The Miami Township Board of Trustees met in work session February 11, 2008 at 10:00AM at the Miami Township Civic Center. The work session took place in the Administrative Conference Room. Chairperson Ed Humphrey called the meeting to order. Present were: Edwin H. Humphrey, Mary Makley Wolff and Ken Tracy. Mrs. Wolff made a motion to appoint David Duckworth, Township Administrator, Acting Fiscal Officer for the purpose of recording minutes. Mr. Tracy seconded the motion. Upon roll call, all voted “AYE”. Mr. Duckworth called the roll.
Krystin Thibodeau, Recreation Director, presented the Board of Trustees with a proposal to amend the Township Facility Use Policy. The following recommended changes were discussed: Allowing non-profit organizations use of the Leming House and Civic Center up to twenty-four (24) times per calendar year, waiving the rental fee twice per month for use Monday through Thursday, and allowing non-profit organizations to make reservations not more than ninety (90) days in advance; Adjusting the Set-Up fee from $60 to $100, Adjusting the Tear-Down Fee from $50 to $100; Eliminating the half-room rental of the Leming House; Eliminating $35 Leming House Fee; Establishing fee for Mulberry Room @ Civic Center: $200 resident/$500 non-resident. Changes to be approved by Board of Trustees at February 19th Trustees meeting.
Krystin Thibodeau, Recreation Director, presented the Board with a proposal to adjust the fees charged to non-residents for recreation programs. Ms. Thibodeau recommended that the non-resident fee be a flat rate of 25% higher than resident rates for all fee-based recreation programs. Adjustment to be approved by Board of Trustees at February 19th Trustees meeting.
Larry Fronk, Community Development Director, updated the Board on the status of the easements needed for the Buckwheat Road Sidewalk project. The Board decided to table this discussion to Executive Session at the February 19th Trustees meeting.
The Trustees asked staff to identify projects to submit for possible funding from the State of Ohio capital budget.
Mike Mantel, Service Director, updated the Board on the status of the Civic Center Lower Level remodeling project. Mr. Mantel advised the Board that the project was undergoing final plan review and the project is on target for completion by May 3rd.
Mike Mantel, Service Director, addressed the Board on the condition of the rubber roof and copper roof at the Civic Center. Both of these roofs require replacement. Mr. Duckworth will prepare a recommendation for the Board to consider at the February 19th Trustees meeting,
David Duckworth, Township Administrator, updated the Board on the status of the Clermont County Transportation Improvement projects in Miami Township. Mr. Duckworth informed the Board that the two active projects, Wolfpen-Pleasant Hill Road and Business Route 28, are in the design stage. A public involvement meeting for the Business Route 28 project will be scheduled for sometime in late February/early March.
Mike Mantel, Service Director, advised the Board that he would have a recommendation prepared for the February 19th Trustees meeting on the Road Supervisor position.
Steve Bailey, Police Chief, advised the Board that he would no longer pursue a lease of two motorcycles but would recommend that the Board purchase the motorcycles instead.
The Board of Trustees reviewed the 2008 police department goals.
With no further business to come before the Board, Chairperson Humphrey adjourned the meeting at 12:35PM.
ATTEST: ____________________________________________________________
David D. Duckworth, Acting Fiscal Officer
__________________________________________________________________
Edwin H. Humphrey, Chairperson
Edwin H. Humphrey, Chairperson