The Miami Township Board of Trustees met in regular session on Tuesday, June 03, 2003 at 7:00PM at the Miami Township civic building. Chairperson Mary Makley Wolff called the meeting to order. Eagle Scout, Brad Pearson, led the Pledge of Allegiance. Vineyard Church Pastor, Steve Caperton gave the invocation. Miami Township Clerk, Eric C. Ferry called the role. Attending were Mary Makley Wolff, Edwin H. Humphrey and Joseph W. Uecker. Mr. Uecker made a motion to approve the May 20, 2003 meeting minutes. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Eagle Scout, Troop 152, Brad Pearson of 612 Three Chimney Lane requested the Board approve his Eagle Scout project. He will be attaching informative plaques on many of the storm water drainage basins around the Miami watershed basin. The plaques will inform the public of the dangers to wildlife caused by dumping foreign material into the system. Mr. Pearson requested the Board fund the project. Mr. Humphrey made a motion to support Brad Pearson's Eagle Scout project to attach plaques to the storm water drainage basins in Miami Township and to fund the project in an amount not to exceed $1,500.00. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Ferry read a letter from Clermont County Engineer, Carl Hartman announcing his retirement due to health reasons.
Mr. Humphrey made a motion to adopt RESOLUTION 2003-26 declaring a necessity to appropriate certain land for public road purposes, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt RESOLUTION 2003-27 declaring a necessity to appropriate certain land for public road purposes, dispensing with the second reading. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Miami Township Law Director, John Korfhagen reviewed the proposed noise resolution. Laura Hoyer of 335 Wiltsee Avenue asked if the noise was coming from a distance greater than 150 feet, could she still file a complaint? After review by the Board, Mr. Humphrey made a motion to adopt RESOLUTION 2003-25 establishing standards for noise. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE." This is the first reading. Second reading will be June 17, 2003 and the resolution will take effect July 18, 2003.
Mr. Duckworth, Miami Township Administrator presented an update of the Sugar Camp Road flooding problem. Mr. Uecker made a motion to authorize Mr. Duckworth to apply for a grant for a mitigation engineering study to identify sources of problems and potential solutions with a local match not to exceed $25,000.00 in Township funds. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to adopt the Lightning Policy amendments and publish the new policy on the web site. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Sunday, June 8, 2003 Grand Opening Miami Riverview Park 4:00-8:00 PM Friday, July 11, 2003 Symphony in the Park-Miami Meadows 7:00-9:00PM Saturday, July 12,2003 Midsummer at the Meadows Sunday, July 13,2003 Midsummer at the Meadows
Mr. Uecker made a motion to pay the bills of the Township including 63 checks numbered 81354 to 81413 for a total amount of $176,475.28 plus payroll and payroll taxes for May 31, 2003 in the amount of $228,631.93. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant conditional employment to Tammie Day for the position of Police Records Clerk. Mr. Humphrey made motion to approve the recommendation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth announced the resignation of Willie Davis, Part-Time EMTP effective June 9, 2003. Mr. Davis has served the Township since 1987. Mr. Humphrey made a motion to accept the resignation. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board grant employment to the following individuals: Christopher Fronk for the position of seasonal Maintenance Worker at the pay rate of $9.50 per hour, effective June 4, 2003; Barbara Hite, for the position of Recreation Counselor at the hourly rate of $10.00; and Cynthia Bachman for the position of Recreation Counselor at the hourly rate of $10.00. Mr. Humphrey made a motion to approve the recommendations. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth recommended the Board approve the out-of-township travel request for Glenn Evans to attend the CALEA Conference in Detroit, Michigan, July 8-13, 2003 at a cost of $1,005.00. Mr. Humphrey made a motion to approve the request. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Duckworth presented a nuisance abatement resolution for the Board to consider. Mr. Humphrey made a motion to approve RESOLUTION 2003-24 authorizing the abatement, control or removal of vegetation, garbage, refuse or debris from 638 Ibold Road, 18-25-18B-062, 5704 Crab Apple Drive, 18-46-31B-103, 5713 Crab Apple Drive, 18-46-31B-094, and 5728 East Tall Oaks, 18-46-31B-307. Dispensing with the second reading and declaring an emergency. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to cancel the July 01, 2003 meeting. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to authorize the Administrator to sign a contract on behalf of the Board with CrossRoads Talent Agency, Inc. in the amount of $1,077. 00, for the Riverview Grand Opening. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize the Administrator to sign a MPS License agreement on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to authorize the Administrator to sign a contract with Contract Roofing for repairs to the North Station roof, on behalf of the Board. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Marvin Hudson of 5969 Pinto Place representing St. Martin District Council St. Vincent DePaul reminded the Board the annual Run for the Poor will be held Saturday, June 21st.
Robert Pratt of 5835 Wolfpen Pleasant Hill Road asked for more information about the noise resolution. The Trustees answered his questions.
Mr. Uecker made a motion to go into Executive Session to consider the compensation of a public employee pursuant to section 121.22(G)(1) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to section 121.22(G)(3) of the Ohio Revised Code. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Humphrey made a motion to come out of Executive Session. Mr. Uecker seconded the motion. Upon roll call, all voted "AYE."
Mr. Uecker made a motion to adjust Service Director, Walt Fischer's rate of pay from $66,780.00 to $69,000.00 per year effective May 11, 2003. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
Mr. Korfhagen discussed the Branch Hill water project with the Board. Mr. Uecker made a motion to authorize the Administrator to sign on behalf of the Board for the $51,000.00 Township share in the Branch Hill water project. Mr. Humphrey seconded the motion. Upon roll call, all voted "AYE."
With no other business to come before the Board, Chairperson Wolff adjourned the meeting at 9:38 PM.
Attest: _________________________________________________________ Eric C. Ferry, Clerk
_________________________________________________________ Mary Makley Wolff, Chairperson