There were no public comments
Mr. Humphrey made a motion to go into Executive Session after a brief recess,
to discuss pending and imminent litigation pursuant to ORC section 121.22(G)(3).
Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded
the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to go into Executive Session to discuss pending and imminent litigation pursuant to ORC section 121.22(G)(3) and to discuss the purchase of property under section 121.22(G)(2). Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned
the meeting at 9:29.
ATTEST: ________________________________________________________
Eric C. Ferry, Clerk
________________________________________________________
Mary Makley Wolff, Chairperson