The Miami Township Board of Trustees met in regular session on Tuesday May 20, 2008 at 7:00 PM. Chairperson Edwin H. Humphrey called the meeting to order and led the Pledge of Allegiance. Trustee Ken Tracy gave the invocation. Fiscal Officer, Eric C. Ferry, called the roll. Attending were Trustees Mary Makley Wolff, Ken Tracy, and Edwin H. Humphrey. Ms. Wolff made a motion to approve the minutes of the April 15, 2008 Trustees Meeting. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
CORRESPONDENCE
There was no correspondence
PROCLAMATIONS AND SPECIAL PRESENTATIONS
Officer Kevin Petrocelli spoke to recognize five businesses for their support of the Shop With a Cop Program. Proclamations were awarded to the following:
The Day Heights Volunteer Fire Department
Meijer
MRP Inc. of Miami Township
Fire Local 3768
The Miami Township Citizens Police Academy Alumni Assn.
Trustee Wolff made a motion to adopt a Proclamation Establishing May, 2008 As Older Americans Month in Miami Township. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
DEPARTMENT REPORTS
A representative of each department presented a report of activities during the month of
April, 2008.
Community Development Mr. Fronk
Community Relations Mr. Pennington
Finance Mr. Ferry
Fire/EMS Chief Whitworth
Police Chief Bailey
Recreation Ms. Thibodeau
Service Mr. Mantel
OLD BUSINESS
Ms. Wolff moved to accept the bid from Global Traffic Technologies, LLC in the amount of $314, 241.00 for the Traffic Control System Project. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-15 amending Resolution 2003-25, dispensing with the second reading. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
NEW BUSINESS
Mr. Tracy made a motion to pay the bills of the Township including 354 checks numbered 97861-98214 for the total amount of $2,073,247.91 plus payroll and payroll taxes for April 19, 2008 in the amount of $327,729.29 and payroll and payroll taxes for May 03, 2008, in the amount of $317,885.43. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to appoint:
• Ashley Stoker for the position of Recreation Assistant, pay rate of $8.00 per hour, effective May 21, 2008
• Sarah Ellis for the position of Recreation Assistant, pay rate of $8.00 per hour, effective May 21, 2008
• Priyanka Bodalia for the position of Recreation Assistant, effective May 21, 2008
• Todd Wuest for the position of Seasonal Maintenance Worker, pay rate of $10.66 per hour, effective May 21,2008
• Pamela Stegman for the position of Seasonal Maintenance Worker, pay rate of $10.50 per, effective May 21, 2008
• Douglas Young for the position of Seasonal Maintenance Worker, pay rate of $10.50 per hour, effective May 21, 2008
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to grant conditional employment to:
• Kayla Vertner for the position of Recreation Assistant
• Michael Vaught for the position of Seasonal Maintenance Worker
• James Kaldmo for the position of Seasonal Maintenance Worker
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to End Probation for:
• Andrew Housh, Maintenance Worker 1, effective March 19,2008. Approve promotion to Maintenance Worker 1(3), pay increase to $14.34 per hour
• Aaron Reed, Maintenance Worker 1, effective April 19, 2008. Approve promotion to Maintenance Worker 2(1), pay increase to $15.45 per hour
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to withdraw employment offer to:
• Michael Koller as Seasonal Maintenance Worker
Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Duckworth read a message from John Zellner informing the Board of his retirement on December 19, 2008. Ms. Wolff moved to accept John Zellner’s retirement and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy made a motion to adopt RESOLUTION 2008-21 authorizing the Township Fiscal Officer to issue a Then and Now Certificate. Ms. Wolff seconded. Upon roll call, all voted “AYE,”
Ms. Wolff made a motion to approve the following contracts:
• Rozzi, Inc. for Midsummer fireworks – materials, for 1 day at a cost of $4,462.50
• Rozzi Famous Fireworks, Inc for Midsummer fireworks – insurance, labor and services for 1 day at a cost of $4,462.50
• Cincinnati Board of Health for the Public Employee Assistance Program, for 2 years (2008&2009) at a cost of $6,598.00 annually
• Hamilton County Emergency Management Agency for the transfer of ownership to Miami Township of a 32’ mass casualty trailer (fully equipped) including gator and trailer, ($500,00-$600,000 value, with no length and no cost
• Zoll Medical Corp for an extended warranty & preventative maintenance – for Zoll Series M Defibrillators, for 1 year as a cost of $8,925.00
• Medicare for a direct deposit agreement – payment of non-resident EMS runs – authorize Chief Whitworth & Asst. Chief Mack to sign agreement, ongoing with no cost.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to set Tuesday June 17, 2008 at 5:30pm in the Trustees meeting room to hear zoning case 521 – O’Reilly Automotive. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-16 authorizing the disposal of surplus Township personal property. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to adopt RESOLUTION 2008-18 determining the video service provider fee to be paid by a video service provider offering video service in the Township pursuant to a video service authorization: Authorizing the Township Administrator to give notice to the video service provider of the video service provider fee. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-19 awarding a new contract for a street lighting system pursuant to Section 515.07 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-20 awarding a new contract for a street lighting system pursuant to Section 515.07 of the Ohio Revised Code. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the following adjustments to the 2008 Budget:
• TIF Fund #1 (Kohl’s): Add new line item for New Buildings & Additions in the amount of $75,000.00 for the Civic Center Lower Level Building project with a corresponding debit adjustment to Non-Committed Funds.
• RID Fund #1 (White Gate-10): Add new line item for New Buildings & Additions in the amount of $75,000.00 for the Civic Center Lower Level building project with a corresponding debit adjustment to Non-Committed Funds.
• RID #2 (Tartan Glen-10): Add new line item for New Buildings & Additions in the amount of $10,000.00 for the Civic Center Lower Level Building Project with a corresponding debit adjustment to Non-Committed Funds.
• RID Fund #3 (Deerfield Pointe-10): Add new line item for New Buildings and Additions in the amount of $25,000.00 for the Civic Center Lower Level Building Project with a corresponding debit adjustment to Non-Committed Funds.
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to set a bid opening date for salt truck equipment and accessories for June11, 2008 at 3:00pm. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to adopt RESOLUTION 2008-17 authorizing the sale of real property to Circle M Limited. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to appoint Mike Mantel as the official Miami Township Authorized Agent for the FEMA Public Assistance Grant Program. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to approve the following out-of-town travel requests:
• Jim Whitworth to attend the Ohio Fire Chief’s Assoc. Conference in Sandusky, Ohio, July 17-23, 2008 at a cost of $1,450.00
• Steve Bailey to attend the Annual Police Futurist Conference in Washington, DC, July 24-28, 2008 at a cost of $2,265.00
Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to accept a donation of 3.126 acres off of US 50 from Duke & Associates. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Mr. Tracy moved to accept a donation of 8.25 acres off of US 50 from Duke & Associates. Ms. Wolff seconded. Upon roll call, all voted “AYE.”
PUBLIC COMMENT
Bill Knepp addressed the Board to commend the Super Senior Saturday event, and to announce Town Crier events.
Martin Land, 1193 Deblin, spoke to the Board concerning sidewalks and keeping large trucks off of Miami Township streets. He also asked for double lines to stop passing on his street.
Marvin Hudson, 5969 Pinto Place, came as chair of the St. Vincent DePaul Run for the Poor on June 14, 2008. He discussed the plans for the race.
Ms. Wolff moved to go into Executive Session to consider the compensation of Public Employees pursuant to Section 121.22 (G)(1) of the Ohio Revised Code and to discuss pending or imminent litigation pursuant to Section 121.22 (G)(3) of the Ohio Revised Code. Mr. Tracy seconded. Upon roll call, all voted “AYE.”
Ms. Wolff moved to come out of Executive Session and Mr. Tracy seconded. Upon roll call, all voted “AYE.”
With no other business to come before the Board, the meeting was adjourned at 9:12pm.
ATTEST: _________________________________________________________
Eric C. Ferry, Fiscal Officer
__________________________________________________________
Edwin H. Humphrey, Chairperson